Town Board Agendas & Minutes

Webster Town Board March 16, 2023 A regular meeting of the Webster Town Board was called to order by Supervisor Flaherty at 7:30 p.m. at the Webster Town Board Meeting Room, 1002 Ridge Road, Webster, New York, with the following officials present: Supervisor ................................................................................ Thomas J. Flaherty Councilman .............................................................................. William G. Abbott Councilwoman ........................................................................... Ginny L. Nguyen Town Attorney ........................................................................... Charles J. Genese Town Clerk ........................................................................... Dorothy M. Maguire Absent: Councilman .......................................................................................John J. Cahill Councilwoman .......................................................................... Patricia T. Cataldi Department Heads Present: Town Engineer ..............................................................................Mary Herington Supervisor Flaherty led the Pledge of Allegiance to the Flag. *** The meeting was open to the floor and there was no public comment. *** Resolution No. 115: MOTION by Supervisor Flaherty, seconded by Councilwoman Nguyen, to approve the March 2, 2023 Town Board Meeting Minutes as submitted by the Town Clerk. Vote on motion: Supervisor Flaherty .............Aye Councilman Abbott .......... Aye Councilwoman Nguyen ......Aye Motion carried .................. 3-0 *** Resolution No. 116: MOTION by Supervisor Flaherty, seconded by Councilman Abbott, to approve the March 9, 2023 Town Board Workshop Minutes as submitted by the Town Clerk. Vote on motion: Supervisor Flaherty .............Aye Councilman Abbott .......... Aye Councilwoman Nguyen ......Aye Motion carried .................. 3-0 *** Resolution No. 117: MOTION by Councilwoman Nguyen, seconded by Councilman Abbott, to approve the bills as submitted in Warrant #0323A by the Director of Finance. Fund Inside Outside Total General (A,B) CL #5674-5811 29,594.93 88,337.66 117,932.59 Highway (C,D) 21,106.06 18,861.35 39,967.41 Sewer (G) 17,156.63 80,368.01 97,524.64 Library (L) 4,645.23 6,753.69 11,398.92 Park Districts (P) 0.00 62.27 62.27 Water Districts (R,SW) 0.00 1,278.13 1,278.13 Special Districts (N,Q,S) 0.00 2,639.19 2,639.19 Sewer Districts (J) 0.00 1,278.13 1,278.13 75 03-16-23  Webster Town Board Fund Inside Outside Total Trust & Agency (T/A,TP,XM,XD) 0.00 435,541.57 435,541.57 Capital Projects (H) #10-17 H213 Waterfront Park Design 119,846.55 0.00 119,846.55 H220 WWTP Improvement 23,024.96 0.00 23,024.96 H226 Lake Rd Pump Station MO.65 124,191.13 0.00 124,191.13 H232 Highway Garage Building 189,367.95 8,908.58 198,276.53 H235 Courthouse Roof 250.00 0.00 250.00 TOTAL 529,183.44 644,028.58 1,173,212.02 Vote on motion: Supervisor Flaherty .............Aye Councilman Abbott .......... Aye Councilwoman Nguyen ......Aye Motion carried .................. 3-0 *** All purchase orders were okay. *** Resolution No. 118: MOTION by Supervisor Flaherty, seconded by Councilman Abbott, to approve the prepaid vouchers included in Warrant #0323A by the Director of Finance in the amount of $644,028.58. [Included in the summary of vouchers approved in Resolution #117] Vote on motion: Supervisor Flaherty .............Aye Councilman Abbott .......... Aye Councilwoman Nguyen ......Aye Motion carried .................. 3-0 *** Resolution No. 119: MOTION by Supervisor Flaherty, seconded by Councilwoman Nguyen, to award the Ferric Chloride Solution Bid for the Wastewater Treatment Plant to PVS Technologies and authorize the Town Supervisor to execute an Agreement. Vote on motion: Supervisor Flaherty .............Aye Councilman Abbott .......... Aye Councilwoman Nguyen ......Aye Motion carried .................. 3-0 *** Resolution No. 120: MOTION by Councilman Abbott, seconded by Councilwoman Nguyen, to rescind Resolution No. 119 awarding the Ferric Chloride Solution Bid. Vote on motion: Supervisor Flaherty .............Aye Councilman Abbott .......... Aye Councilwoman Nguyen ......Aye Motion carried .................. 3-0 *** Resolution No. 121: MOTION by Councilman Abbott, seconded by Councilwoman Nguyen, to award the Ferric Chloride Solution Bid for the Wastewater Treatment Plant to PVS Technologies and to authorize the Town Supervisor to execute an Agreement. 76 03-16-23  Webster Town Board WHEREAS, on January 25, 2023 bids were advertised in the Webster Herald for Ferric Chloride Solution to be used in the removal of phosphorus at the Town of Webster Wastewater Treatment Plant located at 226 Phillips Road for a term of one (1) year with two (2) one-year extensions if agreed to by the Town of Webster and the Supplier; and WHEREAS, on February 16, 2023 at 11:05 a.m. three (3) sealed bids were publicly opened and read aloud by the Town Clerk; and WHEREAS, the following bids were received: PVS Technologies, Inc. $1,234.00/Dry Ton Kemira Water Solutions, Inc. $1,272.00/Dry Ton Slack Chemical Co., Inc. No Bid NOW, THEREFORE, BE IT RESOLVED: That the Town of Webster awards the Ferric Chloride Solution Bid for the Wastewater Treatment Plant to PVS Technologies, 10900 Harper Avenue, Detroit, Michigan in the amount of $1,234.00 Per Dry Ton ($1.52 per pound) for the term of one (1) year with the Town having the option of renewing or extending the terms of the Agreement for two (2) additional 1-year terms, and to authorize the Town Supervisor to execute an Agreement. [Agreement to be filed in the Town Clerk’s Office] Vote on motion: Supervisor Flaherty .............Aye Councilman Abbott .......... Aye Councilwoman Nguyen ......Aye Motion carried .................. 3-0 *** Resolution No. 122: MOTION by Councilman Abbott, seconded by Councilwoman Nguyen, to award the Sodium Hypochlorite Bid for the Wastewater Treatment Plant to Bison Laboratories and authorize the Town Supervisor to execute an Agreement. WHEREAS, on January 25, 2023 bids were advertised in the Webster Herald for Sodium Hypochlorite to be used in the chlorination process at the Town of Webster Wastewater Treatment Plant located at 226 Phillips Road for a term of one (1) year with two (2) one-year extensions if agreed to by the Town of Webster and the Supplier; and WHEREAS, on February 16, 2023 at 11:05 a.m. three (3) sealed bids were publicly opened and read aloud by the Town Clerk; and WHEREAS, the following bids were received: JCI Jones Chemicals, Inc. $2.35/Gallon* *Subject to change upon 30 days written notice Bid Exception - Force Majeure (supply related only) Bison Laboratories, Inc. $2.89/Gallon Slack Chemical Co., Inc. $3.079/Gallon 77 03-16-23  Webster Town Board WHEREAS, JCI Jones Chemicals, Inc. failed to agree to the terms as stated in the Legal Notice section of the Solicitation for Bids and the Bid Specifications: NOW, THEREFORE, BE IT RESOLVED: That the Town of Webster awards the Sodium Hypochlorite Bid for the Wastewater Treatment Plant to Bison Laboratories, 100 Leslie Street, Buffalo, New York in the amount of $2.89 Per Gallon for the term of one (1) year with the Town having the option of renewing or extending the terms of the Agreement for two (2) additional 1-year terms, and to authorize the Town Supervisor to execute an Agreement. [Agreement to be filed in the Town Clerk’s Office] Vote on motion: Supervisor Flaherty .............Aye Councilman Abbott .......... Aye Councilwoman Nguyen ......Aye Motion carried .................. 3-0 *** Resolution No. 123: MOTION by Supervisor Flaherty, seconded by Councilwoman Nguyen, to advertise a Request for Qualifications (RFQ) for grant identification and application consulting services in the March 22, 2023 Webster Herald Edition. Vote on motion: Supervisor Flaherty .............Aye Councilman Abbott .......... Aye Councilwoman Nguyen ......Aye Motion carried .................. 3-0 *** Resolution No. 124: MOTION by Councilman Abbott, seconded by Councilwoman Nguyen, to approve and authorize the Town Supervisor to sign an Amendment to the August 18, 2020 Inter-Municipal Agreement (IMA) between the Town of Webster and the County of Monroe. WHEREAS, the Town of Webster ("Town") and the County of Monroe ("County") entered into an Intermunicipal Agreement ("IMA") to reconstruct, improve and provide protection of the waterfront property and infrastructures, located in the Town and County, with funding from the 2019 Resiliency and Economic Development Initiative ("REDI") Grants, specifically MO.59 Sandbar Park (for the Town) and MO.78 Sandbar WWPS (for the County), as evidenced by a document signed by the authorized representatives of the parties on September 8, 2020, pursuant to Monroe County Legislature Resolution No. 124 of 2020 and Webster Town Board Resolution No. 193 of 2020; and WHEREAS, the construction of both floodwalls were publicly bid in a single project, and these floodwalls are being funded by the parties and with REDI Grant funding, the metric to allocate the cost incurred by either the Town of the County for their floodwall construction has been amended to equitably reflect the design and construction benefitting either party: NOW, THEREFORE, BE IT RESOLVED: That the Webster Town Board approves and authorizes the Town Supervisor to sign an Amendment to the August 18, 2020 Inter-Municipal Agreement (IMA) between the Town of Webster and the County of Monroe for the Webster Flood Wall Project. 78 03-16-23  Webster Town Board [Agreement to be filed in the Town Clerk’s Office] Vote on motion: Supervisor Flaherty .............Aye Councilman Abbott .......... Aye Councilwoman Nguyen ......Aye Motion carried .................. 3-0 *** Resolution No. 125: MOTION by Councilman Abbott, seconded by Councilwoman Nguyen, to approve and allow the Town Supervisor to sign an Inter-Municipal Agreement (IMA) between the Town of Webster and the County of Monroe to facilitate an Information Sharing Agreement related to Geographic Information Systems (GIS) at no cost to the Town of Webster or the County of Monroe. [Agreement to be filed in the Town Clerk’s Office] Vote on motion: Supervisor Flaherty .............Aye Councilman Abbott .......... Aye Councilwoman Nguyen ......Aye Motion carried .................. 3-0 *** Resolution No. 126: MOTION by Supervisor Flaherty, seconded by Councilwoman Nguyen, to advertise an Invitation for Bid (IFB) for the Webster Courthouse Drywall and Finishing Project in the March 22, 2023 Webster Herald Edition. Vote on motion: Supervisor Flaherty .............Aye Councilman Abbott .......... Aye Councilwoman Nguyen ......Aye Motion carried .................. 3-0 *** Resolution No. 127: MOTION by Supervisor Flaherty, seconded by Councilwoman Nguyen, to declare the following item for transfer from the Highway Department to the Sewer Department: 2011 New Holland Backhoe, Asset Tag #05418 Vote on motion: Supervisor Flaherty .............Aye Councilman Abbott .......... Aye Councilwoman Nguyen ......Aye Motion carried .................. 3-0 *** Resolution No. 128: MOTION by Supervisor Flaherty, seconded by Councilwoman Nguyen, to declare the following item for recycling from the Town Clerk’s Office: HP LaserJet Printer, Asset Tag #05883 Vote on motion: Supervisor Flaherty .............Aye Councilman Abbott .......... Aye Councilwoman Nguyen ......Aye Motion carried .................. 3-0 *** 79 03-16-23  Webster Town Board There being no further business to come before the Board, the meeting was adjourned at 7:45 p.m. ___________________________ Dorothy M. Maguire, Town Clerk 80 03-16-23