Village Council

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Tuesday, March 12, 2024 7:00 PM Village Hall - Council Chambers Village Council Anne Gerwig, Mayor Michael Napoleone, Vice Mayor John T. McGovern, Councilman Michael Drahos, Councilman Tanya Siskind, Councilwoman Village Council Action Summary - Final March 12, 2024 1. CALL TO ORDER Mayor Gerwig called the meeting to order at 7:00 p.m. Council Members present: Anne Gerwig, Mayor; Michael Napoleone, Vice Mayor; John T. McGovern, Councilman; Michael Drahos, Councilman; and Tanya Siskind, Councilwoman. Advisors to the Council: Jim Barnes, Manager; Laurie Cohen, Attorney; Tanya Quickel, Deputy Village Manager; Ed De La Vega, Assistant Village Manager; and Chevelle D. Hall, Village Clerk. 2. PLEDGE OF ALLEGIANCE Councilman McGovern's daughters and Councilman Drahos's daughters led the Pledge of Allegiance. 3. INVOCATION Deacon Al Payne, St. Therese de Lisieux Catholic Church, delivered the invocation. 4. APPROVAL OF AGENDA Mr. Barnes indicated staff recommended approval of the Agenda as amended. 1) Add Celebration of Service and Recognition of Outgoing Mayor and Council Members as Presentation Item 5A. Item 5A will become Item 5B, respectively. 2) Add Amended Resolution No. R2024-05 to the Regular Agenda as Item 8B. A motion was made by Councilman McGovern, seconded by Councilwoman Siskind and unanimously passed (5-0), to approve the Agenda as amended. 5. PRESENTATIONS AND PROCLAMATIONS A. CELEBRATION OF SERVICE AND RECOGNITION OF OUTGOING MAYOR AND COUNCIL MEMBERS This item added to the Agenda. Village of Wellington Page 1 Village Council Action Summary - Final March 12, 2024 Mr. Barnes introduced the item. Ms. Hall read proclamations honoring Mayor Gerwig, Vice Mayor Napoleone and Councilman Drahos into record. The Village Council provided comments regarding the service of Mayor Gerwig, Vice Mayor Napoleone and Councilman Drahos. Councilman McGovern and Councilwoman Siskind presented plaques to Mayor Gerwig, Vice Mayor Napoleone and Councilman Drahos. Councilman McGovern’s daughters and Councilman Drahos’s daughters provided comments. Mayor Gerwig thanked the Village Attorney, Village Manager and staff for their service to the Village Council and the Village of Wellington. B. 24-6373 PRESENTATION OF AUDIT RESULTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2023 This item formerly Item 5A. Mr. Barnes introduced the item. Ms. Quickel welcomed and introduced the new auditors, Moises Ariza and Nicholas Martin, Marcum, LLP, who stated this is their first year serving as the auditor for the Village. Mr. Ariza and Mr. Martin presented the Annual Comprehensive Financial Report for the Village of Wellington for the fiscal year ended September 30, 2023. The Village Council provided comments and extended their thanks to Mr. Ariza and Mr. Martin; and Ms. Quickel and team for their hard work. 6. CONSENT AGENDA Mr. Barnes stated there were no comment cards on the Consent Agenda. Mr. Barnes indicated staff recommended approval of the Consent Agenda as presented. A motion was made by Vice Mayor Napoleone, seconded by Councilwoman Siskind, and unanimously passed (5-0), to approve the Consent Agenda as presented. Village of Wellington Page 2 Village Council Action Summary - Final March 12, 2024 A. 24-6408 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETINGS OF JANUARY 23, 2024, JANUARY 24, 2024, JANUARY 25, 2024, FEBRUARY 7, 2024, FEBRUARY 13, 2024 AND MARCH 5, 2024 This item approved on Consent. B. 23-6169 AUTHORIZATION TO: 1) AWARD A TASK ORDER TO PROVIDE HYDROGEOLOGIC CONSULTING SERVICES FOR PHASE V OF THE WELLFIELD REHABILITATION PROJECT; 2) RENEW AN EXISTING CONTRACT FOR WELLFIELD REHABILITATION AND MAINTENANCE; AND 3) APPROVAL OF RESOLUTION NO. R2024-13 AMENDING THE UTILITY FUND BUDGET FOR FISCAL YEAR 2023-2024 BY REASSIGNING CAPITAL PROJECT BUDGETS TO THE WELLFIELD REHABILITATION PHASE V PROJECT This item approved on Consent. C. 23-6180 AUTHORIZATION TO CONTINUE UTILIZING A CITY OF BAYTOWN, TEXAS CONTRACT, AS A BASIS FOR PRICING, FOR UTILITY BILL PRINTING AND MAILING SERVICES This item approved on Consent. D. 23-6190 AUTHORIZATION TO AWARD MULTIPLE CONTRACTS FOR UTILITY INSTRUMENT CALIBRATION SERVICES This item approved on Consent. E. 24-6379 AUTHORIZATION TO 1) AWARD A SOLE SOURCE CONTRACT TO BADGER METER, INC. FOR THE PURCHASE OF METERS AND COMPONENTS AND 2) AWARD A SOLE SOURCE CONTRACT TO BADGER METER, INC. FOR THE LARGE METER EQUIPMENT REPLACEMENT PROJECT This item approved on Consent. F. 24-6351 RESOLUTION NO. R2024-07 ADOPTING THE VILLAGE OF WELLINGTON’S UTILITY WATER FACILITY PLAN FOR THE IMPLEMENTATION OF THE ADVANCED METERING INFORMATION SYSTEM PROJECT AS RELATED TO THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP) STATE REVOLVING FUND (SRF). A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF WELLINGTON, FLORIDA, RELATING TO THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP) STATE REVOLVING FUND (SRF), ADOPTION OF THE WATER FACILITY PLAN FOR THE IMPLEMENTATION OF THE ADVANCED METERING Village of Wellington Page 3 Village Council Action Summary - Final March 12, 2024 INFORMATION SYSTEM PROJECT, EFFECTIVE THIS DATE. This item approved on Consent. G. 24-6322 AUTHORIZATION TO EXECUTE A GUARANTEED MAXIMUM PRICE (GMP) AMENDMENT FOR PUBLIC WORKS FACILITY STORAGE BUILDING AND SITE IMPROVEMENTS This item approved on Consent. H. 24-6324 AUTHORIZATION TO AWARD A CONTRACT FOR THE GREENBRIAR PARK OFFSITE FORCE MAIN EXTENSION PROJECT This item approved on Consent. I. 24-6371 AUTHORIZATION TO RENEW EXISTING CONTRACT FOR ROADWAY STRIPING AND PAVEMENT MARKING SERVICES This item approved on Consent. J. 24-6344 AUTHORIZATION TO UTILIZE A SOURCEWELL CONTRACT AS A BASIS FOR PRICING FOR THE PURCHASE OF MICROSOFT SOFTWARE, LICENSES AND MAINTENANCE This item approved on Consent. K. 24-6375 RESOLUTION NO. R2024-12 (WELLINGTON GREEN MUPD B ABANDONMENT) A RESOLUTION OF WELLINGTON’S COUNCIL ABANDONING A PORTION OF THE 12-FOOT WIDE WATER AND SEWER EASEMENT, TOTALING APPROXIMATELY 1,943 SQUARE FEET, LOCATED WITHIN WELLINGTON GREEN MUPD B, MORE SPECIFICALLY DESCRIBED HEREIN; AND PROVIDING AN EFFECTIVE DATE. This item approved on Consent. L. 24-6380 STATE HOUSING INITIATIVES PARTNERSHIP (SHIP) PROGRAM: 13469 FOUNTAIN VIEW BOULEVARD This item approved on Consent. M. 24-6382 APPROVAL OF AGREEMENT AMENDING QUITCLAIM DEED USE RESTRICTIONS FOR SECTION 24 This item approved on Consent. N. 24-6409 RESOLUTION NO. R2024-15 (STATEWIDE MUTUAL AID AGREEMENT) Village of Wellington Page 4 Village Council Action Summary - Final March 12, 2024 A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A STATEWIDE MUTUAL AID AGREEMENT BETWEEN THE STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT AND THE VILLAGE OF WELLINGTON FOR CATASTROPHIC DISASTER RESPONSE AND RECOVERY; UPDATING THE PREVIOUS AGREEMENT DATED MAY 22, 2018; AND PROVIDING AN EFFECTIVE DATE. This item approved on Consent. 7. PUBLIC HEARINGS A. 24-6413 ORDINANCE NO. 2024-03 (DESIGNATING THE PALM BEACH COUNTY CANVASSING BOARD AS THE VILLAGE CANVASSING BOARD FOR THE MARCH 19, 2024 WELLINGTON MUNICIPAL ELECTION) AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL DESIGNATING THE PALM BEACH COUNTY CANVASSING BOARD TO SERVE AS THE VILLAGE CANVASSING BOARD FOR THE MARCH 19, 2024 WELLINGTON MUNICIPAL ELECTION; PROVIDING A CONFLICTS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced this item. Ms. Addie read the Ordinance by title. Ms. Cohen presented this item. Public Hearing A motion was made by Vice Mayor Napoleone, seconded by Councilman Drahos, and unanimously passed (5-0) to open the public hearing. There being no public comments, a motion was made by Vice Mayor Napoleone, seconded by Councilwoman Siskind, and unanimously passed (5-0) to close the public hearing. A motion was made by Councilman McGovern, seconded by Councilwoman Siskind, and unanimously passed (5-0) to approve Ordinance No. 2024-03 (Designating the Palm Beach County Canvassing Board as the Village Canvassing Board for Village of Wellington Page 5 Village Council Action Summary - Final March 12, 2024 the March 19, 2024 Wellington Municipal Election) as presented on second reading. 8. REGULAR AGENDA A. 24-6323 AUTHORIZATION TO 1) EXECUTE A GUARANTEED MAXIMUM PRICE (GMP) AMENDMENT WITH WHARTON-SMITH, INC. FOR CONSTRUCTION OF THE AQUATICS FACILITY; 2) AMEND AN EXISTING AGREEMENT WITH OHLSON LAVOIE CORPORATION, TO PROVIDE CONSTRUCTION PHASE SERVICES FOR THE AQUATICS FACILITY; AND 3) AWARD A SOLE SOURCE CONTRACT TO WJN, LLC., FOR THE PURCHASE AND INSTALLATION OF A NINJA CROSS SYSTEM AND 4) APPROVE RESOLUTION NO. R2024-14 AMENDING THE GENERAL FUND AND SALES SURTAX CAPITAL FUNDS FOR FISCAL YEAR 2023-2024 BY ASSIGNING FUND BALANCES AND RESERVES, AND REASSIGNING CAPITAL PROJECT BUDGETS TO THE AQUATICS CENTER CONSTRUCTION PROJECT. Mr. Barnes introduced this item. Mr. De La Vega briefly spoke regarding the request and the approvals that are needed. He introduced Sam Elsheikh from Ohlson Lavoie Corporation who conducted a presentation regarding the Aquatics Facility. The Village Council asked questions and provided comments regarding the slides, restrooms, colors, appearance of the facility, multipurpose room, concession stand, vendors, ninja cross system, pool, sound system with the ability to make announcements, maintenance requirements, how the facility and system would operate, landscaping, illumination requirements, swim meets, rental fees, amenities, when the pool would be ready to open and hours of operation. Mr. Barnes, Mr. De La Vega, Mr. Juckett and Mr. Elsheikh responded to the Village Council’s questions. Public Hearing A motion was made by Councilman McGovern, seconded by Councilwoman Siskind, and unanimously passed (5-0) to open the public hearing. Public Comment: There were a few public comments from Jennifer Metz, Peter Smith, Laura Nuudi and Tyson Elliot. Village of Wellington Page 6 Village Council Action Summary - Final March 12, 2024 Vice Mayor Napoleone read the cards of Caleb Da Silva, Dillon Metz, Michael Dengerud and Nikolina Dengerud, who did not wish to speak, into the record. There being no further public comments, a motion was made by Vice Mayor Napoleone, seconded by Councilwoman Siskind, and unanimously passed (5-0) to close the public hearing. A motion was made by Councilman Drahos, seconded by Vice Mayor Napoleone, and unanimously passed (5-0) for Authorization to Execute A Guaranteed Maximum Price (GMP) Amendment with Wharton Smith, Inc. for Construction of the Aquatics Facility in the Amount of $27,964,904; 2) Amend in Existing Agreement with Ohlson Lavoie Corporation to Provide Construction Phase Services for the Aquatics Facility in the Amount of 434,809.16; and 3) Award A Sole Source Contract to WJN, LLC, for the Purchase and Installation of A Ninja Cross System in the amount of $935,000. A motion was made by Councilman Drahos, seconded by Vice Mayor Napoleone, and unanimously passed (5-0) to Approve Resolution No. R2024-14 (Amending The General Fund and Sales Surtax Reserves, and Reassigning Capital Project Budgets to the Aquatics Center Construction Project) as presented. B. AMENDED RESOLUTION NO. R2024-05 (A RESOLUTION OF WELLINGTON’S COUNCIL SUPPORTING THE RELOCATION OF THE WELLINGTON ATHLETICS RECREATIONAL FACILITY TO VILLAGE PARK; ACCEPTING A MONETARY DONATION FROM VARIOUS PROPERTY OWNERS TO DEFRAY THE COSTS ASSOCIATED WITH THE RELOCATION OF THE PROPOSED RECREATIONAL FACILITY; EXPRESSING THE COUNCIL’S COMMITMENT TO LIMIT THE USE OF WELLINGTON COMMUNITY PARK AS SET FORTH HEREIN; REQUIRING A SUPERMAJORITY VOTE OF THE VILLAGE COUNCIL TO AMEND THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE) This item added to the agenda. Mr. Barnes presented the item. Ms. Cohen spoke regarding the changes. The Village Council asked questions and made comments regarding the revised resolution in terms of baseball fields, lighting, maintenance and Village of Wellington Page 7 Village Council Action Summary - Final March 12, 2024 financial donations. There was further discussion between the Village Council, Mr. Barnes and Ms. Cohen regarding what are the next steps if the resolution is passed and the deadline for a decision to made with the homeowner associations. A motion was made by Vice Mayor Napoleone, seconded by Councilwoman Siskind, and unanimously passed (5-0) to approve the amended Resolution No. R2024-05. 9. PUBLIC FORUM Mr. Barnes stated there were no comment cards submitted for Public Forum. 10. ATTORNEY'S REPORT MS. COHEN: Ms. Cohen presented the following report: Ms. Cohen stated she had no report. Ms. Cohen stated it had been an honor and privilege to serve with the Village Council and wished those who were leaving all the best. She stated she looks forward to working with those who remain on Council. 11. MANAGER'S REPORT MR. BARNES: Mr. Barnes presented the following report: The Next Regular Council Meeting will be held on April 9, 2024 at 7:00 p.m. The celebration and swearing in of new the Village Council Members will take place at that meeting. He stated if there is a runoff, it will occur on April 2, 2024. Mayor Gerwig asked if that will allow time for certification. Councilman McGovern inquired about certification, vote by mail ballots and the April 2, 2024 Runoff (if necessary). Ms. Hall responded to their questions and stated she would follow up with the Palm Beach County Supervisor of Elections regarding vote by mail ballots for the runoff. Mr. Barnes stated for the Council members who are leaving it is “bye” for now not forever as he is sure they would still be around the Village. Village of Wellington Page 8 Village Council Action Summary - Final March 12, 2024 12. COUNCIL REPORTS COUNCILMAN MCGOVERN: Councilman McGovern presented the following report: Councilman McGovern encouraged everyone to either vote during the early voting period or vote on Election Day on March 19, 2024. COUNCILWOMAN SISKIND: Councilwoman Siskind presented the following report: Councilwoman Siskind waived further comment. COUNCILMAN DRAHOS: Councilman Drahos presented the following report: Councilman Drahos waived further comment. VICE MAYOR NAPOLEONE: Vice Mayor Napoleone presented the following report: Vice Mayor Napoleone waived further comment. MAYOR GERWIG: Mayor Gerwig presented the following report: Mayor Gerwig stated she would attend the April 9, 2024 Village Council meeting to hand the gavel over to the new mayor. 13. ADJOURNMENT There being no further business to come before the Village Council, the meeting was adjourned at approximately 9:49 P.M. Village of Wellington Page 9