Village Council

Village of Wellington Council Meeting Minutes Barbara O'Keefe, Mayor Council: President Hans Schneider, Sandy Denes, Helen Dronsfield, Jeff Hyde, Steve Maurer, Guy Wells Council Chambers Monday April 21, 2014 7:30 p.m. 1. PLEDGE OF ALLEGIANCE – Mayor O’Keefe called the meeting to order with the Pledge of Allegiance. 2. ROLL CALL Council President Hans Schneider – Present Councilman Jeff Hyde – Present Councilwoman Sandy Denes – Present Councilman Steve Maurer – Present Councilwoman Helen Dronsfield – Absent Councilman Guy Wells – Present Others Present: Mayor O’Keefe, Village Manager Pyles, Finance Director Shaw, Todd Baumgartner, Electric Superintendent Bealer, Public Works Superintendent Brasee, Police Chief Rolling, Water/WW Superintendent Rosemark. Zoning Inspector Furcron, Clerk of Council O’Brien, Wellington Schools Superintendent Nolan, Enterprise Reporter Cait Wasmundt, Rural Urban Reporter Stacy Brewer, and Kyle Bremke 3. APPROVAL OF MINUTES – Mr. Wells asked that the minutes be changed to reflect that he inquired about the Whirlaway Plant on W. Herrick, non-inclusion on the Year End Summary from GPD which was in the annual report. (Correction in bold) Mr. Wells had questions regarding the Fair usage report and the non-inclusion of the Whirlaway plant on W. Herrick from the Year End Summary report from GPD; Mr. Pyles will look into the matter. Motion by Maurer, 2nd by Wells to approve as amended. Roll call vote was taken with all members present voting “yes”. 4. APPROVAL OF FINANCIAL REPORTS – Mr. Maurer had a few questions concerning the bills; Mr. Brasee and Mr. Bealer answered his questions. Ms. Denes had a question concerning the bills; Mr. Bealer answered her question. Motion by Wells to approve the expenses and pay the bills, 2nd by Denes. Roll call vote was taken with all members present voting “yes”. 101 Gen $ 46,749.17 201 Street CM&R $ 10,318.38 211 Cemetery $ 11,703.46 401 Capital Improvement $ 21,000.00 501 Water $ 27,359.87 502 Sewer $ 20,275.28 503 Elec $ 121,492.45 Power Bills $ 557,070.69 504 Garbage $ 29,936.97 505 Cable $ 506 Storm Sewer $ 1,698.21 508 Consumer Deposits $ 2,138.24 Pay 8 $ 90,419.37 Total $ 940,162.09 5. COMMUNICATIONS FROM MAYOR, COUNCIL, AND VILLAGE OFFICIALS: Mayor O'Keefe – Mayor O’Keefe read a letter of appreciation from Sheila Holmes, AARP Coordinator. Mayor O’Keefe mentioned that she had a resolution for the 1  Kiwanis’s, however she will wait and read it after it is presented to them. Mr. Wells asked whether or not it should be passed before it is presented to them; Mayor O’Keefe said that she preferred to read it after it has been presented. Todd Baumgartner – Nothing to Report Police Chief Rollins – Chief Rollins reported that Saturday April 26th is a Drug Turn In Day from 9:00 AM to 3:00 PM. Mayor O’Keefe asked if that is the only time for turn in’s; Chief Rollins explained that they can be turned in any time and that the vault is located in the foyer of the Police Station. He reminded residents to remove the labels from the prescription bottles before depositing into the box. Finance Director Shaw – Ms. Shaw mentioned that her report was included in the packet. She further mentioned that Mr. Maurer had pointed out that the direct payment form for Utilities on the website was very outdated. She reported that she had updated the form and that the new one was on the website. Village Manager Pyles – Mr. Pyles mentioned that Issue I was on the May ballot. He explained that state of Ohio sells bonds and they use the proceeds to fund important infrastructure work within the communities through Issue I. He turther mentioned that the village has been fortunate to have Issue I grant or loans to fund many projects. He also mentioned that it was relatively free of cost to tax payers, except for the selling of the bonds. He urged everyone to vote in support Issue I. Mr. Pyles explained that he had researched Mr. Wells question concerning the fair usage numbers. He further explained that when the numbers went to the engineer, there had been a clerical error by the power of ten, instead of 250,000 it became 25,000 in the reporting. He further reported that the Fair Board had been billed the accurate amount and that they paid the accurate amount. Mr. Pyles reported that Poggemeyer Design had requested money to do some construction inspections and to review additional shop drawing that had been done for the Sewer Plant upgrades. The additional amounts will be covered by the grant and loans for the project and Mr. Pyles explained that it was not unusual to have extra engineering costs. Mr. Wells asked Mr. Pyles about the scoring process for quiet zones that was in his report. He asked whether or not this was a new scoring process; Mr. Pyles explained that it was not and had always been there and because of the Underpass project the scoring process was working in the village’s favor. He further explained that there will be a process to go through, however, he felt that channelization would work for the village. He mentioned that with the channelization, the trains could blow their horns at the Pitts Rd. crossing and would have to be quiet through the village until they reached Hawley Rd. Mr. Pyles stated that he was hopeful the process would work in the village’s favor. Wellington Schools Superintendent – Mr. Nolan reported that Issue 9 was on the May 6th ballot as an Emergency Levy, and is a renewal levy. He further reported that the money would be used for general operation and is a 10 year levy. Mr. Hyde asked Mr. Nolan if the schools would be coming back in two years asking for more money; Mr. Nolan explained that it was not the intention of the schools to come back for more money. Mr. Maurer asked Mr. Nolan to please explain the “roll back”; Mr. Nolan explained that if the levy wording had been changed, the levy would be considered a new levy and the 12.5 roll back would be lost, and that is why they kept the language the same. He further explained that is also the reason the levy is called an emergency levy, because they could not take the word emergency out of the title. Mr. Wells made a motion to pass a resolution of support for the levy renewal, 2nd by Maurer. Roll call vote was taken with all members present voting “yes”. 6. REPORTS OF COMMITTEES Finance – Mr. Hyde reported that the committee had met prior to the council meeting and had discussed some Cemetery business that will be further discussed at the joint meeting, the first council meeting in May. He further reported that there were a few 2  employees recommended for merit increases. Mr. Hyde made a motion to give a $1.50 increase to Kyle Spears, from $15.82 per hour to $17.32; a $.50 increase to Scott Stolcals, from $15.28 to $15.78; and an $1.00 increase to Christa O’Brien from $16.78 to $17.78 per hour, effective the next full pay period, 2nd by Maurer. Roll call vote was taken with all members present voting “yes”. Mr. Maurer asked Mr. Pyles to please make a notation on future pay increases with an effective date. Mr. Hyde made a motion to give Karen Shaw, Finance Director a merit increase of $3,874.00 effective the next full pay, and a merit increase of $2,000 in 2015 effective the first pay of April 2015, in order to move her from Developmental to Full Performance in the pay band, 2nd by Maurer. Roll call vote was taken, Schneider – Yes, Denes – Yes, Dronsfield – Absent, Hyde – No, Maurer – Yes, Wells – Yes. Motion carried with 4 Yes and 1 No votes. Police – Mr. Maurer reported that the Police Committee will meet prior to the council meeting on May 5th, and the Ambulance Board will meet on Tues. May 13th at 7:00 PM Public Works – Mr. Schneider reported that the next committee meeting is May 5th prior to the Council meeting. Utility – Ms. Denes reported that the committee had met prior to the Council meeting and discussed many topics. Ms. Denes made a motion to assign the Solar Vision contract, 2nd by Maurer. Roll call vote was taken with all members present voting “yes”. Ms. Denes made a motion to pay obligations related to the AMPGS on a monthly basis with a term of fifteen years, beginning June of 2014, 2nd by Schneider. Roll call vote was taken with all members present voting “yes”. Ms. Denes made a motion to hire Ed Brasee for the position of Seasonal Mower at a rate of $13.83 per hour beginning April 28th, 2nd by Wells. Roll call vote was taken with all members present voting “yes”. Ms. Denes made a motion to authorize the Law Director to draw an Ordinance for Spec and Bid for a new bucket truck, 2nd by Wells. Roll call vote was taken with all members present voting “yes”. Ms. Denes mentioned that Mark Rosemark reported to the committee on the drinking water public notice, and further mentioned that he had spoken to the Enterprise reporter on the subject. Ms. Denes reported that Mr. Rosemark and his men were working on the situation, and that they were doing everything they can to rectify the situation. Mr. Rosemark mentioned that the notice to customers was about a violation and not about an immediate health risk. He further mentioned that if anyone had any questions regarding the notice to please call his office. Ordinance – Mr. Wells reported that the minutes from the last meeting were in the packet and were basically minutes to approve the last minutes. He further reported that the next committee meeting will be May 5th, if there is any business to discuss. 7. ORDINANCES AND RESOLUTIONS ORDINANCE NO. 2014-12 (Substitute) AN ORDINANCE AMENDING ORDINANCE 2011-44 RELATIVE TO BILLING RATES FOR RESIDENTIAL GARBAGE PICKUP IN THE VILLAGE OF WELLINGTON, AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 3rd Reading Ms. Denes made a motion to amend the Ordinance to read that Senior rates will be $16.25 per month instead of $16.50 that is currently in the Ordinance, 2nd by Wells. Roll call vote was taken with all members present voting “yes”. Motion by Wells to move as amended, 2nd by Denes. Roll call vote was taken with all members present voting “yes”. ORDINANCE NO. 2014-13 AN ORDINANCE AUTHORIZING APPROVAL OF THE MINUTES FROM THE HOUSING COUNCIL MEETING BASED UPON THE RECOMMENDATIONS OF THE HOUSING COUNCIL MEMBERS AND DECLARING THIS ACT AN EMERGENCY 3rd Reading 3  Mr. Pyles asked for the Ordinance to be tabled until the next meeting as there is a change of ownership being negotiated which may have the Housing Council pause on decisions that have been made. Motion by Wells to table the Ordinance, 2nd by Maurer. Roll call vote was taken with all members present voting “yes”. ORDINANCE NO. 2014 – 14 AN ORDINANCE AMENDING THE 2014 ANNUAL APPROPRIATIONS ORDINANCE TO MAKE APPROPRIATIONS FOR CERTAIN EXPENSES AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 1ST Reading nd Motion by Maurer to amend the amount from $7,500.00 to $10,000.00, 2 by Wells. Roll call vote was taken with all members present voting “yes”. Motion by Wells to suspend the rules, 2nd by Maurer. Roll call vote was taken with all members present voting “yes”. Motion by Wells to approve as read, 2nd by Denes. Roll call vote was taken with all members present voting “yes”. ORDINANCE NO. 2014-15 AN ORDINANCE AUTHORIZING AN AGREEMENT WITH THE OHIO DEPARTMENT OF TRANSPORTATION TO PARTICIPATE IN THE STATE COOPERATIVE SALT PURCHASING PROGRAM, AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 1st Reading nd Motion by Wells to suspend the rules, 2 by Maurer. Roll call vote was taken with all members present voting “yes”. Motion by Wells to approve as read, 2nd by Schneider. Roll call vote was taken with all members present voting “yes”. 8. OLD BUSINESS Ms. Denes mentioned that she would like to have an updated road repair list, and she would also like an updated equipment list. Ms. Denes asked Mr. Furcron if he could give a report at Council meetings concerning Zoning business. She mentioned that she had heard that Family Dollar would not be coming to Wellington. Mr. Furcron said that he could do that. Mayor O’Keefe mentioned that she had not received a letter from Family Dollar as of yet, however she had heard that the company had become tired of waiting on a lease agreement with the property owner. Ms. Denes also asked if she could get Planning Commission minutes as she had not received any currently. Mr. Schneider mentioned that the committee did not meet in March. Mayor O’Keefe reported that there was a Planning Commission meeting tomorrow (April 22nd) with the school. 9. NEW BUSINESS - None 10. ADJOURN – Motion by Denes, 2nd by Hyde to adjourn at 8:07 PM 4 5