Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Thursday, September 9, 2021 4:00 PM Village Hall - Conference Rooms 1E & 1F Village Council Workshop Anne Gerwig, Mayor Michael Drahos, Vice Mayor John T. McGovern, Councilman Michael Napoleone, Councilman Tanya Siskind, Councilwoman Village Council Workshop Action Summary - Final September 9, 2021 1. CALL TO ORDER Mayor Gerwig called the meeting to order at 4:00 p.m. Council Members in Attendance: Anne Gerwig, Mayor; John McGovern, Vice Mayor; Michael Drahos, Councilman and Tanya Siskind, Councilwoman. Councilmember Absent: Michael Napoleone, Councilman. 2. PLEDGE OF ALLEGIANCE Mayor Gerwig led the Pledge of Allegiance. 3. REVIEW OF COUNCIL AGENDA Mr. Barnes introduced the agenda for the September 13, 2021, Regular Council Meeting for review. He said that there were no Presentations or Proclamations. A. 20-4241 AUTHORIZATION TO EXECUTE A GUARANTEED MAXIMUM PRICE (GMP) AMENDMENT FOR THE WATER TREATMENT PLANT (WTP) WELL VARIABLE FREQUENCY DRIVE (VFD) RETROFIT PROJECT Mr. Barnes introduced the item. He said that this is the Authorization to Execute a Guaranteed Maximum Price (GMP) Amendment to Wharton-Smith, Inc. for the Water Treatment Plant (WTP) Well Variable Frequency Drive (VFD) Project at a Cost of $1,723,533.00. Ms. LaRocque explained the item. She answered the Council's questions on price increase of the wells. B. 21-4402 AUTHORIZATION TO NEGOTIATE CONTRACTS WITH MULTIPLE FIRMS FOR: 1) WATER AND WASTEWATER TREATMENT ENGINEERING; 2) UTILITY GENERAL CIVIL, WATER DISTRIBUTION AND STORAGE, AND WASTEWATER COLLECTION ENGINEERING; 3) CIVIL ENGINEERING; 4) TRAFFIC ENGINEERING; AND RELATED CONSULTING SERVICES Mr. Barnes introduced the item. He explained that this item will have to be moved to the Regular Agenda. He said that this is the Authorization to Negotiate Contracts with Multiple Firms for: 1) Water and Wastewater Treatment Engineering; 2) Utility General Civil, Water Distribution and Storage, and Wastewater Collection Engineering; 3) Civil Engineering; 4) Traffic Engineering; and Related Consulting Services. Mayor Gerwig mentioned that she will be recusing herself from this item Village of Wellington Page 1 Village Council Workshop Action Summary - Final September 9, 2021 as her company works with at least two of the firms and will fill out the responsive form. Mr. De La Vega explained the item. He answered the questions from Council regarding the negotiations. Mr. Barnes stated that this item will become item 8A on the regular agenda. C. 21-4414 AUTHORIZATION TO AWARD A CONTRACT FOR THE PURCHASE AND DELIVERY OF RAPID FLASHING BEACONS AND DUAL BEACON FLASHERS Mr. Barnes introduced the item. He said that this is the Authorization to Award a Contract to K & K Systems, Inc., for the Purchase and Delivery of Rapid Flashing Beacons and Dual Beacon Flashers, in the amount of $113,509.48. Mr. De La Vega explained the item. Mr. Barnes answered questions from Council regarding locations. D. 21-4415 AUTHORIZATION TO RENEW A CONTRACT TO PROVIDE PROPERTY AND CASUALTY INSURANCE SERVICES Mr. Barnes introduced the item. He said that this is the Authorization to Renew an Existing Agreement with Florida Municipal Insurance Trust (Florida League of Cities) to provide General Liability, Property, Casualty, and Workers Compensation Insurance at an estimated annual cost of $1,225,645. He said that this item would also have to moved to the Regular Agenda as Item 8B. Mayor Gerwig mentioned that she serves on that particular board and needs to recuse herself from this item as well. Mr. De La Vega explained the item. He responded to questions from Council regarding the 10% increase as well as a few other questions. E. 21-4418 AUTHORIZATION TO AWARD A SOLE SOURCE CONTRACT TO BADGER METER, INC. FOR THE PURCHASE OF BADGER METERS AND COMPONENTS Mr. Barnes introduced the item. He stated that this is the Authorization to Award a Sole Source Contract to Badger Meter, Inc. for the Purchase of Village of Wellington Page 2 Village Council Workshop Action Summary - Final September 9, 2021 Badger Water Meters and Components at an annual cost not to exceed $500,000. Ms. LaRocque explained the item. She presented an example of the item that will be replaced. She answered the questions from Council regarding what would happen if they do not replace the part and questions regarding the replacement of the entire meter. F. 21-4493 AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE MAINTENANCE OF HIGH MAST LIGHTS ALONG THE SR7 CORRIDOR Mr. Barnes introduced the item. He said that this is the Authorization to enter into an Agreement with FDOT for the Maintenance of High Mast Lights along the SR7 Corridor. Mr. Barnes stated that before he got into the item, he wanted to mention that the engineers just told him that the Flashers are on the FDOT approved product list and are standard per the K & K list. Mr. Barnes explained the maintenance of the high mast lights agreement. G. 21-4521 AUTHORIZATION TO CONTINUE UTILIZING A CONSULTANT TO PROVIDE GIS SUPPORT, DEVELOPMENT AND INTEGRATION Mr. Barnes introduced the item. He mentioned that this is the Authorization to continue utilizing Flipside Geographics, LLC DBA Flipsidegeo, to provide Additional GIS Support, Development and Integration, at a cost not to exceed $60,000 for Fiscal Year 2022. Ms. Quickel explained the item. H. 21-4592 AUTHORIZATION TO AWARD A CONTRACT TO PAYLE, INC. DBA VISUAL IMAGES FOR THE PURCHASE AND DELIVERY OF TROPHIES, PLAQUES, AND MEDALS Mr. Barnes introduced the item. He said that this is the Authorization to Award a Contract to Payle Inc. DBA Visual Images, for the Purchase and Delivery of Trophies, Plaques, and Medals, for All Recreational Sports Village-wide, in the amount of approximately $88,416.00 for the Initial Three-year Term. Mr. De La Vega explained the item. I. 21-4588 RESOLUTION NO. R2021-45 (ANNUAL LISTING OF PROCLAMATIONS) Village of Wellington Page 3 Village Council Workshop Action Summary - Final September 9, 2021 A RESOLUTION OF WELLINGTON, FLORIDA'S COUNCIL AUTHORIZING THE MAYOR TO EXECUTE CERTAIN PROCLAMATIONS FOR FISCAL YEAR 2021/2022; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He stated that this is the Approval of Resolution No. R2021-45 Approving the Annual Listing of Proclamations for FY 2021/2022. Mr. Barnes explained the item. There was a suggestion to add Juneteenth to the list of June proclamations. J. 21-4589 RESOLUTION NO. R2021-46 (REGULAR COUNCIL MEETING SCHEDULE) A RESOLUTION OF WELLINGTON, FLORIDA'S COUNCIL ADOPTING A SCHEDULE FOR REGULAR COUNCIL MEETINGS FOR 2021/2022; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He said that this is the Council Approval of Resolution No. R2021-46 Approving the Regular Council Meeting Schedule for FY2021/2022. Mr. Barnes explained the item. There was discussion regarding adjustment of the schedule due to conflicts. K. 21-4624 RESOLUTION NO. R2021-50 (LIEN REDUCTION POLICY) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING A LIEN REDUCTION POLICY TO DELEGATE CERTAIN APPROVAL LEVELS TO STAFF; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He mentioned that this is the Approval of Resolution No. R2021-50 Approving a Lien Reduction Policy to Delegate Certain Approval Levels to Staff. Mr. Stillings explained the item. L. 21-4627 RESOLUTION NO. AC2021-12 (0.03-ACRE PARK PARCEL SURPLUS - GREENVIEW SHORES NO.2 OF WELLINGTON – FARMINGTON CIRCLE) A RESOLUTION OF THE BOARD OF SUPERVISORS OF ACME Village of Wellington Page 4 Village Council Workshop Action Summary - Final September 9, 2021 IMPROVEMENT DISTRICT, FLORIDA, APPROVING THE SURPLUS AND SUBDIVISION OF AN ACME PARCEL TOTALING 0.03 ACRES (PCN 73414409020000200), MORE SPECIFICALLY DESCRIBED HEREIN, AND AUTHORIZING THE PRESIDENT AND BOARD SECRETARY TO EXECUTE QUIT CLAIM DEEDS BETWEEN ACME IMPROVEMENT DISTRICT AND THE ADJACENT PROPERTY OWNERS, GREGORY BALICKI AND CHRISTINE BALICKI OF 1678 FARMINGTON CIRCLE AND NICHOLAS CAMPO AND NICHOLE CAMPO OF 1684 FARMINGTON CIRCLE AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He said that this is the Approval of Resolution No. AC2021-12 for the Surplus, Subdivision, and Subsequent Quit Claim Deed for a 0.03-acre Acme Parcel of Land on Farmington Circle to the Adjacent Property Owners for $3,000.00 plus all costs associated with the Surplus, Subdivision, and Quit Claim Deeds ($1,500.00 + Half of Associated Costs Per Property Owner). Mr. Barthelemy explained this item. He answered the Council's question about how the price was developed and other questions regarding land use and drainage. M. 21-4664 RESOLUTION NO. R2021-53 FOR FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION’S FLORIDA RECREATIONAL DEVELOPMENT ASSISTANCE PROGRAM (FRDAP) GRANT AND RESOLUTION NO. R2021-54 FOR A BUDGET AMENDMENT TO ALLOCATE THE GRANT RESOLUTION NO. R2021-53 (FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION’S FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM (FRDAP) GRANT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL TO ENTER INTO AN AGREEMENT WITH THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR THE PURPOSE OF RECEIVING A GRANT UNDER PROVISIONS OF THE FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM (FRDAP) FOR THE BRAMPTON COVE PARK PROJECT; AND PROVIDING AN EFFECTIVE DATE. RESOLUTION NO. R2021-54 (FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT FUNDS) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE FISCAL YEAR 2020-2021 CAPITAL FUND BUDGET FOR FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT FUNDS AWARDED FOR DEVELOPMENT OF THE Village of Wellington Page 5 Village Council Workshop Action Summary - Final September 9, 2021 BRAMPTON COVE PARK PROJECT; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He said that this is the Approval of Resolution No. R2021-53 Authorizing the Mayor to enter into an Agreement with the Florida Department of Environmental Protection for the Florida Recreation Development Assistance Program (FRDAP) Grant and Approval of Resolution No. R2021-54 for a Budget Amendment to Allocate the $50,000 in Grant Monies to the Governmental Capital Fund. Ms. Quickel explained this item as well as the following item. N. 21-4665 RESOLUTION NO. R2021-55 FOR FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION’S FLORIDA RECREATIONAL DEVELOPMENT ASSISTANCE PROGRAM (FRDAP) GRANT AND RESOLUTION NO. R2021-56 FOR A BUDGET AMENDMENT TO ALLOCATE THE GRANT RESOLUTION NO. R2021-55 (FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION’S FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM (FRDAP) GRANT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL TO ENTER INTO AN AGREEMENT WITH THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR THE PURPOSE OF RECEIVING A GRANT UNDER PROVISIONS OF THE FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM (FRDAP) FOR THE MARGATE PARK PROJECT; AND PROVIDING AN EFFECTIVE DATE. RESOLUTION NO. R2021-56 (FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT FUNDS) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE FISCAL YEAR 2020-2021 CAPITAL FUND BUDGET FOR FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT FUNDS AWARDED FOR DEVELOPMENT OF THE MARGATE PARK PROJECT; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes stated this item, Approval of Resolution No. R2021-55 Authorizing the Mayor to Enter into an Agreement with the Florida Department of Environmental Protection for the Florida Recreation Development Assistance Program (FRDAP) Grant and Approval of Resolution No. R2021-56 for a Budget Amendment to Allocate the $50,000 in Grant Monies to the Governmental Capital Fund, was Village of Wellington Page 6 Village Council Workshop Action Summary - Final September 9, 2021 discussed with the previous item. O. 21-4431 FIRST PUBLIC HEARING FOR PROPOSED FISCAL YEAR 2021/2022 MILLAGE RATE, BUDGET AND ADOPTION OF THE FISCAL YEAR 2021/2022 CAPITAL IMPROVEMENT PLAN Mr. Barnes introduced the item. He stated that this is the Council Approval of the Proposed Fiscal Year 2021/2022 Operating and Capital Budget Including Balances Brought Forward. This is the First Public Hearing on the Proposed Budget and the Corresponding Ad Valorem Millage Rate in Accordance with the Wellington Charter and Florida Statutes Chapter 200.065. The Second Public Hearing and Adoption is to be Held on September 28, 2021. Ms. Quickel explained the item. She said that there will be a presentation at the next meeting. Mayor Gerwig stated that she does not support the borrowing of $10 million for the budget. Councilman Drahos mentioned that he would like to see proof of where other municipalities have gotten an advance on their Penny Sales Tax. There was a brief discussion regarding projects and whether or not they should be done this fiscal year. Mr. Barnes and Ms. Cohen answered Council's questions regarding the South Shore Developer's plans. P. 21-4642 ORDINANCE NO. 2021-12 (ARTICLE 6 – ZONING DISTRICTS) AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE WELLINGTON LAND DEVELOPMENT REGULATIONS, MORE SPECIFICALLY, A ZONING TEXT AMENDMENT TO MODIFY ARTICLE 6, FOR CONSISTENCY WITH THE UPDATES TO THE COMPREHENSIVE PLAN, AS CONTAINED HEREIN; PROVIDING A CONFLICTS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He stated that this is the Approval of Ordinance No. 2021-12 to Modify Article 6 for Consistency with the Comprehensive Plan. Mr. Stillings explained this item. He said that there would be a full presentation at the next meeting. Q. 21-4632 ORDINANCE NO. 2021-11 (LWDD-LOTIS (0.35-ACRE) ANNEXATION) Village of Wellington Page 7 Village Council Workshop Action Summary - Final September 9, 2021 AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL, APPROVING THE VOLUNTARY ANNEXATION (PETITION NUMBER 2021-0001-ANX) OF REAL PROPERTY TOTALING 0.35 ACRE, MORE OR LESS, KNOWN AS LAKE WORTH DRAINAGE DISTRICT 25-FOOT WIDE RIGHT-OF-WAY, LOCATED ON THE WEST SIDE OF STATE ROAD 7, APPROXIMATELY A HALF MILE NORTH OF THE FOREST HILL BOULEVARD AND STATE ROAD 7 INTERSECTION, IN PALM BEACH COUNTY, AS MORE SPECIFICALLY DESCRIBED HEREIN; DECLARING THAT THE VOLUNTARY ANNEXATION PETITION BEARS THE SIGNATURE OF THE PROPERTY OWNER; AMENDING SECTION 11 OF THE VILLAGE CHARTER BY REDEFINING THE CORPORATE LIMITS OF THE VILLAGE OF WELLINGTON; DIRECTING THE VILLAGE MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS ANNEXATION; DIRECTING THE VILLAGE CLERK TO FILE A COPY OF THIS ORDINANCE WITH THE CLERK OF THE CIRCUIT COURT IN PALM BEACH COUNTY, THE CHIEF ADMINISTRATIVE OFFICER OF PALM BEACH COUNTY, AND THE FLORIDA DEPARTMENT OF STATE WITHIN SEVEN DAYS AFTER ADOPTION, IN ACCORDANCE WITH CHAPTER 171 OF THE FLORIDA STATUTES; PROVIDING A CONFLICTS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He mentioned that this is the Approval of Ordinance No. 2021-11, an Annexation (ANX) to Voluntary Annex the 0.35-acre, LWDD 25-foot wide ROW into the Municipal Boundary of Wellington. Mr. Stillings explained this item. He said that this item goes with the next two items of land use and re-zoning. R. 21-4633 ORDINANCE NO. 2021-15 (LWDD-LOTIS (0.35-ACRE) FUTURE LAND USE MAP AMENDMENT TO THE COMPREHENSIVE PLAN AMENDMENT (FLUM)) AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL, APPROVING AN AMENDMENT TO THE FUTURE LAND USE MAP (FLUM) OF WELLINGTON’S COMPREHENSIVE PLAN, (PETITION NUMBER 2021-0001-CPA), TO MODIFY THE LAND USE DESIGNATION FROM PALM BEACH COUNTY LOW RESIDENTIAL TO MIXED USE (MU) FOR CERTAIN PROPERTY KNOWN AS LAKE WORTH DRAINAGE DISTRICT 25-FOOT WIDE RIGHT-OF-WAY, TOTALING 0.35-ACRE, MORE OR LESS, LOCATED ON THE WEST SIDE OF STATE ROAD 7, APPROXIMATELY A HALF MILE NORTH OF THE FOREST HILL BOULEVARD AND STATE ROAD 7 INTERSECTION, AS MORE SPECIFICALLY DESCRIBED HEREIN; Village of Wellington Page 8 Village Council Workshop Action Summary - Final September 9, 2021 PROVIDING A CONFLICTS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Stillings explained this in Item Q. S. 21-4634 ORDINANCE NO. 2021-16 (LWDD-LOTIS (0.35-ACRE) REZONING) AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL, APPROVING A REZONING (PETITION NUMBER 2021-0001-REZ) TO MODIFY THE OFFICIAL ZONING MAP OF WELLINGTON FROM PALM BEACH COUNTY AGRICULTURAL RESIDENTIAL TO MULTIPLE USE PLANNED DEVELOPMENT (MUPD) FOR CERTAIN PROPERTY KNOWN AS LAKE WORTH DRAINAGE DISTRICT 25-FOOT WIDE RIGHT-OF-WAY, TOTALING 0.35-ACRE, MORE OR LESS, LOCATED ON THE WEST SIDE OF STATE ROAD 7, APPROXIMATELY A HALF MILE NORTH OF THE FOREST HILL BOULEVARD AND STATE ROAD 7 INTERSECTION, AS MORE SPECIFICALLY DESCRIBED HEREIN; PROVIDING A CONFLICTS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Stillings explained this in Item Q. T. 21-4631 ORDINANCE NO. 2021-17 (ADOPTING THE PRIVATE PROPERTY RIGHTS ELEMENT) AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL ADOPTING A PRIVATE PROPERTY RIGHTS ELEMENT, IN ITS ENTIRETY, AS CONTAINED HEREIN; PROVIDING A CONFLICTS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He said that this is the Approval of Ordinance No. 2021-17 Adopting the Private Property Rights Element of Wellington's Comprehensive Plan. Mr. Stillings explained the item. He said that he would have a full presentation at the next meeting. U. 21-4643 ORDINANCE NO. 2021-20 (SUBAREA F MAXIMUM STALL ALLOWED FOR UNIFIED LOTS) AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE WELLINGTON LAND DEVELOPMENT REGULATIONS, MORE SPECIFICALLY, A ZONING TEXT AMENDMENT TO MODIFY SECTION 6.8.9.C, BARNS AND STABLES, TO MODIFY THE MAXIMUM STALLS ALLOWED FOR UNIFIED LOTS WITHIN SUBAREA F, AS CONTAINED HEREIN; PROVIDING A CONFLICTS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; Village of Wellington Page 9 Village Council Workshop Action Summary - Final September 9, 2021 PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He said that this is the Approval of Ordinance No. 2021-20 to Modify Section 6.8.9.C - Barns and Stables of Wellington's LDR to Allow a Maximum of 20 Stalls on Lots that are Unified and with Common Ownership within Subarea F of the Equestrian Overlay Zoning District (EOZD). Mr. Stillings explained this item. 4. WORKSHOP None. 5. ATTORNEY'S COMMENTS Ms. Cohen reminded Council that she sent an email regarding the Pine Tree Assessment. 6. MANAGER COMMENTS Mr. Barnes mentioned that due to the storm, the memorial explanation will be done on the bus. 7. COUNCIL COMMENTS None. 8. ADJOURN There being no further business to discuss with Council, the meeting adjourned at 5:21 pm. Village of Wellington Page 10