Village Council

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Tuesday, June 9, 2015 7:00 PM Village Hall Village Council Bob Margolis, Mayor John Greene, Vice Mayor Matt Willhite, Councilman Anne Gerwig, Councilwoman John T. McGovern, Councilman Village Council Action Summary - Final June 9, 2015 1. CALL TO ORDER Mayor Margolis called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Margolis led the Pledge of Allegiance. 3. INVOCATION Chad Lang, Associate Campus Pastor, LifeChurch.tv, Wellington delivered the Invocation. 4. APPROVAL OF AGENDA Mr. Schofield presented the agenda recommending approval with two changes: (1) Move Consent item 6H Direction Regarding Lease Agreement between Acme Improvement District and J. Alderman Farms for the K-Park Site to the Regular Agenda as item 8C; (2) Move Consent item 6G Authorization to Award a Contract for the Wellington Environmental Preserve Greenway Project to the Regular Agenda as item 8D. A motion was made by Vice Mayor Greene, seconded by Councilman Willhite, and unanimously passed (5-0) approving the agenda as amended. 5. PRESENTATIONS AND PROCLAMATIONS A. 15-394 PROCLAMATION OF THE VILLAGE COUNCIL OF WELLINGTON, FLORIDA RECOGNIZING THE WELLINGTON HIGH SCHOOL BOYS DOUBLES TENNIS TEAM FOR WINNING THE TITLE OF STATE CHAMPIONS OF THE INDIVIDUAL NO. 1 DOUBLES AND BECOMING THE FIRST BOYS DOUBLES TENNIS TEAM IN THE SCHOOL’S HISTORY TO WIN A STATE TITLE Mr. Schofield introduced the agenda item. Bruce Israel, Coach for Justin Sacks and Jacq Hundley, praised the boys and spoke of their accomplishments. Council each expressed their congratulations to Justin and Jacq. 6. CONSENT AGENDA Mr. Schofield presented the Consent Agenda recommending approval as amended. A. 15-430 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETING OF MAY 12, 2015 This item was approved on Consent. Village of Wellington Page 1 Village Council Action Summary - Final June 9, 2015 B. 15-230 AUTHORIZATION TO AWARD A CONTRACT FOR THE PURCHASE AND INSTALLATION OF VARIABLE FREQUENCY DRIVES (VFD) AT PUMP STATIONS 4 AND 8 This item was approved on Consent. C. 15-326 AUTHORIZATION TO RENEW A CONTRACT WITH PORT CONSOLIDATED, INC. FOR THE SUPPLY AND DELIVERY OF GASOLINE AND DIESEL FUEL This item was approved on Consent. D. 15-400 AUTHORIZATION TO INSTALL FENCE AND HEDGE AS PART OF THE YARMOUTH DEFENSIVE MEASURES PROJECT This item was approved on Consent. E. 15-410 AUTHORIZATION TO UTILIZE A FLORIDA SHERIFF'S ASSOCIATION (FSA) CONTRACT AS A BASIS FOR PRICING FOR THE PURCHASE AND DELIVERY OF A FORD VEHICLE This item was approved on Consent. F. 15-404 RESOLUTION NO. R2015-41 (LAS PALMAS RANCH REPLAT) A RESOLUTION OF WELLINGTON, FLORIDA'S COUNCIL ACCEPTING AND APPROVING THE REPLATTING OF TRACTS 1 AND 2 WITHIN THE LAS PALMAS SUBDIVISION LOCATED IN SECTION 32, TOWNSHIP 44 SOUTH, RANGE 41 EAST, VILLAGE OF WELLINGTON, PALM BEACH COUNTY, FLORIDA, BEING A REPLAT OF TRACTS 1 AND 2, LAS PALMAS RANCH ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BOOK 113, PAGES 84 AND 85; WHICH IS A REPLAT OF TRACTS 1 AND 20, LAS PALMAS EQUESTRIAN ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BOOK 103, PAGES 189 THROUGH 192; BOTH PLATS ARE OF THE PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA. This item was approved on Consent. 7. PUBLIC HEARINGS A. 15-363 RESOLUTION NO. R2015-31 (WELLINGTON GREEN MALL THEATER) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL, APPROVING AN AMENDED AND RESTATED DEVELOPMENT ORDER (PETITION NUMBER 2015-06 DOA 12) FOR CERTAIN PROPERTY KNOWN AS WELLINGTON GREEN DEVELOPMENT Village of Wellington Page 2 Village Council Action Summary - Final June 9, 2015 OF REGIONAL IMPACT (DRI), LOCATED IN THE SOUTHWEST CORNER OF STATE ROAD 7 AND FOREST HILL BOULEVARD, AS MORE SPECIFICALLY DESCRIBED HEREIN; AMENDING THE WELLINGTON GREEN DRI AND MASTER PLAN TO ALLOW A CONDITIONAL USE INDOOR MOVIE THEATER IN MUPD G (ALSO KNOWN AS THE MALL AT WELLINGTON GREEN) AND AMEND CONDITIONS; PROVIDING A CONFLICTS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the agenda item. Ms. Rodriguez read the resolution by title. Since this is a quasi-judicial hearing, Ms. Cohen administered the oath to those people who indicated they would be speaking on this item. Ex-parte Communications Each member of Council disclosed their ex-parte communications. Mr. Basehart presented the staff report. Mr. Chuck Millar, land planner with Shutts & Bowen and Mr. Bob Koys, owner of TM Wellington Green Mall, addressed Council. Public Hearing A motion was made by Councilman Willhite, seconded by Vice Mayor Greene, and unanimously passed (5-0) to open the Public Hearing. There being no public comments, a motion was made by Councilman Willhite, seconded by Vice Mayor Greene, and unanimously passed (5-0) to close the Public Hearing. A motion was made by Councilman Willhite, seconded by Councilman McGovern, and unanimously passed (5-0) approving Resolution No. R2015-31 as presented. 8. REGULAR AGENDA A. 15-406 RESOLUTION NO. R2015-45 (PALOMINO EXECUTIVE PARK/WELLINGTON PARC CROSS ACCESS SETTLEMENT) AND RESOLUTION R2015-46 (BUDGET AMENDMENT #2015-044) A RESOLUTION OF WELLINGTON, FLORIDA'S COUNCIL ACCEPTING AND APPROVING THE STIPULATION AS TO DEVELOPMENT ORDER CONDITIONS WITH PALOMINO PARK EXECUTIVE CENTER PROPERTY OWNERS ASSOCIATION, INC. (“PALOMINO”) AND PALOMINO PARTNERS I, LLC; AND PROVIDNG FOR AN EFFECTIVE DATE. RESOLUTION NO. R2015-46 (BUDGET AMENDMENT FOR PALOMINO SETTLEMENT) Village of Wellington Page 3 Village Council Action Summary - Final June 9, 2015 A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2015 BY COMMITTING MONIES FROM UNASSIGNED GENERAL FUND RESERVES TO OPERATING EXPENSE FOR THE PALOMINO EXECUTIVE PARK/WELLINGTON PARC CROSS ACCESS SETTLEMENT; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the agenda item. Ms. Rodriguez read the resolution by title. Mr. Riebe presented the staff report. A motion was made by Vice Mayor Greene, seconded by Councilman Willhite, and passed (4-1) with Councilwoman Gerwig dissenting, rejecting Resolution No. R2015-45 as presented. Since Resolution No. R2015-45 was rejected by Council, Resolution No. R2015-46, the Budget Amendment related to this item, was not discussed. B. 15-395 RESOLUTION NO. R2015-43 (SPECIAL MAGISTRATE) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL SETTING FORTH THE PROVISIONS FOR APPOINTMENT AND RETENTION OF SPECIAL MAGISTRATES IN ACCORDANCE WITH SECTION 2-203 OF WELLINGTON’S CODES OF ORDINANCES; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the agenda item. Ms. Rodriguez read the resolution by title. Mr. Koch presented the staff report. A motion was made by Councilman Willhite, seconded by Councilwoman Gerwig, and unanimously passed (5-0) approving Resolution No. R2015-43 with the following amendments: (1) Section 2, item h: add Code Compliance staff to employees not permitted to serve on a section committee; and (2) add item j to Section 2: The selection committee shall be mindful that at least one special magistrate must not be a Wellington resident. C. 14-856 ACME IMPROVEMENT DISTRICT: DIRECTION REGARDING LEASE AGREEMENT BETWEEN ACME IMPROVEMENT DISTRICT AND J. ALDERMAN FARMS, INC. FOR THE K-PARK SITE Mr. Schofield introduced the agenda item. Mr. Barnes and Mr. De La Vega presented this item. A motion was made by Vice Mayor Greene, seconded by Councilman McGovern, and unanimously passed approving the lease agreement between Acme Improvement District and J. Alderman Farms for the K-Park site at the reduced rate requested, and authorizing the Mayor and Manager to execute the agreement. Village of Wellington Page 4 Village Council Action Summary - Final June 9, 2015 D. 15-415 AUTHORIZATION TO AWARD A CONTRACT FOR THE WELLINGTON ENVIRONMENTAL PRESERVE GREENWAY PROJECT Mr. Schofield introduced the agenda item. Mr. Riebe presented this item. A motion was made by Councilman Willhite, seconded by Vice Mayor Greene, and unanimously passed (5-0) authorizing the award of a contract for the Wellington Environmental Preserve Greenway Project 9. PUBLIC FORUM 1. Michael Whitlow, 2070 Appaloosa Trail. Mr. Whitlow spoke against the paving of Saddletrail, and that it was a mistake for the Village to proceed since they now had 62% of the residents in that area opposing the project. He said that he, as well as others, will fight this. 2. Mr. Rudy Fernandez, 14236 Aster Avenue. Mr. Fernandez questioned whether the bids for the canal project were still open. He indicated that he had sent emails to staff; however, he had not received any response. He indicated that he wanted to study the bids. Mr. Schofield asked Mr. Barnes to speak with Mr. Fernandez. 10. ATTORNEY'S REPORT Ms. Cohen presented the following report: 1. Ms. Cohen announced that the Legal Department has an Intern, Natalie Pinero, who will be a second year law student at the University of Florida. She will be working 20 hours per week, and her salary is being funded entirely through the Palm Beach County Bar Diversity Intern Program. She has already been a great benefit to the Village. Ms. Cohen encouraged Council to stop by and say hello. 11. MANAGER'S REPORTS Mr. Schofield presented the following report: 1. The next Regular Council Meeting is scheduled for Tuesday, June 23, 2015 at 7:00 p.,m. in the Council Chambers. 2. The Leukemia and Lymphoma Society will be holding a Father's Day Run at Village Park on Sunday, June 14th beginning at 7:00 a.m. 3. A Council Visioning Workshop is scheduled for Thursday, June 18th from 9:00 a.m. to 5:00 p.m. 4. A transmittal was sent to Council advising them that a voting delegate needs to be designated for the Florida League of Cities Annual Business Meeting in Orlando on August 13th through the 15th. 5. He indicated he sent to Council the Old Business in the Weeklys, and said he was prepared to update Council on any of those items. Council consensus was to designate Vice Mayor Greene to serve as the Village's voting delegate at the Florida League of Cities Annual Business Meeting. 12. COUNCIL REPORTS Village of Wellington Page 5 Village Council Action Summary - Final June 9, 2015 Councilwoman Gerwig presented the following report: 1, She announced she was appointing Russell Hopkinson to the Public Safety Committee. 2. Councilwoman Gerwig spoke about the Village’s new website; although she thought it was more functional, she was not impressed with its appearance, and asked for Council’s input. Council discussed this and agreed with Councilwoman Gerwig regarding the new website's appearance; however, they felt it was easier to navigate. They indicated that they also had not received any complaints from the public. It was suggested that perhaps IT give a ½ hour presentation showing Council the website after an Agenda Review meeting. Mr. Schofield explained that their main priority in redeveloping the website was to make it more functional, which he believed they had achieved. He said that there was still some work that needed to be done on it, but they could certainly work to improve its appearance. He indicated that he would have IT give a presentation on the Village's website as well as showing the City of Greenville, South Carolina’s website which is the website the Village's was modeled after. 3, With regard to the June 18th Visioning Workshop, she wanted to confirm that the public is invited. Although they cannot comment at that meeting, they can reserve their input and provide it to Council at another time. Mr. Schofield indicated that Council would most likely receive an Administrative Transmittal the next day with the Visioning package. He said that the package will also be available on the Village’s website prior to the meeting. Mr. Schofield said that Council could make the decision whether or not to broadcast it live, as it is typically just rebroadcast later. 4, She indicated that she had received questions whether the K-Park meeting was going to be broadcast live which she believed had been expected by the public. She asked who makes the decision whether or not to broadcast a meeting. Mr. Schofield explained that the decision to broadcast live is made by his office. He explained that those types of meetings are not typically broadcast noting that the Village does not have the capability to broadcast the two K-Park meetings that will be held off site. He noted that the Canal and K-Park meetings are now available for viewing on the website. Vice Mayor Greene presented the following report: 1. He said it was a fantastic opening of the Tennis Center, and thanked Venus Williams for attending. He complimented her on her graciousness and how she interacted with the public. He looked forward to the opening of the Community Center next year. He said that he knew that change was difficult, but the Village is evolving and growing and they need to meet those growing demands. 2. Vice Mayor Greene extended congratulations to his son, Ryan on his confirmation. 3. He noted that he would be leaving the next day to take his daughter up to the University of North Florida.for orientation. Councilman Willhite presented the following report: 4. He thanked staff for their work on the American Legion Open House. Village of Wellington Page 6 Village Council Action Summary - Final June 9, 2015 5. He noted that the SR7 meeting was very well attended at the Fairgrounds. Councilman Willhite said he read a study that approximately 80% of the western community residents supported the project which he thought indicated this was a needed project. 6. Councilman Willhite thought the staff barbecue was very good, and indicated that he liked it being held at the Village Park Gym. 7. He requested that staff draft a letter either signed by the Mayor or the entire Council extending their thanks to Venus Williams. He said that many celebrities are not as gracious and open as she was. He said that he was excited to have her there, and remarked on how she interacted with everyone. He believed everyone was already using the facility even those people who were not supportive of the move. 8. Councilman Willhite was excited to be able to use the equipment to knock down a piece of the Community Center. He said that although it leaves memories behind, the new facility will create new memories. He believed that the Community Center was the last building that had not been redone in the last eight years. 9. With regard to broadcasting, he said that in the past, the Village had only broadcast Council meetings and Planning and Zoning meetings, but Council made the decision to expand that to included regularly scheduled DRC meetings, Special Magistrate and all board and committee meetings. He noted that the Village has never broadcast community meetings regardless of the crowd or topic. He noted that sometimes people don’t feel comfortable speaking knowing that they are being televised. He thought if Council wanted to change that policy, they would need to give that direction to staff. Councilman McGovern presented the following report: 1. He thought that the K-Park meeting was a good first step and an important discussion for the Village and residents. Although some people there were critical of the survey, he felt it was necessary to get the discussion moving forward. He hoped that they would continue to see at the upcoming K-Park meetings a continuing dialogue that will build a momentum to have the residents interact with the Village stating what they want and need. Councilman McGovern said that many people indicated they wanted an entertainment district. He thought it was good they talked about the proposed movie theatre which he thought could be beneficial through the next meetings. 2. He felt that if the event was big enough and important enough to be held in the Council Chambers that they should be broadcast live. He felt if the Village had the capability to broadcast a meeting live, it should be done. Council discussed broadcasting meetings and thought meetings that were held in 1E/1F and Council Chambers should be broadcast live. They also understand the benefit to holding some offsite meetings and understood that the Village did not have the capability to broadcast those meetings live. They also were aware that there some some meetings that could not be broadcast, i.e., employment interviews, selection committees, etc. Council direction to staff was that any meetings that are held in Conference Rooms 1E/1F or the Council Chambers will be broadcast live. Mr. Schofield said that Council will be asked about any meetings that may be questionable prior to broadcasting. . Mayor Margolis presented the following report: Village of Wellington Page 7 Village Council Action Summary - Final June 9, 2015 1. Mayor Margolis recommended that the Village obtain some more voting devices as there was not enough at the K-Park meeting for all of the attendees. Mr. Schofield said that staff has spoken with the Treasure Coast Regional Planning Council who have the same system, and the Village will borrow theirs and then will be responsible for returning them. He indicated that staff was looking at another technology although the two can’t be used at the same time. He said that they can use a program where they can use a Smart Phone to perform the same function. Mayor Margolis asked if the questions that were given to the residents at the K-Park meeting were on line so that residents can provide their answers. Mr. Schofield said that he did not know, but if they were not there, it would be made available to the public. 13. ADJOURNMENT There being no further business to come before Council, the meeting was adjourned. Village of Wellington Page 8