Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Monday, June 23, 2014 3:00 PM Village Hall Village Council Workshop Bob Margolis, Mayor John Greene, Vice Mayor Matt Willhite, Councilman Howard K. Coates Jr., Councilman Anne Gerwig, Councilwoman Village Council Workshop Action Summary - Final June 23, 2014 1. CALL TO ORDER Mayor Margolis called the meeting to order at 3:00 pm. 2. REVIEW OF COUNCIL AGENDA Mr. Schofield presented the Agenda for the June 24th Council Meeting for discussion and review. 14-399 PRESENTATION OF THE SHERIFF'S OFFICE DISTRICT 8 SEMI-ANNUAL REPORT Mr. Schofield presented the item. There were no changes recommended. Mr. Barnes and Mr. Schofield responded to Council’s questions regarding graffiti on Village public signs. Councilwoman Gerwig indicated there has been graffiti on the electrical equipment by the cypress stand at the old Wellington Mall for about three or four weeks. Mr. Schofield stated staff would take care of it. 14-417 WHOLE FOODS 6TH ANNUAL BACK TO SCHOOL BONANZA Mr. Schofield presented the item. There were no changes recommended. 14-480 MINUTES OF THE REGULAR COUNCIL MEETING OF MAY 13, 2014 Mr. Schofield presented the item. Mayor Margolis stated he needed to recuse himself from Consent Agenda Item 6D, Authorization to Award a Contract for Insurance Brokerage Services. Ms. Cohen indicated it could be moved to the Regular Agenda with Council consent. Council agreed to pull this item from Consent and move it to the Regular Agenda as Item 8B. Councilwoman Gerwig indicated Mr. Unger was referred to as Mr. Under in the minutes. Ms. Rodriguez noted the correction. 14-65 AUTHORIZATION TO RENEW THE CONTRACT FOR THE PURCHASE AND DELIVERY OF SPORTS UNIFORMS Mr. Schofield presented the item. Mr. Barnes answered Council’s questions regarding the contract and cost comparisons. There were no changes recommended. 14-66 AUTHORIZATION TO RENEW THE ANNUAL PUBLIC WORKS CONTRACT WITH MULTIPLE VENDORS Mr. Schofield presented the item. Mr. Barnes explained how one contract and pricing worked with multiple vendors and projects. He also replied to Council’s questions regarding the culvert connection between the C-2 and C-24 canals. Councilman Willhite asked about the width of the easement. Mr. Schofield Village of Wellington Page 1 Village Council Workshop Action Summary - Final June 23, 2014 indicated from right-of-way to right-of-way there was one hundred feet, but he would have to check on the width of the canal. Councilman Willhite reiterated he would like staff to provide a better explanation of the cost under Fiscal Impact, as he wanted to see more than just “funds are allocated or budgeted.” 14-437 AUTHORIZATION TO AWARD A CONTRACT FOR INSURANCE BROKERAGE SERVICES Mr. Schofield presented the item. Mayor Margolis indicated he needed to recuse himself and would complete the proper forms. Mr. De La Vega reviewed the negotiated contract pricing with the Gehring Group and indicated there was no change in scope. There were no changes recommended. 13-0418 AUTHORIZATON TO RENEW AN EXISTING AGREEMENT WITH MUNICIPAL CODE CORPORATION, INC. (MCCI) FOR LASERFICHE DOCUMENT MANAGEMENT ANNUAL LICENSING, MAINTENANCE AND SUPPORT, AND PURCHASE OF ADDITIONAL REQUIRED LICENSES Mr. Schofield presented the item. Mr. Silliman explained how the Village utilized Laserfiche and why additional seats/user licenses needed to be added. He also responded to Council’s questions regarding cost. There were no changes recommended. 14-451 RESOLUTION NO. R2014-34: PROGRAM FOR PUBLIC INFORMATION (PPI) AND FLOOD RESPONSE PREPARATION (FRP), FOR WELLINGTON’S COMMUNITY RATING SYSTEM (CRS). A RESOLUTION OF WELLINGTON, FLORIDA'S COUNCIL ADOPTING FORMAL PROGRAMS FOR PUBLIC INFORMATION AND FLOOD RESPONSE PREPARATION FOR INTEGRATION INTO WELLINGTON'S COMMUNITY RATING SYSTEM TO MEET THE NEW REQUIREMENTS OF FEMA'S COMMUNITY RATING SYSTEM; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield presented the item. Mr. Tomacek explained the different programs and systems to Council and how they affected the flood insurance rates in the Village. There were no changes recommended. Ms. Cohen asked if Mr. Tomasik had additional information. Mr. Tomasik indicated the actual program was not included in the agenda. He stated the Program for Public Information (PPI) was included but not the Flood Response Preparation (FRP); however, he would get with Ms. Rodriguez. 14-482 ORDINANCE NO. 2014-24 (BOARDS AND COMMITTEES) Village of Wellington Page 2 Village Council Workshop Action Summary - Final June 23, 2014 AN ORDINANCE OF THE VILLAGE OF WELLINGTON, FLORIDA, AMENDING CHAPTER 2, ARTICLE VI, 2-292 ENTITLED “REMOVAL OF BOARD AND COMMITTEE MEMBERS”; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE Ms. Cohen presented the item. There were no changes recommended. RESOLUTION NO. R2014-39 OPPOSITION TO MINTO WEST PROJECT A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL IN OPPOSITION TO THE MINTO WEST PROJECT; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Mr. Schofield presented the item. He noted an error in the second Whereas of the Resolution, as Loxahatchee Groves should be the Village of Wellington and the two references to town should be changed to the Village. He stated in line 7 on page 452 of 469, the word “rural” should be stricken. Councilman Coates expressed concern as this project had not been debated by Council. He was also concerned about starting with a Resolution that opposed the Minto West project, because he believed it brought Council to a level of bias right from the beginning. Councilman Coates indicated the representatives of the Minto West project asked if they could make a presentation to Council concerning the project. He stated he would be in favor of tabling this item or scheduling it when Minto West could make their presentation. Vice Mayor Greene agreed Council did not have enough information to make an informed decision. He said he did not have a position one way or the other, but he supported not taking an official position until Minto West or anyone opposing the issue had an opportunity to present their side. Councilman Willhite knew this would be a long term project and thought it needed to be discussed in the other groups, meetings and agencies in the western communities that talked about developments and funding for the future like the Metropolitan Planning Organization (MPO). He said he would listen to a presentation from the representatives. Mayor Margolis concurred with giving Minto West the opportunity to make a presentation and was agreeable if Council wanted to table the discussion. He mentioned the need to have a bigger conversation about the western communities and the rest of the proposed developments. Mr. Schofield stated that they would recommend postponing this item time certain to July 8th and discuss Minto West without a specific recommendation, which Council could do either during the meeting or subsequently. Mr. Stilings noted on July 8th at 6:30 p.m. Palm Beach County is holding an informational meeting on the project at Seminole Ridge High School, on August 8th at 9:00 a.m. the County Planning Commission will be hearing the Village of Wellington Page 3 Village Council Workshop Action Summary - Final June 23, 2014 proposed comprehensive plan amendments, and the County Commission will be taking their first transmittal hearing on August 27th. Councilman Willhite suggested a special meeting for a public presentation on this project so it would not conflict. Mayor Margolis was agreeable but questioned the timeframe as some Coucil members would be on vacation. Vice Mayor Greene indicated their second meeting in July was optional. He noted they had not formally decided to not hold it and it did not have to be on the 22nd. Mr. Schofield stated he would have Ms. Adler schedule the meeting. Vice Mayor Greene thought they could limit the time for the presentations and give each side enough time for questions and answers. Councilwoman Gerwig had a problem with holding a special meeting due to the time and expense of staff. She could understand adding 15 minutes to a public meeting they already had scheduled, but it seemed too early to hold a meeting on a project that was not in their municipality or that may not affect them much. Ms. Cohen noted if they were going to postpone the item and try to coordinate a date, they could table it or they could postpone it to another date certain like a Council Meeting. Councilman Coates stated whether they table it or provide a date certain at the next meeting, he wanted staff to come back with a more concrete explanation as to why they started with the proposition of opposing the project. He agreed this was outside their jurisdiction and he felt like they were intruding to some extent, but he understood they could intervene if it was going to negatively impact Wellington. However, before doing so, he wanted to be sure the residents would be adversely affected and he did not believe a deep analysis of the pros and cons to Wellington specific had occurred yet. He thought they had zeroed in on the negatives without really knowing one way or the other. He believed the focus had to be on the long-term planning for Wellington and not the rest of the County, as the Village had enough development issues. Mayor Margolis stated Council would make their decision tomorrow night. 3. WORKSHOP 4. ATTORNEY'S COMMENTS • Ms. Cohen stated the Village was served with the second Big Blue lawsuit on June 19th from Palm Beach Polo, Inc. She said they were claiming inverse condemnation for flooding 20 acres of the preserve that were not intended to be flooded under the South Florida Water Management permit. She indicated Palm Beach Polo, Inc. was seeking damages, so she would notify the Village’s insurance carrier. She was also going to recommend the case be assigned to Mr. Claudio Riedi since he was very familiar with the facts. • She stated the following two ethics requests would be considered on the Commission on Ethics July 10th agenda: Councilwoman Gerwig’s issue with Palm Beach Point as to whether her vote could benefit her company’s client; and whether lobbyists had to state they were registered lobbyists. • She indicated staff had a request for any transcripts of the shade sessions where the various Bellissimo entities or Jacobs entities had been discussed. Village of Wellington Page 4 Village Council Workshop Action Summary - Final June 23, 2014 She stated most of that litigation had been resolved, except for the Jacobs DEC / 163 action. She said in two of the shade sessions they combined about seven different cases, and in reviewing the transcripts there was no way to redact out any particular information related to one remaining lawsuit because it was all intertwined. She indicated she had reviewed about three-fourths of the transcripts and saw no reason for them not to release them, but she would make a recommendation tomorrow night to either release them or file an action with the court. Councilman Coates understood the Village was defending the 163 action and the request was being made by Mr. Rosenbaum who was not involved in that litigation. Ms. Cohen stated she would have to check that as he may have been named but they have settled. Councilman Coates stated if Mr. Rosenbaum was a party to the 163 action and Council discussed the 163 action in their shade sessions, he would not want to set a precedent of releasing the transcripts until everything was resolved. Ms. Cohen indicated the communication was that the Jacobs intended to pursue it and they were still going to prosecute that action. Councilman Coates asked Ms. Cohen to look at it and let them know the rules tomorrow. Ms. Cohen stated Council had to decide, if there was nothing particularly damaging in the transcripts, whether they wanted to waive them or spend the money to litigate the issue. She said she would give them a recommendation tomorrow night. 5. MANAGER COMMENTS Mr. Schofield stated Council needed to select a voting delegate for the League of Cities meeting on August 14th in Hallandale and that item would be on their July 8th agenda. He indicated the CAPRA accreditation team was in the Village to review their accreditation process and would be available after the Council Meeting. 6. COUNCIL COMMENTS Councilman Coates thought the Village was hosting the little league sectionals and state tournament this year on two different weekends. He felt this was a big deal and the Village needed to promote these events to let people know. Mr. Barnes acknowledged his request. Councilwoman Gerwig stated Saturday’s Splash Event on water drowning prevention was sponsored by Palm’s West Hospital. She said it stated free admission, but she asked if people could come and learn about swimming techniques or if it was just demonstrations. Mr. Barnes indicated there was going to be some educational components to it, but he thought the kids could come and swim. Councilwoman Gerwig thought the Village should promote this water safety event, especially with the near drowning they had recently. Mayor Margolis said he received an email from a resident looking for a place to hold a robotic Lego tournament. Mr. Schofield indicated Mr. Delaney was working on that right now. Mayor Margolis thought it would be great if the Village could advertise it. Councilwoman Gerwig suggested making the Education Committee aware of it as well. Village of Wellington Page 5 Village Council Workshop Action Summary - Final June 23, 2014 7. ADJOURN Village of Wellington Page 6