Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Monday, July 11, 2022 4:00 PM Village Hall - Conference Rooms 1E & 1F Village Council Workshop Anne Gerwig, Mayor Michael Drahos, Vice Mayor John T. McGovern, Councilman Michael Napoleone, Councilman Tanya Siskind, Councilwoman Village Council Workshop Action Summary - Final July 11, 2022 1. CALL TO ORDER Mayor Gerwig called the meeting to order at 4:00 p.m. Council Members in Attendance: Michael Drahos, Vice Mayor; John McGovern, Councilman; Michael Napoleone, Councilman and Tanya Siskind, Councilwoman. Absent: Anne Gerwig, Mayor 2. PLEDGE OF ALLEGIANCE Vice Mayor Drahos led the Pledge of Allegiance. 3. REVIEW OF COUNCIL AGENDA Mr. Barnes introduced the agenda for the July 12, 2022, Regular Council Meeting for review. A. 22-5269 A PROCLAMATION OF THE VILLAGE COUNCIL OF WELLINGTON, FLORIDA RECOGNIZING SHANNON LAROCQUE ON HER RETIREMENT AND DEDICATION AS UTILITIES DIRECTOR OF THE VILLAGE OF WELLINGTON Mr. Barnes introduced the item. He stated that this was the Proclamation of the Village Council of Wellington, Florida Recognizing Shannon LaRocque on her Retirement and Dedication as Utilities Director of the Village of Wellington. He stated that Ms. LaRocque would be there to receive the proclamation. B. 22-5265 PALM BEACH COUNTY COMMISSION ON ETHICS PRESENTATION Mr. Barnes introduced the item. He stated that this was the Request from Palm Beach County Commission on Ethics to Address the Mayor and Council. He stated that Gina Levesque would be present for the meeting. C. 22-5254 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETING OF JUNE 14, 2022 Mr. Barnes introduced the item. He stated that this was the Council approval of the Minutes of the Regular Wellington Council Meeting of June 14, 2022. He asked Council to provide any comments to the Clerk’s office. D. 21-4777 AUTHORIZATION TO RENEW AN EXISTING CONTRACT WITH CC CONTROL CORP. FOR UTILITY PROCESS CONTROL ANNUAL MAINTENANCE SERVICES Mr. Barnes introduced the item. He stated that this was the Authorization Village of Wellington Page 1 Village Council Workshop Action Summary - Final July 11, 2022 to Renew an Existing Contract with CC Control Corp. for Utility Process Control Annual Maintenance Services for Approximately $104,000 Annually. Mr. Barnes explained the item. E. 21-4898 AUTHORIZATION TO AWARD CONTRACTS TO PROVIDE ATHLETIC TEAM OFFICIATING SERVICES Mr. Barnes introduced the item. He stated that this was the Authorization to Continue Utilizing Contracts with South Florida Officials Recreational, LLC and Florida Elite Umpires, Inc. to Provide Athletic Team Officiating Services. Mr. Barnes explained the item. He answered questions from Council. F. 21-4899 AUTHORIZATION TO RENEW AN EXISTING CONTRACT FOR INSURANCE BROKERAGE SERVICES Mr. Barnes introduced the item. He stated that this was the Authorization to Renew an Existing Contract with The Gehring Group, Inc. to Provide Insurance Brokerage Services, at an Annual Cost of Approximately $272,773.71, Based on Current Annual Premiums. Mr. Barnes explained the item. Ms. Quickel further explained the item. G. 22-5242 AUTHORIZATION TO AMEND THE ANNUAL APPROVED AMOUNT FOR THE PURCHASE AND DELIVERY OF GASOLINE AND DIESEL FUEL Mr. Barnes introduced the item. He stated that this was the Authorization to Amend the Annual Approved Amount with Port Consolidated, Inc., for the Purchase and Delivery of Gasoline and Diesel Fuel for an Additional $152,600. Mr. Barnes explained the item. He answered a question from Vice Mayor Drahos. H. 22-5243 AUTHORIZATION TO AMEND THE ANNUAL APPROVED AMOUNT FOR THE PURCHASE, DELIVERY, AND SERVICE OF FLYGT PUMPS Mr. Barnes introduced the item. He stated that this was the Authorization to Amend the Annual Approved Amount with Xylem Water Solutions USA, Inc., for the Purchase, Delivery, and Service of Flygt Pumps for an Additional $75,000, Due to Price Increases. Village of Wellington Page 2 Village Council Workshop Action Summary - Final July 11, 2022 Mr. Barnes explained the item. He answered questions from Council. I. 22-5241 RATIFICATION OF A PURCHASE ORDER ISSUED FOR ADDITIONAL REFUSE CARTS Mr. Barnes introduced the item. He stated that this was the Ratification of a Purchase Order Issued to Rehrig Pacific Company for Additional Refuse Carts in the Amount of $76,500.00. Mr. Barnes explained the item. He answered Council’s questions. J. 22-5239 RESOLUTION NO. R2022-15 (DESIGNATE WELLINGTON AS A “VISION ZERO CITY” AND CREATE A VISION ZERO ACTION PLAN) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL, TO DESIGNATE WELLINGTON AS A “VISION ZERO CITY”, DIRECTING STAFF TO CREATE A VISION ZERO ACTION PLAN, ESTABLISHING A GOAL OF NO SEVERE TRAFFIC INJURIES OR FATALITIES BY 2030; DIRECTING AND AUTHORIZING THE VILLAGE MANAGER TO TAKE ALL NECESSARY ACTIONS TO EFFECTUATE SAME; DESIGNATING THE PUBLIC SAFETY COMMITTEE TO PROVIDE RECOMMENDATIONS; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He stated that this was the Approval of Resolution No. R2022-15 to Designate Wellington as a "Vision Zero City" and Directing Staff to Create a Vision Zero Action Plan. He also introduced the Approval of Resolution No. R2022-16 to Adopt a Complete Streets Policy for Wellington. Mr. O’Dell stated that they would explain this item and the next item. He introduced Ms. Valerie Neilson from the Transportation Planning Agency. Ms. Neilson gave a PowerPoint presentation regarding Vision Zero to Council. She discussed what Vision Zero means, a commitment to zero traffic fatalities and serious injuries, a safe systems approach, vision zero communities, dangerous by design, speed kills, Palm Beach County - Vision Zero, fatal & serious injury crashes-Village of Wellington 2016-2021, locations of fatal & serious injury crashes, TPA Grant Funding programs, federal funding opportunities and the request of approval. Mr. O’Dell further explained the item. He presented a PowerPoint and discussed the goals and actions, the role of the Public Safety Committee, and the recommendations. Village of Wellington Page 3 Village Council Workshop Action Summary - Final July 11, 2022 Mr. O’Dell introduced the next item regarding adopting a Complete Streets Policy. He presented a PowerPoint slide and discussed the request. Mr. Reinsvold explained the item further and presented a PowerPoint to Council. He discussed what Complete Streets means, the goals, benefits of Complete Streets, how Complete Streets help Wellington, traffic calming, traffic calming types, horizontal deflection examples, mini roundabouts, vertical deflection examples - speed humps, street width reduction examples, local example of street width reduction, road diet, and potential traffic calming projects. Mr. Reinsvold answered some of Council’s questions and displayed a PowerPoint slide regarding a potential project example of Greenview Shores Boulevard. Ms. Quickel and Mr. Reinsvold mentioned the Village is eligible for more grants by adopting this policy. Mr. Reinsvold answered more questions from Council. K. 22-5240 RESOLUTION NO. R2022-16 (ADOPT A COMPLETE STREETS POLICY FOR WELLINGTON) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL, ADOPTING A COMPLETE STREETS POLICY AND INITIATING THE PROCESS OF DEVELOPING GUIDELINES, PROCESSES, AND PROCEDURES FOR IMPLEMENTING A COMPLETE STREETS PROGRAM ADHERING TO THE PRINCIPLE THAT ALL PERSONS OF ALL AGES AND ABILITIES WHO TRAVEL BY AUTOMOBILE, MOTORCYCLE, PUBLIC TRANSIT, BICYCLE, OR WALKING ARE EQUAL LEGITIMATE USERS OF ROADWAYS AND SHALL BE PROVIDED SAFE ACCESS TO ALL OF WELLINGTON’S PUBLIC RIGHTS-OF-WAY; AND PROVIDING AN EFFECTIVE DATE. This item was discussed in the previous item. L. 22-5252 RESOLUTION NO. AC2022-03 (1907 PRIMROSE LANE VACATION ABANDONMENT) A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE ACME IMPROVEMENT DISTRICT TO ABANDON A 15-FOOT WIDE PORTION OF A 25-FOOT WIDE MAINTENANCE EASEMENT, TOTALING APPROXIMATELY 1,479 SQUARE FEET, LOCATED WITHIN LOT 43, BLOCK 74, SUGAR POND MANOR OF WELLINGTON (1907 PRIMROSE LANE), MORE SPECIFICALLY DESCRIBED HEREIN; PROVIDING AN EFFECTIVE DATE. Village of Wellington Page 4 Village Council Workshop Action Summary - Final July 11, 2022 Mr. Barnes introduced the item. He stated that this was the Approval of Resolution No. AC2022-03 to Abandon a 15-Foot Wide Portion of the 25-Foot Wide Maintenance Easement, as Dedicated on the Sugar Pond Manor of Wellington Plat, Recorded in Plat Book 30, Page 20, Public Records, Palm Beach County, Florida. Mr. Stillings explained the item. He presented a PowerPoint and discussed the proposed portion to be abandoned. Mr. Stillings and Mr. Barnes answered questions from Council. M. 22-5260 RESOLUTION NO. R2022-31 (DEBT POLICY UPDATE) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL ADOPTING A REVISED DEBT POLICY FOR THE VILLAGE OF WELLINGTON AND ACME IMPROVEMENT DISTRICT; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He stated that this was the Approval of Resolution No. R2022-31 to Update the Debt Policy with an Effective Date of July 12, 2022. Ms. Quickel explained the item. She answered questions from Council. Mr. Steven Eaddy of Estrada Hinojosa & Company, Inc. gave the Council some background on the company and himself. Mr. Eaddy and Ms. Quickel answered questions from Council. N. 22-5268 AUTHORIZATION TO (1) AMEND AN EXISTING CONTRACT FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) HOUSING REHABILITATION PROGRAM AND (2) TO RATIFY A PURCHASE ORDER INCREASING THE CONTRACT PRICE Mr. Barnes introduced the item. He stated that this was the Authorization to (1) Amend an Existing Contract for the Community Development Block Grant (CDBG) Housing Rehabilitation Program; and (2) to Ratify a Purchase Order Increase, in the Amount of $3,275.00. Mr. O’Dell explained the item. Mr. Barnes, Mr. O’Dell and Mr. Stillings answered questions from Council. Ms. Cohen replied to a question regarding someone’s mortgage if they Village of Wellington Page 5 Village Council Workshop Action Summary - Final July 11, 2022 move before the five-year period is over. O. 22-5256 APPROVAL BY THE WELLINGTON COUNCIL OF THE PAVING OF A PORTION OF 50TH STREET AND ADOPTION BY THE ACME BOARD OF SUPERVISORS OF RESOLUTION NO. AC2022-04 APPROVING CONTINUATION OF THE PROCESS FOR ADOPTION OF A PLAN OF IMPROVEMENTS FOR UNIT OF DEVELOPMENT 50th STREET Mr. Barnes introduced the item. He stated that this was the Approval by the Wellington Council of the Paving of a Portion of 50th Street and Adoption by the Acme Board of Supervisors of Acme Resolution No. AC2022-04 Determining to Proceed with the Adoption of the Proposed Plan of Improvement for Unit of Development for 50th Street and Authorizing the Acme Engineer's Preparation of a Report of Engineer for the Unit of Development. Ms. Quickel explained the item. She answered questions from Council. P. 22-5167 RESOLUTIONS ADOPTING PRELIMINARY TRIM RATES FOR WELLINGTON, THE ACME IMPROVEMENT DISTRICT AND THE SADDLE TRAIL PARK NEIGHBORHOOD IMPROVEMENT DISTRICT AS FOLLOWS: A. RESOLUTION NO. R2022-32 (ADOPTING THE PRELIMINARY AD VALOREM MILLAGE RATE FOR WELLINGTON FOR TRUTH-IN-MILLAGE (“TRIM”) PURPOSES WITHIN THE JURISDICTIONAL BOUNDARIES OF WELLINGTON) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL ADOPTING THE PRELIMINARY AD VALOREM MILLAGE RATE FOR WELLINGTON FOR TRUTH-IN-MILLAGE (“TRIM”) PURPOSES FOR THE MUNICIPALITY’S FISCAL YEAR 2022-2023 BUDGET WITHIN THE JURISDICTIONAL BOUNDARIES OF WELLINGTON; AND PROVIDING AN EFFECTIVE DATE. B. RESOLUTION NO. AC2022-05 (ADOPTING THE PRELIMINARY NON-AD VALOREM ASSESSMENT RATES FOR ACME IMPROVEMENT DISTRICT FOR TRIM PURPOSES) A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE ACME IMPROVEMENT DISTRICT ADOPTING THE DISTRICT’S PRELIMINARY NON-AD VALOREM ASSESSMENT RATES FOR TRUTH-IN-MILLAGE (“TRIM”) PURPOSES; AND PROVIDING AN EFFECTIVE DATE. C. RESOLUTION NO. R2022-33 (ADOPTING THE PRELIMINARY Village of Wellington Page 6 Village Council Workshop Action Summary - Final July 11, 2022 NON-AD VALOREM ASSESSMENT RATES FOR THE SADDLE TRAIL PARK NEIGHBORHOOD IMPROVEMENT DISTRICT FOR TRIM PURPOSES) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL ADOPTING THE PRELIMINARY NON-AD VALOREM ASSESSMENT RATES FOR THE SADDLE TRAIL PARK NEIGHBORHOOD IMPROVEMENT DISTRICT FOR TRUTH-IN-MILLAGE (“TRIM”) PURPOSES WITHIN THE JURISDICTIONAL BOUNDARIES OF WELLINGTON; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He stated that this was the Approval of the Following Resolutions Setting TRIM Rates for Ad-Valorem Taxes and Non-Ad Valorem Assessments for Wellington, Acme Improvement District and Saddle Trail Park South Neighborhood Improvement District (NID) Debt as Required by Law. Ms. Quickel explained the item. She said that there would be a full presentation at the next meeting. She answered the questions from Council. Q. 22-5231 RESOLUTION NO. R2022-20 (FIVE-YEAR CONSOLIDATED PLAN AND ACTION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING AND ADOPTING A CITIZEN PARTICIPATION PLAN, FY 2022/2023 – FY 2026/2027 FIVE-YEAR CONSOLIDATED PLAN, AND FY 2022/2023 ANNUAL ACTION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM; AUTHORIZING THE VILLAGE MANAGER TO FORWARD THE PLANS TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He stated that this was the Approval of Resolution No. R2022-20 Adopting the FY 2022/2023-2026/2027 Five-Year Consolidated Plan, FY 2022/2023 Annual Action Plan and Citizen Participation Plan and Authorizing the Village Manager to Submit These Items to the U.S. Department of Housing and Urban Development. Mr. O’Dell explained this item. R. 22-5249 AUTHORIZATION TO APPROVE FINANCING TEAM AGREEMENTS RELATED TO THE WELLINGTON COMMUNITY PARK IMPROVEMENT PROJECT Mr. Barnes introduced the item. He stated that this was the Authorization Village of Wellington Page 7 Village Council Workshop Action Summary - Final July 11, 2022 to Approve Financing Team Agreements Related to the Wellington Community Park Improvement Project. Ms. Quickel explained the item. Ms. Quickel and Mr. Barnes answered questions from Council. Mr. Barnes informed Council that there was a resolution in their folder that they would like to add to the Consent Agenda as Item 6M. He stated that this is Resolution R2022-34 for the grant funding of the Cultural Facilities Program. Ms. Quickel explained the item. Ms. Quickel and Mr. Barnes answered the questions from Council. 4. WORKSHOP None. 5. ATTORNEY'S COMMENTS Ms. Cohen gave an update on the scheduling hearing with Judge Nutt . She answered questions from Council. 6. MANAGER COMMENTS None. 7. COUNCIL COMMENTS None. 8. ADJOURN There being no further business to discuss with Council, the meeting adjourned at 5:39 p.m. Village of Wellington Page 8