Village Council

Village of Wellington Council Meeting Minutes Hans Schneider, Mayor Council: President Sandy Denes, Mark Bughman, Helen Dronsfield, Gene Hartman, Keith Rowland and Guy Wells Revised 3/07/16 Council Chambers Tuesday February 16, 2016 7:50 p.m. 1. PLEDGE OF ALLEGIANCE – Mayor Schneider called the meeting to order with the Pledge of Allegiance. 2. ROLL CALL Councilman Mark Bughman – Present Councilman Gene Hartman – Present Council President Sandy Denes – Present Councilman Keith Rowland – Present Councilwoman Helen Dronsfield – Present Councilman Guy Wells – Present Others Present – Mayor Schneider, Village Manager Pyles, Finance Director Hales, Law Director Bond, Chief Barfield, Electric Supt. Bealer, Water/WW Supt. Rosemark, Public Works Supt. Brasee, MSW Director Arntz, Clerk of Council O’Brien, Bill Berger, Chloe Fields, Robin and Dylan Fields, Marlene Kocap, Zoey Moore, Paul Burns, Dylan Cook, Dominic Fannin, Lisa Fannin, Ethan Burns, Amy Kiley, John Kiley, Cliff Mackrell, Dave Knapp, Fred Swanson 3. APPROVAL OF MINUTES – Motion by Wells, 2nd by Dronsfield to approve the minutes from the February 1, 2016 meeting. Roll call vote was taken with all members voting “yes”. 4. FINANCIAL REPORTS – Ms. Denes had a few questions regarding the bills; Ms. Hales, Mr. Brasee and Mr. Pyles answered her questions. Motion by Denes, 2nd by Hartman to approve the expenses and pay the bills. Roll call vote was taken with all members voting “yes”. 101 General $ 49,320.85 401 Capital $ 9,863.72 501 Water $ 12,932.44 502 Sewer $ 8,338.58 503 Elect $ 45,257.47 Power Bills $ 32,485.51 504 Garbage $ 25,540.32 506 Storm Sewer $ 325.80 508 Consumer Deposit $ 1,200.00 Pay 3 $ 84,274.53 Total $ 269,539.20 5. COMMUNICATIONS FROM MAYOR, COUNCIL, AND VILLAGE OFFICIALS § Mayor Schneider – Mayor Schneider mentioned that his report was in the packet. § Law Director Bond – Nothing to report § Chief Barfield – Chief Barfield reported that the Police Dept. had participated in a chili cook off and they placed 3rd out of 30 teams. He mentioned that they received $2,000 worth of prizes, an AED and six medical packs, which will be placed in each of the cruisers. Mayor Schneider mentioned that he had attended the cook off and the Police Dept. did a great job. Chief Barfield thanked Village Market, Geyers, and those employees who donated towards the event. § Finance Director Hales – Ms. Hales mentioned that her reports were in the packet and she would be happy to answer any questions. § Village Manager Pyles – Mr. Pyles mentioned that his report and his superintendent’s reports were in the packet. He reported that there was an environmental assessment done on Trails End, they took a couple of samples, however, they were not suspicious of those. He mentioned that they will be talking further about the project at a later date. Mr. Pyles reported that email boxes were getting full and wanted to assure council that anything sent or received would hit an archive for public records retention purposes. He mentioned that they would be purchasing an external hard drive to store those files on. Ms. Denes asked Mr. Pyles for an ODNR dam  inspection report that was discussed at the Saturday meeting in regards to insurance; he said that he would locate that for her. Mr. Bughman asked Mr. Pyles if he was happy with the erosion inspection at the underpass, and asked whether or not the contractors had done everything Mr. Pyles had asked; Mr. Pyles explained, yes, they had for the most part. He further explained that ODOT also has an erosion inspection patrol, and they will be checking on it also. Mr. Bughman asked if Mr. Pyles found anything out from Allied Waste about bed bugs and mattress removal; Mr. Pyles explained that any mattress that is put to the curb for pickup will need to be wrapped in some kind of plastic or Allied will not pick them up. Mr. Wells asked if there will be a monthly meeting to discuss a punch list for the underpass; Mr. Pyles explained that they will begin the monthly meetings again in March and will have a partners meeting prior to the completion of the project. Mr. Wells asked about visibility concerns at the underpass, coming from the south; Mr. Pyles will check into it. Mr. Bughman asked whether or not they will be installing signage in regards to bridge height on the underpass; Mr. Pyles said that they will not as it meets state highway design. § Mr. Rosemark – Mr. Rosemark reported that the EPA will be in on February 25th for an annual system wide survey. He mentioned that he had received the results from the THM sampling and they did very well for the month of February. Mr. Rosemark distributed a copy of the ODNR dam report to council. Mr. Bughman asked Mr. Rosemark about the confined space training that was noted in his staff report; Mr. Rosemark reported that the training at the underpass went well. He further reported that the village is required to train personnel on confined space before they can do that kind of maintenance, and there will be more confined space training down the road. § Main Street Wellington – Ms. Arntz reported on the Women’s Expo held at the Wellington Eagles. She reminded everyone about the Wine About Winter event on February 27th at Forts Tavern. 6. REPORTS OF COMMITTEES § Finance – Ms. Denes reported that the committee had met prior to the council meeting. Motion by Denes, 2nd by Wells to hire Robin Fields at $14.39 per hour, pending the passage of pre-employment drug testing, effective as soon as she is able. Roll call vote was taken with all members voting “yes”. Mayor Schneider introduced Ms. Fields and she was met with applause. § Police – Mr. Wells mentioned that the committee will meet on March 7th prior to council. § Public Works – Ms. Dronsfield reported that the committee will meet on March 7th prior to council. § Utility – Ms. Dronsfield reported that the committee had met prior to council and discussed the substation bids. Motion by Dronsfield, 2nd by Denes to accept the bid from Chemsteel Construction Co. at a cost of $468,800.00. Roll call vote was taken with all members voting “yes”. Ms. Dronsfield mentioned that the village will be entering into an agreement with First Energy for an easement at the Hawley Rd. substation site, and Mr. Pyles will be coming with more information at a later date. Ms. Dronsfield reported that the committee had discussed increasing the water and sewer rates. She further reported that the water and sewer department has debt repayments, both interest and principal, for infrastructure improvements that have been made. Ms. Dronsfield explained that a 4% increase will cost a resident who uses 7,500 gallons of water a month, approximately $4.00. She mentioned that these rates are still lower than Oberlin and Grafton. Ms. Dronsfield reported that the committee would like to direct Mr. Bond to prepare an ordinance for a 4% increase in water and sewer rates. Ms. Denes mentioned that the 7,500 gallon usage per month was probably a little high for a normal household; Mr. Pyles agreed. § Ordinance – Mr. Wells reported that the committee will meet on March 7th prior to council and will be discussing the proposed nuisance legislation and will discuss the ordinance for the two way traffic on Carpenter and Dickson Streets. He urged anyone with the two way traffic concerns to attend the committee meeting. 7. ORDINANCES AND RESOLUTIONS ORDINANCE NO. 2016-04 AN ORDINANCE AUTHORIZING THE VILLAGE MANAGER TO PROCEED WITH THE SALE OF A FORD F-450 TRUCK WHICH IS NO LONGER NEEDED FOR PUBLIC PURPOSES, AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 3rd Reading nd Motion by Denes, 2 by Wells to move the third reading. Roll call vote was taken with all members voting “yes”. ORDINANCE NO. 2016-05 (amended) AN ORDINANCE TO MAKE PERMANENT APPROPRIATIONS FOR THE CURRENT AND OTHER EXPENDITURES FOR THE VILLAGE OF WELLINGTON, OHIO FOR THE PERIOD ENDING DECEMBER 31, 2016 AND DECLARING AN EMERGENCY 2nd Reading Ms. Denes mentioned that the budget had been amended by $2,000 for Police Training, since the first reading. Motion by Wells, 2nd by Denes to move the 2nd reading. Roll call vote was taken with all members voting “yes”. ORDINANCE NO. 2016-07 AN ORDINANCE AUTHORZING THE VILLAGE MANAGER TO ENTER INTO AN EASEMENT FOR THE ERECTION OF A CAPACITOR BANK TO REGULATE VOLTAGE AND VARIABLITY ON THE ELECTRICAL TRANSMISSION LINES, WITH OHIO EDISON COMPANY AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 1st Reading ORDINANCE NO. 2016-08 (amended) AN ORDINANCE DESIGNATING DICKSON STREET AND CARPENTER STREET FOR TWO-WAY TRAFFIC FOR THEIR ENTIRE LENGTHS 1st Reading 8. OLD BUSINESS - None 9. NEW BUSINESS · Mr. Bill Berger from 119 Forest St. announced that for the first time in Wellington High School history, Wellington will be hosting an Ohio High School Athletic Association tournament basketball game. The game will be held on February 23rd at 7:00 PM with Wellington High School playing Ritman High School. As this is the first time that Wellington has ever hosted a tournament game, he encouraged village residents to come out and show support for the boys’ basketball team. · Mr. Wells asked Mayor Schneider to have Ms. Lent send out an agenda for the Planning Commission to council; Mayor Schneider said he would. Ms. Denes mentioned that she would like to see a brief report from Ms. Lent in regards to Planning and Zoning; Clerk O’Brien reported that she had received a report from Ms. Lent, however left it at the office by mistake. · Ambulance Director Dave Knapp reported that on March 1st the South Lorain Ambulance District will begin utilizing 911 for its dispatch services. The 911 change will enable the employees to receive texts, and confirm address right on their phones. He explained that it will also allow their patients to receive pre-arrival instructions, such as CPR instructions. They will also be updating the office computers to link with the 911 computers which will allow them to be able to critique their runs for quality assurance reasons. He mentioned that 911 will be a cost savings as it is tax funded service. He further mentioned that he appreciates the relationship they have formed with the police and fire departments and looks forward to continuing that further. He thanked everyone who has provided dispatch services for them. · Boy Scout Troop 414 attended the council meeting for their Citizenship and Community Merit badge. Mr. Wells mentioned that he was a member of Boy Scout Troop 414 and his first council meeting was for those badges also. Boy Scout Troop 414 was met with applause. · Mayor Schneider appointed Marla Lent as the Coordinator for the Services of Seniors, as he forgot to make the appointment in January. Motion by Denes, 2nd by Wells to approve Mayor Schneider’s appointment. Roll call vote was taken with all members voting “yes”. Mr. Wells asked about a Senior Advisory Board; Mr. Schneider reported that anyone who may be interested in sitting on the board to please contact him.  · Ms. Denes reported that the Fire Board minutes and the entire packet, was included in the packet. She further reported that Fire Board Night at the Races will be held at the Fairgrounds on April 2nd, and anyone who would like to attend should contact a Fireman to purchase tickets. 10. ADJOURN – Motion by Wells, 2nd by Dronsfield to adjourn at 8:28 PM _____________________________________ ___________________________________ Clerk of Council Mayor