Village Council

Village of Wellington Council Meeting Minutes Hans Schneider, Mayor Council: Gene Hartman, Council President, William Bogan, Mark Bughman, Helen Dronsfield, Keith Rowland and Guy Wells Council Chambers/Teleconference December 21, 2020 7:00 PM 1. PLEDGE OF ALLEGIANCE – Mayor Schneider called the meeting to order with the Pledge of Allegiance. 2. ROLL CALL Councilman William Bogan – Present Council President Gene Hartman – Present Councilman Mark Bughman – Present Councilman Keith Rowland – Present Councilwoman Helen Dronsfield – Absent Councilman Guy Wells – Present Others Present – Mayor Schneider, Village Manager Dupee, Finance Director Pfeiffer, Law Director Bond, Chief Barfield, Water/WW Supt. Frenk, Electric Supt. Bealer, Mark Rosemark, MSW Director Arntz (7:30 PM), Clerk of Council O’Brien 3. APPROVAL OF MINUTES – Mr. Wells asked that the minutes be amended to reflect the correct spelling of Ms. Dronsfield’s sister’s last name, on page 3 (in bold) Theresa Senghas. Motion by Wells, 2nd by Hartman to approve the minutes of the December 7, 2020 meeting as amended. Roll call vote was taken with all members present voting “yes”. 4. FINANCIAL REPORTS – Motion by Hartman, 2nd by Rowland to approve the expenses and pay the bills. Roll call vote was taken with all members present voting “yes”. 101 General Fund $ 13 027.09 201 Street CM&R Fund $ 13,508.54 208 Permissive Vehicle Tax $ 2,091.22 209 Law Enforcement Trust $ 2,224.97 210 CRF 19 $ 2,501.92 290 Caring Fund $ 200.00 301 SPC Assess Bond Retire $ 22,621.99 401 Capital Improvement $ 8,145.96 501 Water Fund $ 110,238.73 502 Sewer Fund $ 174,236.47 503 Electric Fund $ 1,045.15 Power Cost $ 548,546.18 504 Garbage Fund $ 26,793.75 505 Cable TV Franchise Fund $ 27.50 506 Storm Sewer Capital $ 61,865.72 508 Consumer Deposit Refunds $ (375.54) Pay 26 $ 111,451.08 Total $ 1,098,150.73 5. COMMUNICATIONS FROM MAYOR, COUNCIL, AND VILLAGE OFFICIALS  Mayor Schneider  Law Director Bond – Nothing to report.  Chief Barfield – Nothing to report.  Finance Director Pfeiffer – Mrs. Pfeiffer mentioned that her summary was included in the packet and offered to answer any questions.  Village Manager Dupee – Mr. Dupee reported that his administrative report and those of the department superintendents were included in the packet and mentioned that he had nothing to add. He answered questions from council members regarding a lease agreement ordinance, and security cameras at the columbarium.  Public Participation - None  Main Street Wellington – MSW Director Arntz wished everyone a Merry Christmas and asked anyone looking for last minute gifts to shop local! 6. REPORTS OF COMMITTEES  Finance – Mr. Hartman reported that the committee met prior to council and discussed year end receipts which are down approximately $160,000. He mentioned that overall the village fared well due to CARES Act funding, BWC refunds, and thanked department heads for watching their spending. He mentioned that the village received $343,000 from the CARES Act, discussed general fund account transfers, meals allowance ordinance, and 27th pay approval. Motion by Hartman, 2nd by Bogan to approve the 27th pay for  2020. Roll call vote was taken with all members present voting “yes”. Motion by Hartman, 2 nd by Wells to authorize the Finance Director to determine whether the charges for service transfer for the electric department can be re-instated and the amount of transfer after all revenues and expenses for the month of December have been accounted for and to ensure the electric department ends the year with a positive operating margin and meets the Village’s obligations on bond covenants on power supply agreements. Roll call vote was taken with all members present voting “yes”.  Police – Mr. Wells mentioned that the committee would meet on January 4th prior to council, and wished everyone “Merry Christmas”.  Public Works – Mayor Schneider reported that the committee would meet prior to council on January 4 th.  Utility – Mr. Rowland reported that the committee met prior to council where Doug Nusser answered many questions regarding the Ground Storage Tank project bids. He mentioned that Contract A was awarded to Mid Atlantic Storage Systems, and Contract B was awarded to North Bay Construction, Inc. He further mentioned that Contract C would be rebid. He mentioned that the electric department reported business as usual, and congratulated Mark Rosemark on his retirement.  Ordinance – Mr. Bughman reported that the committee would meet prior to council on January 4th.  Personnel – Mr. Bogan had nothing to report at this time, and wished everyone a “Merry Christmas”. 7. ORDINANCES AND RESOLUTIONS ORDINANCE NO. 2020-36 AN ORDINANCE AUTHORIZING THE VILLAGE MANAGER TO ENTER INTO A CONTRACT WITH TELETRONICS SERVICES, INC. FOR COMPUTER EQUIPMENT SERVICES 3rd Reading Motion by Hartman, 2nd by Rowland to approve the 3rd reading. Roll call vote was taken with all members present voting “yes”. ORDINANCE NO. 2020-37 AN ORDINANCE TO MAKE PERMANENT APPROPRIATIONS FOR THE CURRENT AND OTHER EXPENDITURES FOR THE VILLAGE OF WELLINGTON, OHIO FOR THE PERIOD ENDING DECEMBER 31, 2021 AND DECLARING AN EMERGENCY 2nd Reading Motion by Hartman, 2nd by Wells to suspend the rules. Roll call vote was taken with all members present voting “yes”. Motion by Wells, 2nd by Rowland to approve as read. Roll call vote was taken with all members present voting “yes”. ORDINANCE NO. 2020-39 AN ORDINANCE AMENDING ORDINANCE NO. 2016-28, RELATIVE TO NOMINAL EXPENDITURES FOR REFRESHMENTS OR MEALS TO BE SERVED AT VARIOUS MUNICIPAL EVENTS 1st Reading ORDINANCE NO. 2020-40 AN ORDINANCE AMENDING THE 2020 ANNUAL APPROPRIATIONS ORDINANCE BY AUTHORIZING THE TRANSFER OF CERTAIN FUNDS AND APPROPRIATIONS AS NEEDED FOR OPERATIONS, AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 1st Reading Motion by Hartman, 2 by Wells to suspend the rules. Roll call vote was taken with all members present voting nd “yes”. Motion by Wells, 2nd by Rowland to approve as read. Roll call vote was taken with all members present voting “yes”. ORDINANCE NO. 2020-41 AN ORDINANCE AMENDING THE 2020 ANNUAL APPROPRIATIONS ORDINANCE TO REFLECT ADDITIONAL “CARES ACT” RECEIPTS AND TO MAKE APPROPRIATIONS FOR CERTAIN EXPENSES, AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 1st Reading Motion by Hartman, 2nd by Wells to suspend the rules. Roll call vote was taken with all members present voting “yes”. Motion by Wells, 2nd by Rowland to approve as read. Roll call vote was taken with all members present voting “yes”. ORDINANCE NO. 2020-42 AN ORDINANCE AMENDING THE 2020 ANNUAL APPROPRIATIONS ORDINANCE BY AUTHORIZING THE TRANSFER OF CERTAIN FUNDS AND APPROPRIATIONS AS NEEDED FOR OPERATIONS, AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 1st Reading Motion by Hartman, 2 by Wells to suspend the rules. Roll call vote was taken with all members present voting nd “yes”. Motion by Wells, 2nd by Rowland to approve as read. Roll call vote was taken with all members present voting “yes”.  ORDINANCE NO. 2020-43 AN ORDINANCE AUTHORIZING THE VILLAGE MANAGER TO ENTER INTO A CONTRACT WITH MID ATLANTIC STORAGE SYSTEMS, INC. AND NORTH BAY CONSTRUCTION, INC., THE LOWEST AND BEST BIDDERS, FOR THE CONSTRUCTION AND IMPLEMENTATION OF GROUND STORAGE TANK AND RAW WATER PUMPING IMPROVEMENTS, AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 1 st Reading Motion by Hartman, 2nd by Bughman to suspend the rules. Roll call vote was taken with all members present voting “yes”. Motion by Wells, 2nd by Bughman to approve as read. Roll call vote was taken with all members present voting “yes”. ORDINANCE NO. 2020-44 AN ORDINANCE AUTHORIZING THE VILLAGE MANAGER TO ENTER INTO A SECOND EXTENSION ON THE EXISTING LEASE FOR THE OFFICES AT 147 HERRICK AVENUE, AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 1st Reading Motion by Hartman, 2 by Rowland to suspend the rules. Roll call vote was taken with all members present nd voting “yes”. Motion by Bogan, 2nd by Rowland to approve as read. Roll call vote was taken with all members present voting “yes”. 8. OLD BUSINESS Utility Committee Rebid Contract C – Mr. Hartman asked whether or not Mr. Dupee needed a motion to rebid Contract C; Mr. Bond responded that it would be ok to reject bids and rebid. Motion by Hartman, 2 nd by Wells to reject all bids submitted for Contract C, for the Ground Storage Tank Replacement and Reservoir Pumping Improvements, and to re-bid Contract C of the project. Roll call vote was taken with all members present voting “yes” 9. NEW BUSINESS Committee Requests – Mayor Schneider asked council members to reach out to him with any committee requests for 2021. Offices Closed – Mayor Schneider announced that all offices would be closed on Christmas Eve and Christmas Day. Mark Rosemark Resolution – Mayor Schneider read a resolution for Mark Rosemark recognizing his contributions and accomplishments in his 42 years of public service, and wished him well in his retirement. Mr. Rosemark was met with applause. Mr. Rosemark thanked Mayor Schneider, and heard congratulatory comments from Mark Bughman, Greg Frenk, and Village Manager Dupee. Holiday Windows – Mr. Bughman thanked everyone who decorated windows downtown, and mentioned how they looked great. Museum Storage – Mr. Bughman mentioned that the Spirit of 76 museum was renting storage space from Main Street Wellington, and had begun to move things into the space. Merry Christmas – Mayor Schneider wished everyone a Merry Christmas and Happy New Year! 10. ADJOURN – Motion by Hartman, 2nd by Wells to adjourn at 7:38 PM