Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary Monday, August 26, 2019 4:00 PM Village Hall - Conference Rooms 1E & 1F Village Council Workshop Anne Gerwig, Mayor Michael J. Napoleone, Vice Mayor John T. McGovern, Councilman Michael Drahos, Councilman Tanya Siskind, Councilwoman Village Council Workshop Action Summary August 26, 2019 1. CALL TO ORDER Mayor Gerwig called the meeting to order at 4:00 p.m. Council Members Present: Anne Gerwig, Mayor, Michael Napoleone, Vice Mayor, John McGovern, Councilman, Michael Drahos, Councilman and Tanya Siskind, Councilwoman. 2. PLEDGE OF ALLEGIANCE Mayor Gerwig led the Pledge of Allegiance. 3. 19-3133 EMPLOYEE OF THE MONTH FOR JULY, 2019 – STEPHEN CRANE Mr. Schofield introduced the agenda item recognizing Stephen Crane as July's Employee of the Month. Mr. Jacek Tomasik, Building Official, stated that Stephen Crane began his career with Wellington in 2013 as a Customer Service Representative. He was moved to the Permitting Technician position, then went on to become the Permitting Supervisor and is currently an Administrative Manager in Customer Service for the Building Department. Mr. Tomasik said that Mr. Crane is always concerned about moving forward and resolving issues for customers, which has resulted in endless positive comments from the customers. He said that he believed that those people who follow Steven would go as far as he does. Mr. Tomasik said that Stephen was instrumental in the ERP implementation for the Building Department. He explained that he was one of the first people to not only learn the system, but the technical aspects of it as well which he relayed to the Building Department and other departmental employees. Mr. Tomasik said his accuracy, management and his development with the new ERP helped the Building Department and the entire Village. Mr. Crane expressed his thanks for the recognition, but stated that the could not do his work without the team around him. Council congratulated Mr. Crane on his recognition as the July Employee of the Month. 4. REVIEW OF COUNCIL AGENDA Mr. Schofield introduced the agenda of the August 27, 2019 Regular Village of Wellington Page 1 Village Council Workshop Action Summary August 26, 2019 Wellington Council meeting for review. A. 19-3218 RECOGNITION OF THE IT/GIS TEAM FOR THE FLORIDA DIGITAL GOVERNMENT SUMMIT’S EXCELLENCE IN TECHNOLOGY AWARD Mr. Schofield introduced the agenda item. He said this item was recognizing Wellington’s IT/GIS Team for their receipt of the Florida Digital Government Summit’s Excellence in Technology Award for the Emergency Operations GIS Portal. He said that Ms. McPherson and her staff received the "Best in Show" award. He said that many times people overlook what GIS does noting that every map, data, etc. comes out from GIS. Ms. Nicole McPherson, GIS Manager, said that she could not do what she does without the assistance of the IT Department. B. 19-3014 AUTHORIZATION TO CONTINUE UTILIZING AN EXISTING AGREEMENT WITH KRONOS SAASHR, INC. FOR SUPPORT, MAINTENANCE, LICENSES AND RENTAL OF THE VILLAGE’S TIMEKEEPING AND PERFORMANCE REVIEW SYSTEM Mr. Schofield introduced the agenda item. This was authorization to continue utilizing an existing agreement with Kronos Saashr, Inc. for support, maintenance, licenses and rental of the Village’s timekeeping and performance review system, at a cost of approximately $42,045.20 for fiscal year 2020. He said that this is a proprietary system and it is their timekeeping system. Mayor Gerwig asked if staff had looked at and compared other systems . Mr. Schofield said that they had and nothing was any better. C. 19-3101 AUTHORIZATION TO AWARD A TASK ORDER TO PROVIDE CONSULTING SERVICES FOR A UTILITY EMERGENCY RESPONSE PLAN Mr. Schofield introduced the agenda item. This was authorization to approve a task order to Hazen and Sawyer, P.C. to provide engineering consulting services for a Utility Emergency Response Plan, at a cost of $67,696.00. He said that several weeks ago there was a Risk and Resilient Study. He said that once that is completed, there are requirements to produce an Emergency Response Plan and this was an agreement to prepare that. Ms. Shannon LaRocque said that they would be working together as this is such a large effort. She said they would start identifying their Emergency Response Team. Village of Wellington Page 2 Village Council Workshop Action Summary August 26, 2019 Councilman McGovern asked if this could be done in-house. Ms. LaRocque responded that it could not be done in-house. D. 19-3187 AUTHORIZATION TO CONTINUE UTILIZING A CONSULTANT TO PROVIDE GIS SUPPORT, DEVELOPMENT AND INTEGRATION Mr. Schofield introduced the agenda item. This was authorization to continue utilizing Flipside Geographics, LLC, to provide additional GIS support, development and integration, at a cost not to exceed $ 60,000 for fiscal year 2020. He said that although they have a GIS staff, they do not have the expertise in everything. Mr. Schofield said that they have used Flipside over the last several years to provide services for which the Village does not have the expertise. Mayor Gerwig asked how many people were in the GIS Department. Mr. Silliman responded that there were two people in that department. He said that everything is becoming GIS-based. He said that there is alot of integration with the new system and they need the extra manpower. Mayor Gerwig asked how much of the GIS system integrates with the County's system. Mr. Silliman explained that the Village gets data from the County often and they populate it. Mr. Schofield added that if you click on the Village's GIS system, it will take you to the Property Appraiser's link so you are able to get all of the history on a property. He said that in the past, things like plats had to be done by hand. However, if you want to find a plat, etc., they are now there. Mayor Gerwig asked if the public could access that information. Mr. Schofield responded affirmatively. Ms. McPherson said that the Village updates their information every month. She said that their link to Lasefiche is not an external link. Mr. Schofield said that if it is not available outside, it needed to be. Councilman McGovern asked what the cost savings here was. Mr. Silliman said that they were doing about $80,000 and this will take it down about $20,000. He said this was because of the work that Mr. Crane helped input, which was alot of work. He said that they were on the tail end of that and were just making some reports they did not need as much there He said that they were working on the utility billing so it was only a partial reduction back; however when they get through that, it should be smooth sailing. Mayor Gerwig said that they would probably always need some outside services. Mr. Schofield said that there would be times when it is simply not cost effective to keep all of the expertise on staff, i .e., Legal Department and Building Department. He said that while they could get an employee for that cost, it is cheaper to do it this way. Village of Wellington Page 3 Village Council Workshop Action Summary August 26, 2019 E. 19-3068 RESOLUTION NO. R2019-55 (REGULAR COUNCIL MEETING SCHEDULE) A RESOLUTION OF WELLINGTON, FLORIDA'S COUNCIL ADOPTING A SCHEDULE FOR REGULAR COUNCIL MEETINGS FOR 2019/2020; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the agenda item. This was Council approval of Resolution No. R2019-55 approving the Regular Council Meeting Schedule for FY2019/2020. Mr. Schofield indicated that Council needed to consider rescheduling two meetings. The first was the October 8th because it conflicts with Yom Kippur and the recommendation was to change it to Monday, October 7, 2019. He said that the second meeting was the January 14th meeting because it conflicted with Palm Beach County Days. Councilman Drahos asked when the Agenda Review would be held if they moved the October 8th meeting to the 7th. Mr. Schofield said it would be held on Thursday, October 3rd. Regarding the January meeting, Mayor Gerwig asked if they wanted to move the January 14th meeting to Monday. Mr. Schofield recommended that they move that meeting to Monday, January 13th because Palm Beach County Days start on Wednesday so Tuesday would be their travel date. Council said they would change that meeting to Monday, January 13th and the Agenda Review would be held on Thursday, January 9th. Mayor Gerwig noted that the second meeting in October was the same day as the Fast Fly In noting that she wanted to go although she had not signed up yet. She said that the ADA compliance issue is a federal issue, and she felt that they would see more impact particularly to the Clerk’s Office. Mayor Gerwig asked if the Clerk’s Office had been working on that issue. In response, Ms. Nubin, Village Clerk, said that she and IT had been working on it. Mayor Gerwig clarified that she was speaking about a federal rule that helps them clarify that it is okay to have PDFs on line. She did not believe it was the intention of the ADA to make it difficult for the residents to get information. Mayor Gerwig said that at this point, the Village was being very conservative and she felt that the federal government should weigh in on this so they are not afraid of being out of compliance by putting PDFs on line. She said that people are constantly looking for information that had to be taken down. Ms. Nubin said that the Clerk’s organization has not yet taken a stance on that noting that it had been discussed at some of the FLC committee meetings. She said that it came up at the Municipal Administrative Village of Wellington Page 4 Village Council Workshop Action Summary August 26, 2019 Committee meeting, but it was focused more on cyber security and things like that. She said that they were waiting until they get more information. Mayor Gerwig did not believe it was necessary to move the meeting . Councilman McGovern indicated that he did not like the idea of moving both meetings in October. Mayor Gerwig said she may have missed the deadline to registrar, but would bring it back up at tomorrow's meeting. F. 19-3069 RESOLUTION NO. R2019-56 (ANNUAL LISTING OF PROCLAMATIONS) A RESOLUTION OF WELLINGTON, FLORIDA'S COUNCIL AUTHORIZING THE MAYOR TO EXECUTE CERTAIN PROCLAMATIONS FOR FISCAL YEAR 2019/2020; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the agenda item. This was approval of Resolution No. R2019-56 approving the Annual Listing of Proclamations for FY 2019/2020, which they do every year. He noted that the new proclamations being add were in red. Council had no changes to this item. G. 19-3135 RESOLUTION NO. R2019-49 (INTERLOCAL AGREEMENT WITH PALM BEACH COUNTY TO PROVIDE TRANSPORTATION (PARATRANSIT) SERVICES) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING AND AUTHORIZING THE MAYOR AND CLERK TO EXECUTE AN INTERLOCAL AGREEMENT WITH PALM BEACH COUNTY TO PROVIDE TRANSPORTATION SERVICES FROM OCTOBER 1, 2019 THROUGH SEPTEMBER 30, 2021; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the agenda item. This was approval of Resolution No. R2019-49 to execute an Interlocal Agreement with Palm Beach County to provide transportation services for people who cannot use the regular bus system and require special transport. He noted that the last amount of $56,439 and will increase for the next five years. He said the next increase will take it to $61,233 and by the end of the contract, and it will be at $68,907. Mr. Schofield said that they use a significant amount of this, and there was no way the Village could provide a comparable service. He noted that wherever the County provides regular bus service, they provide paratransit. He further noted that they do not provide bus service in Wellington for the most part, but the Village entered into an agreement with them a number of years ago to provide Village of Wellington Page 5 Village Council Workshop Action Summary August 26, 2019 paratransit. Mayor Gerwig asked if they were still having trouble with those schedules. Mr. Schofield said that the difficulty he was aware of was that the rider cannot call and request service at a five minute notice. H. 19-3171 RESOLUTION NO. R2019-57 (2020 CENSUS PARTNERSHIP) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AUTHORIZING A 2020 CENSUS PARTNERSHIP BETWEEN THE VILLAGE OF WELLINGTON AND THE U.S. CENSUS BUREAU; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the agenda item. This was approval of Resolution No. R2019-57 approving a partnership between the Village of Wellington and the U.S. Census Bureau to make sure that every resident is counted. He said that the census is very important to them, and it is a mechanism by which the State provides revenue sharing. He said that they want to ensure that every person that is in Wellington is counted. Mayor Gerwig said that she was asking Ms. Nunez to ensure that they get that data correct. Mr. Barnes believed that Mr. Stillings had pulled that information together. Vice Mayor Napoleone asked what it meant to have a partnership with the Census Bureau. Mr. Schofield explained that it meant they are going to go out and the Village will look at what they do to ensure they agree with everything and there is no misunderstanding. Mayor Gerwig said that the Village would back up the data if they see that there is information that appeared to be missing. Mr. Schofield said that there are communities that do not do this and oversee the census, and they tend to be undercounted. He said that it is in everybody's best interest to see that they are property counted. Mayor Gerwig asked if Nicole in GIS was the designated contact. Mr. Schofield said that the contact would be Mr. Stillings. I. 19-3172 RESOLUTION NO. R2019-58 (2020 COMPLETE COUNT COMMITTEE) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AUTHORIZING THE CREATION OF A VILLAGE OF WELLINGTON COMPLETE COUNT COMMITTEE TO SUPPORT THE U.S. CENSUS BUREAU WITH THE 2020 CENSUS; AND PROVIDING AN EFFECTIVE DATE. Village of Wellington Page 6 Village Council Workshop Action Summary August 26, 2019 Mr. Schofield introduced the agenda item. This was approval of Resolution No. R2019-58 approving the formation of a Village of Wellington Complete Count Committee for the 2020 Census. Mr. Schofield explained that this authorizes them to put together a committee. Councilwoman Siskind asked if they needed a committee to do this, and if so, would it consist of staff and what would the start and end date be for that committee. Mr. Schofield said that the start date would be Wednesday and end after it became final. Ms. Cohen asked if they wanted to include that in the resolution. Mr. Schofield said that they could. Mayor Gerwig said that they needed people in the community to participate and she believed this was the mechanism for that. Ms. Cohen asked if they wanted to add a provision that provides for sunsetting the committee when the census concluded. Vice Mayor Napoleone asked if there was a recruitment plan. Ms. Quickel advised that the first step was having these resolutions approved and then there is a whole process to get stakeholders from the community, which they will start shortly. Ms. Cohen added that the committee would be subject to all the same requirements as the other Village’s boards and committees. Councilman Drahos questioned the appointment process. Ms. Quickel said that they would work with their Community Services Department to reach out to all of the different groups, such as the seniors, various neighborhoods, etc., as there are representatives from those areas that they will need. Mr. Schofield said that approval of the committee members would ultimately have to come before Council. Mayor Gerwig believed there would be a significant push from the County to assist to get this done. She said that the Village should ensure that their residents know who members of the committee are since they want to know who is coming into their neighborhoods. Ms. Cohen asked if the Council wanted to include a provision in the resolution that the composition of the committee and the number of committee members will have to come back to Council for approval. Councilman McGovern said that the manager said he would be bringing that to Council. Mr. Schofield said that a matter of course he would be bringing it back to Council. Ms. Quickel said that staff would provide updates in an Administrative Transmittal. Village of Wellington Page 7 Village Council Workshop Action Summary August 26, 2019 Mayor Gerwig said that she did not want to slow down this process by adding another level of scrutiny. Mr. Barnes clarified that the committee members would not be going out in the community to do the count, but rather it would be a community committee trying to spread the word out about the census. He said that the people working for the U.S. Census Bureau are a separate staff and would be going out in the community to do the count. Councilman McGovern said they will have many chances for people to be counted noting that there will be on-line opportunity, mail component, and people knocking on the doors. Mr. Barnes reiterated that the committee is a grass roots effort to spread the word and help stimulate the community about participating in the census. Ms. Quickel said that staff will be working on PSAs to get the outreach started, and Council would be seeing information about that within the next 30 days. Mayor Gerwig said that this seems strategic, but she did not recall the same efforts taken 10 years ago. Mr. Barnes said that there was an organized staff effort with a lot of outreach at the regional level, but there was not as much local presence this early in the process. He said this time there is a lot more community involvement compared to 10 years ago. J. 19-3216 APPROVAL OF BUILDING DEPARTMENT PURCHASE, RESOLUTION NO. R2019-60 BUDGET AMENDMENT AND SURPLUS INVENTORY Mr. Schofield introduced the agenda item. This was approval of Resolution No. R2019-60 Budget Amendment to transfer $2,039,000 in building fund reserves for building department expenditures and approval of surplus inventory. Mr. Schofield explained that last year the Florida legislature made changes to the Florida Building Code in how they administer building departments. He said that they affected everything from the types of things that the Village can charge, fees, timeframes, etc. He said that they were trying to come into compliance. Mr. Schofield said that they were going to be compliant with the changes in the Building Code by July 1, 2020 as required. Mr. Schofield said that they went back to the Code looking at the kinds of things they could pay for and what they should be doing. He explained that the code enforcement officers are not licensed Village of Wellington Page 8 Village Council Workshop Action Summary August 26, 2019 building inspectors and the only thing that they do are minimum housing inspections. He said that they could now be paid for out of the Building Department’s funds. He said that they were looking to transfer two enforcement officers and then recover the costs for the work they actually have done. Mr. Schofield said that there is a significant amount of software upgrading that they are doing since Project Dox is only building software. Mr. Schofield said that they are not as far behind as other municipalities in terms of technology and making things available on line . He said that this will make them completely compliant with the code and instead of doing it over three or four years, they will do it now. Mr. Schofield said that they want to replace some of the vehicles in the Building Department and have reserve funds to do that. He said that they were taking building reserve funds and using them for things that the newly amended building code provides for that will relieve the general fund. He said that staff is recommending this noting that there are no tax increases, no increases in building code fees and they are using money that is set aside in the enterprise funds. Mr. Schofield said that one of the things they may suggest later this year or early next year is to lower the building fees. Mr. Schofield reiterated that they were not spending any dollars that were not already there, but were things that the building code had changed. Regarding changes, Mr. Schofield stated that they used to have 30 days to review a building application; however, the code now requires that 15 days. Mr. Schofield said that before most types of building permits were included, but not all of the commercial permits got that. He said they needed to get the technology in place for that to happen. Mr. Schofield apologized for going into so much detail, but he said this included many complicated things. He said that one of the things they currently face was that under the new building code, fire reviews were considered separate . However, they are now part of the building process and have to be done within 15 days. Mr. Schofield said that one of the things that Mr. Tomasik and his people have done is that they have taken Project Dox and made it available to Palm Beach County Fire Rescue at their offices and he believed Wellington was the only community in Palm Beach County that has done this. Mr. Tomasik said that some time ago, the Village provided an office for the Fire Department in Village Hall and provided them with computers and all of the software the Village uses. He said that recently they were able to get them on board with Project Dox. Mr. Tomasik said that even if they do not have staff available at the Village's offices, they could log into the same system and review the plans at the same time. Mr. Schofield said that their neighboring community's Building Department would not even accept a building application until it has already been to the Fire Village of Wellington Page 9 Village Council Workshop Action Summary August 26, 2019 Department for review. Mr. Schofield said that fortunately for the Village, the Fire Department has been very cooperative. Councilman McGovern said that the Village has until July 1, 2020 to come into compliance with the legislative action, which essentially talks about restructuring the Building Department relating to permit time, the way it operates, the way it functions, and how it is funded which was not how the Village had previously done them. Mr. Schofield said that was correct. Councilman McGovern said that this is the first step in doing that. Mr. Schofield said that this is the first of several steps and he did not expect it to be completed until May or June of 2020 noting that they will be complete by July 1, 2020. He believed that most communities were not going to make that deadline. Mr. Schofield said that as much as there is a significant amount of work associated with this, he believed almost every Building Department in the State will operate a little better and Council will see some improvements. Mayor Gerwig did not know if better was the right word because she had heard that this was a very development-driven law that is one-sided. She said that the legislature has taken away the Village's ability to take more time on complicated applications. She said that they expect them to do the same job, but now only in 15 days. Mr. Schofield pointed out that no building official in the state would have recommended this. He explained that it does not happen often, but a contractor comes in and does not finish a project and then a new contractor picks it up. He said that the law until this point was if you came in and assumed a project, you were required to go back and look at it and resume responsibility for the entire project; however, that is no longer the case. Mr. Schofield said that as of July 1, 2020, if a new contractor comes in and assumes a project, he only assumes any liability from the day they signed it. Mr. Schofield said that if anything happens before that, nobody was on the hook for it, which is not a good change. Mr. Schofield said that for a homeowner who has to change contractors, they have no idea what they are getting into. He said that it did not make a great deal of sense that the legislature passed the rule the way they did noting that it covered more things than it should, but the Village will comply. Councilman McGovern said that they were not saying that these changes were good or necessary, but it is the law and the Village has to comply with it that allows them to be ahead of the curve. Vice Mayor Napoleone asked if there would be an additional cost to having some of this done, i.e., more personnel to handle tighter deadlines. Mr. Schofield said that the Village was adding two new Village of Wellington Page 10 Village Council Workshop Action Summary August 26, 2019 building inspectors, as they could not produce at this schedule without additional building inspectors. He added that one of the other reasons they want to accelerate the technology is because if they do not do that, the personnel costs gets higher. He said it is the technology that will ultimately allow the Village to do what they are doing. He said if they had been asked 10 years ago to do the work the Building Department was currently doing, they could not have turned it out. Mr. Schofield said that when he first came to the Village, their average time for processing a building permit was 105 days while now it is less than 10 days. Councilman McGovern said that when they say doing this is costing more money, they are actually spending down the money that is in the enterprise fund. Mr. Schofield believed that when they spend the reserve down, they would have the technology and improvements and if not, decrease the number of employees. Mayor Gerwig said that the good thing with this is that the Village has had a long-standing problem of closing out permits. Mr. Tomasik added that if a homeowner purchases a home with an expired permit, he is now allowed to renew the permit at no charge and can close it. He said that the new legislature allows the Village to close permits that are six years or older if without any violations. He said that there was some positive things in here. He said that a lot of this is driven by the realtors. Mr. Tomasik said that the Village can no longer close permits the way they did before. He said that their rule had been if a contractor had more than two permits, thee Village would deny them another permit; however, the new law does not allow the Village to do that. Mr. Tomasik added that this law now allows the contractors and homeowners to be electronically notified that the permit will expire in 30 days, which the new technology allows them to do. K. 19-3188 ORDINANCE NO. 2019-10 (AMENDING THE MUNICIPAL ELECTION DATE AND QUALIFYING PERIOD FOR 2020 MUNICIPAL ELECTION) AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE MUNICIPAL ELECTION DATE AND QUALIFYING PERIOD FOR THE 2020 MUNICIPAL ELECTION; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the agenda item. This was approval of Ordinance No. 2019-10 amending the date of the election and qualifying period for Wellington’s 2020 Municipal Election on first reading. He advised Council that information was providing to them outlining what other municipalities have done. He said that Council needed to decide on the dates for their qualifying period. Mayor Gerwig thought the Supervisor of Elections had told them Village of Wellington Page 11 Village Council Workshop Action Summary August 26, 2019 qualifying period dates. Ms. Nubin explained that the Supervisor of Elections was asking the municipalities to accept the election date of March 17th because she would not hold municipal elections on any other date. She said that the SOE's qualifying period would end on December 17th, so she was asking that municipalities have their qualifying period end on that date as well. Ms. Nubin said that she just heard from Haverhill and Atlantis as to their dates. Haverhill’s dates were December 3rd to December 17th while Atlantis will begin on December 9th and end on December 17th. Mayor Gerwig said the concern was whether the dates conflict with any holidays, and asked if staff had looked at that. Council then looked at their Council meeting schedule, which included the holiday dates, and there were no holiday included in that period. Councilman McGovern said that the Village's qualifying period was usually two weeks. Ms. Nubin indicated that was correct. Mr. Schofield recommended that they either finish it before Thanksgiving or start afterwards. Ms. Cohen said the can change the date of the qualifying period by ordinance which is why this is done. Mayor Gerwig thought allowing two weeks and ending on the last day requested by the SOE was appropriate. Council agreed. L. 19-3042 RESOLUTION NO. R2019-32 (PALM BEACH COUNTY SHERIFF’S OFFICE DISTRICT 8 WELLINGTON FY2020 BUDGET AND CONTRACT ADDENDUM) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING AND AUTHORIZING THE MAYOR AND CLERK TO EXECUTE THE FIFTH ADDENDUM TO THE LAW ENFORCEMENT SERVICES AGREEMENT WITH THE PALM BEACH COUNTY SHERIFF’S OFFICE FOR LAW ENFORCEMENT SERVICES; AND PROVIDING AN EFFECTIVE DATE. M. 19-3041 RESOLUTION NO. R2019-33 (PALM BEACH COUNTY SHERIFF’S OFFICE VILLAGE OF WELLINGTON LAW ENFORCEMENT SERVICES PLAN (LESP) FOR FY20) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING THE LAW ENFORCEMENT SERVICES PLAN (LESP) FOR FISCAL YEAR 2019-2020; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield said that there were two items relating to the Palm Beach Village of Wellington Page 12 Village Council Workshop Action Summary August 26, 2019 County's Sheriff's Office. The first one was the approval of Resolution No. R2019-32 for the Palm Beach County Sheriff’s Office District 8 Wellington FY2020 budget and contract addendum. Mr Schofield said that this sets the Sheriff's Budget at $9,997,360.00. He said that it includes the additional staffing and the 2% increase. Mr. Schofield said he asked Captain Silva to have someone from his command chain present as well. Mr. Schofield said that the second Palm Beach County Sheriff's Office item was approval Resolution No. R2019-33 which outlines the Palm Beach County Sheriff’s Office Village of Wellington Law Enforcement Services Plan (LESP) for FY20. He said he sees on a regular basis how effective the license plate readers have been in coordinating enforement across multiple jurisidictions particularly for auto burglaries and thefts. He noted how arrests were recently made. He hoped that Captain Silva will talk to Council about that. Mayor Gerwig asked if PBSO would be asking for additional locations for the license plate readers. In response, Mr. Schofield said that they have not, but he said that he may ask Council for them when grants become available. Mr. Schofield said that PBSO has opened up a real time crime center so that they have people monitoring things that are happening across the County. He said that he chiefly spoke with Chief Deputy DeMario about additional cameras. He said they want them on private retail centers, which the Village cannot do. Mayor Gerwig asked if they could not bring the retail center owners in to talk about that. She referred to the incident at the movie theatre and thought there should be something they could do to avoid that happening again. Mr. Schofield said that he asked Lt. Shavitz and Nicole Coates this morning when they were talking about their statistics to look and see if there were grant programs they could use. He said that there are a lot of things they provide grants for things they do on private property. Mr. Schofield said that the cameras make them a safer community without giving up any rights, and it was something they should at least explore. Mr. Schofield said that Council always speaks to him passionately about the residents’ safety. He said that there were two things that Council universally spoke to him about: (1) keep us safer; and (2) keep our neighborhoods in good condition. Mayor Gerwig said that they want to look for ways to offer more security for their residents. She said if they can't force the residents to comply on private property, they need to at least have a conversation. Mr. Schofield said that the Village owns property that comes up to every one of these centers, and perhaps they could put something there. He said that the question they were presently debating was if they put cameras on public property people have a reasonable expectation that they will report on public property and not go inwards to private property. He said that they absolutely could not take pictures on private property other than what could be seen Village of Wellington Page 13 Village Council Workshop Action Summary August 26, 2019 from the street. He said that they were looking to see if they could put them on retail or commercial property where they are open for everyone to use. Councilwoman Siskind asked if the property owners ask the Village to do a grant or partnership to put a camera there. Mr. Schofield said that the owner would have to apply for a grant and he suspected that many of them would. Mayor Gerwig said that the Village already committed to a shared monitoring system. Mr. Schofields aid that the Village is maintaining the LPR system the Village has. He said that their contract with PBSO requires the Village to maintain any equipment they use. Councilman McGovern asked about the monitoring. Mr. Schofield said that they have asked about it, but he said he had not committed to it because they could give him details relating to costs . He suspected that he would be asking about that next year he would be asking about those costs as well. 5. WORKSHOP None. 6. ATTORNEY'S COMMENTS Ms. Cohen provided an update on the Pine Tree Water Control District. She said that the Motion to Intervene filed by certain Pine Tree residents was denied. She said that it did not necessarily preclude them from bringing an action separately against the Village. She said that in the meantime, there is a whole group of other residents who filed a complaint on the theory of inverse condemnation, but the Village had not been served. She explained they are alleging that the Village owns the roads and they have a duty to maintain them, and the Village's failure to maintain them has reduced their property values and constitutes a taking . She said that this would likely be defended by the League once they are served. She said that it is based on the same statute that was the subject of Pine Tree's lawsuit against the Village in 2016 where the court denied the injunction based on the statute. Ms. Cohen thought that this was not well-founded, but wanted Council to know that it was coming. Mayor Gerwig asked if Ms. Cohen had heard back on the other Pine Tree issue. Ms. Cohen said that there is an injunction hearing scheduled for October 10th in their lawsuit against Pine Tree, which they were preparing for. Councilman Drahos asked if there were the same residents who brought the new lawsuit. Ms. Cohen said it was a different group of residents that includes two board members. Councilman McGovern asked if it was the same lawyer. Ms. Cohen said that it is not the same lawyer, it is Barry Balmuth and the co-counsel is the attorney who represents the property owners in the Village's lawsuit against Pine Tree. Village of Wellington Page 14 Village Council Workshop Action Summary August 26, 2019 Councilman Drahos asked if this action could delay the injunction hearing. Ms. Cohen did not believe so as they filed a separate action . She said that she was going to suggest to the League that whoever is assigned the case, that it be transferred to the same division. 7. MANAGER COMMENTS Mr. Schofield provided an update on Tropical Storm Dorian. He advised Council that the storm was projected to grow to a hurricane strength as it crosses over the islands before it gets here. He said that they expect by that time, it would be reduced to a tropical storm. Mr. Schofield said that if the Village gets anything, it will be rain over the weekend probably starting on Sunday with Sunday, Monday and Tuesday being heavy rainfall days. Mr. Schofield said the Village's canals are in good condition, they placed water in Section 24, asked for generator tests to be conducted today in every facility, and they are as prepared as they can be. Mr. Schofield said if the storm misses the Dominican Republic and never diminishes, then all bets are off on the track. He said that all of the models agree that it is going to skirt the coast and they will not get hurricane strength. Mayor Gerwig wanted to remind everyone that they should already have hurricane supplies, and if not, it was a good time to stock up and fill your tanks. Mr. Schofield said that one of the problems they run into is that HIPAA rules prevent doctors from telling them who they need to check on. He said that they have reached out to health providers and said if they thought there was someone they should check on to please tell us that. Mayor Gerwig said that this is an early in the season event, but later in the season when the horses are here, it is a problem because people don't realize that wells need power. She said people should start thinking about that and stock water if they need large amounts of it. Councilman McGovern asked that Mr. Schofield keep them posted as the week goes on. Mr. Schofield said that if things start to change, he will start communicating with them by emails and calls, but at the moment, it looked like it is going to primarily be a rain event which is what they were preparing for. However, if it switched to something else, they would advise Council. 8. COUNCIL COMMENTS Mayor Gerwig spoke about the state’s changes to communications in the Village's right-of-way and asked how they were addressing that. Ms. Village of Wellington Page 15 Village Council Workshop Action Summary August 26, 2019 Cohen said that there were a few tweaks that have to be made She said they were in touch with the consultant and they were waiting for him to prepare something for the Village to adopt. She said that it would not be a major overhaul. Mayor Gerwig said that her concern was that the new law left the Village susceptible to litigation. She said that they could be required to pay for legal representation if they were found to be out of compliance. She wanted to ensure that the Village was not getting into the zone where they could be challenged. Ms. Cohen said that they have submitted registration forms and were working cooperatively and she did not think they were in danger of that. She reiterated that they have communicated with the consultant who will be tweaking the ordinance and they will have to revise it, which they knew they would have to. Mayor Gerwig asked Ms. Cohen if she had spoken to Gary Resnick about it at all as he is the local Leagues guru on this. Ms. Cohen said that she had not spoken to him directly, but had heard him at seminars . Mayor Gerwig reiterated that they wanted to make sure they were not letting themselves be susceptible to the kind of pockets that these companies have. Ms. Cohen said that she would discuss that with Mayor Gerwig. 9. ADJOURN There being no further business to be discussed by the Village Council, the meeting was adjourned at 5:06 p.m. Village of Wellington Page 16