Village Council

Village of Wellington Council Meeting Minutes Barbara O'Keefe, Mayor Council: President Hans Schneider, Sandy Denes, Helen Dronsfield, Jeff Hyde, Steve Maurer, Guy Wells Council Chambers Monday June 2, 2014 7:30 p.m. 1. PLEDGE OF ALLEGIANCE – Mayor O’Keefe called the meeting to order with the Pledge of Allegiance. 2. ROLL CALL Council President Hans Schneider – Present Councilman Jeff Hyde – Present Councilwoman Sandy Denes – Present Councilman Steve Maurer – Present Councilwoman Helen Dronsfield – Present Councilman Guy Wells – Present Others Present – Mayor O’Keefe, Village Manager Pyles, Finance Director Shaw, Law Director Bond, Electric Superintendent Bealer, Public Work Superintendent Brasee, Water and WW Superintendent Rosemark, MSW Director Eppley, Officer Shelton, Officer Davidson, Officer Varner, Mike Barrett, SLCAD Director Wilkinson, Clerk of Council, Enterprise Reporter Cait Wasmundt, and Rural Urban Reporter Stacy Brewer 3. APPROVAL OF MINUTES – Motion by Wells, 2nd by Maurer to approve the minutes of the May 19, 2014 meeting. Roll call vote was taken with all members voting “yes”. 4. FINANCIAL REPORTS – Motion by Wells, 2nd by Schneider to approve the expenses and pay the bills. Roll call vote was taken with all members voting “yes”. 101 Gen $ 98,989.59 201 Street CM&R $ 2,132.14 291 Safety Services Memorial $ 36.00 301 SPC Assess Bonds $ 9,938.28 401 Capital Improvement $ 5,808.36 501 Water $ 17,062.15 502 Sewer $ 27,653.79 503 Elec $ 17,984.50 Power Bills 504 Garbage $ 128.84 506 Storm Sewer $ 795.72 508 Consumer Deposits $ 5,600.00 Pay 11 $ 90,725.16 Total $ 276,854.53 5. COMMUNICATIONS FROM MAYOR, COUNCIL, AND VILLAGE OFFICIALS: § Mayor O'Keefe – Mayor O’Keefe read a letter of thanks from the Wellington Kiwanis for the resolution and declaring the month of May as Kiwanis month. Mayor O’Keefe also mentioned that she received a letter of resignation from Chief Rollins effective June 6, 2014. Motion by Wells, 2nd by Hyde to accept the retirement resignation. Roll call vote was taken with all members voting “yes”. § MSW Director Eppley – Mr. Eppley reminded residents that the village garage sales would be on June 15th and 16th. Ms. Denes commented that the flowers look very nice in the business district; Mr. Eppley thanked the village for watering the flowers. § Law Director Bond – Nothing to report § Police Chief Rollins – Officer Shelton reported that the new cruiser should be on the road by Wednesday. § Finance Director Shaw – Ms. Shaw mentioned that the 2015 tax budget was on the agenda for tonight and council will be able to have three readings on the resolution.  § Village Manager Pyles – Mr. Pyles reported that the subscription to Recycle Bank had ended effective June 1st, however, residents have one year to use their accumulated points. Mr. Pyles further reported that there are other ways to accumulate points through Recycle Bank, and residents should have received an email from Recycle Bank. Mr. Schneider asked for an update on the Underpass Project; Mr. Pyles reported that the standard of compression for pile driving is that the hammer hits the pile 20 or 30 times, if the girder does not move an inch, it has reached its final compression. They are currently reaching full compression before they are reaching bedrock; this is of concern to CSX and the engineer. The plan is to drill before they begin pile driving, this process has been approved by Trans Systems and ODOT and is currently sitting with CSX for their approval. This has bumped the project completion date to November 27, 2014 which could be a challenge with the weather; there is a chance that the project could be carried over into the spring as far as finishing details are concerned. The pumping station is going well, it is well above the aquifer and is dry. Mr. Pyles mentioned that he has been in the pumping station; Mr. Schneider asked whether or not Mr. Pyles could arrange for a tour for Council members? Mr. Pyles thought that was something that could be arranged. 6. REPORTS OF COMMITTEES § Finance – Mr. Hyde reported that the next committee meeting will be June 16, 2014, and Fire Board meets on Wednesday June 4th at 7:00 PM § Police – Mr. Maurer mentioned that Police Committee had met prior to the Council meeting. He reported that the new cruiser will be on the road in a couple of days. He further reported that they had received a letter of resignation from Karen Karivak, part time dispatcher, effective on May 24th. Motion by Maurer to accept the resignation effective May 24th, 2nd by Hyde. Roll call vote was taken with all members present voting “yes”. Mr. Maurer also mentioned that Ambulance Board will meet on Tuesday June 10th at 7:00 PM. Mayor O’Keefe appointed Mike Barrett as interim Police Chief for four months, which may be extended if needed, at $55,000 per year pending a physical and a drug test. Motion by Wells, 2nd by Schneider to accept Mayor O’Keefe’s appointment of Mike Barrett as interim Police Chief. Roll call vote was taken with all members voting “yes”. § Public Works – Ms. Dronsfield reported that the committee had met prior to Council. She mentioned that the Barker St. construction may not begin until spring, as the money from the state will not be released until July. She further mentioned that the committee had reviewed a summer project list and discussed concrete work at the Rec. Park. Ms. Dronsfield made a motion to hire Taylor Bollin and Robert Fleck as seasonal summer employees at a rate of $7.95 per hour, effective immediately, 2nd by Wells. Roll call vote was taken with all members voting “yes”. Ms. Dronsfield reported that they had received a retirement resignation from Evelyn Wilczak effective June 6, 2014. She further reported that Ms. Wilczak was an excellent employee who will be missed. Motion by Wells to accept Evelyn Wilczak’s resignation, with regret, 2nd by Denes. Roll call vote was taken with all members voting “yes”. The next meeting will be prior to Council of July 7, 2014. § Utility – Ms. Denes reported that next meeting will be prior to council on June 16th. She mentioned that she had been misquoted in the paper as saying she thanked Annie Pickworth and Kurt Linden for their work on the water interconnect trailer. She asked that it be corrected to say, Andy Pickworth and Kurt Linden. § Ordinance – Mr. Wells reported that the committee had nothing substantial to discuss, and will meet again on July 7th. 7. ORDINANCES AND RESOLUTIONS ORDINANCE NO. 2014-19 AN ORDINANCE AUTHORIZING THE VILLAGE MANAGER TO PREPARE SPECIFICATIONS AND ADVERTISE FOR BIDS FOR THE ACQUISITION OF A BUCKET TRUCK AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 2nd Reading nd Motion by Wells to move the second reading, 2 by Denes. Roll call vote was taken with all members voting “yes”. ORDINANCE NO. 2014-20 AN ORDINANCE AUTHORIZING AN AGREEMENT WITH POGGEMEYER DESIGN GROUP FOR PROFESSIONAL ENGINEERING SERVICES IN CONNECTION WITH DEVELOPMENT OF PLANS FOR ROADWAY AND SEWER AND WATERLINE CONSTRUCTION ALONG BARKER STREET, AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 1ST Reading RESOLUTION NO. 2014-21 A RESOLUTION TO ADOPT THE 2015 TAX BUDGET 1ST Reading 8. OLD BUSINESS – Nothing to discuss 9. NEW BUSINESS – Mr. Pyles asked Council to adopt the Meter Technician job description which was included in the packet. Mr. Maurer asked why this job would be in the supervisor pay band; Mr. Pyles reported that this person is responsible for overseeing the meter reading employees. Ms. Denes mentioned that it was not in the job description; Mr. Pyles added, “Supervises monthly meter reading process” to the job description. Mr. Wells asked Mr. Pyles to fix a grammatical error by changing install to installation; Mr. Pyles agreed. Motion by Hyde to accept the job description as amended, 2nd by Denes. Roll call vote was taken with all members voting “yes”. Mr. Maurer reminded residents that school would be out on Wednesday and to be mindful of children riding bicycles. Mr. Rosemark reported that they are still flushing hydrants and to expect discolored water. He reminded residents to run their water until it runs clear. Mr. Maurer asked why it was taking longer for the water to run clear; Mr. Rosemark reported that they are flushing more aggressively this year. 10. ADJOURN – Motion by Wells, 2nd by Denes to adjourn at 7:55 PM 11. COUNCIL WORK SESSION