Village Council

Village of Wellington Council Meeting Minutes Barbara O'Keefe, Mayor Council: President Jeff Hyde, Sandy Denes, Helen Dronsfield, Steve Maurer, Hans Schneider, Guy Wells Council Chambers Monday October 7, 2013 7:30 p.m. 1. PLEDGE OF ALLEGIANCE – Mayor O’Keefe called the meeting to order with the Pledge of Allegiance 2. ROLL CALL Council President Jeff Hyde – Present Councilman Steve Maurer – Present Councilwoman Sandy Denes – Present Councilman Hans Schneider – Present Councilwoman Helen Dronsfield – Present Councilman Guy Wells – Present Other Present: Mayor O’Keefe, Village Manager Pyles, Finance Director Shaw, Law Director Bond, Electric Superintendent Bealer, Public Works Superintendent Brasee, Police Chief Rollins, Zoning Inspector Furcron, MSW Director Eppley, Fire Chief Wetherbee, Clerk of Council O’Brien, Enterprise Reporter Cait Wasmundt, resident Mark Bughman. 3. APPROVAL OF MINUTES Motion by Maurer, 2nd by Wells to approve the minutes of the September 16, 2013 meeting. Roll call vote was taken with all members voting “yes”. 4. APPROVAL OF FINANCIAL REPORTS Approval of Expenditures for October 7, 2013 101 Gen $ 58,962.64 201 Street CM&R $ 365.44 204 Recreation $ 100.00 209 Law Enforcement $ 182.31 290 Caring Fund $ 100.00 291 Safety Services Memorial $ 36.00 401 Capital Improvements $ 11,268.33 501 Water $ 19,315.86 502 Sewer $ 25,992.52 503 Elect $ 20,093.57 Power Bills $ 505,196.76 504 Garbage 508 Consumer Deposits $ 1,903.26 Pay 19 & 20 $ 182,246.09 Total $ 825,789.78 Motion by Hyde 2nd by Denes to approve the expenses and pay the bills. Roll call vote was taken with all members voting “yes”. 5. COMMUNICATIONS FROM MAYOR, COUNCIL, AND VILLAGE OFFICIALS: ƒ Mayor O'Keefe – Mayor O’Keefe mentioned that she had copies of the Auditors Report for viewing, if anyone was interested. She also mentioned that she had a copy of the Proclamation from the State Senate for the Underground Railroad program that was held. ƒ Law Director Bond ƒ Police Chief Rollins – Chief Rollins reported that October 26th from 9 AM – 3 PM is the prescription drug drop off in front of the Fire Department at the Town Hall. He also mentioned that there is a vault in the foyer of the Police Station for residents  who could not make it on Saturday. ƒ Finance Director Shaw – Ms. Shaw mentioned that her report was in the packet; she also mentioned that the first line item, Certificate of Conformance Program is something that she would like to work towards as it is a prestigious award. She also mentioned that she had met with Key Bank representatives to work on a depository agreement with all of the local banks, and other banks for investment possibilities. Ms. Shaw also mentioned that on the audit, in the comment section it states that the Village did not give any money to the Cemetery. She reported that we had actually given the Cemetery money; however, it was paid out of the General Fund. She mentioned that she had disputed the comment and it will be corrected on the next audit. Mr. Wells asked whether or not financial institutions were more willing to do business with the village as the State of Ohio surety requirements on government deposits are quite large; Ms. Shaw explained that collateralization requirements for the State of Ohio had been lowered by 5%, however the banks are still not giving governments very good interest rates. Mr. Maurer had a question concerning the large amount of PO’s issued in July, Ms. Shaw explained that it was due to blankets in the 2nd half. Ms. Dronsfield congratulated Ms. Shaw and her department for a job well done on the Audit. ƒ Village Manager Pyles – Mr. Pyles mentioned that his report and his Superintendents reports were in the packet. He reported that the week of October 21st would be the week CSX switches over to the temporary tracks, and at this point they are not considering the closing of SR 18, but will be using a flagger. Mr. Pyles also reported that leaf pickup would begin at the end of the month. 6. REPORTS OF COMMITTEES ƒ Finance - Mr. Hyde reported that the meeting minutes were included in the packet, and mentioned that the committee will meet again on October 21, 2013. He also mentioned that Fire Board will meet again on November 6th and thanked Ms. Denes for sitting in his place at the last meeting. He mentioned that the Chili Cook Off will be held at the Wellington Eagles on Saturday November 2nd at 5:00 PM. Tickets are available at the door and all proceeds go to Well Help. ƒ Police - Mr. Maurer made a motion to accept, with regret, the resignation of part time Officer Jason Melda effective October 1, 2013, 2nd by Wells. Roll call vote was taken with all members voting “yes”. Mr. Maurer made a motion to allow Chief Rollins to use up to $2,000.00 from the Law Enforcement Trust Fund to purchase cruiser tires, 2nd by Denes. Roll call vote was taken with all members voting “yes”. Mr. Maurer reported that the Ambulance Board would be meeting on October 8, 2013 at 7:00 PM. He also mentioned that he had been attending the auditorium committee meetings and anyone who would like to make a donation to get in contact with Superintendent Nolan. ƒ Public Works – Mr. Schneider reported that the phone and data network would be requiring a firewall and the fee would be approximately $6,800.00; and the phone system should be up and running by the end of the year. He also reported that Denes Concrete will be crushing approximately 3,800 ton of concrete into a useable stone product for $21,000. He also mentioned that a seven year cell tower contract was in the works, and thanked Mr. Pyles for holding out for the best deal. The next Public Works meeting will be November 4, 2013 before the Council meeting. ƒ Utility – Ms. Denes mentioned that the minutes from the last meeting were in the packet, and the committee will meet on October 21, 2013 prior to Council. She mentioned that the Main Street Wellington minutes were also in the packet and they will meet again on October 17th. ƒ Ordinance - Mr. Wells reported that the committee had met before the Council meeting, and that the committee discussed technical revisions related to the Alternative Energy production and will be tabling the 2nd reading of the Ordinance.  The next committee meeting is scheduled for November 4th before Council. ƒ Ms. Dronsfield reported that Skip Whitney had quietly sold the gas station which had been family owned for 60 years, and mentioned that Skip would be missed. She also mentioned that the Cemetery Board meets on October 8th. ƒ Mr. Eppley reported that the first annual Gossman Allstate Run for Your Life 5K – 10K would be held this Saturday (Oct. 12th) at the athletic complex on Dickson St. Registration is at 8:15 and the race starts at 9:30 AM. The kickoff to the Holiday Season will be held Saturday Nov. 30th, 2013. 7. ORDINANCES AND RESOLUTIONS ORDINANCE NO. 2013-31 AN ORDINANCE ENACTING A NEW CHAPTER 1185 OF THE CODIFIED ORDINANCES, RELATIVE TO ALTERNATIVE ENERGY SYSTEMS 2nd Reading nd Motion by Wells to table the ordinance, 2 by Hyde. Roll call vote was taken with all members voting “yes”. 8. OLD BUSINESS Ms. Denes asked Zoning Inspector Furcron the status of the complaint about the resident on the corner of Jones St. and Union St.; Mr. Furcron reported that she had been to court and pleaded guilty. Mr. Furcron will check with the court to see if the courts had given the woman time to have the vehicles removed. 9. NEW BUSINESS Mayor O’Keefe reported that Trick or Treat will be held on Thursday October 31st from 6:00 Pm to 7:30. 10. ADJOURN Motion by Denes, 2nd by Maurer to adjourn at 7:55 PM