Village Council

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Tuesday, March 24, 2015 7:00 PM Village Hall Village Council Bob Margolis, Mayor John Greene, Vice Mayor Matt Willhite, Councilman Anne Gerwig, Councilwoman John T. McGovern, Councilman Village Council Action Summary - Final March 24, 2015 1. CALL TO ORDER Mayor Margolis called the meeting to order at 7:00 p,.m. 2. PLEDGE OF ALLEGIANCE Arianna Lang led the Pledge of Allegiance. 3. INVOCATION Pastor Chad Lang, Associate Campus LifeGroups LifeMissions Pastor, LifeChurch.tv, Wellington, delivered the invocation. 4. APPROVAL OF AGENDA Mr. Schofield presented the agenda recommending approval as presented. Councilman Willhite thought Mr. Schofield wanted to move Consent Item 6D. Mr. Schofield indicated the landscape part of that item was not ready and would be brought back separately within the next two Council Meetings but well before the project started. A motion was made by Councilwoman Gerwig, seconded by Vice Mayor Greene, and unanimously passed (5-0), approving the Agenda as presented. 5. PRESENTATIONS AND PROCLAMATIONS A. 15-214 PROCLAMATION RECOGNIZING THE WELLINGTON HIGH SCHOOL BOYS BASKETBALL TEAM FOR A RECORD-BREAKING SEASON AND FOR WINNING THE 2014-2015 CONFERENCE; DISTRICT TITLE; REGIONAL TITLE AND BECOMING CLASS 8A STATE CHAMPIONS Mr. Schofield introduced the agenda item. Ms. Rodriguez read the Proclamation. Mr. Matt Colin, head coach of the Wellington High School boys’ basketball team, thanked Council and the Village of Wellington for recognizing their great accomplishments. He stated he was very proud of his team as they had put in a lot of effort and had a work ethic that was second to none. He also thanked the Wellington High School staff, parents and the community for their outstanding support. Council congratulated the coaches and the boys of the Wellington High School basketball team. They encouraged the students to continue with their good work not only in basketball but with their academics as well. They also thanked the coaches for being great mentors. Council acknowledged the boys for their individual hard work and collective teamwork. They wished them the best in their future sport and educational/college endeavors. Mr. Colin asked the Council for any suggestions or assistance in raising money to purchase the team rings at a cost of $8,000. Mayor Margolis pledged Village of Wellington Page 1 Village Council Action Summary - Final March 24, 2015 his support in helping the Booster Club get some funding, as long as the team members would have an opportunity to pick out the rings they wanted. 6. CONSENT AGENDA Mr. Schofield presented the Consent Agenda recomming approval as presented. A motion was made by Councilman McGovern, seconded by Councilwoman Gerwig, and unanimously passed (5-0), approving the Agenda as amended. A. 15-213 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETINGS OF FEBRUARY 10, 2015, FEBRUARY 24, 2015 AND MARCH 10, 2015 This item was approved on Consent. B. 14-653 AUTHORIZATION TO CONTINUE UTILIZING A CITY OF FLORENCE, SOUTH CAROLINA CONTRACT FOR THE PURCHASE OF WHEELED TRASH CONTAINERS This item was approved on Consent. C. 14-853 AUTHORIZATION TO UTILIZE A U.S. COMMUNITIES’ CONTRACT, AS A BASIS FOR PRICING, WITH CINTAS CORPORATION FOR THE RENTAL AND SERVICE OF EMPLOYEE UNIFORMS, MATS, MOPS, TOWELS AND OTHER RELATED PRODUCTS AND SOLUTIONS This item was approved on Consent. D. 15-182 AUTHORIZATION FOR PROPOSED BIRKDALE DRAINAGE SWALE RECONSTRUCTION PROJECT This item was approved on Consent. E. 14-854 AUTHORIZATION TO CONTINUE UTILIZING A SOUTHEAST FLORIDA COOPERATIVE CONTRACT AS A BASIS FOR PRICING FOR THE SUPPLY AND DELIVERY OF SODIUM HYDROXIDE This item was approved on Consent. F. 15-108 AUTHORIZATION OF DISPOSITION OF SURPLUS TANGIBLE PERSONAL PROPERTY LOCATED AT THE EXISTING WELLINGTON COMMUNITY CENTER/TENNIS FACILITY This item was approved on Consent. PUBLIC FORUM 1. Bart Novack, 15670 Cedar Grove Lane. Mr. Novack spoke about the problem with golf carts. He also suggested that athe Village rotate the Special Magistrates and switch them to two year terms. Village of Wellington Page 2 Village Council Action Summary - Final March 24, 2015 7. PUBLIC HEARINGS A. 15-91 ORDINANCE NO. 2015-02 (ZONING TEXT AMENDMENT OF WELLINGTON’S LDRS ELIMINATING THE OUTDOOR ACTIVITY AREA REQUIREMENT FOR ADULT DAY CARES IN SECTION 6.4.4.34) AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL AMENDING SECTION 6.4.4.34.e.iii OF THE WELLINGTON LAND DEVELOPMENT REGULATIONS RELATED TO THE OUTDOOR ACTIVITY AREA REQUIREMENTS FOR ADULT DAY CARE FACILITIES; PROVIDING A CONFLICTS CLAUSE; PROVIDING FOR CODIFICATION; PROVIDING A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Mr. Schofield introduced the agenda item. Ms. Rodriguez read the ordinance by title. Mr. Stillings presented the staff report. Council discussed this item. Mr. Stillings addressed concerns and questions from Council regarding removing the outdoor area requirement for adult day care; the County's requirements, outdoor space for other similar facilities, the impact on future applications; and the need for this type of facility. Public Hearing A motion was made by Vice Mayor Greene, seconded by Councilman McGovern, and unanimously passed (5-0) to open the Public Hearing. 1.Kevin Wrenne, member of the Board of the Directors of Alzheimer’s Community Care, spoke in suppot of staff's recommendation. He said it was their intention to keep the approved outdoor area of approximately 2,500 square feet. He asked that Council support the zoning change. In response to a question raised by Vice Mayor Greene, Mr. Wrenne indicated that they already had twenty-six supplications from the Wellington area. 2. Kris Riedell, 3613 Miramontes Circle, Wellington. Ms. Riedell, Chief Operating Officer for Alzheimer’s Community Care, stated that she is a Wellington resident as is their family nurse consultant. She stated they currently have twenty-six (26) people ready to go for this center and they will probably have thirty-five (35) by the time they open. She mentioned they are in partnership with the county for the Senior Center on Congress, which does not have any outdoor space. She stated the Wellington facility would have 2,500 square feet and give them many opportunities to barbecue, garden and do activities, but it would be up to the patient and they would encourage them. She said Alzheimer’s Community Care was asking Council to support this recommendation. There being no further public comments, a motion was made by Vice Mayor Greene, seconded by Councilman Willhite, and unanimously passed (5-0) to close the Public Hearing. Village of Wellington Page 3 Village Council Action Summary - Final March 24, 2015 A motion was made by Councilwoman Gerwig, seconded by Vice Mayor Greene, and passed (4-1) with Councilman Willhite dissenting, approving Ordinance No. 2015-02 as presented. B. 15-116 ORDINANCE NO. 2015-01 (HEDGE HEIGHT ZONING TEXT AMENDMENT [ZTA]) AN ORDINANCE OF WELLINGTON, FLORIDA'S COUNCIL AMENDING SECTION 6.6.4.E HEIGHT OF FENCES, WALLS AND HEDGES OF THE WELLINGTON LAND DEVELOPMENT REGULATIONS; TO MODIFY THE HEDGE HEIGHTS BASED ON SIZE OF PROPERTY; PROVIDING A CONFLICTS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the agenda item. Ms. Rodriguez read the ordinance by title. Mr. Stillings presented the staff report. Council discussed this item. Vice Mayor Greene indicated that he supported the Tree Board's recommendation of 8 feet for all properties with the exception of the villas, duplexes and similar multifaimily properties which would have a maximum of 6 feet. Councilman Willhite questioned the map that was presented by Mr. Stillings. He also raised concerns about the hieght limitation for zero lot line properties, but said he would support the ordinance. Public Hearing A motion was made by Councilman McGovern, seconded by Councilman Willhite, and unanimously passed (5-0) to open the Public Hearing. There being no public comments, a motion was made by Vice Mayor Greene, seconded by Councilwoman Gerwig, and unanimously passed (5-0) to close Public Hearing. A motion was made by Councilwoman Gerwig, seconded by Councilman Willhite, and passed (4-1) with Vice Mayor Greene dissenting, approving Ordinance No. 2015 01 as presented. 8. REGULAR AGENDA A. 15-68 PRESENTATION OF AUDIT RESULTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2014 Mr. Schofield introduced the agenda item. Ms. Racquel McIntosh, Grau & Associates, introduced herself stating that this was the third year that Grau & Associates has served as the Village’s external auditors and thanked them for that opportunity. She also thanked Mr. Schofield, Ms. Quickel and the Finance team for their assistance in making the auditing process a smooth one this year. She indicated that their firm gave the Village an unmodified or clean opinion on the financial statement for fiscal year Village of Wellington Page 4 Village Council Action Summary - Final March 24, 2015 ending September 30, 2014. She then outlined the audit that had been presented to the Council. She also noted that Grau had two findings. The first was 2013-01 Escrow Accounts: Ms. McIntosh explained that this was a continuation from the prior year that management has been working to rectify. She said that, based on their discussions and what they have seen thus far, they believe that this matter will be cleared in the 2015 audit. Their second finding was 2014-01 Fully Depreciated Fixed Assets: Ms. McIntosh said that this referred to some clean-up work noting that staff has already begun that process. She hoped that by the next audit this will be cleared as well. In addition to the matters that were reported in the financial statements, Ms. McIntosh explained that they do have discussions with management throughout the year and not only during the audit process. She said that a recurring theme for them, which started two years ago, was the Village’s capitalization threshold for its fixed assets. She explained that the current threshold is $1,000; however, they have recommended that be increased to $5,000. Ms. McIntosh explained that most municipalities of Wellington’s size have thresholds of $5,000 or higher. She thought that staff was comfortable with the $5,000 threshold. Mr. Schofield said that he was comfortable increasing the threshold to $5,000. A motion was made by Vice Mayor Greene, seconded by Councilwoman Gerwig, and unanimously passed (5-0) approving increasing the Village’s capitalization threshold to $5,000 from $1,000. B. 15-157 RESOLUTION NO. R2015-21 (SPECIAL USE PERMIT FOR THE 4TH FOOD AND BUSINESS SHOWCASE) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING A SPECIAL USE PERMIT FOR VICTORI EVENTS, LLC, TO HOST THE 4TH FOOD AND BUSINESS SHOWCASE UTILIZING AMPLIFIED MUSIC LOCATED AT 2175 WELLINGTON GREEN DRIVE; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the agenda item. He announced that Mr. Stillings would present this item. Mr. Stillings presented the staff report. He noted that the charity had been changed from "Adventures of Moosey" to "Take Stock in Children" Ms. Vicki Maxwell, owner of Victori Events and operator of the event, addressed Council's questions relating to whether this was her first event in Wellington; how many people were anticipated, the funds that would be given to the charity, why the change in the charity and what type of music would be played, Staff addressed Council concerns relating to traffic; how this event would impact the programs scheduled for that field and the submittal of a revised one page of the application. Public Comments 1.Bart Novack, 15670 Cedar Grove Lane. Mr. Novack asked if the Village could pick up the cost for the officers and the maintenance workers since this was a Village of Wellington Page 5 Village Council Action Summary - Final March 24, 2015 charity event raising money for children. A motion was made by Councilwoman Gerwig, seconded by Councilman Willhite, and unanimously passed (5-0) Resolution No. R2015-21 as presented. 9. PUBLIC FORUM 1. Bart Novack, 15670 Cedar Grove Lane. Mr. Novack wished everyone a Happy Passover and Happy Easter. 10. ATTORNEY'S REPORT Ms. Cohen: Ms. Cohen indicated that she had no report. 11. MANAGER'S REPORTS Mr Schofield presented the following report: 1. The next Regular Council meeting will be held on Tuesday, April 14, 2015 at 7:00 p.m. here in the Council Chambers. 2. The Charter Review Task Force will conduct a public forum to obtain residents’ input regarding amendments to the existing Village Charter on Tuesday, March 31st starting at 7 pm in the Council Chambers. 3. The Village will host an Equestrian Town Hall meeting on Monday, April 6th from 6:00 p.m. to 10:00 p.m. at Village Hall. The meeting will begin with an Open House at 6:00 p.m. 4. Wellington will hold its Annual Egg Hunt on Saturday, April 4th on the softball fields at Village Park beginning at 10:00 a.m. 5. The public is invited to attend the Artist Reception hosted by the Wellington Art Society on Tuesday, April 14th from 5:30 p.m. to 7:00 p.m. in the upstairs art gallery at Village Hall. 12. COUNCIL REPORTS Councilwoman Gerwig presented the following report. 1. She reported that because of other plans, she would not be able to attend this year’s Annual Egg Hunt. 2. Councilwoman Gerwig reported that there was still a significant problem with the white fly which is affecting many of the hedges. She wanted the Village to notify every one of the proper procedure for treating infected hedges. 3. She stated that she and Councilman Willhite represented Wellington at the Florida League of Cities Legislative Action Days. She said that they went around visiting the legislators asking for consideration for cities and for Wellington. Councilwoman Gerwig felt that they had a successful trip. 4. She said that there has been a lot of confusion about the manure transfer station that had been discussed by Council in a Visioning Session. She asked Mr. Schofield if there was any progress on that issue. Mr. Schofield explained that there had been no direction given at the Visioning Workshop, but explained that several things had occurred since that initial discussion that took the Transfer Station out of anything that the Village needed to do: (a) Solid Waste reduced their tipping fee to $9.00/ton for horse manure; (b) staff worked with U.S. Sugar since a significant part of the horse manure is being done in the cane fields; (c) private firm has purchased property near the Fairgrounds who will be processing the manure. He also spoke about the Village of Wellington Page 6 Village Council Action Summary - Final March 24, 2015 Village's actions regarding the Moncado property. 5. Councilwoman Gerwig said that she has been contacted by several residents about the mosquito problem which she felt is very bad. She asked if the Village had their mosquito trucks out. Mr. Schofield said that the trucks were out but they could step up spraying. 6. She reported that the Flavors event will be held at the Palm Beach International Equestrian Center. She will participate as a judge in the event. Her husband will be attending on her behalf the Polo event that Council was invited to. 7. The finals for the Wellington Idol will be held this weekend. 8. With regard to the budget and audit, Councilwoman Gerwig said that the Village’s management has been incredibly responsible in spending. She thanked all of the previous Councils and manager, the present Council, manager and staff for the work they have done to put the Village in a good financial situation. She said that she was proud to serve with Council as they are doing a good job to take care of what they have, but that they were standing on the shoulders of those people who came before them. Vice Mayor Greene presented the following report: 1. He will be attending the Village’s Egg Hunt on April 4th. He thought this is a great event and everyone has a great time. 2. He believed it was important to include an Old Business category in the agenda so that Council can look at what had been discussed and the status of those issues. Mr. Schofield said that they could add that section to the Agenda Review Agenda. 3. Regarding the issue that was addressed at the Special Meeting, Vice Mayor Greene asked what would the Village’s risk be regarding other parcels that may be approaching a 60-month period that may have been removed from the Comprehensive Plan or were not identified in that Plan. Mr. Schofield said that staff had identified one property in Little Ranches. Mr. Schofield further explained that there is an Acme canal in it and it is an FPL power easement and the Village has a bridle easement within it. He said that other than that, the Village doesn’t really use the balance of it. 4. Vice Mayor Greene asked for an update on the Town Hall meetings that were planned for the K-Park property. Mr. Schofield explained that Council would be provided with basic information and an outline will be sent to them for their approval next month. He hoped to have it on the agenda either the first or second meeting in April. 5. Vice Mayor Greene asked what the game plan was for the 10 acre site relative to senior housing. Mr. Schofield explained that the planning staff was working on options for the property and how it could be utilized. It was still several weeks away from being completed. Mr. Schofield said not only do they have to see how many units can be put on the site, but they have to ensure that it is consistent with the Mall approval. With regards to the Mall, Mr. Schofield indicated that they have sent a request to the state to determine that the DRI was substantially complete which would put it back in the Village’s hands so that every change wont have to be sent to Tallahassee. 6. He wished everyone a Happy Passover and Happy Easter. Councilman Willhite presented the following report: 1. Councilman Willhite said that he had a lengthy conversation with Mr. Schofield regarding the transfer station and the comments and questions he has been receiving from multiple neighborhoods as well as a possible bus depot from the Palm Beach County School Board. He indicated that his Village of Wellington Page 7 Village Council Action Summary - Final March 24, 2015 conversation with Mr. Schofield put him at ease and he hoped can do the same for the residents when he speaks to them. 2. With regard to the Special Meeting, he said that the Mayor exercised his choice and right to move forward; however, he wanted to know what had been done to execute the property rights of the additional properties along that road and taking the reservations and other things away from the other property owners that had it recorded for this roadway. Mr. Schofield explained that the Village has required a plat which they have submitted that showed both the equestrian easement going through, and also required them to provide an easement for their water and sewer lines that go there which are included in the plat that is in review and will be presented to Council shortly. 3. Councilman Willhite reported that he had a meeting and then attended the pedestrian and bicycle pathway meeting. He expressed his concern that although the consulting firm was working for the Village for over a year, he had just met them. He said that over the past year, the Council has discussed bridle and pedestrian trails, bicycles and things of that nature; however, he did not know if any of those concerns were taken to the company. He wanted to see more dialogue back from that company which he has expressed to both them and staff. 4. Councilman Willhite said that the Egg Hunt is divided into four fields and he believed they hide about 40,000 eggs. He said that it is a huge event, and he does not care that it attracts people from outside of the community. He said that he will be participating in it as long as his sons want to attend. 5. Councilman Willhite said that Vice Mayor Greene previously brought up the idea of an equestrian liaison, and he has talked about a legislative liaison. He suggested that a member of the staff serve as a liaison to the Homeowners Associations. He thought that these associations should be identified on the website and should include information on their presidents/ management companies. 6. He stated that he planned on attending the Charter Review Task Force’s Public Forum and invited the community to come out and participate. 7. Regarding the previous agenda item relating to the senior day care facility, he said he had wanted to suggest before the question was called that perhaps they should make an agreement to lower the restriction so that there is an equal amount outside and inside which would have been 45 square feet. He said that they would have fallen outside the square footage they had and it still would have had some standard. He said that when the Village wants to be the best, having a different standard from the County or other municipalities is not always a bad thing. 8. With regard to the Village’s solid waste contract, Councilman Willhite wanted to clarify that at no time did he do anything that was outside of his authority by requesting the Manager or Council to reconsider things which he has done many times. He believed that making that change led to more applicants applying which he felt was advantageous to the Village. He felt it was beneficial to the residents if they can save them money while still providing them with the same services. 9. Councilman Willhite wished everyone a Happy Passover and Happy Easter, Councilman McGovern presented the following report: 1. Councilman McGovern said that he had indicated during the Special Meeting held the previous week that there needs to be a full review of right-of-ways; easements, etc. to ensure that they do not come under the statute that puts them in the situation where the Village is abandoning things that may be needed. Since that had been discussed last week and this evening, he thought Village of Wellington Page 8 Village Council Action Summary - Final March 24, 2015 there should be a clear sense of when the review will be fully completed and the Manager would be able to report to Council that it is done and the status of it. Mr. Schofield committed to have that review done by the next Council meeting. 2. Councilman McGovern supported the idea of a staff liaison to the HOAs. He also heard suggestions of establishing an organization like the one for the West Boynton Residents Association. He said that there seemed to be a consensus among Council that there needs to be a greater outreach, dialogue and ease of contacts for the leadership of HOAs, particularly due to the large number of Wellington residents that live in those gated communities. He thought that is something that the Village needed to focus on and develop. 3. With regard to the Charter Review Task Force Public Forum scheduled for next Tuesday at 7:00 p.m. here in the Council Chambers, he thought that the work that the Task Force was doing and their mission is a huge task, but one that is vitally important. He thought that the involvement of community leaders and citizens was very important. He hoped there would be a good turnout at that event. 4 Councilman McGovern thanked the people from Alzheimer’s Community Care for the work that they are doing, as he thought they will be providing a vital service to the community. sharing the benefits of their experience and work they have done. 5. Councilman McGovern wished everyone a Happy Easter and Happy Passover. 6. He looked forward to seeing everyone at the Easter Egg Hunt. Mayor Margolis presented the following report: 1. Mayor Margolis thanked staff for a clean audit and a transparent process. 2. He said that one of the items that he wanted to include in Old Business was the Council discussion reviewing the County’s Rule for Meetings. 3. The Equestrian Town Hall meeting will be coming up. He indicated that he had attended a meeting that day with some equestrians from Grand Prix Village who said that they had no idea that a Town Hall meeting was going to take place or that a forum had previously taken place. He said that the residents asked Village staff if they had invited them to the meeting and staff responded affirmatively. He encouraged everyone in the equestrian community to attend. 4. Mayor Margolis said that there had been some discussion regarding the special meeting that had been held the previous week. He asked staff to research how many special meetings had been held. Mayor Margolis that since he has been on Council since 2012, there had been eight special meetings. He said that some of those meetings were held prior to a Council meeting or were asked to take place because Council had to discuss some information in a timely fashion, i.e., purchase of the Lake Wellington Professional Center. He asked staff to share the information with Council. Mayor Margolis expressed his thanks to Council for their support to hold that meeting. He thought that they settled that issue and opened up other issues. 5. He advised Council that there are HOA listings on the Village’s website which includes the presidents and contact information. 13. ADJOURNMENT There being no further business to come before the Village Council, the meeting was adjourned. Village of Wellington Page 9