Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Monday, April 7, 2025 4:30 PM Village Hall - Conference Rooms 1E & 1F Village Council Workshop Michael J. Napoleone, Mayor Tanya Siskind, Vice Mayor John T. McGovern, Councilman Maria Antuña, Councilwoman Amanda Silvestri, Councilwoman While this is a public meeting, there will be no opportunity for public comment at this workshop. This workshop will be Iive streamed, recorded and posted to the Village website for viewing. Village Council Workshop Action Summary - Final April 7, 2025 1. CALL TO ORDER Mayor Napoleone called the meeting to order at 4:30 pm. Council Members in Attendance: Mayor Michael J. Napoleone, Vice Mayor John T. McGovern, Councilwoman Tanya Siskind, Councilwoman Maria Antuña, and Councilwoman Amanda Silvestri. 2. REVIEW OF COUNCIL AGENDA Mr. Barnes stated this is for the review of the April 8, 2025 Village Council Meeting agenda. He highlighted the three presentations for tomorrow night. He stated members of the Wellington Youth Council were present to provide an update to Council regarding their activities. A. 25-7074 APPOINTMENT OF VICE MAYOR B. 25-7062 PACK 125 ANNUAL PINEWOOD DERBY PRESENTATION Mr. Barnes introduced the item. He stated that this was the Pack 125 Annual Pinewood Derby Presentation. He noted that representatives from the Pack will be present to award the Hero's Cup. C. 25-7068 WELLINGTON ROTARY CLUB FLAGS OF WELLINGTON Mr. Barnes introduced the item. He stated that this was the Wellington Rotary Club Flags of Wellington. He said that Ms. Coates will present this item along with representatives from the Rotary Club for the Flags of Wellington Project. D. 25-7053 PALM BEACH COUNTY FIRE RESCUE ANNUAL REPORT PRESENTATION Mr. Barnes introduced the item. He stated that this was the Palm Beach County Fire Rescue Annual Report Presentation. He said that Chief Vomero will provide the annual report presentation for Palm Beach County Fire Rescue. E. 25-7058 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETING OF MARCH 11, 2025 Mr. Barnes introduced the item. He stated that this was the Minutes of the Regular Wellington Council Meeting of March 11, 2025. He asked Council to provide comments, if any, to the Clerk's Office. F. 24-6438 AUTHORIZATION TO 1) AWARD A CONTRACT FOR THE LIFT STATION 16 REHABILITATION PROJECT; 2) AWARD A CONTRACT Village of Wellington Page 1 Village Council Workshop Action Summary - Final April 7, 2025 FOR THE LIFT STATION 65 REHABILITATION PROJECT; 3) AWARD A TASK ORDER TO PROVIDE CONSTRUCTION PHASE ENGINEERING SERVICES; AND 4) APPROVE RESOLUTION NO. R2025-09 AMENDING THE UTILITY FUND BUDGET FOR FISCAL YEAR 2024-2025 BY REASSIGNING CAPITAL PROJECT BUDGETS TO THE LIFT STATION PHASE III PROJECT Mr. Barnes introduced the item. He stated that this was Authorization To 1) Award A Contract For The Lift Station 16 Rehabilitation Project; 2) Award A Contract For The Lift Station 65 Rehabilitation Project; 3) Award A Task Order To Provide Construction Phase Engineering Services; And 4) Approve Resolution No. R2025-09 Amending The Utility Fund Budget For Fiscal Year 2024-2025 By Reassigning Capital Project Budgets To The Lift Station Phase III Project. Ms. Anjuli Panse presented this item and discussed the awards. She noted that the Village owns and operates 105 lift stations. Mayor Napoleone inquired how much the grant monies were for this project. Ms. Panse responded to Mayor Napoleone’s questions. Mr. Barnes spoke about the bid protest regarding this project. Ms. Cohen provided further comments and stated they may want to be heard tomorrow night. Mayor Napoleone inquired about the appeal. Ms. Cohen answered a question from Mayor Napoleone. Mr. De La Vega said that the appeal is coming from the Hinterland Group who is being awarded the million dollar contact. He noted that they were third on the smaller contract. Councilwoman Antuña asked about the bid. Ms. Cohen answered a question from Councilwoman Antuña. Mr. Barnes mentioned that representatives from our Youth Council are present along with the Community Services Department. He would like to have the entire Council present to hear the presentation. G. 25-7032 AUTHORIZATION TO 1) EXECUTE A GMP AMENDMENT FOR THE MEMBRANE PLANT 2 EXPANSION PROJECT AND 2) EXECUTE A TASK ORDER FOR CONSTRUCTION PHASE SERVICES FOR THE Village of Wellington Page 2 Village Council Workshop Action Summary - Final April 7, 2025 MEMBRANE PLANT 2 EXPANSION PROJECT Mr. Barnes introduced the item. He stated that this was the Authorization To 1) Execute A GMP Amendment For The Membrane Plant 2 Expansion Project And 2) Execute A Task Order For Construction Phase Services For The Membrane Plant 2 Expansion Project. Ms. Panse presented this item and stated it is for Membrane Plant 2. She said that this is part of the Membrane Master Plan. She stated staff recommends approval. Mayor Napoleone inquired about the timeline for shutting down the lime plant. Ms. Panse answered a question from Mayor Napoleone. Councilwoman Antuna asked what is the life span once all of this is completed. Ms. Panse responded and stated each component has its own life span. H. 25-7033 AUTHORIZATION TO 1) AWARD A CONTRACT FOR THE PURCHASE OF A CARTRIDGE VESSEL FILTER; 2) AWARD A CONTRACT FOR THE PURCHASE OF A VARIABLE FREQUENCY DRIVE; AND 3) AWARD A SOLE SOURCE CONTRACT FOR THE PURCHASE OF A HIGH-PRESSURE PUMP Mr. Barnes introduced the item. He stated that this was the Authorization To 1) Award A Contract For The Purchase Of A Cartridge Vessel Filter; 2) Award A Contract For The Purchase Of A Variable Frequency Drive; And 3) Award A Sole Source Contract For The Purchase Of A High-Pressure Pump. Ms. Panse presented this item and discussed the bids. She said staff recommends approval. I. 25-7025 AUTHORIZATION TO CONTINUE UTILIZING A CITY OF CAPE CORAL CONTRACT AS A BASIS FOR PRICING TO PROVIDE INVESTMENT MANAGEMENT SERVICES Mr. Barnes introduced the item. He stated that this was Authorization To Continue Utilizing A City of Cape Coral Contract As A Basis For Pricing To Provide Investment Management Services. Ms. Quickel presented this item and stated this is to renew the Village’s contract with Public Trust Advisors and staff requests that this contract be renewed. Village of Wellington Page 3 Village Council Workshop Action Summary - Final April 7, 2025 Mayor Napoleone inquired if the Village has a current contract with Cape Coral that is not renewable or are we using a different one. Ms. Quickel responded to Mayor Napoleone's inquiry. J. 25-7065 RESOLUTION NO. R2025-19 (FY 2024-2025 MID-YEAR BUDGET AMENDMENT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE FISCAL YEAR 2024-2025 GENERAL FUND, GOVERNMENTAL CAPITAL FUND, SOLID WASTE FUND, SHIP FUND, AND SALES SURTAX CAPITAL FUND BUDGETS FOR MID-YEAR PROJECT AND PROGRAM CHANGES; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He stated that this was Resolution No. R2025-19 (FY 2024-2025 Mid-Year Budget Amendment). Ms. Quickel stated there are a number of budget amendments and discussed each amendment. Mayor Napoleone commented regarding the amendments. At this point, Mr. Barnes called up the Youth Council. Joel Vincent, Mayor and Rebecca Chin, Vice Mayor discussed their “Day of the Youth” event and its sponsors, vendors, programming and corresponding activities. Mayor Napoleone asked about the age bracket. James Smith, Community Services Program Coordinator, stated they have ordered trophies for the talent show. Councilwoman Silvestri suggested that they contact the PTO presidents to get the word out regarding the talent show. Mr. Smith responded to Councilwoman Silvestri's suggestion. Councilwoman Antuña asked who should they contact if there is a referral. Mr. Smith answered a question from Councilwoman Antuña. Councilman McGovern asked if anyone had reached out to Village Music. Joel responded that they had reached out to Village Music. Mayor Napoleone stated Council would be happy to help promote the Village of Wellington Page 4 Village Council Workshop Action Summary - Final April 7, 2025 event. Councilwoman Silvestri inquired about PSAs. Mr. Smith responded to Councilwoman Silvestri's inquiry. Mr. Barnes spoke regarding the Youth Council efforts. K. 25-7078 RESOLUTION NO. R2025-23 (THE STATE REVOLVING FUND LOAN PROGRAM) A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF WELLINGTON, FLORIDA, RELATING TO THE STATE REVOLVING FUND LOAN PROGRAM; MAKING FINDINGS; AUTHORIZING THE LOAN APPLICATION; AUTHORIZING THE LOAN AGREEMENT; ESTABLISHING PLEDGED REVENUES ; DESIGNATING AUTHORIZED REPRESENTATIVES; PROVIDING ASSURANCES; PROVIDING FOR CONFLICTS AND SEVERABILITY, AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He stated that this was the Resolution No. R2025-23 (The State Revolving Fund Loan Program). Ms. Quickel presented this item. She discussed the application process, agreement and funding. She noted that the meter replacement project is approximately an $11 million dollar project. She mentioned the notification of funding received in the amount of $6.9 million. She said that it is a loan at a very low interest rate. Mayor Napoleone asked Ms. Quickel to remind people why the Village is doing this project. Ms. Quickel said it is to replace the water meters throughout the Village for all of the residents. Ms. Panse stated any meters that are more than five years old will be replaced. Vice Mayor McGovern asked what is the normal life expectancy. Ms. Panse answered a question from Vice Mayor McGovern. L. 25-7031 AUTHORIZATION TO 1) AWARD ANNUAL SOD CONTRACTS TO MULTIPLE VENDORS AND 2) APPROVE RESOLUTION NO. R2025-17 AMENDING THE FISCAL YEAR 2024/2025 GENERAL FUND PUBLIC WORKS DEPARTMENT OPERATING BUDGET TO ALLOCATE FUND BALANCE OF $700,000 FOR SOD Village of Wellington Page 5 Village Council Workshop Action Summary - Final April 7, 2025 REPLACEMENT ON SPORTS FIELDS Mr. Barnes introduced the item. He stated that this was the Authorization To 1) Award Annual Sod Contracts To Multiple Vendors And 2) Approve Resolution No. R2025-17 Amending The Fiscal Year 2024-2025 General Fund Public Works Department Operating Budget To Allocate Fund Balance of $700,000 For Sod Replacement on Sports Fields. Mr. Ed De La Vega presented this item, discussed the bidders and sod prices. Bruce Wagner, Public Works Director and Eric Juckett, Parks and Recreation Director, spoke regarding the sod and the fields. Vice Mayor McGovern commented about Greenview Shores Park. He asked is the park being utilized to its highest and fullest use. Mr. Juckett responded to Vice Mayor McGovern's comment and question. There was discussion and comments regarding the park usage. Mr. Barnes spoke regarding tourism and some of the programming for the fields. Vice Mayor McGovern asked about the spending. Mr. Barnes answered a question from Vice Mayor McGovern. There was further discussion regarding the usage, cost and maintenance. Councilwoman Silvestri commented about letting the parents know that the Village is working on a solution to raise awareness. Mr. Juckett responded to Councilwoman Silvestri's comment. M. 25-7035 AUTHORIZATION TO RENEW EXISTING CONTRACTS FOR PURCHASE, DELIVERY AND INSTALLATION OF MULCH, PINE STRAW, AND GROUND PREPARATION, VILLAGE-WIDE Mr. Barnes introduced the item. He stated that this was the Authorization to Renew Existing Contracts For Purchase, Delivery and Installation Of Mulch , Pine Straw, And Ground Preparation, Village Wide. Mr. De La Vega presented this item. He referenced the initial contracts and stated staff is seeking the third renewal option. Village of Wellington Page 6 Village Council Workshop Action Summary - Final April 7, 2025 There was brief discussion regarding the mulch. N. 25-7029 RATIFICATION OF EMERGENCY PURCHASE ORDERS ISSUED FOR HURRICANE MILTON DEBRIS REMOVAL OPERATIONS Mr. Barnes introduced the item. He stated that this was the Ratification of Emergency Purchase Orders Issued For Hurricane Milton Debris Removal Operations. Mr. De La Vega presented this item regarding expenses for Hurricane Milton. Mr. Barnes referenced the debris consultant, the efficiency of information and the FEMA process. Mayor Napoleone commented on the great job everyone did getting the debris cleaned up. Vice Mayor McGovern inquired if this is coming to Council now as we have it all put together. Mr. Barnes responded to Vice Mayor McGovern's inquiry. O. 25-7000 RESOLUTION NO. R2025-18 (FACILITIES FEE SCHEDULE) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL ADOPTING A FACILITIES FEE SCHEDULE; PROVIDING A REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He stated that this was the Resolution No. R2025-18 (Facilities Fee Schedule). Mr. De La Vega conducted a presentation regarding the facility fee schedule. He reviewed the various proposed fees. Vice Mayor McGovern asked about organizations that would and would not be impacted by the changes. There were comments and discussion regarding the fees. P. 25-7070 AUTHORIZATION TO ISSUE A PURCHASE ORDER TO PALM BEACH COUNTY FOR THE REBUILD AND UPGRADE OF THE TRAFFIC SIGNAL AT BENT CREEK RD & BINKS FOREST DR Mr. Barnes introduced the item. He stated that this was the Authorization To Issue A Purchase Order To Palm Beach County For The Rebuild And Village of Wellington Page 7 Village Council Workshop Action Summary - Final April 7, 2025 Upgrade Of The Traffic Signal At Bent Creek Rd & Binks Forest Dr. Mr. Barnes stated this would be added on to the existing agreement we have with them. Mr. Reinsvold presented the item regarding the traffic light. He stated the components of the system including the wiring will be rebuilt and discussed the cost. Mayor Napoleone commented that this is to fix the existing problem and make the traffic light function effectively. Mr. Reinsvold responded to Mayor Napoleone's comment. There was brief discussion regarding public comment for the item. Mr. Barnes stated the County is not recommending that the light operation changes. There was discussion regarding the County recommendation. Q. 25-7060 ORDINANCE NO. 2025-09 (CODE OF ORDINANCES AMENDMENT TO CHAPTER 1 - GENERAL PROVISIONS) AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL AMENDING CHAPTER 1 (“GENERAL PROVISIONS”), SECTION 1-2 (“DEFINITIONS”) OF WELLINGTON’S CODE OF ORDINANCES TO ADD A DEFINITION FOR NORMAL HOURS OF OPERATION; PROVIDING A CONFLICTS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He stated that this was the Ordinance No. 2025-09 (Code of Ordinances Amendment To Chapter 1 - General Provisions). Cory Cramer, Planning and Zoning Manager presented this item and the next regarding hours of operations and noise standards. Mayor Napoleone asked if this would impact the Lotis project. Ms. Cramer stated they would be required to follow the new rules. Vice Mayor McGovern asked about the list of machinery operation and equipment. He asked if it is exhaustive or if anything further needed to be added. Village of Wellington Page 8 Village Council Workshop Action Summary - Final April 7, 2025 Mr. Barnes referenced an email that was received today about Lotis. Vice Mayor McGovern asked if the Saturday time of 9:00 a.m. should be like it is on Sunday. Mr. Barnes answered a question from Vice Mayor McGovern. There were comments regarding the start times. R. 25-7061 ORDINANCE NO. 2025-10 (CODE OF ORDINANCES AMENDMENT TO CHAPTER 13-OFFENSES AND MISCELLANEOUS PROVISIONS, ARTICLE II – NOISE STANDARDS) AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL AMENDING CHAPTER 13 (“OFFENSES AND MISCELLANEOUS PROVISIONS”), ARTICLE II (“NOISE STANDARDS”), SECTION 13-7 (“SPECIFIC PROHIBITIONS”) OF WELLINGTON’S CODE OF ORDINANCES TO PROHIBIT THE OPERATION OF MACHINERY AND LAWN EQUIPMENT DURING CERTAIN TIMES; PROVIDING A CONFLICTS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. This item was discussed with the previous item. S. 25-7054 PALM BEACH COUNTY LEAGUE OF CITIES VOTING DELEGATE AND ALTERNATE Mr. Barnes introduced the item. He stated that this was the Palm Beach County League of Cities Voting Delegate and Alternate. There were comments regarding the meetings. Mayor Napoleone stated he would be happy to be the delegate. T. 25-7066 APPROVAL OF VILLAGE ATTORNEY CONTRACT Mr. Barnes introduced the item. He stated that this was the Approval of Village Attorney Contract. Ms. Cohen said that a supplement of the contract was provided to the Council due to a typo. 3. WORKSHOP None. Village of Wellington Page 9 Village Council Workshop Action Summary - Final April 7, 2025 4. ATTORNEY'S COMMENTS Ms. Cohen spoke regarding the 130 violations case. She said that the Escrow agent disbursed the funds today in the amount of $9,447,056.08. She noted that there will be some supplemental interest and a deficiency that we will pursue as well. Ms. Cohen responded to Council’s questions regarding interest, etc. Vice Mayor McGovern stated that is great news. There were comments by Council regarding the case. 5. MANAGER COMMENTS None. 6. COUNCIL COMMENTS None. 7. ADJOURN There being no further business to discuss with Council, the meeting was adjourned at 5:29 pm. Village of Wellington Page 10