Village Council Workshop
Regular MeetingWellington, FL · March 23, 2015
Minutes
Village of Wellington
12300 Forest Hill Blvd
Wellington, FL 33414
Action Summary - Final
Monday, March 23, 2015
3:00 PM
Village Hall
Village Council Workshop
Bob Margolis, Mayor
John Greene, Vice Mayor
Matt Willhite, Councilman
Anne Gerwig, Councilwoman
John T. McGovern, Councilman
Village Council Workshop Action Summary - Final March 23, 2015
1. CALL TO ORDER
Mayor Margolis called the meeting to order.
2. REVIEW OF COUNCIL AGENDA
Mr. Schofield presented the agenda for March 24, 2015 for review.
A. 15-214 PROCLAMATION RECOGNIZING THE WELLINGTON HIGH
SCHOOL BOYS BASKETBALL TEAM FOR A RECORD-BREAKING
SEASON AND FOR WINNING THE 2014-2015 CONFERENCE;
DISTRICT TITLE; REGIONAL TITLE AND BECOMING CLASS 8A
STATE CHAMPIONS
Mr. Schofield presented the item. He indicated that the team will be in
attendance at the Council meeting.
There were no changes recommended.
B. 15-213 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETINGS
OF FEBRUARY 10, 2015, FEBRUARY 24, 2015 AND MARCH 10,
2015
Mr. Schofield presented the item.
Mayor Margolis asked Council if there were any errors or corrections that
needed to be made. He added that Ms. Rodriguez and Ms. Callovi would be
able to make the necessary corrections.
There were no changes recommended
C. 14-653 AUTHORIZATION TO CONTINUE UTILIZING A CITY OF
FLORENCE, SOUTH CAROLINA CONTRACT FOR THE PURCHASE
OF WHEELED TRASH CONTAINERS
Mr. Schofield presented the item. He stated that the Village of Wellington
owned the trash containers. The Village had found that it was cheaper to buy
the trash containers and replace them then to allow the Waste Management
contractor to do the same because there is an upcharge. Mr. Schofield stated
that this was the best price available.
Vice Mayor Greene stated that he had looked at the Florence contract at $52.53
per unit including tax. Mr. Barnes said that the Village did not pay tax so the
price would be $48.64.
Vice Mayor Greene asked if roughly 1,000 containers would be purchased. Mr.
Barnes confirmed and said that as of October 1, 2015 the Village would enter
into a new contract for solid waste collection services, that contract includes
the vendor providing the containers. He stated that at the time of the change of
contract the Village would no longer be incurring the cost for waste collection
containers.
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Village Council Workshop Action Summary - Final March 23, 2015
Councilwoman Gerwig asked if the new trash containers would be identical to
the previous trash containers. Mr. Barnes believed that the containers would
be as close to identical as possible.
There were no changes recommended.
D. 14-853 AUTHORIZATION TO UTILIZE A U.S. COMMUNITIES’ CONTRACT,
AS A BASIS FOR PRICING, WITH CINTAS CORPORATION FOR
THE RENTAL AND SERVICE OF EMPLOYEE UNIFORMS, MATS,
MOPS, TOWELS AND OTHER RELATED PRODUCTS AND
SOLUTIONS
Mr. Schofield presented the item.
There were no changes recommended.
E. 15-182 AUTHORIZATION FOR PROPOSED BIRKDALE DRAINAGE SWALE
RECONSTRUCTION PROJECT
Mr. Schofield presented the item. He stated that there were 2 parts to this item
and the project will not be started until the second part is brought before
Council. This item is to go through and redo the Birkdale swales from one end
to the other. Mr. Schofield stated that there would be a landscape project
coming that would be the second part to this item. There was a plan for the
landscape project but there has yet to be a final cost. Mr. Schofield told
Council that the landscape project would probably be brought to Council
within the next month.
Mayor Margolis asked for an estimate as to the cost of the landscape project.
Mr. Barnes stated that the cost probably wouldn’t exceed $200,000 but would
be over $100,000 based on what the projected cost of the irrigation.
Vice Mayor Greene asked what the Village paid annually for sod as there
seemed to be something arising with sod and it was always with Odum. Mr.
Barnes explained that Odum had an annual contract as they were the low
bidder. He was unsure of the exact amount but could get the number to
Council the following night.
There were no changes recommended.
F. 14-854 AUTHORIZATION TO CONTINUE UTILIZING A SOUTHEAST
FLORIDA COOPERATIVE CONTRACT AS A BASIS FOR PRICING
FOR THE SUPPLY AND DELIVERY OF SODIUM HYDROXIDE
Mr. Schofield presented the item. He said that Sodium Hydroxide was used in
the water treatment and water reclamation facilities to control odor.
Councilwoman Gerwig stated that she had received a call from a resident
saying that they had noticed a significant odor from the Wastewater Facility.
Mr. Schofield said that the Village had a far worse problem prior to having an
enclosed drying system. He stated that with a wastewater plant it is hard to
make the odor completely go away.
Councilwoman Gerwig asked what the residents should do if they notice an
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Village Council Workshop Action Summary - Final March 23, 2015
increase in the odor. Mr. Schofield stated that the resident should contact the
Village as there is usually a reason and it can on occasion be corrected.
Mayor Margolis added that he had seen trucks leaving the facility and upon
following the truck noticed that there was an odor permeating from it. Mr.
Riebe explained that there was one truck a week with dried sludge that did not
particularly have an odor. He said that the Village was in the process of
designing additional improvements to the wastewater plant which will address
the smell.
Councilwoman Gerwig asked if this was the best deal the Village could get on
sodium hydroxide. Mr. Riebe responded affirmatively.
There were no changes recommended.
G. 15-108 AUTHORIZATION OF DISPOSITION OF SURPLUS TANGIBLE
PERSONAL PROPERTY LOCATED AT THE EXISTING
WELLINGTON COMMUNITY CENTER/TENNIS FACILITY
Mr. Schofield presented the item. He indicated that as the building is being
demolished some of the material can be reused.
Mr. Barnes explained that in the past the Village had asset tagged capital
expense projects. He stated that before the building is demolished, staff
wanted to go through and asset tag the reusable items, but Council approval
was needed to do that.
Councilwoman Gerwig said that there may be residents who have had special
events at the Community Center that might want a memento and asked if that
would be possible. Mr. Barnes stated that the Village could work with the
contractor to come up with something.
H. 15-91 ORDINANCE NO. 2015-02 (ZONING TEXT AMENDMENT OF
WELLINGTON’S LDRS ELIMINATING THE OUTDOOR ACTIVITY
AREA REQUIREMENT FOR ADULT DAY CARES IN SECTION
6.4.4.34)
AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL
AMENDING SECTION 6.4.4.34.e.iii OF THE WELLINGTON LAND
DEVELOPMENT REGULATIONS RELATED TO THE OUTDOOR
ACTIVITY AREA REQUIREMENTS FOR ADULT DAY CARE
FACILITIES; PROVIDING A CONFLICTS CLAUSE; PROVIDING FOR
CODIFICATION; PROVIDING A SEVERABILITY CLAUSE AND
PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Mr. Schofield presented the item. He stated that this topic came up during the
approval of the most recent Alzheimer’s facility that was approved by Council.
He explained that County code did not have any outside requirement and by
adding this ordinance the Village of Wellington would be consistent with the
county’s regulations.
Mr. Stillings indicated that code requires 100 square feet per person for both
child and adult daycares. He said that when the Alzheimer’s care came
through, they pointed out that this was different than what they had
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Village Council Workshop Action Summary - Final March 23, 2015
experienced in the county. When the county removed it in 2003, their Director
of Senior Services took the position, which the Village agreed with, that the
marketplace should dictate how much space is provided as each facility would
have their own distinct needs relative to their patients. He said that having a
minimum standard might negatively affect their ability to provide the service
and meet their costs. In addition, children generally go outside in a group
whereas adults will go out in fewer numbers. Staff’s recommendation was to
eliminate the minimum requirement all together and leave it up to the
marketplace in terms of what they provide.
Vice Mayor Greene stated that he supported the service that is being provided,
but he was concerned with the process. He said this was a cure for what they
had already done in terms of building out a facility that was not clearly
identified as an adult daycare facility.
Mr. Stillings explained that the adult daycare facility had chosen to complete
the project in phases so they are limited to 25 individuals at the moment. In
order to increase the capacity to 45 individuals the facility would need to
provide an additional 2000 square feet of space. If the zoning text were to
change the facility would not be required to add the extra space.
Vice Mayor Greene asked how this zoning text would affect the Village of
Wellington on a broader scale. Mr. Stillings explained that any future facilities
would not have the same square footage standard apply.
Vice Mayor Greene asked why the state and county made the changes to space
requirements. Mr. Stillings said that the county and state felt that it was better
left to the market place as facilities generally know the amount of space
needed to run an adult daycare.
Councilman McGovern asked if the adult daycare facilities were regulated by
AHCA and the Palm Beach County Health Department and if so, do they have a
requirement for outside space. Mr. Stilling explained that neither organization
had a specific requirement for outdoor space, rather a specific requirement for
a service provider per person ratio that had to be met as well as the amount of
indoor space per person.
Councilwoman Gerwig asked if Council had the flexibility to require outside
space for recreation. Mr. Stillings confirmed that with a conditional use permit
Council would have the ability to ask for certain requirements. Mr. Schofield
indicated that the only limitation would be a rational reason to apply a
requirement such as an Alzheimer patient cannot be left outside and needs
constant supervision.
There were no changes recommended.
I. 15-116 ORDINANCE NO. 2015-01 (HEDGE HEIGHT ZONING TEXT
AMENDMENT [ZTA])
AN ORDINANCE OF WELLINGTON, FLORIDA'S COUNCIL
AMENDING SECTION 6.6.4.E HEIGHT OF FENCES, WALLS AND
HEDGES OF THE WELLINGTON LAND DEVELOPMENT
REGULATIONS; TO MODIFY THE HEDGE HEIGHTS BASED ON
SIZE OF PROPERTY; PROVIDING A CONFLICTS CLAUSE;
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Village Council Workshop Action Summary - Final March 23, 2015
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
Mr. Schofield presented the item. He indicated that this was the second
reading and adoption of the ordinance. When this item was previously
introduced to Council there were inquiries as to why this did not go before the
Tree Board. He said the review process was outlined very clearly in the Land
Development Regulations which did not include that. Mr. Schofield indicated
that the Planning Department was looking into what types of applications
should go up for reviews. He said that previous changes by Council included
hedge heights for duplexes and multi-family were 6 feet and everything else
was at 10 feet.
Mr. Stillings explained that the Tree Board’s recommendation was to reduce
the proposed 10 feet to 8 feet. He stated that the Planning, Zoning and
Adjustment Board recommendation was to remain at 10 feet. The discussion
among the Tree Board was geared more toward maintenance than height, and
the lower height would be easier to maintain. Mr. Stillings added that initially
the recommendation by the Planning, Zoning and Adjustment Board was for
the hedge heights for the zero lot line properties be limited to 6 foot hedges.
The Board expanded it to include duplexes, villas and multi-family because it
was found that there was still a variety of lot sizes. The purpose of the change
was to avoid a situation where a 6 foot hedge was placed next to a 10 foot
hedge.
Vice Mayor Greene asked how Council could disseminate these changes to
HOAs. Mr. Schofield explained that the Village would engage the HOAs by
having informational distributions to the HOA master list on a quarterly basis,
if not more often. Vice Mayor Greene did not think that this was an efficient
way to reach out to HOA communities. Mr. Schofield explained that this
amendment would not affect HOAs to the extent that some may have thought
because there are communities with their own master landscape plans. He said
that staff was looking more towards a contact and email list that includes both
the president of the HOA and their management company.
Vice Mayor Greene indicated that he met with a group that represented some
of the larger HOAs. He thought that he would reach out to them and ask them
how the HOAs would like to be kept in informed of the changes to Village
ordinances.
There were no changes recommended.
J. 15-68 PRESENTATION OF AUDIT RESULTS FOR THE FISCAL YEAR
ENDED SEPTEMBER 30, 2014
Mr. Schofield introduced the item.
Ms. Quickel presented the item. She stated that the auditors would be in
attendance at the Council meeting. In addition, the auditors would be meeting
individually with Council at noon prior to the Council meeting. She said that
Grau had provided an unqualified opinion. They did; however, have two
findings. The first finding involved the escrow accounts and most have been
reconciled. The second finding included fully depreciated fixed assets. She
explained that different programs were being looked into to address the
problem. The items were in inventory for quite some time, many of them dating
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Village Council Workshop Action Summary - Final March 23, 2015
back to 2000 and 2001. The problem had to do with procedures for not tagging
things such as furniture. Ms. Quickel stated that the Village was very happy
with the audit.
There were no changes recommended.
K. 15-157 RESOLUTION NO. R2015-21 (SPECIAL USE PERMIT FOR THE
4TH FOOD AND BUSINESS SHOWCASE)
A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL
APPROVING A SPECIAL USE PERMIT FOR VICTORI EVENTS,
LLC, TO HOST THE 4TH FOOD AND BUSINESS SHOWCASE
UTILIZING AMPLIFIED MUSIC LOCATED AT 2175 WELLINGTON
GREEN DRIVE; AND PROVIDING AN EFFECTIVE DATE.
Mr. Schofield presented the item. He indicated that the showcase would be
held at Village Green Park which is being rented from the Village. He noted
that this item was before Council because there would be amplified music at
the event which required Council approval.
Mr. Stillings explained that the original intention was for the proceeds to
benefit the anti-bullying campaign Adventures of Moosey; however, they may
now be partnering with the Little Smiles Children’s charity.
Mayor Margolis asked for clarification that that the proceeds from this event
would go to a charity. Mr. Stillings confirmed that the proceeds would go to a
charity once one is officially chosen. Councilwoman Gerwig asked what
portion of the proceeds would go to the charity. Mr. Stillings did not know. Mr.
Barnes stated that the special use permit did not address the aspect of the
donations. He said that they were renting the facility and amplified music
necessitates a special use permit.
Ms. Cohen stated that she had a problem with the applicant being listed as
Moosey's Adventure. Mr. Barnes explained that the rental is to Victori, LLC.
Ms. Cohen stated that the renter may need to resubmit the page indicating
Moosey’s Adventure.
5. MANAGER COMMENTS
Mr. Schofield stated that the Village had received two requests for uses of
Village signs and marquees. One was from the Wellington Chamber of
Commerce to promote the Flavors of Wellington. The other request for use of
signs was from PBSO, who would like to use the signs to remind residents to
lock their car doors.
Vice Mayor Greene asked for clarification as to what was actually being
requested. Mr. Schofield explained that they were requesting advertising for
the event.
Councilwoman Gerwig thought that it was good to promote local business and
restaurants.
Mayor Margolis understood that the Chamber of Commerce was asking for
advertising on the Village website as well. Mr. Schofield stated that he had less
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of an issue using the marquee signs than using the Village website and
Channel 18. Councilwoman Gerwig thought that Channel 18 would be good.
Mr. Schofield said that if Council consensus was for the marquee and Channel
18 that would be fine.
Vice Mayor Greene asked that Council be consistent with allowing or not
allowing advertising on the website. He said he did not have a problem with
the signs or Channel 18.
Council consensus was to allow the Chamber to advertise the event on the
Village’s marquee and Channel 18, but did not support the use of the Village’s
website. Council was fine with PBSO using signs as well.
3. WORKSHOP
A. 15-211 COUNCIL DISCUSSION REGARDING APPOINTMENT OF SPECIAL
MAGISTRATES
Mr. Schofield introduced the item.
Mr. Koch stated that 2 of the 4 magistrate’s terms were set to expire on June 1,
2015. He said that Mr. Doney had expressed that he would not be seeking
reappointment and Mr. Suarez-Rivas was seeking reappointment. Staff’s
recommendation was to reappoint Mr. Suarez-Rivas and go to the original
Selection Committee candidates to fill Mr. Doney’s position.
Councilwoman Gerwig asked if that would keep the Village from advertising for
the position. Mr. Koch confirmed and said that the original Selection
Committee candidates had already been vetted. He explained that if staff had
Council direction, they would start reaching out to the previous candidates.
Mayor Margolis asked if they knew who the candidates were. Mr. Koch said
that staff would go back to the original top five and reach out to them to see if
they were still interested in being candidates.
Councilman McGovern asked when the candidate pool was done. Ms. Cohen
stated that it had been done about a year or two ago. She explained this type of
selection is exempt under the Village’s Purchasing Manual. Initially, when the
Village requested letters of interest it was not going to be a competitive type of
solicitation; however, Council then asked to utilize a Selection Committee for
the appointment process. The Village then formulated the evaluation criteria
after the Village had put out for the letters of interest. Ms. Cohen said that it
was an unusual process but technically this was something that did not
require competitive solicitation or advertising.
Vice Mayor Greene asked if it was possible to look at the cases that the
magistrates had handled, what they had heard, and what the findings had
been. Mr. Koch said that he could compile that information. To clarify, Mr.
Koch asked Vice Mayor Greene if he wanted the cases heard, decisions made
and the fines. Vice Mayor Greene said it was to understand what they had
heard, time for compliance and end result. Mr. Koch said he would have his
staff start working on it.
Mayor Margolis asked to clarify that there were 4 special magistrates that work
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Village Council Workshop Action Summary - Final March 23, 2015
quarterly and three of them have to be Wellington residents. Mr. Koch
responded affirmatively explaining that according to Village policy
traditionally, Wellington had only 1 external magistrate. Councilman McGovern
asked who the external magistrate was. Mr. Koch stated that Mr. Suarez-Rivas
from Broward County was the external magistrate. Ms. Cohen was unsure if
the policy was a written policy. Mr. Schofield stated that the policy was Council
direction.
Councilwoman Gerwig asked why Mr. Doney was not interested in continuing
with the Village. Ms. Cohen explained that he was with the same firm that Mr.
Ken Edwards was with and the Village had been using that firm for a number of
different matters. She explained that Mr. Doney felt that it might give the
appearance that there was a bias if he continued as a special magistrate. Ms.
Cohen didn’t believe that there was anything that would preclude him from
serving but he felt that the public perception might be that there was some sort
of bias.
Councilwoman Gerwig asked if there was any type of peer review or
performance review that is done on the magistrates. Ms. Cohen responded that
there was no peer review or performance review. Councilwoman Gerwig asked
if there were other communities that did anything like that. Ms. Cohen did not
believe so. Mr. Koch said he was unaware of any such reviews being done by
other communities; however, he offered to contact other communities to
confirm that. Councilwoman Gerwig explained that she had asked about it
because she wondered how the Village knew that the special magistrates were
doing a good job or not. She wanted to know if there was a way for an outside
board to look at it. Ms. Cohen said it was difficult because typically the
magistrates become familiar with the code, the process and that was one of
the reasons why they were selected and serve in that capacity. She said they
have the experience not just with the Village of Wellington as a municipality
but other municipalities. Using fine reduction as a measure would be difficult
because the special magistrate is generally reducing fine based on what staff
had recommended other than those that fall outside of the authority of Mr.
Koch which would go to Council. She said that in order to gauge whether the
special magistrates were doing a good job or not you would have to look at the
experience that the special magistrate had with these types of cases, their
demeanor and their years of practice.
Councilwoman Gerwig asked if Council looked at the two magistrates and
thought that they weren’t doing a good job, would this be the time to bring it
out. Ms. Cohen said yes if Council felt that for some reason they shouldn’t be
reappointed. She thought that her recollection was that Council placed a limit
on the number of terms that they could serve. Mr. Schofield stated that the
term limit was four 2 year terms.
Ms. Cohen stated that code enforcement was comfortable with the level of
performance seen by Mr. Suarez-Rivas and Mr. Doney. She explained that the
Village had not asked Mr. Doney not to reapply. Ms. Cohen said that her
opinion was that there was not any conflict and that he could continue to serve
if he chose to.
Councilman McGovern asked if Mr. Suarez-Rivas was chosen from the list
previously mentioned. Ms. Cohen confirmed that he was chosen from that list.
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Vice Mayor Greene said he wanted to see the effectiveness in terms of how
quickly the magistrates get cases resolved and if there are repeat offenders. He
wanted to make sure that the Village gets through cases without seeing people
again.
Mr. Barnes pointed out that the list of special magistrates was created in
August of 2013.
Councilman Gerwig said that if the Village provided a new set of criteria after
solicitation for the position, the Village may find a different response. She said
that this was a small pool of attorney’s that do this type of work. They get paid
hourly for 6 to 7 hours per month. Mr. Koch explained that they get paid for the
actual hearing, the preparation, and post hearing work. Ms. Cohen said that the
attorney’s only benefit once a quarter when they serve. Mr. Koch explained that
Mr. Suarez-Rivas did not get paid travel time for the commute from
Miami-Dade.
Vice Mayor Greene said that it would be interesting to see the difference in
how the cases are handled between magistrates who live within the community
and those that live outside the municipality. He thought that sometimes it may
be more difficult for a magistrate if they know someone in town to to assess a
stronger penalty or take a harder line.
Mayor Margolis asked if there were municipalities that use one special
magistrate for every hearing. Mr. Schofield said that was more of the norm. He
indicated that larger municipalities may have more magistrates because they
have a higher case load but, most municipalities are sized with one to hear
cases per month. Mayor Margolis was concerned when a case goes before one
magistrate, then it goes to another magistrate who may make the final decision
if it is pushed back to another magistrate meeting. Ms. Cohen stated that this
had not traditionally been an issue but the Village did have an issue with
respect to a scriveners error in a final order. She explained that in order to
correct the error, the Village had to get the order back in front of the same
magistrate so it was delayed for several months.
Mayor Margolis said many times people go to special magistrate hearings for a
continuance. He asked if the special magistrate takes the time and effort to
prepare if the continuance is not granted, as in they would be spending the
same time to prepare for that issue to have it postponed. Mr. Koch stated if the
item was not on consent it would be called as a regular case.
Ms. Cohen asked what items were sent to the magistrate prior to the hearings.
Mr. Koch said that the magistrate was sent an agenda packet. Ms. Cohen
indicated that she wasn’t sure that there was any preparation time prior to the
hearing, rather the magistrate spent more time post hearing. Mayor Margolis
said that the magistrates were spending quarterly hours in preparation. Ms.
Cohen thought that the miscommunication was that it was believed that there
was not time spent preparing for a hearing, it is after the hearing. Mr. Koch
stated that he was sure the special magistrates reviewed the agenda prior to
the hearing but the agenda is only given to them a day or two in advance.
Vice Mayor Greene asked if there were no case files for the cases being heard.
Ms. Cohen stated that there were case files but they were not provided to the
special magistrates prior to the hearing because it is the obligation of the
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Village Council Workshop Action Summary - Final March 23, 2015
Village who bears the burden of proving the violation. She said it was much
like going to court.
Vice Mayor Greene asked if compliance occurred shortly before a magistrate
hearing, would those cases still be heard. Ms. Cohen said that those cases
would be dismissed. Mr. Koch said it depended on the time frame because the
statute permits the Village, if the party does not comply by their compliance
date, they can bring them forward for cost. He said it was basically his
discretion as to whether to take that individual to the hearing or not. Mr. Koch
stated that if the correction is made within a week of the compliance date, they
would probably dismiss it. But, anything outside a week or two weeks the staff
will bring it before the magistrate. Vice Mayor Greene asked what Mr. Koch’s
cutoff was. Mr. Koch said it was usually about 2 weeks as every case is
different, as some have extenuating circumstances.
Mayor Margolis asked Mr. Koch if he had a principle for a continuance because
those items are on the consent agenda that don’t even go to the magistrate.
Mr. Koch explained that the item was still within the agenda but it would be
placed on the consent agenda. Ms. Cohen said absent someone withstanding
being there to object, she could not envision a scenario in which the
magistrate would not approve the consent.
Mayor Margolis asked if there was a policy that limited the number of times a
case would be put on continuance. Mr. Koch said that the time frame is
generally 4 months. Mr. Schofield said that based on Council direction in the
past, once something makes the agenda the Village would not continue it at
that point. The other thing that happens is, if it is a home owner or a first time
violation and they had corrected the violation a week before the hearing, then
the recommendation would be to dismiss. However, for repeat violators or
properties that have had historic problems, the Village will take them through
and get a finding of fact. Vice Mayor Greene thought otherwise because he
said there was a recent case that did not go through the magistrate. Mr.
Schofield said he would talk to Vice Mayor Greene about that.
Vice Mayor Greene asked if there were costs that the Village could recoup on
consent items as the Village spends a large amount of time and resources to
gain compliance. Mr. Koch said that generally the cost would be about $200 at
the point of seeing the special magistrate, but if the case is continued, the
Village did not recover those costs. If it is a reoccurring violation, which means
that they had corrected before they went to hearing and did the violation again,
then the individual would go straight to hearing. If it is a repeat violator, there
are excuses, it goes.
Ms. Cohen recommended that Council not take away the discretion that Mr.
Koch had. Vice Mayor Greene stated that he was not advocating that, he just
wanted to see consistency, who had discretion and what the process was.
Mr. Koch said that if Council wishes he would reach out to the candidates and
will get to work on each report. Mayor Margolis thought that Mr. Koch had
consensus to do so.
Mayor Margolis said that there was a Council member missing who may want
to discuss this topic. He asked for Mr. Koch to contact him and fill him in on
what was discussed. Mr. Schofield said that this was a workshop item that
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Village Council Workshop Action Summary - Final March 23, 2015
needed direction and would be brought back to Council. Mr. Koch stated that
this would go to Council as a resolution.
4. ATTORNEY'S COMMENTS
None.
6. COUNCIL COMMENTS
None.
7. ADJOURN
There being no further business to come before Council, the meeting was
adjourned.
Village of Wellington Page 11
Agenda
Village of Wellington
12300 Forest Hill Blvd
Wellington, FL 33414
Meeting Agenda
Monday, March 23, 2015
3:00 PM
Village Hall
Village Council Workshop
Bob Margolis, Mayor
John Greene, Vice Mayor
Matt Willhite, Councilman
Anne Gerwig, Councilwoman
John T. McGovern, Councilman
Village Council Workshop Meeting Agenda March 23, 2015
1. CALL TO ORDER
2. REVIEW OF COUNCIL AGENDA
A. 15-214 PROCLAMATION RECOGNIZING THE WELLINGTON HIGH SCHOOL
BOYS BASKETBALL TEAM FOR A RECORD-BREAKING SEASON
AND FOR WINNING THE 2014-2015 CONFERENCE; DISTRICT
TITLE; REGIONAL TITLE AND BECOMING CLASS 8A STATE
CHAMPIONS
Recognition of the Wellington High School Boys Basketball team on their remarkable season and
winning the Class 8A State Championship.
B. 15-213 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETINGS
OF FEBRUARY 10, 2015, FEBRUARY 24, 2015 AND MARCH 10, 2015
Approval of the Minutes of the Regular Wellington Council meetings of February 10, 2015, February 24,
2015 and March 10, 2015.
C. 14-653 AUTHORIZATION TO CONTINUE UTILIZING A CITY OF FLORENCE,
SOUTH CAROLINA CONTRACT FOR THE PURCHASE OF
WHEELED TRASH CONTAINERS
Authorization to continue utilizing a City of Florence, South Carolina contract with Schaefer Systems
International, Inc. (SSI) as a basis for pricing for the purchase of wheeled trash containers in the amount
of approximately $50,000.00 annually.
D. 14-853 AUTHORIZATION TO UTILIZE A U.S. COMMUNITIES’ CONTRACT,
AS A BASIS FOR PRICING, WITH CINTAS CORPORATION FOR THE
RENTAL AND SERVICE OF EMPLOYEE UNIFORMS, MATS, MOPS,
TOWELS AND OTHER RELATED PRODUCTS AND SOLUTIONS
Authorization to utilize U.S Communities’ contract #12JLH011, as a basis for pricing, with Cintas
Corporation, for the rental and service of employee uniforms, mats, mops, towels and other related
products and solutions, in the amount of approximately $60,000 annually.
E. 15-182 AUTHORIZATION FOR PROPOSED BIRKDALE DRAINAGE SWALE
RECONSTRUCTION PROJECT
Authorization for proposed Birkdale Drainage Reconstruction Project at an estimated cost of $101,000.
F. 14-854 AUTHORIZATION TO CONTINUE UTILIZING A SOUTHEAST
FLORIDA COOPERATIVE CONTRACT AS A BASIS FOR PRICING
FOR THE SUPPLY AND DELIVERY OF SODIUM HYDROXIDE
Authorization to continue utilizing a Southeast Florida Cooperative Contract with Allied Universal
Corporation for the supply and delivery of sodium hydroxide in the amount of approximately $128,000.
G. 15-108 AUTHORIZATION OF DISPOSITION OF SURPLUS TANGIBLE
PERSONAL PROPERTY LOCATED AT THE EXISTING WELLINGTON
COMMUNITY CENTER/TENNIS FACILITY
Authorization of disposition of surplus tangible personal property located at the existing Wellington
Community Center/Tennis Facility.
Village of Wellington Page 2 Printed on 3/17/2015
Village Council Workshop Meeting Agenda March 23, 2015
H. 15-91 ORDINANCE NO. 2015-02 (ZONING TEXT AMENDMENT OF
WELLINGTON’S LDRS ELIMINATING THE OUTDOOR ACTIVITY
AREA REQUIREMENT FOR ADULT DAY CARES IN SECTION
6.4.4.34)
AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL
AMENDING SECTION 6.4.4.34.e.iii OF THE WELLINGTON LAND
DEVELOPMENT REGULATIONS RELATED TO THE OUTDOOR
ACTIVITY AREA REQUIREMENTS FOR ADULT DAY CARE
FACILITIES; PROVIDING A CONFLICTS CLAUSE; PROVIDING FOR
CODIFICATION; PROVIDING A SEVERABILITY CLAUSE AND
PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Approve Ordinance No. 2015-02, Zoning Text Amendment of Wellington’s Land Development
Regulations (LDRs) eliminating the outdoor activity area requirement for adult day care centers.
I. 15-116 ORDINANCE NO. 2015-01 (HEDGE HEIGHT ZONING TEXT
AMENDMENT [ZTA])
AN ORDINANCE OF WELLINGTON, FLORIDA'S COUNCIL
AMENDING SECTION 6.6.4.E HEIGHT OF FENCES, WALLS AND
HEDGES OF THE WELLINGTON LAND DEVELOPMENT
REGULATIONS; TO MODIFY THE HEDGE HEIGHTS BASED ON SIZE
OF PROPERTY; PROVIDING A CONFLICTS CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
Approval and adoption on second reading of Ordinance No. 2015-01 Hedge Height ZTA as
recommended by the PZAB.
J. 15-68 PRESENTATION OF AUDIT RESULTS FOR THE FISCAL YEAR
ENDED SEPTEMBER 30, 2014
Presentation and discussion of Village of Wellington audit results for the fiscal year ended September
30, 2014.
K. 15-157 RESOLUTION NO. R2015-21 (SPECIAL USE PERMIT FOR THE 4TH
FOOD AND BUSINESS SHOWCASE)
A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL
APPROVING A SPECIAL USE PERMIT FOR VICTORI EVENTS, LLC,
TO HOST THE 4TH FOOD AND BUSINESS SHOWCASE UTILIZING
AMPLIFIED MUSIC LOCATED AT 2175 WELLINGTON GREEN
DRIVE; AND PROVIDING AN EFFECTIVE DATE.
Approval of Resolution No. 2015-21 Special Use Permit for the 4th Food and Business Showcase
utilizing outdoor amplified music to be held at Wellington Green Park located at 2175 Wellington Green
Drive.
Village of Wellington Page 3 Printed on 3/17/2015
Village Council Workshop Meeting Agenda March 23, 2015
3. WORKSHOP
A. 15-211 COUNCIL DISCUSSION REGARDING APPOINTMENT OF SPECIAL
MAGISTRATES
Staff is requesting Council direction concerning the appointment of two special magistrates to a
two-year term beginning June 1, 2015 and ending June 1, 2017.
4. ATTORNEY'S COMMENTS
5. MANAGER COMMENTS
6. COUNCIL COMMENTS
7. ADJOURN
Village of Wellington Page 4 Printed on 3/17/2015
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