Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Monday, June 8, 2015 3:00 PM Village Hall Village Council Workshop Bob Margolis, Mayor John Greene, Vice Mayor Matt Willhite, Councilman Anne Gerwig, Councilwoman John T. McGovern, Councilman Village Council Workshop Action Summary - Final June 8, 2015 1. CALL TO ORDER Mayor Margolis called the meeting to order at 3:00 p.m. Council Members present: Bob Margolis, Mayor, John Greene, Vice Mayor, Anne Gerwig, Councilwoman, and John T. McGovern, Councilman. Council Member not present: Matt Willhite, Councilman. 2. REVIEW OF COUNCIL AGENDA Mr. Schofield presented the Agenda for the June 9th Council Meeting for discussion and review. A. 15-394 PROCLAMATION OF THE VILLAGE COUNCIL OF WELLINGTON, FLORIDA RECOGNIZING THE WELLINGTON HIGH SCHOOL BOYS DOUBLES TENNIS TEAM FOR WINNING THE TITLE OF STATE CHAMPIONS OF THE INDIVIDUAL NO. 1 DOUBLES AND BECOMING THE FIRST BOYS DOUBLES TENNIS TEAM IN THE SCHOOL’S HISTORY TO WIN A STATE TITLE Mr. Schofield presented the item. This item is the Proclamation Recognizing the Wellington High School Boys Doubles Tennis Team for winning the title of State Champions of the Individual No. 1 Doubles and becoming the school’s first Boys Doubles Tennis Team to win a State Title. Council requested that staff invite the Coach, Justin Sacks and Jacq Hundley to attend the grand opening of Wellington’s new tennis facility scheduled for the next morning at 9:00 a.m. There were no changes recommended. B. 15-430 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETING OF MAY 12, 2015 Mr. Schofield presented the Approval of the Minutes of the Regular Wellington Council Meeting of May 12, 2015. There were no changes recommended. C. 15-230 AUTHORIZATION TO AWARD A CONTRACT FOR THE PURCHASE AND INSTALLATION OF VARIABLE FREQUENCY DRIVES (VFD) AT PUMP STATIONS 4 AND 8 Mr. Schofield presented the item. This item is for the authorization to award a contract to Grid-One Electrical Construction, Inc. for the purchase and installation of variable frequency drives at Pump Stations 4 and 8. Mr. Schofield noted that this takes water out of Basin B into Basin A and allows the speed of the pumps to be changed so that they can still be changed if the canal is lowered. He noted that they are automatic and can also be controlled through the Village’s telemetry system. Vice Mayor Greene asked staff to explain why Flanders Electric did not qualify. Village of Wellington Page 1 Village Council Workshop Action Summary - Final June 8, 2015 Mr. Barnes explained Flanders Electric Motor Service is not a contractor, and the Village’s Building Official indicated that this work needed to be performed by a licensed contractor. He also explained that the Village did not bid out the parts and then hire a licensed contractor because many times, the Village wants single-source accountability. Vice Mayor Greene also asked if the Village had previously worked with Grid-One. Mr. Barnes explained that they Village had not previously worked with them, but their references were checked. In response to a question raised by Mayor Margolis as to the extent of the Western Communities boundaries, Mr. Barnes explained that the boundaries listed within the Western Communities for bid purposes included the Glades and South Bay. Mr. De La Vega added that the turnpike was the eastern most boundary and Edwards Electric Corp, Inc. was located east of the turnpike. There were no changes recommended. D. 15-326 AUTHORIZATION TO RENEW A CONTRACT WITH PORT CONSOLIDATED, INC. FOR THE SUPPLY AND DELIVERY OF GASOLINE AND DIESEL FUEL Mr. Schofield presented this item. This item is for the authorization to renew a contract with Port Consolidated, Inc. for the supply and delivery of gasoline and diesel fuel in the amount of approximately $500,000 annually. This was originally awarded for two years with two, one year extensions, and this company is still the lowest priced supplier. Vice Mayor Greene questioned whether the Village was taking advantage of the sale tax rebates from the users of the gasoline. Mr. Schofield explained that was through PBSO who no longer utilize the Village’s system. In response to Vice Mayor Greene’s question about who the users of the Village’s gas is, Mr. Barnes said that the users had been limited to the Boys & Girls Club and PBSO who stopped utilizing the Village’s facilities. Ultimately, based on the fact that the Village utilizes the EK Ward System, if necessary the County could come in and utilize the gas in the event of an emergency; however, they have elected not to do so. They would be charged the same rate plus administrative charges. Mr. Schofield explained that when PBSO used the Village’s gas facilities, they paid an additional administrative charge. He further explained that utilizing gas this way is the best option for the Village because it would be more expensive for the trucks to utilize outside gas stations to obtain gas. There were no changes recommended. E. 15-400 AUTHORIZATION TO INSTALL FENCE AND HEDGE AS PART OF THE YARMOUTH DEFENSIVE MEASURES PROJECT Mr. Schofield presented the item. This item is for the authorization to install fence and hedge, within the Village’s right of way, along the north side of Greenbriar Boulevard from Yarmouth Drive down to the canal, as part of the Yarmouth Defensive Measures project, at an estimated total project cost of $32,750. The Village had previously done the fencing along Greenview Shores, Greenview Shores up to Yarmouth and this will take it from Yarmouth to the canal and closes off the last piece. Village of Wellington Page 2 Village Council Workshop Action Summary - Final June 8, 2015 Mayor Margolis asked how much has been spent for the Yarmouth community versus other communities. Mr. Poag stated that he would provide Council with the information. Councilwoman Gerwig raised concern whether the hedge being used was white fly resistant. Mr. Poag explained that White Indigo Berry hedging that will be used is white fly resistant. There were no changes recommended. F. 15-410 AUTHORIZATION TO UTILIZE A FLORIDA SHERIFF'S ASSOCIATION (FSA) CONTRACT AS A BASIS FOR PRICING FOR THE PURCHASE AND DELIVERY OF A FORD VEHICLE Mr. Schofield presented the item. This item is the authorization to utilize Florida Sheriff’s Association (FSA) contract #14-12-0904 as a basis for pricing for the purchase and delivery of a Ford vehicle from Duval Ford in the amount of $74,345.00. This is being purchased for the Utility Department and is a budgeted item. There were no changes recommended G. 15-404 RESOLUTION NO. R2015-41 (LAS PALMAS RANCH REPLAT) A RESOLUTION OF WELLINGTON, FLORIDA'S COUNCIL ACCEPTING AND APPROVING THE REPLATTING OF TRACTS 1 AND 2 WITHIN THE LAS PALMAS SUBDIVISION LOCATED IN SECTION 32, TOWNSHIP 44 SOUTH, RANGE 41 EAST, VILLAGE OF WELLINGTON, PALM BEACH COUNTY, FLORIDA, BEING A REPLAT OF TRACTS 1 AND 2, LAS PALMAS RANCH ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BOOK 113, PAGES 84 AND 85; WHICH IS A REPLAT OF TRACTS 1 AND 20, LAS PALMAS EQUESTRIAN ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BOOK 103, PAGES 189 THROUGH 192; BOTH PLATS ARE OF THE PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA. Mr. Schofield presented the item. This item is for the approval of Resolution No. R2015-41 authorizing the acceptance and approval of the Las Palmas Ranch Replat. This proposed change increases the size of Lot 1 from 10.01 acres to 11.90 acres (1.89 acres) and decreases the size of Lot 2 from 26.13 acres to 24.24 acres (1.89 acres). The plat also provides the necessary access, water management and utility easements for the lots and the subdivision. Both changes are consistent with the Village’s Code, and the size allowed in that area is five acres. Councilwoman Gerwig questioned the non-vehicular line versus the limited access easement, and asked if this was something new. Mr. Riebe explained that this was different as limited access easements are typically dedicated to government agencies and Council is the authorizing body to release the easements. This easement was in favor of the actual property. There were no changes recommended. Village of Wellington Page 3 Village Council Workshop Action Summary - Final June 8, 2015 H. 15-415 AUTHORIZATION TO AWARD A CONTRACT FOR THE WELLINGTON ENVIRONMENTAL PRESERVE GREENWAY PROJECT Mr. Schofield presented this item. This item is for the authorization to award a contract to Dickerson Florida, Inc. for the Wellington Environmental Preserve Greenway Project in the amount of $793,851.17. This had previously been postponed because FDOT had not signed off on it which has since been done. Mr. Schofield indicated that most of this work is being funded with a Local Agency Program (LAP) grant. Council praised Mr. Riebe for doing a great job in securing these funds. Mr. Riebe said that the credit should go to a combination of staff who worked on project. Councilwoman Gerwig requested that staff explain why Rosso Site was considered non-responsive. Mr. Barnes explained the firm did not adhere to the requirement of being FDOT pre-qualified until after the bid deadline was due and was thus deemed non-responsive. There were no changes recommended. I. 14-856 ACME IMPROVEMENT DISTRICT: DIRECTION REGARDING LEASE AGREEMENT BETWEEN ACME IMPROVEMENT DISTRICT AND J. ALDERMAN FARMS, INC. FOR THE K-PARK SITE Mr. Schofield introduced the item. This item is for the request of Direction from Council regarding the lease agreement between Acme Improvement District and J. Alderman Farms, Inc. for the K-Park site. J. Alderman Farms requested a reduction in the lease rate from $830.00 to $600 per acre. Mr. Schofield noted that in 2010, Palm Beach County reduced their lease rates to $500.00 and this request is still above that. Staff recommended that this be approved at the requested lease rate. Ms. Cohen recommended moving the item from the Consent Agenda to Regular Agenda because the item was seeking direction from Council. Councilwoman Gerwig questioned whether there is a market to lease this property, and if so, is it competitive. Mr. Barnes said that the Village had not been approached from any other entity to farm the property, and explained that no other requests to farm the land were received. Vice Mayor Greene expressed concern whether this was costing the Village money, particularly relating to any internal costs. Mr. Schofield stated that the requested reduction amount would continue to cover the property’s expenses in its entirety as in the past. Mr. Barnes added that the lessee would still be responsible for the same things, but this would only reduce the money that is brought in. With regard to internal costs, Mr. Barnes said that the costs are location specific, i.e., mowing to the adjacent right-of-way which would be done by the Village regardless of what was there. He pointed out that the Village would actually incur more maintenance on the property if it were not being used for farming. Mr. Barnes advised Council that staff was comfortable with the request taking Village of Wellington Page 4 Village Council Workshop Action Summary - Final June 8, 2015 into account the County’s lease rate. He noted that the lease still provides the flexibility for the Village and Mr. Alderman to opt out of the contract after the growing cycle. Council consensus was to move the item to Regular Agenda 8C. J. 15-363 RESOLUTION NO. R2015-31 (WELLINGTON GREEN MALL THEATER) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL, APPROVING AN AMENDED AND RESTATED DEVELOPMENT ORDER (PETITION NUMBER 2015-06 DOA 12) FOR CERTAIN PROPERTY KNOWN AS WELLINGTON GREEN DEVELOPMENT OF REGIONAL IMPACT (DRI), LOCATED IN THE SOUTHWEST CORNER OF STATE ROAD 7 AND FOREST HILL BOULEVARD, AS MORE SPECIFICALLY DESCRIBED HEREIN; AMENDING THE WELLINGTON GREEN DRI AND MASTER PLAN TO ALLOW A CONDITIONAL USE INDOOR MOVIE THEATER IN MUPD G (ALSO KNOWN AS THE MALL AT WELLINGTON GREEN) AND AMEND CONDITIONS; PROVIDING A CONFLICTS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the item. This item is for the approval of Resolution No. R2015-31, a Development Order Amendment (Petition No. 2015-06 DOA 12) to allow a Conditional Use indoor movie theater in MUPD “G” (Mall at Wellington Green) and amend conditions. He noted that this is the original Lord & Taylor site which had been replaced by Ashely and City Furniture. Mr. Basehart summarized the proposed project: • Convert approximately half of Ashley Furniture (second level) to a 1200 seat, 10-screen theatre which is an allowable use. • City Furniture remains unchanged with the exception of the relocation of the loading dock from the upper level to the lower level which will be an internal loading dock for both stores. • Addition of 1,400 sf on the side of the Ashley building to accommodate a 3,000 square foot restaurant and two outdoor patios. • The roof over the theatres will be raised for tiered seating; however it will not include any additional floor area. • This project was sent to both the Treasure Coast Regional Planning Council and Florida Department of Economic Opportunity who signed off on it as having no significant impact so a Notice of Proposed Change for the DRI was not needed. • The proposed project was approved by the PZAB. • There has been no expression of public interest either at the PZAB meeting or via any written or verbal communication regarding the project. Mr. Basehart reviewed the Conditions of Approval: • Local Condition V.1 currently specifies that there can be two indoor theatres which had been designated for the outparcels MUPD C and F which have been built out. This condition adds MUPD G which is the Mall property to the list of places where an indoor theatre can go. The total allowable square footage was not being raised. • Updated five (5) conditions in order to bring things current which are outlined Village of Wellington Page 5 Village Council Workshop Action Summary - Final June 8, 2015 in the staff report. Mr. Basehart said that this was a simple application as it was adding no new floor area to the mall. He expected that once this is approved, that the application will move quickly on the project. There were no changes recommended K. 15-406 RESOLUTION NO. R2015-45 (PALOMINO EXECUTIVE PARK/WELLINGTON PARC CROSS ACCESS SETTLEMENT) AND RESOLUTION R2015-46 (BUDGET AMENDMENT #2015-044) A RESOLUTION OF WELLINGTON, FLORIDA'S COUNCIL ACCEPTING AND APPROVING THE STIPULATION AS TO DEVELOPMENT ORDER CONDITIONS WITH PALOMINO PARK EXECUTIVE CENTER PROPERTY OWNERS ASSOCIATION, INC. (“PALOMINO”) AND PALOMINO PARTNERS I, LLC; AND PROVIDNG FOR AN EFFECTIVE DATE. RESOLUTION NO. R2015-46 (BUDGET AMENDMENT FOR PALOMINO SETTLEMENT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2015 BY COMMITTING MONIES FROM UNASSIGNED GENERAL FUND RESERVES TO OPERATING EXPENSE FOR THE PALOMINO EXECUTIVE PARK/WELLINGTON PARC CROSS ACCESS SETTLEMENT; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the item. This item is for Resolution No. R2015-45 accepting and approving a settlement agreement with Palomino Executive Park to allow for public cross access between Palomino Executive Park and Wellington Parc; and the Approval of Resolution No. R2015-46 to amend the FY 2014-2015 General Fund budget for the amount of the settlement. Mr. Riebe explained that Resolution No. R2008-110 approved a development order for Palomino Executive Park where Council had placed a condition on Palomino requiring it to provide cross access for Wellington Parc to access a new traffic signal. In addition, the same development order required Wellington Parc to reimburse Palomino for the pro rata share of the initial construction costs for Palomino Drive and to submit a cross access easement agreement to the Village Attorney for review and approval. In 2009, the Village Attorney approved the cross access agreement, including the provision requiring Wellington Parc to reimburse Palomino; however, that agreement was recorded without the consent and approval of Wellington Parc. Wellington Parc contested the legality of placing the cross access and reimbursement condition on them via another developer’s development order. Mr. Riebe explained that a FLUEDRA hearing resulted when staff tried to amend the Palomino Executive Park approval by adding language eliminating the requirement for Wellington Parc. As a result of the hearing, Palomino Park agreed that they would pay for a portion of the traffic signal as well as Wellington Parc and they ended up with the pro rate share for the settlement. Village of Wellington Page 6 Village Council Workshop Action Summary - Final June 8, 2015 Wellington Parc was not happy with that, and the negotiations have been ongoing since then. Mr. Riebe explained that if this item was approved by Council it would settle issues that have been ongoing for about three years regarding cross access between these two entities. Council had a lengthy discussion regarding this questioning why it was the responsibility of the Village’s taxpayers to contribute to this when it appeared to be an issue between two private parties that needed to be settled. Council also questioned how the previous Village Attorney could have approved a condition on one party requiring action by another party. They thought the attorney should have noticed the situation and advised Council that was not the correct procedure. Council questioned whether the previous Village Attorney should bear some responsibility since the approvals Council made were based on his recommendation which they thought proved to be faulty. Ms. Cohen advised Council that they had two options to consider: (1) not participate in the cost sharing; or (2) participate because it is in the best interest of the community. 1 & 2 seem like the same options. Staff advised Council that they would provide past documentation to them for these projects and well as a timeline. L. 15-395 RESOLUTION NO. R2015-43 (SPECIAL MAGISTRATE) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL SETTING FORTH THE PROVISIONS FOR APPOINTMENT AND RETENTION OF SPECIAL MAGISTRATES IN ACCORDANCE WITH SECTION 2-203 OF WELLINGTON’S CODES OF ORDINANCES; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the Approval of Resolution No. R2015-43 setting forth the provisions for appointment and retention of special magistrates. Mr. Koch stated that based on Council direction, the appointment policy for Magistrates was revised. The major change is that approximately 120 days prior to the Magistrate’s expiration, staff will reach out to the Magistrates to determine if they wish to continue. If the Magistrate does not wish to serve, they are term-limited, or are removed by Council; staff will advertise for Letters of Interest and will follow the procedures set forth in the Purchasing Manual. Mr. Barnes explained there will be a conventional selection process handled by the Purchasing Dept. Mr. Koch added that one stipulation requested by Council was that the Village Manager, Village Attorney or the Code Compliance Manager would not serve on the committee. There were no changes recommended 4. ATTORNEY'S COMMENTS None 5. MANAGER COMMENTS Mr. Schofield explained that Council was provided with a copy of the “Old Village of Wellington Page 7 Village Council Workshop Action Summary - Final June 8, 2015 Business” list which had been distributed several times; however, he had not received any comments from them. He intended to bring that up under Manager’s Comments at tomorrow night’s meeting for Council input or direction. The opening of the new Tennis Center was scheduled for the next morning followed by the groundbreaking for the Community Center. Mr. Schofield announced that Awilda Rodriguez had been in the DROP program and is about one year away from mandatory retirement, and Rachel Callovi will become the next Village Clerk. 6. OLD BUSINESS None 7. COUNCIL COMMENTS Mayor Margolis asked if when the Village negotiates the contract with PBSO, it included anything relating to their union. Mr. Schofield’s replied that the PBSO contract was a straight fee agreement and PBSO was responsible for any other costs including pension costs. He added that the Village does not do any negotiating with Fire Rescue because that is not done through a contract but through the MSTU. Vice Mayor Greene said he had been reading through some of the litigation updates and asked for a shade session with Ms. Cohen and Mr. Riedi in order to obtain an update of the items in litigation. Ms. Cohen encouraged Council to speak to her individually or she could arrange a telephone conference with her and Mr. Riedi and each individual Council member. She explained that they could not hold a Shade Session unless there is pending litigation where they discuss strategy and costs regarding taking a particular action regarding a specific case 3. WORKSHOP - COUNCIL DIRECTION REGARDING BINKS ACQUISITION Mr. Barnes stated that staff had previously received Council consensus to initiate a preliminary review of the interest that was expressed by the owners of Binks regarding acquiring their property. Since that time, a review was completed and staff met individually with each council member to provide them with information. Mr. Barnes added that staff needed further direction from Council on how to proceed noting there continues to be interest from the owners. Mr. Barnes referenced the spreadsheet that had previously been discussed with Council regarding staff’s best estimates pursuant to the information received from looking at their existing operations, conditions of the facilities and their review and comparison of other public golf facilities in the County both unincorporated and municipal facilities. He noted that a current appraisal was also provided that had been procured by the current owners listing the current value based on its current use at $3.6 million. Mr. Barnes said that the number in the original letter of interest to the Village from the owners had the property in the $3 million range. Mr. Barnes said that staff believes their initial efforts would see the Village operating at a loss at least for the short term, if it is operated as a golf course Village of Wellington Page 8 Village Council Workshop Action Summary - Final June 8, 2015 and banquet hall, until the condition of the course was improved and brought up to a grade expected for a golf course. He said that the after acquisition cost for improvements would range from three quarter of a million dollars to a million and possibly more but the Village would need to determine the level they want to operate it at which is unknown. He said that the question is if the Village wants to restore it to its original condition or to a market condition that the Village is comfortable with. Vice Mayor Greene asked if a letter of intent could be executed for a certain time period to do a feasibility study and research the infrastructure if Council gave direction to move forward. Mr. Barnes replied affirmatively and explained that staff would need a detailed proposal in order to find out what the real cost would be. Vice Mayor Greene asked if staff had discussions with the HOAs of the Preserve and Estates. Mr. Barnes said that staff had not met with them but felt that the discussions would be part of the next step if they moved forward with the project. Vice Mayor Greene then asked if $3,600,000 was the amount that the owner wanted for the property. Mr. Barnes stated that the owner had not provided staff with the actual price, but it was the appraisal number provided to the Village. Mayor Margolis asked if the owner had a mortgage on the property. Mr. Barnes said that currently they have a mortgage totaling $1.5 million. Mayor Margolis then asked for the number of annual memberships. Mr. Barnes explained that during the past few years the memberships have decreased noting it was not even a factor of the total revenue. Mayor Margolis expressed concern that since it is deed restricted it would have to go back to the residents to vote if the property were to be used differently. He thought low membership would represent a loss and that the expectation to have additional players would require more improvements. Councilwoman Gerwig stated that other clubs have become more competitive about memberships which have affected their membership numbers. She felt that public dialogue with the HOAs and town hall meetings were important to gather gain information from the entire community. She indicated she would not feel comfortable for staff to proceed without asking for public input. Mayor Margolis asked if there were any code violations against the property. Mr. Barnes said that he was not aware of any violations and explained that after staff’s recent inspection, the report indicated that the buildings looked fine and the only recurring complaint was the continuing use of public pathways with private maintenance vehicles. Mayor Margolis asked about the rental options at the clubhouse, and also if the same person that owns the golf course owns the clubhouse. Mr. Barnes said that the golf course grounds, the vertical facilities; club house, 19th hole and the associated support structures were owned by the same entity. Mayor Margolis asked that staff provide the income obtained from the clubhouse rental facility separately from the golf course. Mr. Barnes said that the information would be provided. He added that based on their estimates, staff has been very conservative in what they feel would be their initial efforts and the delivery method rather than to project a varied revenue based on varying types of rentals. He said that they assumed there would be a third party provider and the Village would receive a flat fee on a monthly basis. Mayor Margolis asked if there would be a vendor for the golf course and a separate Village of Wellington Page 9 Village Council Workshop Action Summary - Final June 8, 2015 vendor for the clubhouse. Mr. Barnes said that staff was reviewing various models and would report back to Council. Mayor Margolis asked if staff was seeking direction at this time or would it be on an agenda. Mr. Barnes said that he would prefer Council’s direction at time, but it was at the pleasure of Council. Vice Mayor Greene thought that $3.6 million was a high amount and that negotiation was presently premature. He did not believe the Village would recover the upfront capital investment but from an ongoing operational standpoint, the Village would break even or better. He said he would be fine with that because of the value in providing an amenity of a municipal golf course and the programming that could be provided there, but he had concerns about the unknown and wanted to obtain very specific information. He noted the significant value the golf course would bring to the surrounding communities, and raised the idea of an assessment because of that benefit although he said it was just an idea. Councilwoman Gerwig stated that some of the property owners may not like a municipal golf course but supported discussions with the surrounding HOAs. She said she had asked what the cost was regarding the taxes that would not be received if this was purchased by the Village. In addition, she also had asked if there was a model where the Village would not necessarily take ownership of the course, but somehow partner so that it stayed a private entity. Vice Mayor Greene what the cost would be to hire a firm to obtain a feasibility study to bring the property to Village standards. In response to Councilwoman Gerwig’s question relating to the loss of the real estate tax, Mr. Barnes explained that the real estate tax that would be removed from the tax rolls would be $67,000 total. Mr. Schofield added that the bulk of the tax is the Acme assessment at $230/acre or $46,000 and the taxes on the other two parcels are under $2,000 per parcel. He further explained that if the Village owns and operates the golf course, they do not have to pay the County; however, for those things that they lease commercially, the Village will pay tax on the commercial lease. With regard to the feasibility study, Mr. Barnes said that they believe there is enough expertise on staff to do most of the assessment and they also have various vendors that they can look to who have provided similar services. He believed that if they were looking at strictly roof condition assessments and that type of thing, the cost would be less than $10,000. Councilman McGovern was of the opinion that it was necessary to first determine if the project was feasible, if it is a benefit to the residents, and what the cost will be to bring it up to Village standards before having the Town Hall meeting. Mr. Barnes asked if Council’s direction was to have a letter of agreement with the current owner to move to the next step so there is a firmer commitment. Mayor Margolis asked if staff have been in contact with any other golf course operators that may want to run the course or were the vendors reaching out to Village of Wellington Page 10 Village Council Workshop Action Summary - Final June 8, 2015 the Village. Mr. Barnes said that they have reached out to vendors and several have expressed an interest but the question was what the value would be for them and the cost to the Village. He said in all of their review, at no time did they see any scenario where the Village would be able to cover capital acquisition costs. He said that once they got to break even it was break even for daily operations. Mayor Margolis asked where the funds would come from if Council moved forward with the project. Vice Mayor Greene thought that the funds from the gift donated by Mr. Adams could be used. Ms. Quickel replied that the funds would be taken from the unrestricted general reserves fund. Mr. Schofield added that would be a decision Council will be asked to make in the coming weeks during their budget discussions. Mr. Schofield asked Council if staff can send a letter to Mr. Paul indicating that the Village was interested in taking the negotiations to the point so that there is serious interest in the Village looking at it. He said that by doing this, the Binks owner will open up those parts of his records that he has been reluctant to do. Vice Mayor Green asked if Council needed to provide a cap for the review. Mr. Barnes recommended not going over $10,000, and anything higher would have to come back to Council. Mr. Schofield asked for direction to have the Village enter into those negotiations, and that Council needs to keep in mind that based on staff’s assumption that it needs to go to 35,000 rounds to be slightly more than break even. Vice Mayor Greene said he wanted to have the capital amount. Mr. Barnes stated that the capital amount would be provided within the next 30 days noting that this will not be the traditional long diligence period. Vice Mayor Greene asked if a referendum was needed if the site where the club house was to serve as a senior center. Ms. Cohen explained that the club house was not tied to the referendum but she needed to review the agreement. Mr. Schofield said that they would have to look at the reasonable and customary uses for operating a golf course. Mr. Barnes said that a review of the conditional uses from the Village Attorney would be provided. Council consensus was given for staff to proceed with a letter of interest to Mr. Paul and to proceed with the feasibility study at a cost of no more than $10,000. 8. ADJOURN There being no further business to be discussed by Council, the meeting was adjourned. Village of Wellington Page 11