Village Council

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Tuesday, June 24, 2014 7:00 PM Village Hall Village Council Bob Margolis, Mayor John Greene, Vice Mayor Matt Willhite, Councilman Howard K. Coates Jr., Councilman Anne Gerwig, Councilwoman Village Council Action Summary - Final June 24, 2014 1. CALL TO ORDER Mayor Margolis called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Margolis led the Pledge of Allegiance. 3. INVOCATION Rev. Emily Denmark McGee, Associate Pastor, St. Peter's United Methodist Church, Wellington, delivered the invocation. 4. APPROVAL OF AGENDA Mr. Schofield presented the agenda recommending approval with the following amendments: (1) Move Consent Agenda item 6D Insurance to the Regular Agenda as item 8D. A motion was made by Councilman Coates, seconded by Vice Mayor Greene, and unanimously passed (5-0) approving the Agenda as amended. 5. PRESENTATIONS AND PROCLAMATIONS A. 14-417 WHOLE FOODS 6TH ANNUAL BACK TO SCHOOL BONANZA Mr. Schofield introduced the agenda item. Ms. Lauren Beilinski from Whole Foods Market thanked the Council for their support. B 14-399 PRESENTATION OF THE SHERIFF'S OFFICE DISTRICT 8 SEMI-ANNUAL REPORT Mr. Schofield presented the agenda item. Captain Hart presented the Sheriff's Office District 8 Semi-Annual Report to Council. 6. CONSENT AGENDA rMr. Schofield presented the Consent Agenda recommending approval as amended. There were no public comments on the Consent Agenda. A motion was made by Councilman Coates, seconded by Vice Mayor Greene, and unanimously passed (5-0) approving the Consent Agenda as amended A. 14-480 MINUTES OF THE REGULAR COUNCIL MEETING OF MAY 13, 2014 This item was passed on Consent. Village of Wellington Page 1 Village Council Action Summary - Final June 24, 2014 B. 14-65 AUTHORIZATION TO RENEW THE CONTRACT FOR THE PURCHASE AND DELIVERY OF SPORTS UNIFORMS This item was passed on Consent. C. 14-66 AUTHORIZATION TO RENEW THE ANNUAL PUBLIC WORKS CONTRACT WITH MULTIPLE VENDORS This item was passed on Consent. E. 13-0418 AUTHORIZATON TO RENEW AN EXISTING AGREEMENT WITH MUNICIPAL CODE CORPORATION, INC. (MCCI) FOR LASERFICHE DOCUMENT MANAGEMENT ANNUAL LICENSING, MAINTENANCE AND SUPPORT, AND PURCHASE OF ADDITIONAL REQUIRED LICENSES This item was passed on Consent. F. 14-451 RESOLUTION NO. R2014-34: PROGRAM FOR PUBLIC INFORMATION (PPI) AND FLOOD RESPONSE PREPARATION (FRP), FOR WELLINGTON’S COMMUNITY RATING SYSTEM (CRS). A RESOLUTION OF WELLINGTON, FLORIDA'S COUNCIL ADOPTING FORMAL PROGRAMS FOR PUBLIC INFORMATION AND FLOOD RESPONSE PREPARATION FOR INTEGRATION INTO WELLINGTON'S COMMUNITY RATING SYSTEM TO MEET THE NEW REQUIREMENTS OF FEMA'S COMMUNITY RATING SYSTEM; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. This item was passed on Consent. 7. PUBLIC HEARINGS A. 14-482 ORDINANCE NO. 2014-24 (BOARDS AND COMMITTEES) AN ORDINANCE OF THE VILLAGE OF WELLINGTON, FLORIDA, AMENDING CHAPTER 2, ARTICLE VI, 2-292 ENTITLED “REMOVAL OF BOARD AND COMMITTEE MEMBERS”; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE Mr. Schofield presented the agenda item. A motion was made by Councilman Willhite, seconded by Councilman Coates, and passed (4-1) with Councilwoman Gerwig dissenting to approve Ordinance No. 2014 24 as presented on Second Reading. . Village of Wellington Page 2 Village Council Action Summary - Final June 24, 2014 8. REGULAR AGENDA A. 14-487 RESOLUTION NO. R2014-39 OPPOSITION TO MINTO WEST PROJECT A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL IN OPPOSITION TO THE MINTO WEST PROJECT; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Mr. Schofield requested that this item be postponed until the July 8th or August 12th meeting. Members of the public spoke. Mr. Al Malefatto representing Minto requested that they make a presentation to Council on August 12th. A motion was made by Councilman Coates, seconded by Councilwoman Gerwig, and unanimously passed (5-0) to table the item time certain until August 12, 2014 as presented. D. 14-437 AUTHORIZATION TO AWARD A CONTRACT FOR INSURANCE BROKERAGE SERVICES Mr. Schofield introduced the Agenda item. Mayor Margolis recused himself from this item since he serves as one of the Trustees on the Board of the Florida League of Cities Pension Trust. At this time, Mayor Margolis left the Council Chambers. A motion was made by Councilman Coates, seconded by Councilwoman Gerwig, and passed (3-1) with Councilman Willhite dissenting to approve the authorization to Award a Contract for Insurance Brokerage Services to the Gehring Group as presented. Mayor Margolis re-entered the Council Chambers at this point. 9. PUBLIC FORUM Mr. Tom Wenham - Congratulated the Vilalge on being listed as third in the County in water conservation. 10. ATTORNEY'S REPORT Ms. Cohen presented the following report: • Ms. Cohen reported that as she had mentioned at the Agenda Review, the second law suit for Big Blue Preserve and the carrier was placed on notice and she would be working to have Mr. Riedi assigned to the lawsuit since he was very familiar with the Preserve. •.She explained that as she mentioned at the Agenda Review, the Village received a request for transcripts of shade sessions for any sessions in which the various Far Niente. ESP (Equestrian Sport Productions), Solar Sports or where any of the litigants surrounding the Equestrian Village were mentioned. She said that most of those cases have been resolved except for one pending case. In two of the shade sessions, seven different cases were considered Village of Wellington Page 3 Village Council Action Summary - Final June 24, 2014 together. Ms. Cohen said the issue that was needed to be considered was if they should release the transcripts or redact the information that addressed the remaining lawsuit. Upon review of the transcripts, she thought that it was not possible to separate it out, and she did not feel that there was anything in the transcripts that would compromise Wellington’s position with the pending litigation. She recommended that the Village releases the transcripts and, in the future, shade sessions should be handled on an individual basis if at all possible. She was seeking Council’s direction to release the two transcripts. Council discussed releasing the transcripts. A motion was made by Vice Mayor Greene, seconded by Councilman Coates, and passed (4-1) with Councilwoman Gerwig dissenting, not to release the shade session transcripts as requested. 11. MANAGER'S REPORTS Mr. Schofield presented the following report: • The next regular Wellington Council Meeting is scheduled for Tuesday, July 8, 2014 at 7:00 p.m. in the Council Chambers. He noted that would be the only Council meeting in July. • Council will hold a Directions Workshop regarding the Village’s Infrastructure on Thursday, June 26, 2014 at 2:00 p.m. in Conference Rooms 1E/1F • Wellington will be celebrating July 4th with a series of happenings. The fireworks will start at 9:00 p.m. and shuttle service will be available to and from Village Park. Additional information can be found on the website. 12. COUNCIL REPORTS Councilwoman Gerwig presented the following report: •Councilwoman Gerwig said that she was looking forward to the 4th of July event which was Wellington’s home town celebration. She asked where offsite parking would be located. Mr. Schofield stated that the offsite parking was located at the Mall. Councilwoman Gerwig said that the shuttle service was very helpful traffic wise. •The “Splash” safety event would be held on Saturday with free admission which she hoped would be attended by the residents. The event was educational and would be helpful for everyone because there have been many drowning within the community and surrounding communities noting a specific incident that she had witnessed. Vice Mayor Green presented the following report: •Vice Mayor Greene requested that the Wanderers Executive Golf Course be placed on the agenda for discussion since the property was up for sale. Mr. Schofield stated that the item would be placed on the July 8th agenda. Vice Mayor Greene agreed with the date and questioned if any of councilmembers opposed putting the item on the agenda. There was no opposition. •Vice Mayor Greene addressed discussions he had with builders and developers, attorneys regarding the recording of unity of titles. He said it was his understanding that the process was controlled by the Legal Department, Palm Beach County and the procedure was taking a very long time for the property owner. Ms. Cohen explained that the requests go through the Planning Department, and then if a Unity of Title application has been filed as part of a development application, it would be sent to the Legal Department to Village of Wellington Page 4 Village Council Action Summary - Final June 24, 2014 be reviewed for legal sufficiency, i.e., legally executed. She noted that sometimes the application has to be sent back to corrections or additional information, i.e., corporate resolution. She said that once it is executed, the Planning Department sends to the County to be recorded. Ms. Cohen said that the applications do not usually sit in her office for an unusual long length of time, so it would be hard to say why the process was taking an extensive amount of time. Vice Mayor Greene said he understood the internal process; but he was being told that once the property owner is notified that the application has been approved, they do now have the right to take the application and record it. Mr. Schofield explained that recording of Unity of Title procedure was established several years ago in the Engineering Department. He said that the Village does record them; however, once the application meets both technical and legal sufficiency, he saw no reason why that the property owner would be able to be record the document themselves. He said the process came about due to documentation being changed after the approval stage. Mr. Schofield said that they can look at that process. Vice Mayor Green stated that he was advised by residents that there was a problem with the procedure and he wanted to bring to staff’s attention in order to establish an efficient procedure. •Vice Mayor Greene wanted to remind everyone about the “Walk and Talk” event that Captain Hart had mentioned earlier. He felt these types of events to be very important because they helped to build trust, communication, feedback and understanding within the community and neighborhoods. He hoped to attend the event in the Yarmouth neighborhood scheduled for the next day. •After the Agenda Review there was a brief reception where Parks and Recreation received a five year accreditation. Mr. Schofield explained that the Parks and Recreation Department has received national accreditation for the fifth year. Vice Mayor Greene explained that the Commission for Accreditation of Park and Recreation Agencies (CAPRA) accreditation visitors came in from Texas and North Carolina and were very complimentary with their comments about the Village’s different recreational programs and events. He thanked Bruce DeLaney and his staff for all that they do. •He wished everyone a safe and happy Fourth of July. Councilman Coates presented the following report: •Councilman Coates reported that the Village would be hosting the Little League State Tournament at Olympia Park. He noted that the media loves to cover tournaments, and felt this would be a chance for Wellington to be on the map from a Little League perspective. He hoped that they will be successful at the state level and move forward. •He wished everyone a happy and safe Fourth of July. Councilman Willhite presented the following report: •Councilman Willhite questioned where the idea of changing the Village’s bridle trails name to something of significance as opposed to just the color chart. Mr. Schofield explained that was part of a discussion being held at the EPC level. He further explained that the colors came from an original study and have never been changed noting that staff’s recommendation would be to go with whatever the EPC recommends. •He noted that the Weekly issues raised concerns with Grand Prix Village and reimbursement from the HOA for them. Mr. Schofield explained that there may be a change due to communications with their attorney and progress was made that day. Councilman Willhite said that he would like to know the outcome. Village of Wellington Page 5 Village Council Action Summary - Final June 24, 2014 •Councilman Willhite said the 441 extension project was mentioned at the last MPO meeting, and that it would be moving forward. A motion was passed at the meeting to do a larger environmental aspect study which he felt could be problematic and costly. He said he would provide the Council with the information as he receives it. •He also attended a meeting in Broward County where a group of Broward County officials that would be creating a C-51 reservoir in the Aggregates and moving the water through the canal into Broward County and this would assist them with their water needs. His concern was with all of the proposed development in the western communities, but his bigger concern was that it abutted two sides of the Village. He asked Mr. Schofield to appoint a replacement for Mr. Bonde who would be able to handle and represent the Village on water issues. Mr. Schofield stated that the Village’ representative would be Mr. Riebe and in his absence Mr. Barthelemy both of whom are professional engineers. Councilman Willhite stated that the meetings that he has mentioned would be held on a monthly basis in Broward County. •Councilman Willhite requested from Mr. Schofield the minutes and the information from the Western Communities Council including the resolution and proposals for the Minto project as well as any other pertinent information. He said that there are some additional projects that are planned along Seminole Pratt Boulevard, Southern Boulevard and North Lake usage that would impact Wellington. •Councilman Willhite asked Mr. Schofield on the status of the new paint colors noting that he has heard from contractors regarding that. Mr. Schofield explained that the topic was discussed at a Directors meeting that day but he could not remember the outcome but would communicate the information as soon as he reviewed his notes. He said that a suggestion that came from the Community Services Department regarded the creation of a color pallet for some of the Safe Neighborhood areas because the old pastel colors tend to show their age and wear quicker than the popular earth tones. •Councilman Willhite stated that he thought that telephone systems had been replaced about one year ago but he read on the report that more telephone would be replaced. His request was that before the telephones were replaced he wanted to see a price analysis. He said that the report also spoke about on the upgraded T.V. and cameras which he hoped would be to make things more available to residents. Mr. Schofield explained that the Avaya telephone system was part of the problem and needed to be upgraded to work with the computer system but he would have Mr. Stillman provide an update on that. •Councilman Willhite stated that he was very disappointed that he could not attend the Fourth of July celebration and fireworks as he would be on vacation with his family. He felt that event was one of the best events that Wellington has to offer and he would like to see patriotic banners and decorations on the poles similar to how they used to decorate the poles at Christmas time. He hoped that the Public Address system would be in place for next year’s event. •He wished everyone a save and healthy Fourth of July. Mayor Margolis presented the following report: •Mayor Margolis explained that he received an email from Mr. Bobby Jackson who is a retired football player, Florida State University Hall of Fame, and New York Jets Hall of Fame. He said that Mr. Jackson travels around the country presenting programs that deal with youth leadership: “Stop Bullying” and “Get Fit America: Change Your Eating and Change Your Life.” Mayor Margolis said he asked if the Village wanted to participle in any of the programs. He did not know the cost, but noted that the tour would be from July 15th to August 30th. Village of Wellington Page 6 Village Council Action Summary - Final June 24, 2014 Mayor Margolis supported these programs which he felt could be beneficial to the youth in Wellington. He asked for Council for consensus to have Bruce DeLaney contact him to learn more about the program. Council consensus was to have Mr. DeLaney contact Mr. Jackson to obtain more information. 13. ADJOURNMENT NOTICE Village of Wellington Page 7