Village Council

Village of Wellington Council Minutes January 22, 2013 Council Chambers I. PLEDGE OF ALLEGIANCE Mayor O’Keefe called the meeting to order with the Pledge of Allegiance at 7:30 pm II. ROLL CALL: Council President Sandy Denes-present Councilman Steve Maurer-present Councilwoman Helen Dronsfield-present Councilman Hans Schneider-present Councilman Jeff Hyde-present Councilman Guy Wells-present Others Present: Village Manager Pyles, Finance Director Shaw, Law Director Bond, Public Works Superintendent Brasee, Water/Wastewater Superintendent Rosemark, Police Chief Rollins, Zoning Inspector Furcron and Clerk Gundert. III. APPROVAL OF MINUTES - • Approval of 12/17/12 Council Minutes – Ms. Denes requested that the December 17, 2012 minutes be corrected as follows: Under the reports of the Fire Board Committee, the next meeting will be held January 10th, not December 10th. Motion by Wells, 2nd Hyde to approve minutes of the December 17, 2012 meeting as corrected. Roll call vote was taken, motion carried with all voting “yes”. IV. APPROVAL OF EXPENSES • Approval of expenses from 01/22/13. 101 General Fund $72,282.15 201 Street CM & R 31,107.37 401 Capital Improvements 946.85 501 Water 17,284.30 502 Sewer 17,813.56 503 Electric 36,469.00 *** Power Bills 450,418.51 504 Trash 25,175.95 508 Consumer Deposits 1,400.00 Payroll 92,524.21 Total $745,421.90 Mr. Maurer and Ms. Denes questioned some of the expenses. Mr. Pyles and Superintendent Brasee answered all questions. Motion was made by Wells, 2nd by Hyde to approve the expenses. Roll call vote was taken, motion carried with all voting “yes”. V. COMMUNICATIONS FROM MAYOR, COUNCIL AND VILLAGE OFFICIALS: • Police Chief Rollins – nothing to report. • Clerk Gundert – nothing to report. • Finance Director Shaw - Ms. Shaw noted that her report was in tonight’s packet and asked Page 1 of 4 Village of Wellington Council Meeting Minutes  if there were any questions. Ms. Dronsfield questioned when Ms. Shaw would begin interviewing for the finance associate position. Ms. Shaw is hoping to begin interviews next week. Mr. Schneider requested the email address on the Village Officials Directory be updated with the new Clerk of Council email address. Ms. Gundert will update this. Mr. Wells also requested the Village website be updated with current links to departments and other outside links. • Law Director Bond – nothing to report. • Village Manager Pyles - Staff Reports - Staff reports were included in the council packet. He stated that he or the superintendents would be happy to answer any questions. Mr. Maurer complimented Village workers in their efforts especially the electric department. There were no electrical outages due to the high winds over the weekend. The preventative measures taken definitely helped to prevent these power outages. Mr. Pyles requested approval for a new EAP service. Formerly EAP services were provided by the Nord Center. They have discontinued this service. Mr. Pyles along with the Fire District and Ambulance district are recommending Assist Now as the provider of this service. The price will remain the same as was previously paid. Motion by Maurer, 2nd by Wells to accept Mr. Pyle’s recommendation to contract with Assist Now for EAP services for the village. Roll call vote was taken, motion passed with all voting “yes”. Ms. Denes again requested the railroad tracks south of town be cleaned up. Mr. Pyles will send a letter of complaint to the PUCO. VI. REPORTS OF COMMITTEE • Finance/Audit Committee – Mr. Hyde reported that the committee met tonight before the council meeting. The committee discussed the liability insurance contract and the hiring process for the finance associate position. Mr. Hyde reminded residents that RITA is scheduled to begin accepting tax returns. By no later than 2/15/13 and possible as early as the end of this month, residents can begin filing tax returns with RITA. Letters and postcards have been sent to all residents informing them of this change. • Fire Board – Mr. Hyde reported that the Fire Board met on January 10th at 7 pm. The annual dinner will be held this Saturday. Postcards were sent to all council members. • Planning Commission – Mr. Hyde reported the next planning commission meeting will be tomorrow morning at 8:30 am. • Police Committee – Mr. Maurer reported the committee met two weeks ago. Minutes were in tonight’s packet. The committee will meet February 4th before the next council meeting. Mr. Maurer attended a School Safety Meeting today at the high school with Police Chief Rollins, Fire Chief Wetherbee, and Ambulance Director Wilkinson, school staff members, representatives from LCCC, EMA Director Tom Kelley, Red Cross and State Highway Patrol representatives. This was to make sure that our schools are safe and that we have a plan in place for a disaster. • Ambulance Board – Mr. Maurer reported the Ambulance Board will meet February 12th at 7 pm. Mr. Maurer has been re-elected President of the Ambulance Board for 2013. ƒ Public Works Committee – Mr. Schneider reported that the committee met before the last council meeting. Minutes from this meeting were in tonight’s council packet. Residents are reminded that anyone wishing to rent the town hall contact Betty Rucker at 440-647-3827 between the hours of 7:30 am – 4:00 pm. Monday thru Friday. The next meeting will be February 4th at 6:00 pm. ƒ Utility Committee – Ms. Denes reported that the Utility Committee met tonight before the Page 2 of 4 Village of Wellington Council Meeting Minutes  council meeting. Motion by Denes, 2nd by Wells to authorize the purchase of a 2013 Ford Econoline Van from Harrison Ford at a price of $22,752.18 which is at or below State Bid Price. This vehicle will replace a 1996 van currently in use at the water treatment plant. Roll call vote was taken, motion passed with all voting “yes”. Dave Bealer, Electric Superintendent has successfully completed his 6 months probationary period. Motion by Denes, 2nd by Schneider to end Dave Bealer’s probationary period, and authorize a 5% raise effective 1/19/13 taking him from $62,500 to $65,125 annually and continuing his eligibility for on-call status. His on-call status will be reviewed at the end of June 2013. Roll call vote was taken, motion passed with all voting “yes”. Motion by Denes, 2nd by Maurer to end the probationary period of Electric department employee Kyle Spears and authorize a pay increase from $14.25 per hour to $14.95 per hour effective 1/19/13. Roll call vote was taken, motion passed with all voting “yes”. The utility committee met with representatives from the Chamber of Commerce regarding their proposal to purchase large Christmas wreath decorations for the downtown light poles. Main Street Wellington will be included in this discussion before a final decision is made. This will happen at either the next public works committee meeting or the next utility committee meeting. The next utility committee meeting will be at 6:00 pm at the 2nd council meeting in February. That date has not been set because of the holiday on February 18th. ƒ Main Street Wellington – Ms. Denes reported that the Main Street Wellington annual meeting is January 24th at 7pm at the Elms Retirement Village. Everyone is invited. There was an invitation in tonight’s packet. Mr. Schneider questioned if Main Street Wellington is stepping back from the Farmer’s Market, would this change any of the plans for the Farmer’s Market. Ms. Denes reported that Kiwanis may take over this event however the plans for the Farmer’s Market have not changed. ƒ Ordinance Committee – Mr. Wells thanked everyone for their efforts on the Ordinance and Cable Committees this year. There was a very short ordinance committee meeting before the last council meeting to approve the minutes from a prior meeting. The Ordinance Committee will meet again after the Police committee on February 4th. The Cable Commission meeting scheduled last week was cancelled and has not been rescheduled. VII. ORDINANCE AND RESOLUTIONS • ORDINANCE 2013-01 AN ORDINANCE AUTHORIZING AN AGREEMENT THROUGH WICHERT INSURANCE TO PROVIDE PROPERTY AND LIABILITY INSURANCE FROM SCOTTSDALE INDEMINTY COPANY AND HARTFORD STEAM BOILER COMPANY, AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 1st Reading Motion by Maurer, 2nd by Wells to suspend the rules and pass Ordinance 2013-01 as an emergency. Roll call vote was taken, motion passed with all voting “yes”. Motion by Schneider, 2nd by Maurer to pass Ordinance 2013-01 as written as an emergency. Roll call vote was taken, motion passed with all voting “yes”. Page 3 of 4 Village of Wellington Council Meeting Minutes  • ORDINANCE 2013-02 AN ORDINANCE AUTHORIZING THE CHIEF OF POLICE TO SELL AT INTERNET AUCTION THREE MOTOR VEHICLES WHICH ARE NO LONGER NEEDED FOR PUBLIC PURPOSES AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 1st Reading Motion by Maurer, 2nd by Denes to suspend the rules and pass Ordinance 2013-02 as an emergency. Roll call vote was taken, motion passed with all voting “yes”. Motion by Hyde, 2nd by Denes to pass Ordinance 2013-02 as written as an emergency. Roll call vote was taken, motion passed with all voting “yes”. VIII. OLD BUSINESS • February 18th Council meeting - The next council meeting is scheduled for Monday, February 18th which is Presidents’ Day. Motion by Maurer, 2nd by Denes to change the 2nd council meeting in February to be held on Tuesday, February 19, 2013 at 7:30 pm. Roll call vote was taken, motion passed with all voting “yes”. • Main Street Wellington – Patty Young reported for Main Street Wellington. The annual meeting will be held on Thursday, January 24th at 7 pm at the Elms Retirement Village. They are celebrating their 15th year in existence. They will be awarding the Patricia Lindley Volunteer of the Year award and they are also recognizing the contributions of a local family. Refreshments will be served following the meeting. Everyone is welcome to attend. The Chocolate Walk will be held on Saturday, February 9th from 11am - 4 pm. Usually 20-25 businesses participate in this event. Also on February 9th will be a Wine Tasting to be held at Fort’s Tavern from 2 – 6 pm. Tickets for each these events are $10.00. X. NEW BUSINESS • Clerk of Council - Motion by Hyde, 2nd by Maurer to remove the current clerk of council from this position effective February 8, 2013. Mr. Wells stated that his agreeing to this action has no reflection on the current clerk and he is agreeing to this with regrets. Roll call vote was taken, motion passed with the following votes: Hyde – yes, Denes – yes, Dronsfield – yes, Maurer – yes, Schneider – no, Wells – yes. XI. Adjourn Motion by Maurer, 2nd by Denes to adjourn the meeting at 8:00 p.m. Clerk of Council Mayor Page 4 of 4 Village of Wellington Council Meeting Minutes