Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Monday, October 7, 2013 3:00 PM Village Hall Village Council Workshop Bob Margolis, Mayor Howard K. Coates Jr., Vice Mayor Matt Willhite, Councilman Anne Gerwig, Councilwoman John Greene, Councilman Village Council Workshop Action Summary - Final October 7, 2013 1. CALL TO ORDER Mayor Margolis called the meeting to order at 3:00 p.m. 2. REVIEW OF COUNCIL AGENDA Mr. Schofield presented the Agenda for the October 8th Council Meeting for discussion and review. 13-0368 PRESENTATION BY THE WELLINGTON PRESERVATION COALITION OF A CHECK IN THE AMOUNT OF $1,400 TO COVER COSTS ASSOCIATED WITH THE CO-SPONSORSHIP OF THE NATIONAL FIELD HOCKEY FESTIVAL Mr. Schofield presented the Agenda item. No changes. 13-0358 RECOGNITION OF THE WELLINGTON LITTLE LEAGUE ALL STAR TEAMS FOR THEIR CHAMPIONSHIP WINS AND THE WELLINGTON AMERICAN LEGION CHRIS REYKA POST 390 CHAMPIONSHIP TEAM Mr. Schofield presented the Agenda item. Council discussed and agreed a policy should be implemented for awarding proclamations and recognizing individuals, groups or events once they reach a certain level or category. Mr. Bonde indicated staff was drafting a policy. 13-0359 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETINGS OF AUGUST 13, 2013 AND AUGUST 27, 2013 Mr. Schofield presented the Agenda item. Council requested the following changes to the Minutes: 1. The spelling of Vice Mayor Coates' name needs to be corrected in several places. 2. The spelling of Wellington needs to be corrected in the header. 13-0352 RESOLUTION NO. R2013-63 (14190 ASTER AVENUE VACATION/ABANDONMENT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL, VACATING A PORTION OF THE 25 FOOT WIDE MAINTENANCE EASEMENT LOCATED AT THE REAR OF LOT 27 BLOCK 51 OF SUGAR POND MANOR OF WELLINGTON PUD (14190 ASTER AVENUE); AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield presented the Agenda item. Mr. Stillings explained the item. No changes. 13-0276 RESOLUTION NO. R2013-51 (ADOPTING A PUBLIC PURPOSE EXPENDITURE POLICY) Village of Wellington Page 1 Village Council Workshop Action Summary - Final October 7, 2013 A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL ADOPTING A PUBLIC PURPOSE EXPENDITURE POLICY; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield presented the Agenda item. Mr. Poag explained the item. Councilman Willhite suggested they clarify when refreshments were allowed and recommended the following: "Refreshments may be provided for employees and visitors of the Village and other guests when involving representatives from other organizations." Councilman Willhite stated the areas that expended the most were Village Council and Planning and Zoning. He believed Safe Neighborhoods and Parks and Recreation were where they had more community programs. Mr. Poag clarified that those items would be charged to meeting or program expenses. Councilman Willhite questioned the $2,200 expenditure for Planning and Zoning. Mr. Schofield stated they would look into it and report back to Council. Councilman Willhite asked staff to research what was budgeted for the Village Council as well. Mr. Poag believed they anticipated Council being involved in more activities and budgeted based on the anticipation of the adoption of the policy. Councilman Willhite said the policy stated gifts were not allowed, but that did not apply to greeting cards or sympathy cards. Mr. Poag stated that could be included in the policy. Mayor Margolis did not know if any Council members were part of the F.A.S.T. program and asked if staff could look at the records for an example of where they spent the money. Mr. Poag stated they would research it and get back to them. 13-0349 RESOLUTION NO. R2013-61 KEELY SPINELLI EDUCATION GRANT A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING THE KEELY SPINELLI EDUCATION GRANT AWARDING A MAXIMUM OF $25,000 TO EACH PUBLIC SCHOOL WITHIN THE MUNICIPAL BOUNDARIES OF THE VILLAGE OF WELLINGTON TO ASSIST THE LOWEST 25 PERCENT OF STUDENTS IN READING AND/OR MATH TO BE ADMINISTERED BY THE EDUCATION COMMITTEE; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield presented the Agenda item. Vice Mayor Coates thought when Council approved the $275,000, Ms. Victoria McCullough said she was prepared to match it. He asked if they knew the status of that money and if it would be used as part of these grants. Ms. Evangelista stated her understanding was that Ms. McCullough might wait and see what Wellington approves and then determine her match. Councilman Willhite referred to page 87, line 20, and felt there should be a Village of Wellington Page 2 Village Council Workshop Action Summary - Final October 7, 2013 separate "Whereas" clause as Council renamed it the Keely Spinelli Grant. Councilman Willhite said line 22 stated they were including all schools in the municipal boundaries and Panther Run, and asked if that was eleven or twelve schools. Ms. Evangelista stated it would be eleven schools within the Wellington boundaries, which included Panther Run. Mr. Schofield suggested they list the schools. 13-0350 RESOLUTION NO. R2013-62 (FOLKESTONE CIRCLE ROAD CLOSURE) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AUTHORIZING THE CLOSURE OF APPROXIMATELY 280 LINEAR FEET OF FOLKESTONE CIRCLE BETWEEN CARLTON STREET AND YARMOUTH DRIVE/COURT; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield presented the Agenda item. Councilman Greene asked if statistics showed a reduction in crime from where they had road closures in other communities. Mr. Stillings stated they did not have statistics. He indicated the initiation of the Safe Neighborhoods Program dropped the crime stats by almost 60% across the board. Ms. Evangelista stated they had the Outreach Reports from Goldenrod and could bring those back to Council. Mayor Margolis questioned the defensive measure grants and asked for a list of what the Village does for Safe Neighborhood grants, as they would relate to putting cameras in the neighborhoods. Ms. Evangelista indicated she would put the defensive guidelines in an AT for Council. 13-0357 RESOLUTION NO. R2013-66 (APPOINTMENT OF SPECIAL MAGISTRATES) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING THE APPOINTMENT OF SPECIAL MAGISTRATES, TO HEAR AND DECIDE CODE ENFORCEMENT CASES, PURSUANT TO SECTION 2-203 OF THE CODE OF ORDINANCES; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield presented the Agenda item. Mr. Koch explained the item. Councilman Willhite believed none of the magistrates should be Wellington residents. Councilman Greene asked if travel time was billed at their hourly rate. Mr. Koch believed only one magistrate charged door-to-door, but he would have to review the contract. Ms. Cohen asked if they were certain Mr. Suarez-Rivas was interested in driving this far if he was selected. Councilman Willhite suggested they reach out to him before tomorrow. Village of Wellington Page 3 Village Council Workshop Action Summary - Final October 7, 2013 Mayor Margolis stated Mr. Doney has been doing this work for a long time, so he wanted to look at his fine reductions. Councilwoman Gerwig stated she would like to have that same information for comparison for the magistrates who are not up for renewal. 13-0351 AUTHORIZATION TO UTILIZE A STATE OF FLORIDA CONTRACT FOR THE PURCHASE OF INFORMATION TECHNOLOGY NETWORK INFRASTRUCTURE EQUIPMENT AND SERVICES Mr. Schofield presented the Agenda item. Mr. Silliman explained the item. Vice Mayor Coates asked about the fiber optic loop presentation where they discussed capital needs that would facilitate Village-wide Wi-Fi to the residents. He thought they actually approved that plan and asked what happened to it. Ms. Schofield believed they approved it in concept, but never funded it. He said he would get that information to them, as there is still a trunk system proposed. Mr. Stillings explained the residential and commercial benefits of the trunk system to Council as well as the options to pay for it. 3. WORKSHOP A. FLUORIDE PRESENTATION Mr. Riebe provided Council with a presentation on Fluoride. He indicated it was a review of what was in the public record and in the literature as well as the research they have done that included reports and studies published by the American Dental Association, EPA, Health and Human Services, Public Health Service folks, Palm Beach County Health Department, opponents, various interest groups who are opposed, drinking water fluoridation, etc. Councilman Greene asked if there was an increase in the insurance premiums for the Village due to handling hydrofluorasilicic acid. Mr. Schofield stated they would find out. Vice Mayor Coates asked if fluorosis was required to be reported. Mr. Riebe explained if it became a public health issue, it would certainly be reported to the Health Department. Mayor Margolis stated he was hearing from Council that they needed to go into this in more depth. He suggested the names of people Mr. Riebe should contact who could present the pros and cons. He said if it is a Council decision then it should be put on the agenda in November whether they should continue to fluoridate their water. Councilman Greene asked if they could put the presentation on the website. Mr. Schofield responded affirmatively. Mr. Schofield recommended they hold a workshop on a Saturday so parents could come and have it be the only topic. Mr. Riebe stated he would send Council an e-mail with all of the reports, studies and information for them to read. Village of Wellington Page 4 Village Council Workshop Action Summary - Final October 7, 2013 4. ATTORNEY'S COMMENTS Ms. Cohen expressed concern about the "blue tarp" property, given the fact a lis pendens was filed, whether they would have any liability to the bank for impairment of their security. However, she thought as long as they give them notice they will be fine, so they will proceed with that. Ms. Cohen indicated they need to trademark the Village logos. She said the trees were copyrighted, but not trademarked. She stated she would bring forward the different variations in use and have Council provide direction on how to proceed. Ms. Cohen indicated, starting with the meeting tomorrow night, Council had to allow for public comment on Consent Agenda items. She explained there was a change in the Public Meetings Law and it required that the public be allowed to comment on any item that comes before the elected body or the appointed body for a decision. Mayor Margolis asked Ms. Cohen to announce this at the meeting. 5. MANAGER COMMENTS 6. COUNCIL COMMENTS Mayor Margolis mentioned he, Ms. Cohen and Vice Mayor Coates attended a conference last week, and he would attempt to disseminate the information to those who were not in attendance. Village of Wellington Page 5