Village Council

Village of Wellington Council Meeting Minutes Barbara O'Keefe, Mayor Council: President Jeff Hyde, Sandy Denes, Helen Dronsfield, Steve Maurer, Hans Schneider, Guy Wells Council Chambers Monday September 16, 2013 7:30 p.m. 1. PLEDGE OF ALLEGIANCE – Mayor O’Keefe called the meeting to order with the Pledge of Allegiance. 2. ROLL CALL Council President Jeff Hyde - Present Councilman Steve Maurer – Present Councilwoman Sandy Denes – Absent Councilman Hans Schneider – Present Councilwoman Helen Dronsfield – Present Councilman Guy Wells – Present Others Present: Mayor O’Keefe, Village Manager Pyles, Finance Director Shaw, Law Director Bond, Electric Superintendent Bealer, Water/Waste Water Superintendent Rosemark, Public Works Superintendent Brasee, Police Chief Rollins, Zoning Inspector Furcron, Clerk of Council O’Brien, Relay for Life Representatives, Jodi Darby and Jackie Farago, and resident Mark Bughman. 3. APPROVAL OF MINUTES Motion by Wells 2nd by Maurer to approve the minutes of the September 3, 2013 meeting. Roll call vote was taken with all members present voting “yes”. 4. APPROVAL OF FINANCIAL REPORTS Approval of Expenditures for September 16, 2013 101 Gen $ 40,415.37 201 Street CM&R $ 37,282.18 202 State HWY $ 1,631.79 290 Caring Fund $ 400.00 401 Capital Improvements $ 65,803.06 501 Water $ 9,894.04 502 Sewer $ 13,508.61 503 Elect $ 23,334.84 Power Bills $ 29,265.63 504 Garbage $ 25,683.97 508 Consumer Deposits $ 2,337.12 Pay 18 $ 84,761.44 Total $ 334,328.05 Motion by Dronsfield 2nd by Schneider to approve the expenses for September 16, 2013. Roll call vote was taken with all members present voting “yes”. 5. COMMUNICATIONS FROM MAYOR, COUNCIL, AND VILLAGE OFFICIALS: ƒ Mayor O'Keefe ƒ Law Director Bond – Nothing to report ƒ Police Chief Rollins – Nothing to report ƒ Finance Director Shaw – Ms. Shaw reported that she did extensive work on Ordinance No. 2013-32 for tonight’s meeting. She also mentioned the asterisk next to PR checks issued *183 on the metrics table in her report is there because the wrong pay periods were used on the previous metrics table. She  will now be numbering the pays on her metrics worksheet. ƒ Village Manager Pyles – Mr. Pyles reported that ODOT has created a web page for the grade separation project. The link is located on the Village website, on the Village Facebook page and can also be found on the ODOT District 3 website. Mr. Pyles thanked the parents and the residents of the village who volunteer their time for the youth sports programs. He appreciates the time the volunteers contribute to make the programs available to a large number of children benefiting from those community programs each year. He mentioned that Saturday September 21st at Farm and Home Hardware, from 11:00 AM 4:00 PM there would be a CFL trade in sponsored by the Village and the Efficiency $mart program. Bring in an incandescent bulb to trade for a compact fluorescent bulb. Mr. Pyles also mentioned that there is a CFL recycling box in the Clerks Office on the 3rd floor of the Town Hall. He warned not to put the bulbs into the trash as they should be recycled. Ms. Dronsfield asked Chief Rollins about prescription drug drop off locations. Chief Rollins explained that the prescription drug vault was located in the foyer of the Police Department. He asked that residents remove the label from the bottle and place them into the vault. Mayor O’Keefe asked Superintendent Brasee about the “muddy mess” on N. Main St. Sunday morning. Mr. Brasee explained that there had been a water main break. Mr. Schneider asked Mr. Brasee the status of the sink hole at the rear entrance to the High School? Mr. Brasee reported that the sink hole, created from a settling storm sewer tile, had been repaired. Mr. Rosemark thanked Ms. Shaw for the emailed council packet and asked to only receive the electronic version of the packet. 6. REPORTS OF COMMITTEES ƒ Finance – Mr. Hyde reported that the committee had met before the Council Meeting. Mr. Hyde made a motion to take Finance Associate Rita Brown off of probation and give her a $.50 increase from $15.52 per hour to $16.02 per hour, effective the next full pay. 2nd by Wells. Roll call vote was taken with all members voting “yes”. Mr. Hyde made a motion to exchange the current village holiday, Columbus Day for the Friday after Thanksgiving. 2nd by Maurer. Roll call vote was taken with all members present voting “yes”. Mr. Hyde made a motion to change the method in which the Clerk of Council is paid from 1 ½ times her hourly rate to a flat rate of $100.00 per Council meeting and any special meetings, effective tonight. 2nd by Wells. Roll call vote was taken with all members voting “yes”. The Finance Committee will meet again the 2nd meeting in October. Fire Board will meet the first Wednesday in October. Mr. Hyde mentioned that he attended the fund raiser for Fire Board member Lloyd Gordon, and commented that it was very nice and very well attended. ƒ Police – Mr. Maurer mentioned that the committee met before the last Council meeting and the minutes were included in the packet. He reported that Chief Rollins and Superintendent Nolan are working on the details to provide a School Resource Officer for the schools. The Police committee will meet prior to the first council meeting in October, and the Ambulance Board will meet on Oct. 8th at 7:00 PM. ƒ Public Works – Mr. Schneider mentioned that the committee met before the last Council meeting and the minutes were included in the packet. The next  meeting is October 7th before the Council meeting. ƒ Utility – Mr. Schneider reported that the Utility Committee met prior to the Council meeting. He reported that the committee heard a renewal presentation from Efficiency $mart, and mentioned that there would be time for more discussion before the renewal deadline. Mr. Schneider reminded everyone of the CFL bulb exchange on Saturday at Farm and Home from 11:00 AM to 4:00 PM. The next meeting is prior to the 2nd Council meeting in October. ƒ Ordinance – Mr. Wells reported the next committee meeting was October 7th. Mr. Wells mentioned that the Ordinance on the agenda for tonight’s meeting was still a preliminary draft and would be back as an agenda item for the next committee meeting. There was some discussion about whether or not to have a first reading. Mr. Wells suggested proceeding with the first reading, however, to be ready for corrections and amendments for the second and third reading. Mr. Wells reported that the next Cable Committee meeting is scheduled for Thursday October 17th at 2:00 PM. ƒ Ms. Dronsfield reported that the Cemetery Board had met and mentioned that the rubber roof coating had been completed on the Mausoleum. She also mentioned that the Board would begin working on plans for Trails End, and would be working with Bob Brasee and the Public Works Dept. about the feasibility of utilizing the logs from the Trails End house to build a refreshment stand at the new Soccer Field at the Rec. Park. 7. ORDINANCES AND RESOLUTIONS ORDINANCE NO. 2013-31 AN ORDINANCE ENACTING A NEW CHAPTER 1185 OF THE CODIFIED ORDINANCES, RELATIVE TO ALTERNATIVE ENERGY SYSTEMS 1ST Reading ORDINANCE NO. 2013-32 AN ORDINANCE AMENDING THE 2013 ANNUAL APPROPRIATIONS ORDINANCE TO MAKE APPROPRIATIONS FOR CERTAIN EXPENSES 1st Reading nd Motion by Maurer, 2 by Wells to suspend the rules. Roll call vote was taken with all members present voting “yes”. Motion by Wells, 2nd by Maurer to approve as read. Roll call vote was taken with all members present voting “yes”. 8. OLD BUSINESS 9. NEW BUSINESS • Jodi Darby representative from Relay for Life thanked the village for their support in the Relay for Life efforts and reported that they had raised approximately $31,000 for the American Cancer Society. Mayor O’Keefe congratulated the ladies on a job well done. • Councilman Schneider made a motion to go into executive session to discuss litigation at 7:50 PM; 2nd by Maurer. Roll call vote was taken with all members present voting “yes”. Councilman Schneider made a motion to come back to regular session at 8:05 PM; 2nd by Maurer. Roll call was taken with all members previously present, being present. 10. ADJOURN Motion by Maurer, 2nd by Wells to adjourn at 8:05 PM