Old Orchard Business District Advisory Commission

Old Orchard Special Business District Advisory Commission MEETING MINUTES APPROVED MEETING DATE: Tuesday, February 13, 2024 LOCATION: City Hall & Zoom CALLED TO ORDER: 8:02 AM MEETING ADJOURNED: 8:33 AM NEXT MEETING: Tuesday, March 12, 2024 NAME PRESENT ABSENT Angel Venegoni, Chair X Holland Saltsman, Vice Chair X Bob Weber X John Barr X Steve Zielinski X Abby Culleton X Rick Gerger X Emerson Smith, Council Liaison X Eric Peterson, City Liaison X Also in attendance: Lt. Josh Weber – Webster Groves Police Department Officer Ahmar Rasool – Webster Groves Police Department Fran Sudekum – Administrative Support APPROVAL OF MINUTES A motion to approve the January minutes was made by Bob Weber, seconded by Rick Gerger, and unanimously approved. ROOFTOP LIGHTING A status meeting with Streib to discuss installations at all three business districts is set for this week. 2024 DISTRICT EVENTS Commission Members were fine with the list of potential dates for this year’s District events and steps to move forward with planning and organizing will proceed (see Appendix A). BUDGET DISCUSSION Commission Members again reviewed initial budgeting for FY2025 (see Appendix B). Projected approximate revenue is $53K. Expense discussion covered established expenses (such as recycling services and parking lot lighting), advertising (such as holiday promotions and the Gazebo Series), and maintenance programs (such as the façade grant program and the rooftop lighting program). A suggestion was made to add to the budget replacement of the remaining four oldest trash cans in District. Members were encouraged to bring up additional items that may need to be considered. Member approval of the budget will take place at the March meeting. Page 1 of 2 BUSINESS DEVELOPMENT COMMISSION (BDC) UPDATE • The Business Coffee was held on February 7, 2024 at the Webster Groves Rec Center. An informational presentation on Community Improvement Districts (CID) was provided as well as information on Green Dining micro grants and Bludot software. o Bludot Software – Launching in March, Bludot is a mapping/directory system for the business community. Business license online processing will be part of the new system. o Green Dinng Micro Grants – Micro grants of $1K or $3K will be available to eating establishments to help them acquire Green Dining certification. CITY/COUNCIL UPDATE • Installation of chess tables in Gazebo Park are projected to be part of spring/early summer park activity. • Lt. Josh Weber shared information about the Flock Safety cameras in Webster Groves to capture the rear license plate of vehicles entering the City; currently there are six. The system has helped the police department deter and solve crimes. Business owners can also mount Flock Safety cameras on their properties as well; adding one on the entry to the Webster University parking garage was suggested for example. Surrounding municipalities such as Maplewood and Shrewsbury are also using Flock Safety cameras. • City Council has started the educational process of the upcoming Prop W Destination Webster Groves on the April ballot. • Four City Commissions currently have vacancies and need candidates to fill those vacancies. • National League of Cities’ Committee Appointments (the umbrella organization of city government representation in Washington, DC): Dr. Maries Peoples was appointed to the Criminal Justice and Public Safety Committee and Eric Peterson was appointed to the Administration Intergovernmental Relations Committee. • The Federal Safe Streets grant will be in hand soon; a total of $2.7 million over three years. • Three positions on the City Council are open in the upcoming April election. Three individuals have completed the required registration process and will be on the ballot. • City Council is currently working on the FY2025 budget. Next Meeting – March 12, 2024 Adjournment – Meeting adjourned at 8:33 AM. Page 2 of 2  APPENDIX A 2024 Potential Old Orchard Events Month Event Date Location Organized by August Old Orchard Gazebo Music Series Friday, August 16, 2024 Old Orchard Business District Old Orchard Merchant & Business Association August Old Orchard Gazebo Music Series Friday, August 23, 2024 Old Orchard Business District Old Orchard Merchant & Business Association August Old Orchard Gazebo Music Series Friday, August 30, 2024 Old Orchard Business District Old Orchard Merchant & Business Association September Old Orchard Gazebo Music Series Friday, September 6, 2024 Old Orchard Business District Old Orchard Merchant & Business Association September Old Orchard Gazebo Music Series Friday, September 13, 2024 Old Orchard Business District Old Orchard Merchant & Business Association September Old Orchard Gazebo Music Series Friday, September 20, 2024 Old Orchard Business District Old Orchard Merchant & Business Association October Trick or Treating in Old Orchard Saturday, October 28 Old Orchard Business District Old Orchard Business District Commission November Small Business Saturday Saturday, November 30, 2024 Webster Wide Individual Businesses December Old Orchard Holiday Festival Saturday, December 2 Old Orchard Business District Old Orchard Business District Commission 2024 Events of Note Month Event Date Location Organized by The Novel Neighbor/Betty's April Independent Bookstore Day Saturday, April 27, 2024 Individual Businesses Books Webster Arts (formerly Webster Arts Community May Paint Webster Saturday, May 11, 2024 Webster Wide Foundation) Webster Arts (formerly Webster Arts Community June Webster Art Fair Friday, Saturday, & Sunday; June 7,8,9 Eden Theological Seminary Foundation) July Fourth of July Carnival & BBQ Thursday, July 4 + TBD Eden Theological Seminary Webster Groves Lions Club August BDC Business Coffee TBD WG Rec Center Business Development Commission  FY25 Old Orchard Budget Request Worksheet Budget Year 2024 APPENDIX B 2019 Actual 2020 Actual 2021 Actual 2022 Actual 2023 Actual Account Account Description Amount Amount Amount Amount Amount 2024 Budgeted Fund 13 - OLD ORCHARD TAXING DISTRICT FUND REVENUE Department 00 - REVENUE PROPERTY TAX 401 REAL ESTATE TAXES -CURRENT 35,122.72 42,054.69 35,408.31 34,683.81 41,087.35 38,381.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Est 3% increase in Prop Tax 1.0000 38,381.00 38,381.00 Final Totals $38,381.00 402 REAL ESTATE TAXES - DELINQUENT (221.27) .00 .00 .00 2,857.36 .00 407 INTEREST ON PROPERTY TAXES 14.61 .00 .00 .28 56.39 .00 PROPERTY TAX Totals $34,916.06 $42,054.69 $35,408.31 $34,684.09 $44,001.10 $38,381.00 LICENSES 420 BUSINESS LICENSES 17,098.04 23,910.54 15,238.56 21,403.99 24,931.36 20,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Est Based on FY22 Results 1.0000 20,000.00 20,000.00 Final Totals $20,000.00 LICENSES Totals $17,098.04 $23,910.54 $15,238.56 $21,403.99 $24,931.36 $20,000.00 OTHER INCOME 470 INTEREST INCOME 505.42 425.48 82.63 32.73 .00 570.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final COUNCIL ALL-1 INTEREST INCOME ESTIMATES 1.0000 (310.00) (310.00) Final Est Interest Earnings 1.0000 880.00 880.00 Final Totals $570.00 490 MISCELLANEOUS INCOME .00 .00 .00 4,245.57 .00 .00 OTHER INCOME Totals $505.42 $425.48 $82.63 $4,278.30 $0.00 $570.00 OTHER FINANCING SOURCES (USES) 999 OPERATING TRANSFERS OUT (31,959.00) (32,435.00) (33,186.00) (34,986.00) (36,407.00) (32,344.00) Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Est Parks & Rec Transfer (02.13.23) 1.0000 (32,344.30) (32,344.30) Final Totals ($32,344.30) OTHER FINANCING SOURCES (USES) Totals ($31,959.00) ($32,435.00) ($33,186.00) ($34,986.00) ($36,407.00) ($32,344.00) Department 00 - REVENUE Totals $20,560.52 $33,955.71 $17,543.50 $25,380.38 $32,525.46 $26,607.00 REVENUE TOTALS $20,560.52 $33,955.71 $17,543.50 $25,380.38 $32,525.46 $26,607.00 Run by ERIC PETERSON on 01/05/2024 13:50:10 PM Page 1 of 4  FY25 Old Orchard Budget Request Worksheet Budget Year 2024 2019 Actual 2020 Actual 2021 Actual 2022 Actual 2023 Actual Account Account Description Amount Amount Amount Amount Amount 2024 Budgeted Fund 13 - OLD ORCHARD TAXING DISTRICT FUND EXPENSE Department 01 - GENERAL GOVERNMENT Program 78 - OLD ORCHARD MATERIALS & SUPPLIES 730 OPERATIONAL EQUIPMENT .00 .00 .00 .00 2,880.00 .00 MATERIALS & SUPPLIES Totals $0.00 $0.00 $0.00 $0.00 $2,880.00 $0.00 CONTRACTUAL SERVICES 803 PROFESSIONAL SERVICES .00 .00 .00 .00 3,803.34 4,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Admin Support 1.0000 4,000.00 4,000.00 Final Totals $4,000.00 810 DISPOSAL SERVICES .00 .00 .00 .00 4,229.90 2,616.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Recycling Services 12.0000 218.00 2,616.00 Final Totals $2,616.00 830 ADVERTISING .00 .00 .00 .00 8,416.23 15,370.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Gazebo Series - Sponsor 1.0000 3,000.00 3,000.00 Final Gazebo Series - Staffing 1.0000 420.00 420.00 Final General Advertising 1.0000 8,650.00 8,650.00 Final Holiday Advertising 1.0000 3,000.00 3,000.00 Final Sponsorships 1.0000 300.00 300.00 Final Totals $15,370.00 850 PARKING LOT LIGHTING .00 .00 .00 .00 1,412.75 1,704.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Electricty Bills for Lighting 12.0000 142.00 1,704.00 Final Totals $1,704.00 851 CONTRACT AREA MAINTENANCE .00 .00 .00 .00 1,800.00 19,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Facade Grant Program 2.0000 2,000.00 4,000.00 Run by ERIC PETERSON on 01/05/2024 13:50:10 PM Page 2 of 4  FY25 Old Orchard Budget Request Worksheet Budget Year 2024 2019 Actual 2020 Actual 2021 Actual 2022 Actual 2023 Actual Account Account Description Amount Amount Amount Amount Amount 2024 Budgeted Fund 13 - OLD ORCHARD TAXING DISTRICT FUND EXPENSE Department 01 - GENERAL GOVERNMENT Program 78 - OLD ORCHARD CONTRACTUAL SERVICES Final Facade Lighting Program 1.0000 15,000.00 15,000.00 Final Totals $19,000.00 CONTRACTUAL SERVICES Totals $0.00 $0.00 $0.00 $0.00 $19,662.22 $42,690.00 CAPITAL OUTLAY 901 OPERATIONAL EQUIPMENT .00 .00 .00 .00 1,934.39 .00 CAPITAL OUTLAY Totals $0.00 $0.00 $0.00 $0.00 $1,934.39 $0.00 Program 78 - OLD ORCHARD Totals $0.00 $0.00 $0.00 $0.00 $24,476.61 $42,690.00 Department 01 - GENERAL GOVERNMENT Totals $0.00 $0.00 $0.00 $0.00 $24,476.61 $42,690.00 Department 05 - PLANNING & DEVELOPMENT Program 52 - OLD ORCHARD TAXING DISTRICT MATERIALS & SUPPLIES 730 OPERATIONAL EQUIPMENT .00 300.00 .00 .00 .00 .00 MATERIALS & SUPPLIES Totals $0.00 $300.00 $0.00 $0.00 $0.00 $0.00 CONTRACTUAL SERVICES 803 PROFESSIONAL SERVICES 3,136.10 2,691.10 3,487.54 3,436.36 .00 .00 810 DISPOSAL SERVICES 1,190.77 1,471.33 1,667.96 1,714.25 .00 .00 824 ELECTRICITY 282.39 146.59 135.36 .00 .00 .00 827 WATER & SEWER 229.53 159.69 159.12 .00 .00 .00 830 ADVERTISING 19,254.17 10,228.06 16,506.36 10,917.24 .00 .00 850 PARKING LOT LIGHTING 1,463.10 1,557.25 1,891.14 1,730.65 .00 .00 851 CONTRACT AREA MAINTENANCE 12,953.94 5,748.50 17,125.00 5,118.86 .00 .00 CONTRACTUAL SERVICES Totals $38,510.00 $22,002.52 $40,972.48 $22,917.36 $0.00 $0.00 CAPITAL OUTLAY 906 CONTRACT CONSTRUCTION .00 .00 .00 312.50 .00 .00 Run by ERIC PETERSON on 01/05/2024 13:50:10 PM Page 3 of 4  FY25 Old Orchard Budget Request Worksheet Budget Year 2024 2019 Actual 2020 Actual 2021 Actual 2022 Actual 2023 Actual Account Account Description Amount Amount Amount Amount Amount 2024 Budgeted Fund 13 - OLD ORCHARD TAXING DISTRICT FUND EXPENSE Department 05 - PLANNING & DEVELOPMENT Program 52 - OLD ORCHARD TAXING DISTRICT CAPITAL OUTLAY 909 AREA IMPROVEMENTS .00 .00 .00 1,039.74 .00 .00 CAPITAL OUTLAY Totals $0.00 $0.00 $0.00 $1,352.24 $0.00 $0.00 Program 52 - OLD ORCHARD TAXING DISTRICT $38,510.00 $22,302.52 $40,972.48 $24,269.60 $0.00 $0.00 Totals Department 05 - PLANNING & DEVELOPMENT Totals $38,510.00 $22,302.52 $40,972.48 $24,269.60 $0.00 $0.00 EXPENSE TOTALS $38,510.00 $22,302.52 $40,972.48 $24,269.60 $24,476.61 $42,690.00 Fund 13 - OLD ORCHARD TAXING DISTRICT FUND Totals REVENUE TOTALS $20,560.52 $33,955.71 $17,543.50 $25,380.38 $32,525.46 $26,607.00 EXPENSE TOTALS $38,510.00 $22,302.52 $40,972.48 $24,269.60 $24,476.61 $42,690.00 Fund 13 - OLD ORCHARD TAXING DISTRICT FUND Totals ($17,949.48) $11,653.19 ($23,428.98) $1,110.78 $8,048.85 ($16,083.00) Net Grand Totals REVENUE GRAND TOTALS $20,560.52 $33,955.71 $17,543.50 $25,380.38 $32,525.46 $26,607.00 EXPENSE GRAND TOTALS $38,510.00 $22,302.52 $40,972.48 $24,269.60 $24,476.61 $42,690.00 Net Grand Totals ($17,949.48) $11,653.19 ($23,428.98) $1,110.78 $8,048.85 ($16,083.00) Run by ERIC PETERSON on 01/05/2024 13:50:10 PM Page 4 of 4