Village Council

Village of Wellington Council Meeting Minutes Barbara O'Keefe, Mayor Council: President Hans Schneider, Sandy Denes, Helen Dronsfield, Jeff Hyde, Steve Maurer, Guy Wells Council Chambers Monday May 5, 2014 7:30 p.m. 1. PLEDGE OF ALLEGIANCE – Mayor O’Keefe called the meeting to order with the Pledge of Allegiance. 2. ROLL CALL Council President Hans Schneider – Present Councilman Jeff Hyde – Absent Councilwoman Sandy Denes – Present Councilman Steve Maurer – Present Councilwoman Helen Dronsfield – Absent Councilman Guy Wells – Present Others Present – Mayor O’Keefe, Village Manager Pyles, Finance Director Shaw, Law Director Bond, Electric Superintendent Bealer, Public Works Superintendent Brasee, Police Chief Rollins, Water W/W Superintendent Rosemark, Zoning Inspector Furcron, Wellington Township Trustees Leroy Brasee, Nancy Fisher and Fred Pitts, Wellington Township Clerk Louise Grose, Cemetery Clerk Linda Navarre, Wellington Township resident Bill Watters, Clerk of Council O’Brien, Rural Urban reporter Stacy Brewer. 3. APPROVAL OF MINUTES – Motion by Wells, 2nd by Denes to approve the minutes of the April 21, 2014 meeting. Roll call vote was taken with all members present voting “yes”. 4. FINANCIAL REPORTS – Mr. Maurer and Ms. Denes had questions regarding the bills, Mr. Rosemark, Mr. Brasee and Ms. Shaw answered their questions. Motion by Wells, 2nd by Denes to approve the expenses and pay the bills. Roll call vote was taken with all members present voting “yes”. 101 Gen $ 48,309.82 201 Street CM&R $ 837.90 211 Cemetery $ 1,426.69 401 Capital Improvement $ 25,647.40 501 Water $ 10,935.98 502 Sewer $ 22,605.44 503 Elect $ 17,934.72 Power Bills 504 Garbage $ 100.50 505 Cable $ 582.25 506 Storm Sewer $ 599.85 508 Consumer Deposits $ 1,000.00 Pay 9 $ 83,396.66 Total $213,077.21 5. COMMUNICATIONS FROM MAYOR, COUNCIL, AND VILLAGE OFFICIALS: § Mayor O'Keefe § Law Director Bond – Nothing to Report § Police Chief Rollins – Nothing to Report § Finance Director Shaw – Ms. Shaw reported she had made several attempts to reach out to First Merit regarding credit card fees, and she had not heard anything back from them. She further reported that she had spoken with a representative from Banc Certified Merchant Services and estimated they could save approximately $250 per month with them. She mentioned that First Merit’s fees were “retail” and that they had a “Utility” fee, however the village was being charged the higher “retail” fees.  She further mentioned that she would probably be switching to Banc Certified Merchant Services. § Village Manager Pyles – Ms. Denes asked for a brief Underpass Update; Mr. Pyles reported that the diagonal piles that they were driving have compressed and stopped earlier than predicted in terms of bedrock; they have not hit bedrock yet. The engineers are working on ways to solve the problem. He further reported that the pump station is progressing well. Mr. Pyles mentioned that the Efficiency Smart program has issued a grant which he believes will bring approximately $48,000, and may increase significantly if the city of Cleveland does not renew with Efficiency Smart. Mr. Pyles recommended applying the grant money towards the program fee. Mr. Wells made a motion to accept Mr. Pyles recommendation to apply the grant money towards the Efficiency Smart program fees, 2nd by Schneider. Roll call vote was taken with all members present voting “yes”. Motion by Denes, 2nd by Wells to recess from the regular council meeting. Roll call vote was taken with all members present voting “yes”. JOINT CEMETERY, COUNCIL AND WELLINGTON TOWNSHIP MEETING Village of Wellington: Mayor Barbara O’Keefe Wellington Council Members: Hans Schneider (President), Sandy Denes, Helen Dronsfield, Jeff Hyde, Steve Maurer and Guy Wells Wellington Township Trustees: Nancy Fisher (Chairman), LeRoy Brasee, Fred Pitts, Wellington Township Fiscal Officer & Cemetery Board Member: Louise Grose a. Roll Call – Mayor O’Keefe called the meeting to order and requested roll call Schneider – Present, Denes – Present, Dronsfield – Absent, Hyde – Absent, Maurer – Present, Wells – Present, Fisher – Present, Brasee – Present, Pitts – Present, Grose – Present. b. Approval of Minutes: Motion by Schneider, 2nd by Wells to approve the minutes from the May 6, 2013 Joint Meeting. Roll call vote was taken with all members present voting “yes”. c. Old Business d. New Business RESOLUTION NO. 2014-16 A JOINT RESOLUTION OF THE VILLAGE OF WELLINGTON AND THE TRUSTEES OF WELLINGTON TOWNSHIP DETERMINING THE RATE OF TAXATION TO BE LEVIED UPON THE TAXABLE PROPERTY WITHIN THE VILLAGE OF WELLINGTON AND THE TOWNSHIP OF WELLINGTON FOR CEMETERY PURPOSES – There was some discussion about changing the ordinance to read incorporated and unincorporated; Ms. Grose explained that the township is paying the cemetery for property taxes in both the village and the township, and could potentially have to pay the cemetery $38,000. She further explained that she had spoken with the prosecutor to have it changed, however had not heard back from the prosecutor on the problem. Ms. Shaw suggested paying the same as last year, with the stipulation to the auditor that the township is waiting on an opinion from the prosecutor. There was some discussion about the millage rate amount, Ms. Shaw said at .30 mills the amount was approximately $25,500 from the village; Ms. Grose said that the township approximate amount should be $12,000. Mr. Maurer suggested leaving the millage at .30 and if something changes to have another special meeting. Ms. Navarre said that the millage needs to be raised. Mr. Wells stated that he believes the millage should also be increased and by not doing so, ignores the capital needs of the Cemetery. Mr. Maurer disagreed. Ms. Denes believes that the village has been good stewards by forgiving past loan payments, and re-  amortizing the cemetery loan. Ms. Denes asked Ms. Shaw why the millage went from .50 to .30; Mr. Pyles explained that it was due to the inside millage had been raised beyond than the statutory limit, and the auditor’s office chose where to take the excess millage from. Mr. Wells asked what the statutory limit was and Mr. Pyles replied 20 mills. Mayor O’Keefe asked Mr. Pyles about capital improvements and whether or not the log cabin would be moved by the village; Mr. Pyles explained that it was potentially still in the works. Ms. Navarre mentioned that they were in the process of looking for someone to remove the building and had been investigating the prices of columbaria. She further mentioned that the approximate cost of a columbarium was $25,000 and the Cemetery Board would like to start with two. Ms. Denes mentioned that the opening/closings reported were down; Ms. Navarre explained that more people were being cremated. Mr. Wells made a motion to pass Resolution 2014-16 by filling in the blanks in section two to read Village of Wellington taxation rate of .30 mills, at approximately $25,500, and the Township of Wellington taxation rate of .30 mills, at approximately $12,000, 2nd by Maurer. Roll call vote was taken motion passed with the following votes; Schneider – Yes, Denes – Yes, Dronsfield – Absent, Hyde – Absent, Maurer – Yes, Wells – Yes, Fisher – Yes Brasee – Yes, Pitts – Yes. Mr. Schneider asked whether or not one of the Township Trustees needed to be appointed to the Cemetery Board; Ms. Grose explained that the Trustees would do that at their meeting the next night. Mr. Bond said that the appointment did not need to happen at this meeting. e. Adjourn Joint Village/Township Meeting Motion by Wells, 2nd by Denes to adjourn. Roll call vote was taken with all members present voting “yes”. MOTION TO RESUME TO REGULAR COUNCIL MEETING – Motion by Wells, 2nd by Schneider to resume the regular Council Meeting. Roll call vote was taken with all members present voting “yes”. 6. REPORTS OF COMMITTEES § Finance – Mr. Maurer reported that the Finance Committee will meet May 19th prior to Council. § Police – Mr. Maurer reported that the committee had met prior to the council meeting. Mr. Maurer made a motion to accept the resignation of Kelly Spence effective May 16, 2014, 2nd by Denes. Roll call vote was taken with all members present voting “yes”. Mr. Maurer made a motion to hire two part time dispatchers, Grace Brown at $13.23 per hour and Karen Karivek at $13.23 per hour, two part time officers, Ryan Garrison at $15.00 per hour and David Pace at $18.75 per hour effective May 5, 2014, 2nd by Wells. Roll call vote was taken with all members present voting “yes”. Mr. Maurer made a motion to grant merit increases to Carole Weegmen from $14.70 to $15. 25, Alyssa Jordan from $13.23 to $14.25, Josh Poling from $17.87 to $19.00, John Dunegan from $16.28 to $17.87, Matt Perkins from $16.79 to $17.87, Shawn Kneisel from $15.00 to $16.00, and Rich Hall from $16.14 to $17.02 per hour, effective May 10, 2014, 2nd by Wells. Roll call vote was taken with all members present voting “yes”. Mr. Maurer mentioned that the new cruiser had arrived and is being prepared for the road, and the next committee meeting will be June 2nd and the Ambulance Board will meet on May 13th. § Public Works – Mr. Schneider reported that the committee met before the council meeting and discussed Pride Day, May 17th at the Township Garage for 9:00 AM to 3:00 PM. Mr. Schneider further reported that the committee had discussed the downtown signal project; there will be an dedicated left turn light and sensors to keep the traffic moving. He mentioned that there will be historical style lights and poles. Mr. Schneider also reported that the committee had discussed clarifying the definition of sewer laterals and whose responsibility they are. Mr. Schneider made a  motion to re-hire seasonal summer employees Justin Kidd, Nick Dowdell, Katie Stumphauzer, Morgan McDonald, Anthony Cwalina, and Matt Broud at $8.05 per hour, effective immediately, and a new hire Stephanie Mims at $7.95 per hour, effective immediately, 2nd by Maurer. Roll call vote was taken with all members present voting “yes”. The next committee meeting will be June 2nd at 6:00 PM. § Utility – Ms. Denes reported that committee will meet on May 19th at 6:00 PM. § Ordinance - Mr. Wells reported there was nothing on the agenda and the meeting was cancelled. The next committee meeting will be June 2nd before the council meeting. 7. ORDINANCES AND RESOLUTIONS ORDINANCE NO. 2014-13 AN ORDINANCE AUTHORIZING APPROVAL OF THE MINUTES FROM THE HOUSING COUNCIL MEETING BASED UPON THE RECOMMENDATIONS OF THE HOUSING COUNCIL MEMBERS AND DECLARING AN EMERGENCY (Tabled 4/21/14) 3rd Reading Mr. Pyles recommended continued tabling until the next meeting as there were new details coming. ORDINANCE NO. 2014-17 AN ORDINANCE TO FORMALIZE A PARTNERSHIP BETWEEN ODOT AND THE VILLAGE FOR SIGNAL IMPROVEMENTS, INCLUDING DEDICATED LEFT TURN SIGNALS AND PEDESTRIAN CROSSING HEADS, AT THE INTERSECTION OF SR 18 AND SR 58. 1ST Reading ORDINANCE NO. 2014-18 AN ORDINANCE AMENDING THE 2014 ANNUAL APPROPRIATIONS ORDINANCE TO MAKE APPROPRIATIONS FOR CERTAIN EXPENSES AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 1ST Reading Ms. Shaw mentioned that she would discuss this further at the Finance Committee meeting, it is in regards to the increase in revenue from commercial permits. Ms. Shaw further mentioned that Mr. Klingshirn had resigned. 8. OLD BUSINESS – · Ms. Denes asked about the status of the Barker St. repaving; Mr. Pyles explained that it has been approved and he will check with Poggemeyer on the status of the engineering. He also mentioned that the Small Governments Fund in Columbus will be funding the Johns St. waterline. · Ms. Denes asked Mr. Brasee the status of the Street Replacement List; Bob will have it for her at the next meeting. · Ms. Denes asked Ms. Shaw the status of the Equipment List; Ms. Shaw reported that she is still working on it. · Ms. Denes asked for a report from Mr. Furcron – Mr. Furcron reported that he had sent a letter concerning the motor home on Adams St. He explained that the case had been heard in Municipal Court, the owner was told to move the motor home out of town and failed to do so. The Municipal Court could not give the village permission to have the motor home moved. Mr. Bond has filed with Common Pleas Court and the owner’s response is due on Friday; if they do not get a response from the owner, Mr. Bond will file a motion to have the motor home removed. Mr. Furcron also reported that his department is receiving many permits for swimming pools, sheds and fences. He also mentioned the home being built in Wellington Commons; Mr. Pyles reported that the house is a model home, and cannot be sold until they have a subdivision plat approved. · Mr. Pyles mentioned that Issue I is on the ballot tomorrow and urged everyone to vote for Issue I. · Mr. Schneider mentioned that Mr. Hyde had sent a letter to the commissioner about the transit issue, if and when it would provide any service to Wellington.  Mr. Schneider further mentioned that he had spoken with Commissioner Tom Williams today, and was informed that the transit issue does not have anything for Wellington. 9. NEW BUSINESS · Mr. Eppley reported that the Gazebo Garden Walk is Saturday May 10th from 10:00 AM to 4:00 PM, and the Village Wide Yard Sales will be June 13th and 14th from 9:00 AM to 5:00 PM. He further reported that Hooks will be planting the flowers in the Central Business district the week before Memorial Day. 10. ADJOURN – Motion by Maurer, 2nd by Wells to adjourn at 8:27 PM