Village Council

Village of Wellington Council Meeting Minutes Barbara O'Keefe, Mayor Council: President Hans Schneider, Sandy Denes, Helen Dronsfield, Jeff Hyde, Steve Maurer, Guy Wells Council Chambers Monday June16, 2014 7:30 p.m. 1. PLEDGE OF ALLEGIANCE – Mayor O’Keefe called the meeting to order with the Pledge of Allegiance. 2. ROLL CALL Council President Hans Schneider – Present Councilman Jeff Hyde – Present Councilwoman Sandy Denes – Present Councilman Steve Maurer – Absent Councilwoman Helen Dronsfield – Present Councilman Guy Wells – Present Others Present – Mayor O’Keefe, Village Manager Pyles, Finance Director Shaw, Law Director Bond, Electric Superintendent Bealer, Public Work Superintendent Brasee, Water and WW Superintendent Rosemark, Interim Chief Mike Barrett, Officer Shelton, Officer Rosecrans, SLCAD Director Wilkinson, Zoning Inspector Furcron, Clerk of Council O’Brien, Enterprise Reporter Valerie Urbanik and Rural Urban Reporter Stacy Brewer 3. APPROVAL OF MINUTES – Motion by Wells, 2nd by Denes to approve the minutes of the June 2, 2014 meeting. Roll call vote was taken with all members present voting “yes”. 4. FINANCIAL REPORTS – Motion by Wells, 2nd by Hyde to approve the expenses and pay the bills. Roll call vote was taken with all members present voting “yes”. 101 Gen $ 36,602.10 201 Street CM&R $ 1,948.05 291 Safety Services Memorial $ 301 SPC Assess Bonds 401 Capital Improvements $ 14,709.94 501 Water $ 6,180.20 502 Sewer $ 7,385.94 503 Elec $ 17,322.22 Power Bills 504 Garbage $ 24,931.47 506 Storm Sewer 508 Consumer Deposits $ 2,386.15 Pay 12 A & B (Payouts) $ 126,897.85 Total $ 238,363.92 5. COMMUNICATIONS FROM MAYOR, COUNCIL, AND VILLAGE OFFICIALS: § Mayor O'Keefe § Law Director Bond – Nothing to Report § Interim Police Chief Barrett – Chief Barrett reported that things were transitioning smoothly. Ms. Dronsfield mentioned that she had spoken with Chief Barrett and had asked him to look into crosswalk marker signs that are placed in the street, similar to the signs used in Ashland. Ms. Denes mentioned that those signs were supposed to apart of the downtown turn lane grant project. § Finance Director Shaw – Ms. Shaw reported that Vanya and Rita had attended a workshop on the new Utility program that will be installed in the fall. She further reported that she had met with Chief Barrett and they had gone over budgets, purchasing procedures, etc. She mentioned that they had distributed 70 red tags for  the month, and she would like to discuss collection policies further, in the future. § Village Manager Pyles – Mr. Pyles reported that his reports and his superintendent’s reports were in the packet and he would answer any questions. Mr. Schneider asked whether or not Mr. Pyles had made arrangements for council members to take a tour of the underpass worksite. Mr. Pyles reported that he would like to schedule sometime on a weekend when the site wasn’t busy. Ms. Dronsfield reported that the Cemetery Board had met and that they were receptive to Mr. Pyles letter stating that the village would tear the house down at Trails End. She further mentioned that the Board will be coming to Council with a Cremation Garden proposal after the house has been removed. Mr. Wells suggested that the Cemetery Board begin plans for the Columbarium as he feels the cemetery is behind on that project. There was some discussion about the number of dead trees at the Cemetery; Mr. Pyles reported that he was aware of the problem and it was on the list of things to do. 6. REPORTS OF COMMITTEES § Finance – Mr. Hyde reported that there will be a Public Hearing for the 2015 Tax Budget on July 7th at 7:20 PM, prior to the Council Meeting. Ms. Shaw reported that RITA will be sending letters to residents who have failed to file their Village income taxes. She further reported that the Finance Committee had discussed the Administrative Subpoena program, which will entail RITA sending subpoena’s to individuals who do not respond to the letters. Motion by Denes to participate in the subpoena program offered by RITA, 2nd by Schneider. Roll call vote was taken with all members present voting “yes”. § Police – Mr. Hyde reported that the committee had met on June 2, 2014 and there had been some staffing changes, which Mayor O’Keefe would report on. Mayor O’Keefe appointed Josh Polen from part time Police Officer to full time Police Officer effective as soon as possible, pending passing a drug test and physical, at a rate of $21.00 per hour and a probationary period of 6 months. Motion by Wells, 2nd by Dronsfield to approve the Mayors appointment. Roll call vote was taken with all members present voting “yes”. Mayor O’Keefe appointed Jeff Shelton to interim Police Sergeant, with an interim term not to exceed four months, which can be extended at Council’s digression, at a rate of $24.38. Motion by Denes, 2nd by Schneider to approve the Mayors appointment. Roll call vote was taken with all members present voting “yes”. § Public Works – Ms. Dronsfield reported that the committee will meet prior to Council on July 7th. § Utility – Ms. Denes reported that the committee had met prior to the Council meeting and discussed the Meter Technician job posting and smart phone applications and their uses by village employees. She mentioned that the committee will meet again on July 21st. § Ordinance – Mr. Wells reported that the committee will meet again on July 7th, if there is business to discuss. Ms. Denes mentioned sending the sewer lateral policy to the Ordinance Committee. § Mr. Schneider reported that the Ambulance District will be having an Open House on Sunday the 22nd from 11:30 to 2:30. 7. ORDINANCES AND RESOLUTIONS ORDINANCE NO. 2014-19 AN ORDINANCE AUTHORIZING THE VILLAGE MANAGER TO PREPARE SPECIFICATIONS AND ADVERTISE FOR BIDS FOR THE ACQUISITION OF A BUCKET TRUCK AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 3rd Reading nd Motion by Wells, 2 by Denes to move the third reading. Roll call vote was taken with all  members present voting “yes”. ORDINANCE NO. 2014-20 AN ORDINANCE AUTHORIZING AN AGREEMENT WITH POGGEMEYER DESIGN GROUP FOR PROFESSIONAL ENGINEERING SERVICES IN CONNECTION WITH DEVELOPMENT OF PLANS FOR ROADWAY AND SEWER AND WATERLINE CONSTRUCTION ALONG BARKER STREET, AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 2nd Reading nd nd Motion by Denes, 2 by Wells to move the 2 reading. Roll call vote was taken with all members present voting “yes”. RESOLUTION NO. 2014-21 A RESOLUTION TO ADOPT THE 2015 TAX BUDGET 2nd Reading nd Motion by Hyde, 2 by Wells to move the second reading. Roll call vote was taken with all members present voting “yes”. 8. OLD BUSINESS - None 9. NEW BUSINESS – Mayor O’Keefe asked anyone who would like to participate in the 4th of July parade to get in touch with Dorothy McHugh. 10. ADJOURN – Motion by Hyde, 2nd by Wells to adjourn at 7:50 PM