Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Meeting Agenda Monday, December 10, 2018 4:00 PM Village Hall - Conference Rooms 1E & 1F Village Council Workshop Anne Gerwig, Mayor Michael Drahos, Vice Mayor John T. McGovern, Councilman Michael J. Napoleone, Councilman Tanya Siskind, Councilwoman Village Council Workshop Meeting Agenda December 10, 2018 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. 18-2434 EMPLOYEE OF THE MONTH FOR OCTOBER, 2018 – MIKE SANDS, MAINTENANCE TECHNICIAN III Presentation and recognition of the Employee of the Month for October, 2018, Mike Sands, Maintenance Technician III. 4. REVIEW OF COUNCIL AGENDA A. 18-2577 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETINGS OF OCTOBER 9, 2018 AND OCTOBER 23, 2018 Council approval of the Minutes of the Regular Wellington Council Meetings of October 9, 2018 and October 23, 2018. B. 18-2094 AUTHORIZATION TO UTILIZE A STATE OF FLORIDA CONTRACT FOR SECURITY SERVICES, DURING THE CONSTRUCTION PHASE OF THE WATER TREATMENT PLANT RENEWAL AND REPLACEMENT PROJECT Authorization to utilize State of Florida contract #92121500-14-01, as a basis for pricing, for security officer services with U.S. Security Associates, Inc., in the not-to-exceed amount of $75,000, during the Water Treatment Plant and Replacement Project. C. 18-2291 AUTHORIZATION TO RENEW AN EXISTING CONTRACT WITH WESTERN COMMUNITIES TRANSPORTATION, INC. TO PROVIDE SENIOR TRANSPORTATION PROGRAM SERVICES Authorization to renew an existing contract with Western Communities Transportation, Inc. to provide senior transportation program services, in the amount of approximately $80,000 annually. D. 18-2295 AUTHORIZATION TO RENEW EXISTING CONTRACTS FOR PLANNING, ZONING AND BUILDING INSPECTION SERVICES Authorization to renew existing contracts with C.A.P. Government, Inc., as the primary vendor, and G.F.A. International, Inc., as the secondary vendor, for planning, zoning and building inspection services in the amount of approximately $90,000.00 annually. E. 18-2308 AUTHORIZATION TO NEGOTIATE A CONTRACT TO PROVIDE A PARKS AND RECREATION MASTER PLAN Authorization to negotiate a contract with AECOM Technical Services, Inc. to provide the Village with a parks and recreation master plan. F. 18-2476 AUTHORIZATION TO UTILIZE A PALM BEACH COUNTY CONTRACT WITH SULLIVAN ELECTRIC & PUMP, INC., FOR REPAIRS TO ALL TYPES OF PUMPS AND MOTORS Authorization to utilize Palm Beach County term contract 17080R with Sullivan Electric & Pump, Inc., as a basis for pricing, for repairs to various types of pumps and motors Village wide in an amount not to exceed $150,000. Village of Wellington Page 2 Village Council Workshop Meeting Agenda December 10, 2018 G. 18-2480 AUTHORIZATION TO UTILIZE MULTIPLE CONTRACTS FOR THE PURCHASE AND DELIVERY OF VEHICLES AND EQUIPMENT; AND AUTHORIZATION TO DISPOSE OF EXISTING SURPLUS EQUIPMENT Authorization to utilize Florida Sheriffs Association (FSA) contract #FSA 18-VEH16.0, State of Florida contract #2110000015-1, Sourcewell (formerly National Joint Powers Alliance) contract #120716-NAF, and Houston-Galveston Area Council (H-GAC) contract #SC01-18, as a basis for pricing, for the purchase and delivery of vehicles and equipment in the amount of $820,401.43; and authorization to dispose of existing surplus equipment pursuant to Village disposition policies. H. 18-2491 AUTHORIZATION TO UTILIZE A PALM BEACH COUNTY CONTRACT WITH WYNN & SONS ENVIRONMENTAL CONSTRUCTION CO., INC. FOR THE FOREST HILL BOULEVARD BUS STOP DRAINAGE REPAIR Authorization to utilize Palm Beach County contract #R2018-0012 with Wynn & Sons Environmental Construction Co., Inc., as a basis for pricing, for the Forest Hill Boulevard Bus Stop Drainage Repair at a cost of $41,892.00. I. 18-2536 AUTHORIZATION TO UTILIZE A CONSULTANT TO PROVIDE ADDITIONAL GIS SUPPORT, DEVELOPMENT AND INTEGRATION Authorization to utilize Flipside Geographics, LLC, to provide additional GIS support, development and integration, at a cost not to exceed $60,000.00 for fiscal year 2019. J. 18-2505 OUTSIDE LEGAL FEES AND COSTS Approval of continued use of outside professional legal services with multiple firms in an amount up to $115,000.00 through September 30, 2019. K. 18-2570 RESOLUTION NO. R2018-71 (FLORIDA FIXED INCOME TRUST INVESTMENT OPTION) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING THE FLORIDA FIXED INCOME TRUST RESOLUTION TO INVEST FUNDS IN CONCERT WITH OTHER PARTICIPANTS; AND PROVIDING AN EFFECTIVE DATE. Approval of Resolution No. R2018-71 the Florida Fixed Income Trust Investment Option for the investment of funds in concert with other participants. L. 18-2468 ORDINANCE NO. 2018-10 (SMALL CELL WIRELESS ORDINANCE): AN ORDINANCE OF THE VILLAGE OF WELLINGTON AMENDING THE VILLAGE CODE BY REPEALING AND REPLACING CHAPTER 23, “COMMUNICATIONS FACILITIES RIGHTS-OF-WAY ORDINANCE”, TO PROVIDE FOR CERTAIN STANDARDS AND REGULATIONS RELATING TO THE LOCATION OF TELECOMMUNICATIONS TOWERS, ANTENNAS, AND OTHER STRUCTURES WITHIN THE VILLAGE’S PUBLIC RIGHTS-OF-WAY, CONSISTENT WITH FEDERAL AND STATE LAW; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. Adoption of Ordinance No. 2018-10 repealing and replacing Chapter 23 of the Village Code entitled “Communications Facilities Rights-of-Way Ordinance.” Village of Wellington Page 3 Village Council Workshop Meeting Agenda December 10, 2018 M. 18-2543 RESOLUTION NO. R2018-67 (WELLINGTON COUNTRYPLACE PUD DEVELOPMENT ORDER AMENDMENT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL, APPROVING A DEVELOPMENT ORDER AMENDMENT TO DELETE CONDITION NO. 4 OF RESOLUTION R2008-111, FOR CERTAIN PROPERTY KNOWN AS WELLINGTON COUNTRYPLACE PLANNED UNIT DEVELOPMENT, POD F, TO ALLOW THE CONSTRUCTION OF PERMANENT ROAD AND BRIDLE TRAIL IMPROVEMENTS FOR GENE MISCHE WAY PRIOR TO THE APPROVAL AND RECORDATION OF THE RELATED PLAT; AND PROVIDING AN EFFECTIVE DATE. Approval of Resolution No. R2018-67 amending a Development Order to delete Condition No. 4 of Resolution R2008-111 to allow for the construction of Gene Mische Way and the bridle trail proposed within the roadway easement. Village of Wellington Page 4 Village Council Workshop Meeting Agenda December 10, 2018 N. 18-2565 A. APPROVAL OF RESOLUTION AC2018-07 OF THE BOARD OF SUPERVISORS OF ACME IMPROVEMENT DISTRICT REPEALING A RESOLUTION ADOPTED SEPTEMBER 14, 1993 RELATING TO THE DISTRICT'S WATER AND SEWER UTILITY SYSTEM; AND PROVIDING AN EFFECTIVE DATE. A RESOLUTION OF THE BOARD OF SUPERVISORS OF ACME IMPROVEMENT DISTRICT REPEALING A RESOLUTION ADOPTED SEPTEMBER 14, 1993 RELATING TO THE DISTRICT'S WATER AND SEWER UTILITY SYSTEM; AND PROVIDING AN EFFECTIVE DATE. B. APPROVAL OF RESOLUTION AC2018-08 OF THE BOARD OF SUPERVISORS OF ACME IMPROVEMENT DISTRICT AUTHORIZING THE DISTRICT TO ENTER INTO AN INTERLOCAL AGREEMENT RELATING TO THE DISTRICT'S WATER AND WASTE WATER UTILITY TREATMENT SYSTEM BETWEEN THE DISTRICT AND THE VILLAGE OF WELLINGTON, FLORIDA; AND PROVIDING AN EFFECTIVE DATE. A RESOLUTION OF THE BOARD OF SUPERVISORS OF ACME IMPROVEMENT DISTRICT AUTHORIZING THE DISTRICT TO ENTER INTO AN INTERLOCAL AGREEMENT RELATING TO THE DISTRICT'S WATER AND WASTE WATER UTILITY TREATMENT SYSTEM BETWEEN THE DISTRICT AND THE VILLAGE OF WELLINGTON, FLORIDA; AND PROVIDING AN EFFECTIVE DATE. C. APPROVAL OF RESOLUTION AC2018-06 OF THE BOARD OF SUPERVISORS OF ACME IMPROVEMENT DISTRICT AMENDING THE WATER AND WASTEWATER FUND BUDGET FOR FISCAL YEAR 2019 IN ORDER TO PROVIDE FUNDING FOR WATER AND WASTEWATER SYSTEMS CAPITAL IMPROVEMENTS FINANCING; AND PROVIDING AN EFFECTIVE DATE. A RESOLUTION OF THE BOARD OF SUPERVISORS OF ACME IMPROVEMENT DISTRICT AMENDING THE WATER AND WASTEWATER FUND BUDGET FOR FISCAL YEAR 2019 IN ORDER TO PROVIDE FUNDING FOR WATER AND WASTEWATER SYSTEMS CAPITAL IMPROVEMENTS FINANCING; AND PROVIDING AN EFFECTIVE DATE. D. APPROVAL OF RESOLUTION NO. R2018-69 OF WELLINGTON, FLORIDA’S COUNCIL FINANCING OF THE VILLAGE’S WATER AND WASTEWATER SYSTEM CAPITAL IMPROVEMENTS. A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AUTHORIZING THE VILLAGE TO BORROW $20,000,000 FOR THE PURPOSE OF FINANCING CAPITAL EXPENDITURES RELATING TO Village of Wellington Page 5 Village Council Workshop Meeting Agenda December 10, 2018 THE WATER AND WASTEWATER SYSTEM SERVING THE VILLAGE; AUTHORIZING THE EXECUTION OF PROMISSORY NOTES AND LOAN AGREEMENTS; AUTHORIZING EXECUTION OF AN INTERLOCAL AGREEMENT WITH ACME IMPROVEMENT DISTRICT; AND PROVIDING AN EFFECTIVE DATE. E. APPROVAL OF RESOLUTION NO. R2018-70 OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE DEBT SERVICE FUND BUDGET FOR FISCAL YEAR 2019 IN ORDER TO PROVIDE FUNDING FOR WATER AND WASTEWATER SYSTEMS CAPITAL IMPROVEMENTS FINANCING; AND PROVIDING AN EFFECTIVE DATE. A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE DEBT SERVICE FUND BUDGET FOR FISCAL YEAR 2019 IN ORDER TO PROVIDE FUNDING FOR WATER AND WASTEWATER SYSTEMS CAPITAL IMPROVEMENTS FINANCING; AND PROVIDING AN EFFECTIVE DATE. Approval of Resolution Nos. AC2018-07, AC2018-08, AC2018-06, R2018-69 and R2018-70 for the financing of the Village’s Water and Wastewater Systems Capital Improvements with STI Institutional & Government, Inc. (SunTrust Bank). 5. WORKSHOP 6. ATTORNEY'S COMMENTS 7. MANAGER COMMENTS 8. COUNCIL COMMENTS 9. ADJOURN Village of Wellington Page 6