Common Council

City of West Allis Meeting Minutes Common Council Mayor Dan Devine, Chair Alderperson Thomas G. Lajsic, Council President Alderpersons: Gary T. Barczak, Michael J. Czaplewski, Michael P. May, Cathleen M. Probst, Rosalie L. Reinke, Daniel J. Roadt, Vincent Vitale, and Martin J. Weigel Tuesday, January 7, 2014 7:00 PM City Hall Common Council Chambers REGULAR MEETING A. CALL TO ORDER The meeting was called to order by Mayor Devine at 7:00 p.m. B. ROLL CALL Present 9- Ald. Barczak, Ald. Czaplewski, Ald. Lajsic, Ald. May, Ald. Probst, Ald. Reinke, Ald. Roadt, Ald. Vitale, and Ald. Weigel C. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Ald. Weigel. D. PUBLIC HEARINGS None. E. CITIZEN PARTICIPATION None. F. ANNOUNCEMENT OF RECESS MEETINGS OF STANDING COMMITTEES Mayor Devine announced that the following Committees would meet during recess: Committee of the Whole, Administration & Finance, Public Works, Safety & Development, License & Health, and Advisory. G. MAYOR'S REPORT Mayor Devine reported on the CAAD's New Year's Eve event at Central High School, and he thanked the organizers and volunteers. He announced the Special Election Primary and the Youth Commission's Candidate Forum. H. ALDERPERSON'S REPORT Ald. Probst commented on a private lateral insurance mailing. Ald. May thanked the Department of Public Works for snow removal over the holidays. Ald. Reinke thanked the Candy Cane Lane visitors for raising over $85,000. I. APPROVAL OF MINUTES to approve the minutes of the regular meeting of December 17, 2013 J. ITEMS NOT REFERRED TO COMMITTEE City of West Allis Page 1 Printed on 12/21/2018 Common Council Meeting Minutes January 7, 2014 1. 2014-0006 Summons and Complaint in the matter of Bank of America, N.A. vs Crystal Zehe, et al, regarding foreclosure of mortgage, Case No. 13-CV011574. 2. 2014-0007 Summons and Complaint in the matter of Wells Fargo Bank, N.A. vs Crystal M. Wisialowski a/k/a Crystal M. Zehe, et al, regarding foreclosure of mortgage, Case No. 13-CV-007308. 3. 2014-0012 WE Energies communication regarding damages allegedly sustained at S. 81 St. and W. Lincoln Ave. on or about September 5, 2013. 4. 2014-0013 Jeffrey Cottrell communication regarding property damages allegedly sustained at 856 S. 74 St. reported to the Department of Public Works on December 27, 2013. 5. 2014-0014 John Wright communication regarding grass cutting and weed removal charges added to the 2013 real estate property tax for the property at 919 S. 91 St. Passed The Block Vote Aye: 9- Ald. Barczak, Ald. Czaplewski, Ald. Lajsic, Ald. May, Ald. Probst, Ald. Reinke, Ald. Roadt, Ald. Vitale, and Ald. Weigel No: 0 K. STANDING COMMITTEE REPORTS None. L. COMMON COUNCIL RECESS that the Council recess until completion of Committee meetings Aye: 9- Ald. Barczak, Ald. Czaplewski, Ald. Lajsic, Ald. May, Ald. Probst, Ald. Reinke, Ald. Roadt, Ald. Vitale, and Ald. Weigel No: 0 Thereupon, the Council took a recess at 7:10 p.m. Upon returning from recess at 7:50 p.m., and the roll call being taken, there were: Present 9- Ald. Barczak, Ald. Czaplewski, Ald. Lajsic, Ald. May, Ald. Probst, Ald. Reinke, Ald. Roadt, Ald. Vitale, and Ald. Weigel M. NEW AND PREVIOUS MATTERS ADMINISTRATION & FINANCE COMMITTEE 9. R-2014-0003 Resolution relative to accepting the sole source proposal of Bentley Systems, Inc. for providing CAD Software Maintenance for a total net sum of $12,729.00. Sponsors: Administration & Finance Committee Attachments: 1221 Bentley Sole Source letter.pdf 10. R-2014-0004 Resolution relative to accepting the sole source proposal of ProPhoenix for providing Wireless Digital Assistance (WDA) software for a total net sum of $28,000. Sponsors: Administration & Finance Committee Attachments: 1222 Fire WDA Sole Source.pdf City of West Allis Page 2 Printed on 12/21/2018 Common Council Meeting Minutes January 7, 2014 11. R-2014-0005 Resolution relative to deleting the City of West Allis Policies & Procedures Manual Nos. 1601 through 1617 under Police Department. Sponsors: Administration & Finance Committee 12. R-2014-0006 Resolution relative to acquiring sole source Revised Municipal Code supplements and services from General Code for a total sum not to exceed $10,000. Sponsors: Administration & Finance Committee Attachments: 1223 Revised Municipal Code sole source.pdf 13. 2014-0010 Communication from City Administrative Officer regarding request to fill a vacant Equipment Operator II position in the Department of Public Works/Water Division. Attachments: VACPOSREQ.EqOprWtr 010714.pdf 14. 2014-0011 Communication from City Administrative Officer transmitting copy of List of Interim Successors to Elected and Appointed City Officials. Attachments: MCC.SuccList 123013.pdf 15. 2014-0004 Manager of Finance/Comptroller informing the council of the upgrade and improvement made to the City's property tax billing and collection system. Attachments: GCS CONVERSION APPRECIATION LETTER.pdf 16. R-2013-0283 Resolution relative to renewal of the agreement with Wisconsin Community Services, Inc. for West Allis Mediation Center for 2014. Sponsors: Administration & Finance Committee 17. 2007-0735 Loretta Matovich communication regarding vehicle damage allegedly sustained on October 11, 2007. 18. 2012-0588 Summons and Complaint in the matter of North Milwaukee State Bank vs Pakhar Singh, et al, regarding foreclosure of mortgage, Case No. 12-CV-011811. City of West Allis Page 3 Printed on 12/21/2018 Common Council Meeting Minutes January 7, 2014 19. 2013-0085 Summons and Complaint in the matter of Nationstar Mortgage, LLC vs Joseph A. Hapka, et al, regarding foreclosure of mortgage, Case No. 13CV000642. 20. 2013-0563 Elizabeth Rathkamp communication regarding property damage allegedly sustained at 2372 S. 57 Street on February 18, 2013. 21. 2013-0651 Scott Travers communication regarding vehicle damages allegedly sustained at the West Allis Municipal Yards on November 1, 2013. Passed The Block Vote Aye: 9- Ald. Barczak, Ald. Czaplewski, Ald. Lajsic, Ald. May, Ald. Probst, Ald. Reinke, Ald. Roadt, Ald. Vitale, and Ald. Weigel No: 0 PUBLIC WORKS COMMITTEE 22. R-2014-0001 Resolution accepting work of WIL-Surge Electric, Inc. for standby generator installation at West Allis Police and Municipal Court Center 11301 West Lincoln Avenue, West Allis, WI 53227 and authorizing and directing settlement of said contract in accordance with contract terms of 2011 Project No. 16. Sponsors: Public Works Committee 23. R-2014-0002 Resolution accepting work of Green Bay Pipe & TV LLC for the closed circuit TV inspection of sanitary and storm sewers at various locations in the City of West Allis and authorizing and directing settlement of said contract in accordance with contract terms of 2013 Project No. 9. Sponsors: Public Works Committee 24. 2014-0026 Communication from Director of Public Works/City Engineer regarding request from Walsh Construction to use 97th Street and West Orchard Place for trucking access to Greenfield infield (I-894) located south of West Greenfield Avenue. Attachments: COMM - 2014-0026.pdf 25. 2013-0704 Communication from Principal Engineer concerning WisDOT's proposed haul routes during the Zoo Interchange construction including streets where heavy traffic is prohibited by ordinance including: 97th St., 99th St., and Cleveland Avenue. Attachments: Com.2013-0704.pdf City of West Allis Page 4 Printed on 12/21/2018 Common Council Meeting Minutes January 7, 2014 Passed The Block Vote Aye: 9- Ald. Barczak, Ald. Czaplewski, Ald. Lajsic, Ald. May, Ald. Probst, Ald. Reinke, Ald. Roadt, Ald. Vitale, and Ald. Weigel No: 0 SAFETY & DEVELOPMENT COMMITTEE 26. O-2014-0001 An Ordinance to Establish Parking Restrictions on Both Sides of the 6700 and 6800 Blocks of W. Lincoln Ave. Except the West 218 ft. of the South Side of the 6700 Block. Sponsors: Safety & Development Committee 27. 2014-0019 Special Use Permit for proposed extension of hours for Toppers Pizza, an existing restaurant located at 1676 S. 108 St. Held in Safety & Development Committee during recess. 28. 2014-0020 Special Use Permit for conversion of an existing mixed-use building into a proposed multi-family development at 6531 W. Lincoln Ave. Held in Safety & Development Committee during recess. 29. 2014-0021 Special Use Permit for Cozy Corner Resale and Consignment, a proposed secondhand retail store to be located at 9100 W. National Ave. Held in Safety & Development Committee during recess. 30. 2014-0005 2012 Southeastern Wisconsin Regional Planning Commission Annual Report. Attachments: 2012 Annual Report.pdf 2014-0005.pdf Passed The Block Vote Aye: 9- Ald. Barczak, Ald. Czaplewski, Ald. Lajsic, Ald. May, Ald. Probst, Ald. Reinke, Ald. Roadt, Ald. Vitale, and Ald. Weigel No: 0 COMMITTEE OF THE WHOLE 6. 2014-0015 Communication regarding City Administrative Officer Position/Reorganization. Attachments: Communication.pdf Held in Committee of the Whole during recess. 7. 2014-0018 Updated Report on Possible Changes to Organizational Structure and City Administrative Officer, Clerk/Treasurer Position and Responsibilities (1/3/14). Attachments: CmteWhole.010614.pdf Revised List of Duties and Responsibilities.pdf Revised Estimated Fiscal Impact.pdf Mayor Devine.Structural Reorganization Comm.pdf City of West Allis Page 5 Printed on 12/21/2018 Common Council Meeting Minutes January 7, 2014 Held in Committee of the Whole during recess. City of West Allis Page 6 Printed on 12/21/2018 Common Council Meeting Minutes January 7, 2014 8. 2013-0710 Revised Report on Possible Changes to Organizational Structure and City Administrative Officer, Clerk/Treasurer Position and Responsibilities. Attachments: CmteWhole.121713.pdf Aye: 8- Ald. Barczak, Ald. Lajsic, Ald. May, Ald. Probst, Ald. Reinke, Ald. Roadt, Ald. Vitale, and Ald. Weigel No: 1- Ald. Czaplewski LICENSE & HEALTH COMMITTEE 31. 2014-0001 2013-2014 Used Vehicle Dealer License application(s). License application no. 2017 granted. 32. 2014-0002 2013-2014 Special Instrumental Music Permit appl. no. 7 of 3M Management, LLC, Melissa M. Martin, Agent, d/b/a M&M's Sports Bar, 1900 S. 60 St. (2013-2014 Class B Tavern License no. 1931) for an event on Saturday, January 11, 2013. 33. 2014-0016 Operator's License (bartender/sales clerk) applications. 2013-2014 License application nos. 347, 349, 351-352 & 355 granted. 2013-2015 License application nos. 384 & 386-387 granted. 34. 2014-0022 2013-2014 Operator's License (bartender/sales clerk) application no. 14-346 for Arja L. Walker. Held in License & Health Committee during recess. 35. 2014-0023 2013-2014 Operator's License (bartender/sales clerk) application no. 14-348 for Richard A. Young. Held in License & Health Committee during recess. 36. 2014-0024 2013-2014 Operator's License (bartender/sales clerk) application no. 14-350 for Jody R. Pallen. Held in License & Health Committee during recess. 37. 2014-0025 2013-2015 Operator's License (bartender/sales clerk) application no. 15-385 for Christina M. Dalzin. Held in License & Health Committee during recess. 38. 2014-0017 Communication from Assistant City Attorney regarding failure to follow the terms of the payment agreement for delinquent 2012 real estate taxes signed on June 28, 2013, for 5630 W. Lincoln Ave., DDT Bobblehedz, David P. Bickler, Jr., Agent, dated December 31, 2013. Held in License & Health Committee during recess. 39. 2013-0667 2013-2014 Class B Tavern License application no. 2014 of Steffek, LLC, Neal A. Steffek, Agent, d/b/a Mugshotz, premises located at 1902 S. 68 St. (new-existing location). City of West Allis Page 7 Printed on 12/21/2018 Common Council Meeting Minutes January 7, 2014 40. 2013-0690 Police Department Report involving Happy Tap, 6801 W. Beloit Rd. (2013-2014 Class B Tavern License no. 1907 of Rock Investments of WI LLC, Kim M. Caze, Agent, Incident Date: November 21, 2013). 41. 2013-0691 Police Department Report involving Bobblehedz, 5630 W. Lincoln Ave. (2013-2014 Class B Tavern License no. 1159, Instrumental Music License no. 1160, and Dance Hall License no. 1161 of DDT Bobblehedz, Inc., David P. Bickler, Jr., Agent, Incident Date: November 8, 2013). 42. 2013-0693 Police Department Report involving Double Barrel Saloon, 1100 S. 60 St. (2013-2014 Class B Tavern License no. 1524, Dance Hall License no. 1526 and Instrumental Music License no. 1525, of SYRE Enterprises, LLC, Andrew M. Lomax, Agent, Incident Date: November 1, 2013). 43. 2013-0695 Police Department Reports involving The Draft, 9105 W. Lincoln Ave. (2013-2014 Class B Tavern License no. 1821, Dance Hall License no. 1823 and Instrumental Music Dance Hall License no. 1822 of The Draft LLC, Paula K. Johnson, Agent, two (2) Incident Dates: November 10, 2013 & November 30, 2013). 44. 2013-0696 Police Department Reports involving Brooklyn's, 9440 W. National Ave., (2013-2014 Class B Tavern License no. 1301, Dance Hall License no. 1303 and Tavern Entertainment-Special License no. 1302 of Cugino's Entertainment, LLC, Dominic Lalicata, Agent, two (2) Incidents Dates: November 8, 2013 & November 16, 2013). Passed The Block Vote Aye: 9- Ald. Barczak, Ald. Czaplewski, Ald. Lajsic, Ald. May, Ald. Probst, Ald. Reinke, Ald. Roadt, Ald. Vitale, and Ald. Weigel No: 0 ADVISORY COMMITTEE 45. 2014-0009 City Administrative Officer's communication requesting approval for the destruction of public records in the City Administrative Office. Attachments: MCC.EmgGovtRecords 010714.pdf 46. 2014-0027 Reappointment by Mayor Devine of Mary Johnson as a member of the West Allis Beautification Committee, her two-year term to expire December 31, 2015. City of West Allis Page 8 Printed on 12/21/2018 Common Council Meeting Minutes January 7, 2014 Passed The Block Vote Aye: 9- Ald. Barczak, Ald. Czaplewski, Ald. Lajsic, Ald. May, Ald. Probst, Ald. Reinke, Ald. Roadt, Ald. Vitale, and Ald. Weigel No: 0 47. 2014-0028 Reappointments by Mayor Devine to the West Allis Board of Health of Alderperson Rosalie Reinke and Alderperson Dan Roadt, their two-year terms to expire January 1, 2016. Aye: 7- Ald. Barczak, Ald. Czaplewski, Ald. Lajsic, Ald. May, Ald. Probst, Ald. Vitale, and Ald. Weigel No: 0 Present: 2- Ald. Reinke, and Ald. Roadt N. ADJOURNMENT to adjourn at 7:56 p.m., with the next regularly scheduled meeting to be held on January 21, 2014, at 7:00 p.m Paul M. Ziehler City Administrative Officer Clerk/Treasurer All meetings of the {bdName} are public meetings. In order for the general public to make comments at the committee meetings, the individual(s) must be scheduled (as an appearance) with the chair of the committee or the appropriate staff contact; otherwise, the meeting of the committee is a working session for the committee itself, and discussion by those in attendance is limited to committee members, the mayor, other alderpersons, staff and others that may be a party to the matter being discussed. NON-DISCRIMINATION STATEMENT The City of West Allis does not discriminate against individuals on the basis of race, color, religion, age, marital or veterans' status, sex, national origin, disability or any other legally protected status in the admission or access to, or treatment or employment in, its services, programs or activities. AMERICANS WITH DISABILITIES ACT NOTICE Upon reasonable notice the City will furnish appropriate auxiliary aids and services when necessary to afford individuals with disabilities an equal opportunity to participate in and to enjoy the benefits of a service, program or activity provided by the City. LIMITED ENGLISH PROFICIENCY STATEMENT It is the policy of the City of West Allis to provide language access services to populations of persons with Limited English Proficiency (LEP) who are eligible to be served or likely to be directly affected by our programs. Such services will be focused on providing meaningful access to our programs, services and/or benefits. City of West Allis Page 9 Printed on 12/21/2018