Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Monday, June 7, 2021 4:00 PM Village Hall - Conference Rooms 1E & 1F Village Council Workshop Anne Gerwig, Mayor John T. McGovern, Vice Mayor Michael Drahos, Councilman Michael Napoleone, Councilman Tanya Siskind, Councilwoman Village Council Workshop Action Summary - Final June 7, 2021 1. CALL TO ORDER Mayor Gerwig called the meeting to order at 4:00 p.m. Council Members in Attendance: Anne Gerwig, Mayor; John McGovern, Vice Mayor; Michael Drahos, Councilman; Michael Napoleone, Councilman; and Tanya Siskind, Councilwoman. 2. PLEDGE OF ALLEGIANCE Mayor Gerwig led the Pledge of Allegiance. 3. REVIEW OF COUNCIL AGENDA Mr. Barnes introduced the agenda for the June 8, 2021, Regular Council Meeting for review. A. 21-4443 REPRESENTATIVE MATT WILLHITE: LEGISLATIVE UPDATE Mr. Barnes introduced the item. He said that this is the Legislative Session Update by Representative Matt Willhite, District 86. He said that Representative Matt Willhite will be there to give the update. B. 21-4464 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETING OF MAY 11, 2021 Mr. Barnes introduced the item. He said that this is the Council Approval of the Minutes of the Regular Wellington Council Meeting of May 11, 2021. He told the Council that if they have any recommended changes or additions to get those to the Clerk to make those changes accordingly. C. 20-4250 AUTHORIZATION TO RENEW AN EXISTING CONTRACT FOR INSURANCE BROKERAGE SERVICES Mr. Barnes introduced the item. He said that this is the Authorization to Renew an Existing Contract with The Gehring Group, Inc. to provide Insurance Brokerage Services, at an annual cost of approximately $250,373.58, Based on Current Annual Premiums. Mr. De La Vega explained the item. This will be the third renewal option and they are requesting approval of the renewal. D. 21-4404 AUTHORIZATION TO AWARD A CONTRACT TO E&F FLORIDA ENTERPRISES, INC. D/B/A CREATIVE CONTRACTING GROUP TO REMOVE AND INSTALL CONCESSION STAND DOORS AT OLYMPIA PARK AND TIGER SHARK COVE PARK Mr. Barnes introduced the item. He said that this is the Authorization to Village of Wellington Page 1 Village Council Workshop Action Summary - Final June 7, 2021 Award a Contract to E&F Florida Enterprises, Inc. D/B/A Creative Contracting Group to remove and install Concession Stand Doors at Olympia Park and Tiger Shark Cove Park in the amount of $118,700.00. Mr. De La Vega explained the item. E. 21-4406 AUTHORIZATION TO CONTINUE UTILIZING A U.S. COMMUNITIES CONTRACT, AS A BASIS FOR PRICING, FOR THE PURCHASE AND DELIVERY OF REFUSE CARTS Mr. Barnes introduced the item. He said that this is the Authorization to Continue Utilizing a U.S. Communities Contract with Rehrig Pacific Company, as a basis for pricing, for the Purchase and Delivery of Refuse Carts, in the amount of approximately $50,000 annually. Mr. De La Vega explained the item. F. 21-4424 AUTHORIZATION TO CONTINUE UTILIZING INDEPENDENT CONTRACTOR AGREEMENTS WITH TENNIS PROFESSIONALS TO PROVIDE TENNIS INSTRUCTION Mr. Barnes introduced the item. He said that this is the Authorization to Continue Utilizing Independent Contractor Agreements with Tennis Professionals to provide Tennis Instruction. Mr. De La Vega explained the item. G. 21-4426 AUTHORIZATION TO UTILIZE AN EXISTING ANNUAL PUBLIC WORKS CONTRACT TO DESILT CANALS Mr. Barnes introduced the item. He said that this is the Authorization to Utilize an Existing Annual Public Works Contract to Desilt Portions of the C24C, C-24B and C-2 between C-24 and C-24C Canals, at an estimated cost of $89,900. Mr. De La Vega explained the item. Councilman Napoleone asked what it meant to desilt the canals. Mr. Barnes explained that we clean about a mile a year of canal to maintain the water volume that flows to the pump stations. Mayor Gerwig asked what is done with the silt. Mr. Wagner explained that they take it out, bring to our storage yard and dry it out so that it can be used in other locations as fill. H. 21-4455 AUTHORIZATION TO AMEND AN EXISTING CONTRACT TO ADD Village of Wellington Page 2 Village Council Workshop Action Summary - Final June 7, 2021 ADDITIONAL LANDSCAPE MAINTENANCE SERVICES TO EXISTING SERVICE AREAS Mr. Barnes introduced the item. He said that this is the Authorization to Amend an Existing Contract (#024-17/DZ), to add Additional Landscape Maintenance Services to Areas located at Wellington Environmental Preserve/Section 24 and Peaceful Waters Sanctuary, with Mainguy Landscape Services, in the amount of $67,200 annually. Mr. De La Vega explained the item. I. 21-4434 RESOLUTION NO. R2021-29 AND RESOLUTION NO. R2021-30 FOR FISCAL YEAR 2020/2021 BUDGET AMENDMENTS TO ADD MAINTENANCE SERVICES AND STAFF, AND INCREASE THE DISCRETIONARY SALES SURTAX REVENUE BUDGET A. RESOLUTION NO. R2021-29 (SPORTS FACILITY AND CUSTODIAL MAINTENANCE EXPENSES) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE GENERAL FUND AND THE UTILITY FUND BUDGETS FOR FISCAL YEAR 2020/2021 BY ALLOCATING FUND BALANCE FOR SPORTS FACILITY AND CUSTODIAL MAINTENANCE EXPENSES; AND PROVIDING AN EFFECTIVE DATE. B. RESOLUTION NO. R2021-30 (THE TOWN CENTER PHASE II PROJECT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE FISCAL YEAR 2020/2021 SALES SURTAX CAPITAL FUND BUDGET TO INCREASE SURTAX REVENUE AND ALLOCATE THE FUNDS FOR THE TOWN CENTER PHASE II PROJECT; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He said that this is the Approval of Maintenance Services and Staff Additions, and Resolution No. R2021-29 to Amend the Budget from Unassigned Fund Balances, and Approval of Resolution No. R2021-30 to increase the Sales Surtax Revenue Budget and allocate the Additional Revenue to Project Expense. Ms. Quickel explained the item. J. 21-4467 RESOLUTION NO. R2021-27 FOR LAND AND WATER CONSERVATION FUND PROGRAM GRANT FOR THE VILLAGE PARK PROJECT AND RESOLUTION NO. R2021-28 FOR A BUDGET AMENDMENT TO ALLOCATE SAID GRANT Village of Wellington Page 3 Village Council Workshop Action Summary - Final June 7, 2021 RESOLUTION NO. R2021-27 (LAND AND WATER CONSERVATION FUND) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL TO ENTER INTO AN AGREEMENT WITH THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR THE PURPOSE OF RECEIVING A GRANT UNDER PROVISIONS OF THE LAND AND WATER CONSERVATION PROGRAM FOR THE VILLAGE PARK PROJECT; AND PROVIDING AN EFFECTIVE DATE. RESOLUTION NO. R2021-28 (FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT FUNDS) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE FISCAL YEAR 2020-2021 GOVERNMENTAL CAPITAL FUND BUDGET FOR FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT FUNDS AWARDED FOR DEVELOPMENT OF THE VILLAGE PARK PROJECT; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He said that this is the Approval of Resolution No. R2021-27 Authorizing the Mayor to enter into an agreement with the Florida Department of Environmental Protection for the Land and Water Conservation Fund Grant and Approval of Resolution No. R2021-28 for a Budget Amendment to allocate the $400,000 in Grant Monies to the Governmental Capital Fund Revenue and Expenditures. Ms. Quickel explained the item. K. 21-4490 OUTSIDE LEGAL FEES AND COSTS – JOHNSON, ANSELMO, MURDOCH, BURKE, PIPER & HOCHMAN, P.A. AND RESOLUTION NO. R2021-31 FOR FISCAL YEAR 2020/2021 BUDGET AMENDMENT TO INCREASE THE LEGAL DEPARTMENT OUTSIDE SERVICES BUDGET A. APPROVAL OF OUTSIDE LEGAL FEES AND COSTS – JOHNSON, ANSELMO, MURDOCH, BURKE, PIPER & HOCHMAN, P.A. B. RESOLUTION NO. R2021-31 - A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE FISCAL YEAR 2020/2021 GENERAL FUND LEGAL DEPARTMENT OPERATING BUDGET TO ALLOCATE FUND BALANCE OF $75,000 FOR ADDITIONAL OUTSIDE LEGAL SERVICES; AND PROVIDING AN EFFECTIVE DATE. Village of Wellington Page 4 Village Council Workshop Action Summary - Final June 7, 2021 Mr. Barnes introduced the item. He said that this is the Approval of Continued Use of Outside Professional Legal Services to Assist in Matters Relating to the 1) PR Raintree and Greener Pastures Too, LLC and 2) Pine Tree Water Control District Case; and Approval of Resolution No. R2021-31 for a Fiscal Year 2020/2021 Budget Amendment in the amount of $75,000 from General Fund Reserves to increase the Legal Department Outside Services Budget. Ms. Cohen explained the item. 4. WORKSHOP A. 21-4503 PRESENTATION REGARDING K-PARK - STEPHEN BASORE Mr. Barnes introduced the item. He said that this workshop item is a Presentation regarding the K-Park site. He said that Mr. Stephen Basore would be presenting the item. Mr. Basore introduced his family and explained the concept of the "you-pick" idea they have for the K-Park property. Mrs. Basore presented a PowerPoint and discussed the core mission, new perspectives on past economic drivers, disconnect to reconnect, wide open spaces to nourish body & mind, the different phases of activities/events, the physical placement of the structures and their uses, parking, and expectations. B. 21-4502 SOUTH SHORE/WELLINGTON COMMUNITY PARK APPRAISALS Mr. Barnes introduced the item. He said that the next workshop item is the Discussion on the South Shore/Wellington Community Park Appraisals. He explained that Council instructed them to receive updated appraisals on the property to help make a determination on options for this property. Mr. O'Dell gave detail on the three appraisals that they received. He presented a PowerPoint for Council with the information on each appraisal. There was discussion on whether or not selling would be worth it. There was a consensus to have staff put an RFP out and later schedule a meeting to discuss the outcome. 5. ATTORNEY'S COMMENTS None. Village of Wellington Page 5 Village Council Workshop Action Summary - Final June 7, 2021 6. MANAGER COMMENTS Mr. Barnes informed the Council that the PBSO Explorer Program will be conducting an exercise out in the parking lot that day and they are welcome to go view that. 7. COUNCIL COMMENTS None. 8. ADJOURN There being no further business to discuss with Council, the meeting adjourned at 5:46 pm. Village of Wellington Page 6