Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Monday, February 26, 2018 4:00 PM Village Hall - Conference Rooms 1E & 1F Village Council Workshop Anne Gerwig, Mayor John T. McGovern, Vice Mayor Michael Drahos, Councilman Michael J. Napoleone, Councilman Tanya Siskind, Councilwoman Village Council Workshop Action Summary - Final February 26, 2018 1. CALL TO ORDER Mayor Gerwig called the meeting to order at 4:00 p.m. Council Members Present: Anne Gerwig, Mayor; John McGovern, Vice Mayor; Michael Drahos, Councilman; Michael Napoleone, Councilman; and Tanya Siskind, Councilwoman. Note: Vice Mayor McGovern joined the meeting during the discussion of Agenda item 17-1511 (Authorization to Award a Contract to Provide Aquatic Vegetation). 2. PLEDGE OF ALLEGIANCE Mayor Gerwig led the Pledge of Allegiance. 3. 18-1861 EMPLOYEE OF THE MONTH FOR THE MONTH OF JANUARY 2018 – LAURIE HAND Mr. Schofield introduced the agenda item. He announced that Laurie Hand was named the Village's Employee of the Month for the Month of January 2018. Ms. Shannon LaRocque, Utilities Director, stated that Laurie Hand has been a Village employee for more than 15 years and has 33 years of experience working in a microbiology laboratory. She said that Ms. Hand currently serves as the Village's Quality Assurance Manager and the Quality and Technical Manager for the Utilities Certified Microbiology Laboratory. Ms. LaRocque outlined the role of the Quality Assurance Manager noting that she oversees the collection, analysis and reporting of over 4,200 samples, 19,000 individual analyses, and over 600 reports to regulatory agencies including the Environmental Protection Agency, the Department of Environmental Protection and the Palm Beach County Health Department. She has consistently maintained the Microbiology Lab's certification from the National Environmental Laboratory Accreditation Board. Ms. LaRocque said that Ms. Hand is also responsible for the training of the Water and Wastewater Plant operators relative to sampling protocols, updating and overseeing over 30 laboratory standard operating protocols and maintaining the laboratory's quality assurance manual. She noted that Ms. Hand has a very strong work ethic, is very dependable, possesses excellent organizational skills and works extremely well with all employees. In addition, Laurie loves to laugh. Ms. LaRocque said that the Village is very blessed to have Laurie Hand on their team. Ms. Hand thanked Council for all that they do for the residents and the Village of Wellington Page 1 Village Council Workshop Action Summary - Final February 26, 2018 employees. Council extended their congratulations to Ms. Hand on a well-deserved recognition. 4. REVIEW OF COUNCIL AGENDA Mr. Schofield presented the agenda for the February 27, 2018 Village Council meeting for review. A. 17-1753 PROCLAMATION RECOGNIZING WELLINGTON COMMUNITY HIGH SCHOOL PRINCIPAL MARIO CROCETTI FOR HIS YEARS OF SERVICE Mr. Schofield introduced the agenda item. This is the Proclamation in recognition of Wellington Community High School Principal Mario Crocetti for his many years of service. Mr. Schofield announced that Mr. Crocetti was unable to attend tomorrow night's Council meeting, so his Proclamation will be rescheduled. He said that he will advise Council when the presentation is rescheduled. B. 18-1905 ELBRIDGE GALE ELEMENTARY SCHOOL TEAM LEGO ROBOTICS COMPETITION RECOGNITION Mr. Schofield introduced the agenda item. The is the recognition of the Elbridge Gale Elementary School Team’s outstanding accomplishments in the LEGO Robotics competition. Mr. Barnes announced that the students, their parents and the academic advisor will be in attendance at the Council meeting. As background to this, Mr. Barnes said that the school had requested some input from the Village staff to partner with the team so Mr. Tom Lundeen, Village Engineer, teamed up with them. He explained that this is a robotics competition sponsored by LEGO where the team actually programs a robotics assembly to do tasks within a particular board that is set up for the season. In addition, the students were required to investigate a problem, be it scientific, engineering or otherwise which is what they looked to the Village to help them with. Mr. Barnes said that the Village proposed to them the phosphorous problem and the students came up with some very interesting ideas. He said that one of the judges in the competition said that they had a great understanding of the community and its issues. He pointed out that the team was made up of 4th and 5th graders who competed locally against many middle schoolers. Mr. Barnes said that the team did well this past weekend, and they then qualified to go on to the State tournament. Village of Wellington Page 2 Village Council Workshop Action Summary - Final February 26, 2018 C. 17-1511 AUTHORIZATION TO AWARD A CONTRACT TO PROVIDE AQUATIC VEGETATION CONTROL SERVICES TO WELLINGTON CANALS AND LAKES Mr. Schofield introduced the agenda item. This is the authorization to award a contract to Clarke Aquatic Services, Inc. to provide aquatic vegetation control services to Wellington canals and lakes at an annual cost of $440,006.00. Mr. Schofield said that this was a sealed bid/low bid and Clarke Aquatic Services, the winning bidder, has been doing work for the Village for a number of years. He said that he was asked several questions, one of which was if the Village uses Roundup in their canals to which he said they do not. He stated that Council will find a product called Glyphosate listed noting that is the actual chemical for some of the things that the Village treats which is called "Roundup". Mr. Schofield directed Council to "submersed treatments" on page 29 of 419. He said that they will see Diquat, Flumioxazin, Endothall (amine and dipotassium sale formulations), and other chemicals; however, Roundup was not among those chemicals. He then directed Council to page 30 noting that the Village will stock about 1,500 sterile carp to do submerged vegetation. He said that because they stock carp, they have to be very careful of the types of chemicals that get in the canals because they don't want those fish killed because they are very expensive. Mr. Schofield said that the next question that was asked of him was if it was cheaper to do mechanical removal. He said that it is not cheaper, but noted that they do some limited mechanical removal, but putting in a 20 foot barge which they do have takes multiple people. He said that Clarke uses two people who are assigned full-time to the Village with chemicals which are done in compliance with standards. He said that this is a highly regulated program and they do a great deal of environmental testing. Mr. Schofield said that the amount is $440,000 and the chemicals have to be used in accordance with the manufacturers recommendations and in accordance with federal standards. He noted that Roundup is surface applicated Mr. Schofield said that staff recommended the award to Clarke Aquatic as the lowest and responsive bidder. Mayor Gerwig asked how long Clarke has been doing work for the Village. Mr. Barnes responded that Clarke won a couple of successive bids, and explained that Clarke originally did work for the Village under the Mosquito Control contract; however, that work is now done in -house. He noted that Clarke took over for a previous vendor who the Village had under contract about 10 years ago, American Aquatics, who were Village of Wellington Page 3 Village Council Workshop Action Summary - Final February 26, 2018 acquired by Clarke. He said that they then took over the contract, turned the contract around and did very well, and has since then successfully won the award a couple more times since then. Mayor Gerwig said that there were some invasive plants that they were addressing uniquely several years ago where people were taking their aquarium outside. She asked if the Village has been able to get control of that problem. Mr. Schofield said that the Village has different needs south of Pierson Road, i.e., Basin B has different things that are in and the concentration of chemicals that come in are different than north of it . In addition, the canals have a different set of needs than the weeds do, but there is a very specific plan. He said that any time staff sees a concentration of it, Clarke will go out there. He pointed out that the Village gets complaints about the canals; however, not every canal and lake in the Village belongs to Wellington. He said that when they get a complaint about the ones in HOAs, they will recommend to them what to use, but the Village does not treat them. Mr. Schofield said that Clarke has done a very good job with the Village's canals noting that the Village has not had a canal grow over and block flow in about eight or nine years. Mayor Gerwig said that Roundup is used in other areas, but not in canals . She said that the concern was that it was washing into the water, but said the Village does not have any record of that being a problem. Mr. Schofield said that it is hand applicated and the Village does not use it when it is raining. He said that once it dries out it is absorbed into the plant root. VIce Mayor McGovern asked on what scale was Roundup hand applicated. In response, Mr. Schofield said that it is limited, but indicated that he could find out exactly how much. He said if there are weeds growing up along a bridge, they may go and treat the weeds along the bridge embankment or in some cases, there are utility pipes that fly over and they treat around those, but it is not treated at the water's edge or in the water. Councilwoman Siskind asked if they have any way of knowing the environmental impact of the chemicals that the Village is using. In response, Mr. Schofield said that they do know the impact. He said there has been some literature regarding Glyphosate that indicated that it was potentially a carcinogen; however, most of the latest research indicates that it is not. He said that there is a great deal of internet activity specifically dealing with GMOs and plants that are modified to tolerate it . He said that the issue is more the modification of the plant than that particular organic phosphate. Mr. Barnes added that the applicators are required to be licensed and they are supervised by licensed and Village of Wellington Page 4 Village Council Workshop Action Summary - Final February 26, 2018 academically qualified individuals as well. Mayor Gerwig said that the Village also monitors its surface water quality. Mr. Schofield said that they test it weekly. There were no changes recommended for this item. D. 18-1890 AUTHORIZATION TO UTILIZE A FLORIDA SHERIFFS ASSOCIATION CONTRACT FOR THE PURCHASE AND DELIVERY OF A TRAILER MOUNTED TRASH PUMP Mr. Schofield introduced the agenda item. This authorization to utilize Florida Sheriffs Association (FSA) contract #17-VEH15.0, as a basis for pricing, for the purchase and delivery of one (1) trailer mounted trash pump in the amount of $39,200. Mr. Schofield explained that this does not pump trash, but it can be put in water that is murky and muddy and it will sump them through. He said that they were doing this off of the Florida Sheriff's Association contract which was the best overall value . However, he did note, that staff did look at other options looking for the best price. He said that the company is Thompson Pumps which was omitted off of the summary page. Councilman Napoleone asked if this was replacing something that the Village currently has, and if not, what has the Village been doing to accomplish what this equipment does. Mr. Barnes said that he believed this was a new piece of equipment. Vice Mayor McGovern asked if the Village had others of this equipment. In response, Mr. Barnes responded affirmatively. He said they are used not only in the Water Department, but they have pumps like these in Public Works particularly for Basin B water and transfer. Vice Mayor McGovern asked if it was correct that the Village needed more of this equipment and this is an additional one. Mr. Barnes said that was correct. Mr. De La Vega added if this was a replacement, they would have requested authorization to dispose of the old one. Mr. Schofield said they would not have put this item in without a line item in the budget. There were no changes recommended for this item. E. 18-1855 RESOLUTION NO. R2018-09 (INVESTMENT POLICY UPDATE) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL ADOPTING A REVISED INVESTMENT POLICY FOR THE VILLAGE OF WELLINGTON AND ACME IMPROVEMENT DISTRICT; AND PROVIDING AN EFFECTIVE DATE. Village of Wellington Page 5 Village Council Workshop Action Summary - Final February 26, 2018 Mr. Schofield introduced the agenda item. This is the approval of Resolution No. R2018-09 to update the Investment Policy with an effective date of March 1, 2018. Mr. Schofield read the resolution title. He said that the Village is required by Florida Statutes to update their investment policy on a fairly regular basis. He noted that the last time it was updated was in 2013. Mr. Schofield said that the Village's Investment Manager, Public Trust Advisors (PTA), reviewed and recommended the changes. He said they also had the Village’s auditors, Grau & Associates, review the changes and they concurred with the recommended changes. He said that this brings the Village into compliance with the statutory requirements of the investment policy. Mayor Gerwig asked how aggressive is the Village, and if it was correct that this is money the Village has on hand that they invest so that it does not just sit there. In response, Ms. Quickel said that their Investment Manager handles all of the investments and their entire portfolio, and that Mr. Grady of Public Trust Advisors was in the audience. She explained that PTA were selected a few months ago as the Village's new investment advisors. She said that they work with staff and noted that they have actually split the portfolio into two portions. She said that one is specific for the capital project because they have timetables for the projects and they invest according to the timetable for construction . Secondly, they have the regular operating portfolio. Mr. Schofield advised Council that they may want to ask these questions with the next item. Ms Quickel said that they go hand-in-hand. Ms. Quickel said that the overall primary goal of the investment policy is the safety of the public funds. Mr. Schofield noted that the policy in the agenda showed strikethroughs and underlines that indicated the changes that were being made. Councilman Napoleone noted that they were now adding the ability to invest in asset-backed securities which was something they had not done before. Ms. Quickel indicated that was correct. Councilman Napoleone asked why that was now being added, but was not used in the past. In response, Ms. Quickel explained that since 2007 and the financial crisis that endured for a number of years, there have been significant changes in that. She said that since they updated this policy in 2013, that was an area that local, state and federal government investment pools were looking at as well. She said that the Village's investment advisor's recommendation was that they add it to their menu of options to choose from. Village of Wellington Page 6 Village Council Workshop Action Summary - Final February 26, 2018 Vice Mayor McGovern asked how they came up with the 20% maximum number of funds being invested in that or when they talk about the limitation on individuals of 5%. Ms. Quickel said that those are Best Practices from the GFOA for investments. She said that the Village generally goes by those which are standards that they look at and are typical for municipalities and local government. Mayor Gerwig said that those percentages will change based on trends . She asked if Mr. Grady was the one following the trends. Ms. Quickel responded affirmatively. Mr. Schofield clarified that the acronym for GFOA is the Government Finance Officers Association. Councilman Napoleone referred to the chart on page 154 where it stated there was a maximum allocation limit of 15% in asset-backed securities; however, on page 156 indicated it is 20%. Mr. Grady responded and apologized for the error and noted that it should be 15%. Vice Mayor McGovern asked Mr. Grady to address why the Village may want to get into asset-backed securities. Councilman Napoleone said he also wanted him to address the risks. Mr. Grady said that, as mentioned by Ms. Quickel, given what happened in the credit crisis 10 years ago and the changes with State statutes here in Florida and nationally, this was one of the areas that has been included in public funds investment policies. He explained that asset -backed securities are similar to corporate notes that the Village currently is allowed to utilize. Mr. Grady explained that one of the benefits that asset-back securities brings is that there are actually assets that back those particular securities. He said that typically in the public funds base, Public Trust limits themselves primarily to credit card receivables and auto receivables. He said that they have AA here, and they typically stay with a AAA. Mr. Grady noted that corporate notes are unsecured, but they are backed by the company in which the debt is issued through . With the asset-backed securities, you not only have the assets that back those particular debt issues, but they also have additional credit enhancements which means a level of insurance that helps protect those securities. Mr. Grady said that it is a diversification tool that is commonly used. He noted that the Village also has a very well written investment policy and there were a few updates they would recommend as Ms . Quickel mentioned given the changes that have taken place. Councilman Napoleone said that Mr. Grady mentioned a minimum investment rating of AA; however, on page 156 it says AAA. Mr. Grady said that it should be AA. Village of Wellington Page 7 Village Council Workshop Action Summary - Final February 26, 2018 Vice Mayor McGovern asked why AA versus AAA. In response, Mr. Grady explained that it would open up options for the Village to utilize AA . He said that these were really guidelines; however, if Council preferred to stay with AAA, they could limit it to that rating. He reiterated that it was an option they would have in the event opportunities presented themselves . Mr. Grady said that this decision was based on some of the Village's other investments as well as they allowed A or better in the corporate space which provides opportunities in the corporate note using A or better versus AA and better. Mr. Grady said that they would recommend using AA as a minimum, but right now if they were to look at asset-backed securities, they would only be investing as a firm in AAA rated. Councilman Napoleone said that the preference is AAA, but as a policy they would be allowed to go to AA if they saw an opportunity there. Mr. Grady said that was correct. Councilman Drahos asked what was the Investment Committee. He said that it appeared as though the Village had one, but now they were going to a discretionary type basis. Mayor Gerwig referred to page 156 where it stated that the Village may have an Investment Committee and previously it said we will. She asked who was on the Investment Committee. Ms. Quickel said that during her time with the Village, there has never been an Investment Committee. Mr. Schofield added that the Village also never had an Investment Committee during his time as the Village Manager. Vice Mayor McGovern said that if staff was saying that the Village has never had such a committee in all the times they have been here, it seems that they could then delete it. Mr. Barnes said that it provides some options noting that prior Councils had indicated they had a desire to see outside producements just like the various boards and committees to advise staff which was why it was in the policy; however, that never occurred. Ms. Quickel said that because of the financial crisis of 2007/2008, they use investment advisors like PTA to help them with the intricacies of analyzing these because it is very detailed work. She noted that the regulations have also changed extensively over the last four or five years as well as with the requirements of investment advisors to actually manage these portfolios. She said that the level of professionalism, responsibility and requirements falls within the purview of the investment advisor. She said that it would certainly be fine to have the committee, but again for the strictest decisions, the investment advisor helps them Village of Wellington Page 8 Village Council Workshop Action Summary - Final February 26, 2018 stay in compliance. There were no changes recommended for this item. F. 18-1857 A. APPROVAL OF RESOLUTION NO. R2018-10 A RESOLUTION OF THE VILLAGE OF WELLINGTON COUNCIL OF WELLINGTON, FLORIDA APPROVING THE ENTRANCE INTO AN INTERLOCAL AGREEMENT WITH OTHER GOVERNMENTAL PARTICIPANTS FOR THE PURPOSE OF EXERCISING INVESTMENT POWER JOINTLY TO INVEST FUNDS IN CONCERT WITH OTHER PARTICIPANTS; AND PROVIDING AN EFFECTIVE DATE. B. APPROVAL OF FLORIDA COOPERATIVE LIQUID ASSETS SECURITIES SYSTEM (FLCLASS) AGREEMENT Mr. Schofield introduced the agenda item. This item was in two parts: ( 1) Approval of Resolution No. R2018-10 which approves the entrance into an Interlocal Agreement with other governmental participants for the purpose of exercising investment power jointly to invest funds in concert with other participants; and (2) Appproval of Florida Cooperative Liquid Assets Securities System (FLCLASS) Agreement. Mr. Schofield said that this item says that the Village wants to enter into FLClass so that they can get the benefit of a larger pool of investments to obtain better returns. He said that it is similar to the purchasing cooperatives. Mr. Schofield said this helps them get better returns as local governments pool together. Councilman Drahos asked if the Village loses an element of discretion by doing this. Mr. Schofield said they would not because they do not have to take their advice. He said if the Village has an opportunity through this, they can take it, but if they find a better one, they can go with that. Councilman Napoleone asked if it created additional risk by doing this . Ms. Quickel said that this provides the Village with additional options than they have particularly for shorter term financings for some of their construction projects which is very important. Mayor Gerwig said that there was a benefit besides investments in that they can borrow from them. Ms. Quickel said that not necessarily borrowing, but it is just the length of term noting that it can handle some very short term investments, i.e., overnight, seven days, etc. Mayor Gerwig said that this is the investment of the stored money for the construction projects. Ms. Quickel said that was correct. Mr. Barnes added that it will also allow the Village to allow for cash flow projections Village of Wellington Page 9 Village Council Workshop Action Summary - Final February 26, 2018 as projects change. Mr. Schofield explained that it was important to have these strategies because one of the things that people do not understand is in order to authorize a capital project, they actually have to have the money in hand. He said it is not the money that they will collect, but money that they have in hand. Mr. Grady said that the benefit of this is that it is an investment vehicle that is a AAA fund and is much like a money market fund so it is a dollar in dollar out so it does not have a fluctuating net asset value. He said that given the current interest rate environment, these pools are paying a very competitive rate so they have a good investment option for funds that they would need in the very short term. Mayor Gerwig said the Village was not a party to this previously. Ms. Quickel said that the Village currently participates in one FETIF funds which Council approved a little more than one year to one half years ago . She said this provides the Village with a different opportunity. She said that when they looked at it, they wanted to add it to their options. Ms. Quickel said that the Village is getting ready for a very expansive capital project and they believe this would be a good addition for the Village. There were no changes recommended for this item. G. 18-1891 RESOLUTION NO. R2018-12 (CHUKKER COVE REPLAT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL ACCEPTNG AND APPROVING THE CHUKKER COVE REPLAT LYING IN SECTION 15, TOWNSHIP 44 SOUTH, RANGE 41 EAST, VILLAGE OF WELLINGTON, PALM BEACH COUNTY, FLORIDA, BEING A REPLAT OF LOTS 32 THROUGH 35, CHUKKER COVE OF PALM BEACH POLO & COUNTRY CLUB WELLINGTON P.U.D., AS RECORDED IN PLAT BOOK 63, PAGES 163 THROUGH 165 OF THE PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA. Mr. Schofield introduced the agenda item. This is the approval of Resolution No. R2018-12 accepting and approving the Chukker Cove Replat. He read the resolution title. Mr Schofield said that lots 32-35, owned by Louis and Joan Jacobs, will be replated. He said the configuration will allow lots 32 and 33 to be conventional single family lots and lots 34 and 35 will be zero lot line lots. He said that this complies in every way with the Village's Land Development Regulations. He said that they have all the necessary easements, rights-of-way and construction access that is needed. Vice Mayor McGovern asked Mr. Schofield to walk him through what was being done. Mr. Schofield explained that this development was predominantly zero lot line homes, and this replat lets two lots to be built Village of Wellington Page 10 Village Council Workshop Action Summary - Final February 26, 2018 as zero lot lines and two to be built as standard single family homes. There were no changes recommended for this item. H. 18-1895 RESOLUTION NO. R2018-13 (DROWNING PREVENTION COALITION “BUCKS” CERTIFICATE PROGRAM) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING AND AUTHORIZING THE MAYOR AND CLERK TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE DROWNING PREVENTION COALITION OF PALM BEACH COUNTY TO PROVIDE FOR VOUCHERS FOR FREE SWIMMING LESSONS UNDER THE “BUCK” PROGRAM FOR FISCAL YEAR 2017-2018; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the agenda item. This is the approval of Resolution No. R2018-13 approving the FY18 Drowning Prevention Coalition “Bucks” Program. Mr. Schofield explained that this is a program offered by Palm Beach County that provides dollars for under privileged individuals to take swimming lessons. He noted that the Village has participated in this program since 2004. He indicated that the number of participants has varied from a low of nine to the high of 58. He said they do not really know how many participants they will actually get. He said that it is a very good program and he recommended that they enter into the agreement this year as well. Mayor Gerwig said that this has no fiscal impact on the Village. In response, Mr. Eric Juckett, Aquatics Manager, explained that this is a fully-funded program by the County that is income-based and they have to pay the difference of $10.00 for the program. Council said they wanted to be on board with anything they can do to promote water safety. There were no changes recommended for this item. I. 18-1818 AUTHORIZATION TO AWARD A CONTRACT TO PROVIDE ENGINEERING AND ARCHITECTURAL SERVICES FOR GREENBRIAR AND SOUTH SHORE PARK Mr. Schofield introduced the agenda item. This is the authorization to award a contract to Kimley Horn and Associates, Inc. to provide engineering and architectural services for Greenbriar Park and South Shore Park in the amount of $159,900. Village of Wellington Page 11 Village Council Workshop Action Summary - Final February 26, 2018 At this point, Mayor Gerwig announced that she would be recusing herself from this item because there are sub-consultants that have other contracts with her firm/outside employment that does not have anything to do with the Village. She said that the Code of Ethics for Palm Beach County requires her to recuse herself from this item. Mayor Gerwig then left the Conference Rooms. Mr. Schofield explained that the award amount for this is $159,900 and contains three components: (1) surveying; (2) geo-technical work; and (3) conceptual planning and programming for both parks. He explained that the reason they do not have final design at these point is that those cannot be completed until after the survey and geo-technical work is done. He said that the money for this was within the budget. Mr. Barnes explained that the surveying will be done by Brown and Phillips; the geo-technical by Tiara Consulting; and the actual conceptual planning and programming will be led by the Kimley Horn team which will include all of their sub-consultants for architecture, landscape architecture, engineering, etc. He said that the programming determines how big the concession stand needs to be, the maximum size of the fields, required number of parking, etc. He said that it is not the actual layout of the plan, but they are trying to dial those back to compare them to industry standards as well as regulatory requirements. Mr. Schofield said that as they went through the selection process, he had talked to the committee members post selection about why Kimley Horn came up on top. He said that one of the reasons was that they had done some very interesting site planning especially on the South Shore Park and had come up with configurations that the Village had not thought of. Mr. Barnes, noted he was not on the Selection Committee, but being an outsider looking in, what Kimley Horn brought to the table were solutions in addition to just looking at the existing plans that the Village prepared and uses to go by. He said that he would withhold any judgment on the plans until they see the final product which might even be better than what was shown at the Selection Committee. Mr. Schofield said that he has laid out alot of parks and done alot of park planning as an urban planner, but their design for South Shore Park was a pretty innovative design that effectively utilized that space. Mr. Barnes said that the plans were a more contemporary design that utilized the site pushing the building so that it was up against South Village of Wellington Page 12 Village Council Workshop Action Summary - Final February 26, 2018 Shore as opposed to having it tucked away in the back and to try to balance that with the parking requirements. He said that they would have some facility serving a quad of four fields and would then try to squeeze in two additional fields in there for the smaller age groups. Mr. Schofield that when the Village does a major project like this, he likes to talk to the Selection Committees and see why they chose the firms that they did because there were really good firms for this. He reiterated that what stood out for them was the work that they did preparatory to it and that they put real thought into where they were going to go with it. He said that the Village asked for them to have an open mind. Vice Mayor McGovern said that this was the negotiated contract that the Council approved at the last meeting, and congratulated staff on how quickly this was done. At this point, the plans that had been presented to the Selection Committee were shown. Councilman Drahos was concerned that it looked like a complete re-do and was going to be much more expensive. Mr. Barnes said that the other site is also a complete redo because there was nothing on that site. He said that everything would have to go and they would not be preserving the existing fields. Mr. Barnes said that this plan has not been truthed out yet, but this is the focus of this effort. He said that any similarity between the exhibit and what they end up with in the final master planning will be strictly coincidental because they still have to truth out all of the aspects of that design, parking counts, setback, etc. Vice Mayor McGovern said that the Manager was saying that this was a completely different way of looking at it, and the Selection Committee selected Kimley Horn saying if they are going to essentially be starting over, they should be considering everything from what they have in the book to do this. Mr. Schofield said that they were looking at a firm who was going to tell them what they needed to hear not what they wanted to hear which is what he believed they have. Vice Mayor McGovern said that there could be a third design that they have not even thought of. Village of Wellington Page 13 Village Council Workshop Action Summary - Final February 26, 2018 Mayor Gerwig returned to the Conference Room after the discussion had concluded. There were no changes recommended for this item. 5. WORKSHOP 6. ATTORNEY'S COMMENTS Ms. Cohen said that a Motion for Rehearing was filed that Council authorized to be filed. She said that she would email a copy of that to each member of Council. Vice Mayor McGovern asked when the motion was filed. In response, Ms. Cohen said that it was filed on Thursday. 7. MANAGER COMMENTS None 8. COUNCIL COMMENTS Mayor Gerwig asked the Council to check their schedules because the Relay for Life wants them to participate in Celebrity Bartending on Friday, March 2, 2018 at 6:30 p.m. at the Grille. She asked them to let her know if they were available. Council discussed the upcoming Pinewood Derby, and the car that they would be racing. Mayor Gerwig said she had a question from a resident who wanted to know about the construction that was being done on Pierson and its guardrail replacement. Mr. Schofield said that 700 feet of guardrail was replaced today and the work would be completed by 5:00 p.m. and there would be no work done any other time. He said that next week, they will go back in and put in the concrete ribbon for weed control. He noted that they only do work on Mondays in that area because the equestrians do not compete on that day. 9. ADJOURN There being no further business to come before Council, the meeting was adjourned at 4:47 p.m. Village of Wellington Page 14