Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary Thursday, May 23, 2019 4:00 PM Village Hall - Conference Rooms 1E & 1F Village Council Workshop Anne Gerwig, Mayor Michael J. Napoleone, Vice Mayor John T. McGovern, Councilman Michael Drahos, Councilman Tanya Siskind, Councilwoman Village Council Workshop Action Summary May 23, 2019 1. 19-3026 PROPOSED DEMOLITION OF UNSAFE STRUCTURES - 12538 PINEACRE LANE AND 12111 STRATFORD STREET Mayor Gerwig called the meeting to order at 4:00 p.m. Council Members Present: Anne Gerwig, Mayor; Michael Napoleone, Vice Mayor; John McGovern, Councilman; Michael Drahos, Councilman and Tanya Siskind, Councilwoman. Advisors to Council: Paul Schofield, Village Manager; Jim Barnes, Assistant Village Manager, Tanya Quickel, Director, Administrative and Financial Services; Rachel Bausch, Assistant Village Attorney and Chevelle Nubin, Village Clerk. 2. PLEDGE OF ALLEGIANCE Mayor Gerwig led the Pledge of Allegiance. 3. 19-2997 RECOGNITION OF THE EMPLOYEE OF THE MONTH FOR APRIL, 2019 - PIERRE RAYMOND, MAINTENANCE WORKER Mr. Schofield announced that Pierre Raymond would be recognized as the Village of Wellington's Employee of the Month for the month of April 2019. Mr. Matt Estes announced that Mr. Pierre Raymond has been working for the Village since 2000. He noted that Mr. Raymond is a very hard worker who is on time every day. He said that Pierre opens and closes the parks, cleans them extremely well, and also likes to work special events . Mr. Estes said that Pierre recently found a package that contained $1,000 and returned it to the rightful owner. He said that he and all of the Parks and Recreation staff were very proud of him. Mr. Estes said that Pierre should be commended for his dedication and hard work over the years. Mr. Raymond expressed his thanks to his supervisors and for the recognition. Council expressed their thanks and appreciation to Mr. Raymond for his hard work and dedication. 4. REVIEW OF COUNCIL AGENDA Mr. Schofield introduced the agenda for the May 28, 2019 Regular Wellington Council Meeting. A. 19-2990 REPRESENTATIVE MATT WILLHITE: LEGISLATIVE UPDATE Village of Wellington Page 1 Village Council Workshop Action Summary May 23, 2019 B. 19-3022 SENATOR KEVIN RADER: LEGISLATIVE WRAP-UP Mr. Schofield introduced the first two agenda items which he said were both legislative updates. C. 19-2999 A PROCLAMATION OF THE VILLAGE COUNCIL OF WELLINGTON, FLORIDA RECOGNIZING FRANK J. RODRIGUEZ, Ph.D., CENTRAL REGION SUPERINTENDENT FOR THE SCHOOL DISTRICT OF PALM BEACH COUNTY FOR HIS YEARS OF SERVICE TO PALM BEACH COUNTY AND WELLINGTON Mr. Schofield introduced the agenda item. This was a proclamation recognizing Frank J. Rodriguez, Ph.D. for his years of service to the School District of Palm Beach County and to the Village of Wellington. Mr. Schofield announced that Mr. Rodriguez might not be be able to attend the meeting. Mr. Barnes said they would check, and if that was the case they would have to push the proclamation back to a later meeting. D. 19-3001 A PROCLAMATION OF THE VILLAGE COUNCIL OF WELLINGTON, FLORIDA RECOGNIZING AND CONGRATULATING MS. KAREN EPSTEIN ON RECEIVING THE DWYER AWARD FOR EXCELLENCE IN CAREER EDUCATION Mr. Schofield introduced the agenda item. This was a proclamation recognizing Ms. Karen Epstein, a teacher at Wellington Landings Community Middle School, on receiving the Dwyer Award for Excellence in Career Education. He noted that Ms. Epstein would be in attenance to accept the proclamation. E. 19-3019 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETING OF APRIL 23, 2019 Mr. Schofield introduced the agenda item. This was Council approval of the Minutes of the Regular Wellington Council Meeting of April 23, 2019. Mayor Gerwig advised Council to send any revisions or corrections to the Clerks Office. F. 19-2973 AUTHORIZATION TO NEGOTIATE A CONTRACT TO PROVIDE CONSULTING SERVICES FOR THE TOWN CENTER PROJECT Mr. Schofield introduced the agenda item. This was authorization to negotiate a contract with Urban Design Kilday Studios, to provide consulting services for the Town Center project. Mr. Schofield said that an RFP was put out for this He said that this was to go through and do the programming, conduct the focus groups and Village of Wellington Page 2 Village Council Workshop Action Summary May 23, 2019 user groups, and then come back with the design plans. He noted that there would be no design that Council does not see. Mr. Schofield explained that they had four consultants who applied, and all were interviewed. He said that Urban Design Kilday was ranked number one, Chen Moore and Associates and REG Architects were tied for number two; and Robline Architecture was ranked number three. He said that staff was asking for authorization to negotiate a contract. Mayor Gerwig asked if she had the entire submittal because even if they were not chosen as the first choice it could be someone she had a conflict with. Mr. De La Vega said that it was not attached, but he would provide it. Mayor Gerwig said that she would need to look at all of the sub-contractors just to ensure she does not have a conflict. Mr. Schofield said that they would go through the list, and provide it prior to the meeting. Note: At the end of the last agenda item discussed, Mr. De La Vega advised Mayor Gerwig that Kilday has two subs and would be using Leo Daly and Stantek. G. 19-2985 RESOLUTION NO. R2019-28 (VILLAGE COURT TOWNHOMES REPLAT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL ACCEPTING AND APPROVING THE VERONICA COURT TOWNHOMES REPLAT LYING IN SECTION 9, TOWNSHIP 44 SOUTH, RANGE 41 EAST, VILLAGE OF WELLINGTON, PALM BEACH COUNTY, FLORIDA, BEING A REPLAT OF LOT 8, BLOCK 67, SUGAR POND MANOR OF WELLINGTON, AS RECORDED IN PLAT BOOK 30, PAGES 20 THROUGH 31, INCLUSIVE, OF THE PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA. Mr. Schofield introduced the agenda item. This was the approval of Resolution No. R2019-28 accepting and approving the Veronica Court Townhomes Replat. He explained that currently there is a multifamily unit that is on the west side of Greenview Shores at Wellington Trace. Mr. Schofield said that this is a plat to subdivide those into four units, which will be individually owned. He said that they have all of the documents, and it meets all of the requirements of the Village's Code for subdivision and platting. Mr. Schofield said that staff recommended approval. Councilman Drahos said that it will be owned individually; however presently there is one owner. Mr. Schofield responded affirmatively. Mayor Gerwig noted that the plat shows that they will have a common area. Mr. Barnes pointed out that was dedicated to the HOA. Mr. Patrick Barthelemy, Senior Village Engineer, explained that an HOA had Village of Wellington Page 3 Village Council Workshop Action Summary May 23, 2019 been set up to handle all of the common areas, the parking lot, drainage, common land paving, and other such things. He said that he had met with them and the owner wants to pass it on to his children, which was why it was being split into four pieces so each one has their own unit. Mayor Gerwig thought they had a passed a requirement where you did not need to plat in order to subdivide and thought it could have been done another way. Mr. Schofield said that it is just as easy to do it this way. He explained that a number of years ago when the Village was looking to do conversions of multifamily units to single family ownership, the Village's codes were written so that could not be done well as you would have to do it as a condominium which is a very difficult process . He said that they amended the process so that there are alternative ways to do it. He said that existing buildings are easier to do than they used to be. H. 19-2982 AUTHORIZATION TO UTILIZE AN EXISTING PUBLIC WORKS ANNUAL CONTRACT TO REPLACE/ADD CULVERTS Mr. Schofield introduced the agenda item. The was authorization to utilize an annual public works contract with D.S. Eakins Construction Corporation for the replacement/addition of culverts, at a cost of $136,110.00. He said that there were two culverts proposed to be replaced which are either on or into the C-2 canal. He pointed out that the C-2 canal runs between Grand Prix Village and Palm Beach Point. Mr. Schofield said that the first culvert is at the C-2 canal in Grand Prix Village and it is for $74,550; and the next one is between the C-24 D canal and the C-2 canal and it is to improve drainage and it is for $61,560.00. He said that the total for both is $136,110.00. Mr. Schofield said that these are in Acme's repair and replacement program and there are capital funds to do this. Councilman Drahos asked how these two canals were selected. In response, Mr. Barnes explained that the Public Works and Engineering staff went through the entire program that was already scheduled for Acme's repair and replacement projects and determined that these culverts needed to be moved up in priority based on their location and the previous experience that the Public Works staff had as far as the actual issues related to the water management system. Mr. Schofield added that it improves some drainage in the C-24D canal. I. 19-3016 RESOLUTION NO. R2019-23 (EDUCATION COMMITTEE) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL REPEALING RESOLUTION R2000-42; CREATING AN EDUCATION COMMITTEE; PROVIDING FOR POLICIES, PROCEDURES AND PURPOSE; PROVIDING FOR POWERS AND DUTIES; AND Village of Wellington Page 4 Village Council Workshop Action Summary May 23, 2019 PROVIDING AN EFFECTIVE DATE. Mr.Schofield introduced the agenda item. This was the approval of Resolution No. R2019-23 repealing Resolution No. R2000-42, creating an Education Committee, and providing for policies, procedures, purpose, powers and duties. He said that this was proposed by the Education which changes their authorizing resolution to make it consistent with the resolutions that the previous Council adopted on meetings. He said that it cleans up the language and tailors their mission a little bit. Mr. Schofield said that it doesn't provide for any fewer or less powers. He said that as you go through it, the original Education Committee had ten members, by ordinance it was established at 7, and it specifies quorum as 4 members, special meetings are to be called by the Chair which is consistent with the ordinance. Mayor Gerwig asked if there was a general resolution that controls all of the committees. Mr. Schofield explained that there is a general resolution that establishes meeting dates and terms; however, most committees have either an ordinance or resolution that provides specifically for them. He said that the Education Committee is asking to make their resolution consistent with what they actually do and what the controlling ordinance is. Vice Mayor Napoleone asked if the Education Committee had made these red-lined recommendations. Mr. Schofield responded affirmatively. Councilman McGovern said that he read this and it made good sense to him. He said that obviously some things that had been there were included when this was created 19 years ago. He thought that they should be asking most of the committees to go through this exercise. Mayor Gerwig referred to the Keely Spinelli Grant noting that the Education Committee administers it; however, for a while they did not do that. Mr Schofield said that was what they did in item # 8 noting that school concurrency is not something that they can be involved with, so they changed assist with education grants which is appropriate. Mr. Schofield said that what they were asking for makes sense. J. 19-3026 PROPOSED DEMOLITION OF UNSAFE STRUCTURES - 12538 PINEACRE LANE AND 12111 STRATFORD STREET At this time, Mr. Schofield announced that he wanted to add an item to the agenda which was the approval of a contract for demolition services for unsafe structures at 12538 Pineacre Lane and 12111 Stratford Street. Village of Wellington Page 5 Village Council Workshop Action Summary May 23, 2019 Mr. Schofield explained that normally Council does not see these as they are done at the staff level. He said that all of the appropriate notices have been sent and they have gone through every legal step. Mr. Schofield said that what was different about these than in the past was that the cost exceeds his ability to authorize the expenditure for one which was $51,000. He said that notices were given and all of the response times expired. He said that these units are not occupied, and both of them were open to the elements. Mr. Schofield indicated that the Village's Building Official does not come to the demolition decisions lightly. He noted that these notices were sent in either January or February. Councilman Drahos asked if the Village had ever demolished a single family structure before. Mr. Schofield responded affirmatively. He noted that one had been done in Palm Beach Polo. Mayor Gerwig asked if the owners of the properties were banks because she thought they could be repaired if someone had an interest in doing that although the Building Official was suggesting that they can't be repaired. Mr. Schofield said that the owners were given the opportunity to repair them and have chosen not to and not to respond. He reiterated that notifications were done. He believed that they were both in banks' hands. Councilman Drahos asked about the disparity in price for the demolition between the two homes. Mr. Schofield said it was because one home is much larger than the other. Councilman Drahos asked what the property would look like after the demolition. Mr. Barnes explained that they would use the same concept as the demolition that was done at Yarmouth. He further explained that everything would be taken off site, that being structure, driveway, pool, everything and they will be rough graded upon completion and it will be seeded. Mr. Schofield said that the Village would then file a lien and recover the costs for doing this. Mayor Gerwig asked if the Tudor had a basement. Mr. Barnes said that he did not know that. Mr. Schofield said that part of the $51,000 cost was the cost of removing the pool once the house is demolished they would not leave the pool. Mayor Gerwig asked for Legal's input. Ms. Bausch, Assistant Village Attorney, said that the owners had been notified and they were given 90 days. She said that the Legal Department followed up with the attorneys who represented the banks in both foreclosures. She said that they were Village of Wellington Page 6 Village Council Workshop Action Summary May 23, 2019 notified that they were going to move forward with the demolition if they did not respond; however, they haven't heard from them. Ms. Bausch said that, in an abundance of caution, they are recommending that they publish a notice in the Palm Beach Post as they have done in the past . She explained that it was not a legal requirement as they already complied with what they were required to do, but since it was posted in the past, they recommended that be done again before proceeding with the demolition. Ms. Bausch reiterated Mr. Schofield's comments that they needed Council approval because of the costs. Councilman McGovern asked if staff contacted these law firms. Ms. Bausch said that she had not personally spoken to them, but she would have to ask Ms. Cohen and Ms. Pisz if they personally had done so. Councilman Drahos asked if certified letters had been sent to the law firms. Ms. Bausch responded affirmatively. Mr. Schofield pointed out that all the notices were included in the packages. Ms. Bausch said that the banks and law firms were also contacted by email. Mayor Gerwig thought it felt drastic, but said if they were unsafe to the community as determined by the inspections. Mr. Barnes said that was correct and that they wanted to address these units before hurricane season or at least as close to it as possible. Councilman McGovern asked if these items were noticed as being on the agenda. Mr. Barnes said that they were not included in the agenda as they were just walked on. Mr. Schofield said that the reason that they were on the agenda was because the expenditure exceeded $ 25,000. He indicated that he would call the law firms and advise them that they were on the agenda. Councilman McGovern thought they should contact the law firms as he did not know if there was a huge difference whether it was on this or the next agenda. Mr. Schofield said that he would try contacting them. Vice Mayor Napoleone noted that the next meeting was not until the end of June. Mayor Gerwig said that she was not qualified to say as it was obvious that the roof was in disrepair. Mr. Schofield said that in some cases when banks are not responding it means that the cost to go in and repair it is often times cheaper to go in and replace them. He said that it is possible they could be restored but they haven't made an action toward that. Mr. Schofield reiterated that he would personally call the law firms the next day. Village of Wellington Page 7 Village Council Workshop Action Summary May 23, 2019 Mayor Gerwig said that she did not want someone coming back saying they weren't property noticed. Ms. Bausch said that they are comfortable that the notice that was sent out was sufficient, but it was recommended that they publish a notice in the paper just in an abundance of caution. Councilman McGovern said that they wouldn't take any action until that was published. Mr. Barnes said that was correct. He said that they would publish the notice once include that they would take action in two weeks if they don't hear anything. Mayor Gerwig asked when the demolition was scheduled. Mr. Barnes said that they don't have a date yet because first they have to ensure that the Council approves the contract for the demolition of the Pineacre property and secondly they would also wait until the notice is published in the newspaper. Mayor Gerwig reiterated that she felt more comfortable if this was placed on a regular agenda. She was concerned about the size of the one residence, and she thought that someone would buy this in this market . Mr. Schofield said that he did not know if someone would buy this, but he only knew that Wellington has met every legal requirement for advertising and will go beyond it again by publishing the notice in the Post. Mr. Schofield said that it is up to Council noting that the next meeting is the end of June. Vice Mayor Napoleone did not believe it needed to be pulled given the notice that indicated what the Village was going to do and that they had not responded, and that they will give the lawyers one last chance to respond. He thought that keeping structures up during hurricane season was a bad idea for the neighbors. Councilwoman Siskind agreed that it could be dangerous and something tragic could happen. Councilman McGovern thought that if they were going to take the extra step where the Manager will call, they will take the action on Tuesday to approve the contract, and advertise again, he believed at that point they have done everything possible. Ms. Bausch reiterated that they have reached out to the parties, and would be happy to contact them as well, and they will publish the notice as soon as they can get it in. She said that even with that publication, they would give them an additional two weeks. K. 19-2962 RESOLUTION NO. R2019-30 (SOLID WASTE COLLECTION AND RECYCLING ASSESSMENTS) Village of Wellington Page 8 Village Council Workshop Action Summary May 23, 2019 A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL ADOPTING THE PRELIMINARY NON-AD VALOREM ASSESSMENT RATES FOR SOLID WASTE COLLECTION AND RECYCLING SERVICE FOR TRUTH-IN-MILLAGE (“TRIM”) PURPOSES WITHIN THE JURISDICTIONAL BOUNDARIES OF WELLINGTON; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the agenda item. This was the approval of Resolution No. R2019-30 setting the preliminary TRIM rates for solid waste collection and recycling proposed at $135/unit for curbside service and $100/unit for containerized service. Mr. Schofield said that the Village was proposing no change for this year . He said that the actual contract allows for a rate increase. He noted that Waste Management is asking for $152,000 increase which they are contractually able to do. He said that they will take that cost out of the Solid Waste Reserves as it has much more money to do this. Staff recommended the same rates as the previous year. L. 19-2996 APPROVAL OF INTERLOCAL AGREEMENT BETWEEN THE VILLAGE OF WELLINGTON AND THE SCHOOL BOARD OF PALM BEACH COUNTY FOR FUNDING, PLANNING, DESIGN, CONSTRUCTION AND MAINTENANCE OF CAPITAL IMPROVEMENTS FOR A SPORTS COMPLEX AT THE WELLINGTON COMMUNITY HIGH SCHOOL Mr. Schofield introduced the agenda item. This was approval of the interlocal agreement between the Village of Wellington and the School Board of Palm Beach County for funding, planning, design, construction and maintenance of capital improvements for a sports complex at the Wellington Community High School. Mr. Schofield said that there is basic agreement from both staffs on this, and the legal departments have looked at it. He said that they were asking Council to move forward on it. He said that there was only one place in the agreement where he had an issue and it was on pages 115-121 noting that the term is at 30 years if they do a pool and if they do not do a pool it is 20 years. He said if the School Board wants to cancel it after 20 years that was something they should talk to them about. Mr. Schofield explained that there would be a significant utility those fields left after 20 years. He said if they want to cancel, they need to have a provision that says that the unamortized part of that there is value to that and if they are going to cancel that they need to Village whole on cancellation. Mayor Gerwig asked if they could not make it 30 years for both things, Village of Wellington Page 9 Village Council Workshop Action Summary May 23, 2019 and maybe a time limit on the pool situation. She did not understand why they would be interested in 30 years if they were getting something else. Mr. Barnes believed that their interest was that generally the value added option for the School Board is to have the aquatics facility located at the school as well. He said that they wanted to incentivize it. He said that the Village would have the first priority of use on the aquatics facility, but the School Board sees that as a plus because it is not only a benefit to the local swim teams from both Palm Beach Central and Wellington, but also the opportunity to explore educational programming that may involve the aquatics facility which they were very interested in. Councilman Drahos asked if Wellington was being given until July 2022 to build the pool. Mr. Barnes believed it was 2025. Councilman Drahos noted the Village had six years as noted in paragraph 28 on page 115. He thought that was a very poorly worded paragraph. Mr. Barnes said that they have alot of poorly worded paragraphs as they have gone back and forth. Ms. Bausch noted that she would correct that language. Councilman Drahos said that it also seemed that the Village Manager was not in agreement that this was the agreement that Council should consider in final form as they are still negotiating material terms. Mr. Schofield explained that he was good with all of the use terms and those things, and he did not have a problem with the concept of the School Board cancelling after 20. However, he said that Village Park is 25 years old and the newest facility there is about 15 years old. He said that the Village would maintain those facilities like new condition during their entire life, He said if they get to the end of the period and it does not work out, then there is value to that, and the Village needs to recover that value. He said that was the only issue he had in the contract. Mayor Gerwig said she had a concern regarding parking for tennis. Mr. Schofield said that he believed that had been resolved. Councilman McGovern said that he did not understand how. Mr. Schofield explained that he did not believe the School District would have a problem with either extending the term, and he also noted that they know as well as he knew that capital investment wasn't something that will do without a provision to go through its useful life or recover. Vice Mayor Napoleone said that he was not comfortable approving this until that was corrected. Mr. Schofield said that they could then put this on the next available agenda. Councilman Drahos said that he wanted to vote on this once staff is certain that they have brought to Council what they believe was the best contract possible. Village of Wellington Page 10 Village Council Workshop Action Summary May 23, 2019 Councilman McGovern thought that there was a timeline on this as the Council was going to vote on this and then it was going to the School Board on June 19th. Mr. Barnes explained that was the originally contemplated timeline. Councilman McGovern said it would be fine if they had a first meeting in June that would work and then it could be brought to them on June 19th. Mr. Barnes said that their scheduled board meeting is on June 19th. Mr. Schofield did not believe the School Board had to postpone their June 19th meeting as either they would have the language in it or they will not. Councilman McGovern asked if the School Board would vote ahead of Council and would that be a problem. Mr. Barnes said that they have indicated in the past that generally they would like to be the second vote. He said that they could certainly look at doing it in counterparts. Councilman Drahos asked why the Council's June 11th meeting was cancelled. Mr. Schofield also noted that they cancelled that meeting noting there was also the second meeting in July that they do not meet. Councilman Drahos said he understood Mr. Barnes to say that the School Board wants to sign second. Mr. Barnes said that there was no requirement that the School Board sign the agreement second; however, since that was their preference, the Village was trying to accommodate them. Mayor Gerwig said that she was not clear where the parking was for tennis courts. Mr. Barnes explained that the parking for all the athletic facilities that they were proposing would be at the existing student parking lot that is located east of the football stadium. He explained how that access would work. Mayor Gerwig also asked about the signage saying Wellington Community Park. Mr. Barnes said that would be part of the designs that come back to Council and the School District for review and approval. Councilman McGovern said it would be similar to signs at Olympia Park. Mr. Barnes said that there would probably be more signage at this site because it is a larger site and facility. He said that as was done at Village Park, you would need wayfinding signs, which would be all part of the detailed design. Vice Napoleone questioned the parking that was currently at the basketball courts. Mr. Barnes said that there was no parking there and directed Council to the aerial, as that area is just a concrete deck that would be removed and partially grass area. He said that those are the existing, unlighted practice fields that the school utilizes for sports and band activities. Village of Wellington Page 11 Village Council Workshop Action Summary May 23, 2019 Mayor Gerwig said that the Village was bearing the entire cost of maintenance. Mr. Barnes said that was correct. He said that the school would continue to do the maintenance on the stadium; the Village would be absorbing the maintenance on the field itself. Mayor Gerwig asked about the cost per year and if it was based on use. Mr. Barnes said he did not have the detailed numbers and that it was not really based on use although ultimately everything is based on use. He explained that the reality was that the day-to-day maintenance once you use it, you do not have the replacement issue that you have for traditional turf grass. He said that you do have additional water costs because of cooling. He said that it still has to be watered because you have to cool the synthetic surface and that type of thing. Mr. Barnes said that the maintenance is different as you are not going to be cutting grass, but you will be cleaning and picking up trash. Mayor Gerwig felt that the School District should see the value of the Village taking this on and maintaining it and give a 30-year agreement. Councilman McGovern said that if he understood paragraph 28 on page 151 of 121, it said that the Board would then have the option to terminate or renegotiate the agreement. He thought they probably had some room and may be able to take out the termination language and put in some renegotiation language there, which he thought, would solve the whole thing. Mr. Schofield said that the reason he felt that this was even remotely unresolvable was that there is a level of maintenance that the Village does on their facilities that the School District just does not do on theirs. He said if the School District were to take those facilities over, they would not put the same level of care into them, and the turf fields would become problematic afterwards. Councilman McGovern believed that paragraph could easily be reworded into some language along the lines of "shall have the option to renegotiate" and then if the negotiation was unsuccessful in a certain amount of time, then there could be some other options that would be further down the line. He believed that could easily be solved. Mayor Gerwig asked if Risk Management had looked at this seeing that the tennis courts are right outside of the baseball stadium. Mr. Barnes said that Risk Management from both the Village and School District have looked at it. He said that as soon as you put other activities, including the tract area that was being put between the two baseball stadiums, you would have additional sports field netting that would be required to go up as you do at driving ranges. Vice Mayor Napoleone asked if this was being taken off the agenda . Councilman McGovern thought they should not pull it until they see if they Village of Wellington Page 12 Village Council Workshop Action Summary May 23, 2019 could fix it within the next couple of days. Mr. Schofield believed that this was easily resolvable, and they could probably do it by Tuesday. Mayor Gerwig thought they should give that a try. Mr. Schofield said he would leave it on and pull it on Tuesday if he had to. Vice Mayor Napoleone said that assuming this was approved by the end of June, when would they anticipate construction to begin. Mr. Schofield said that at that point they would go to design. Mr. Barnes added that unless the school was able to really do too much modification with their Spring schedule, they would look at late spring, early summer with construction on the initial phase which would be the stadium field and associated improvements in that vicinity which would include the track, field equipment area as well as the tennis area. He said that once that was completed they would be able to utilize that area and they could section off the construction limits for basketball. Mr. Schofield said that realistically construction would be next summer and the following summer, construction in 2020 and 2021, and completion in summer of 2021. Vice Mayor Napoleone said that the new fields would not be ready until fall of 2021. Mr. Schofield said that was correct. Mayor Gerwig said that they would have use of the stadium field. Mr. Schofield responded affirmatively. Mr. Barnes added that once the stadium field was built, the school would put every activity they have on that field in order to allow them to build the other areas. He suspected they might get one field, which does not really help the Village. Mr. Schofield said that during that time the Village would get the stadium field on the weekends and school holidays. Vice Mayor Napoleone asked if the term of the contract ran from when it was signed or when the construction is done. He thought it should run from when the construction is complete because they would have lost two years on the contract. Ms. Bausch said that the agreement said that it would become effective when signed by both parties and filed with the Palm Beach County Clerk of the Court. Mayor Gerwig said that she wanted to look back at the estimates and have it part of the discussion for Tuesday. Mr. Schofield said that he was close to finishing that request. Mr. De La Vega said that their thought was that once this was approved, staff would back to Council with the contract for the design and Construction Manager at Risk at the meeting in June. Councilman McGovern said that if Mr. Barnes and Ms. Bausch could get Village of Wellington Page 13 Village Council Workshop Action Summary May 23, 2019 these details ironed out by Tuesday, Council could still vote on it on it at that time, the School Board could then vote on it on June 19th, and they could move forward with the contracts at the second meeting in June and this process gets going. 5. WORKSHOP NONE. 6. ATTORNEY'S COMMENTS NONE. 7. MANAGER COMMENTS NONE. 8. COUNCIL COMMENTS NONE. 9. ADJOURN There being no further business to be discussed by Council, the meeting was adjourned 4:45 p.m. Village of Wellington Page 14