Common Council

City of West Allis Meeting Minutes Common Council Mayor Dan Devine, Chair Alderperson Thomas G. Lajsic, Council President Alderpersons: Suzzette Grisham, Kevin Haass, Danna Kuehn, Thomas G. Lajsic, Rosalie L. Reinke, Daniel J. Roadt, Tracy Stefanski, Angelito Tenorio, Vincent Vitale, and Martin J. Weigel Tuesday, May 19, 2020 7:01 PM West Allis YouTube Channel https://www.youtube.com/user/westalliscitychannel REGULAR MEETING NOTICE OF VIRTUAL MEETING A. CALL TO ORDER The meeting was called to order by Mayor Devine at 7:01 p.m. B. ROLL CALL Present 10 - Grisham, Haass, Kuehn, Lajsic, Reinke, Roadt, Stefanski, Tenorio, Vitale, and Weigel C. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Ald. Vitale. D. PUBLIC HEARINGS 1. R-2020-0270 Resolution to confirm and adopt the report of the City Engineer containing the schedule of proposed assessments for improvement of the East/West alley between S. Buchanan Pl. - S. 69 St.; W. Beloit Rd. to W. Arthur Ave. and the East/West alley between S. 65 St. - S. 66 St.; W. Arthur Ave. to W. Harrison Ave. by removal and reconstruction of the concrete alley pavement, storm sewer, utility adjustments and storm underdrain Sponsors: Public Works Committee Attachments: May 19, 2020 Virtual Council Hearing Signed R-2020-0270 E-W Alley Buchanan Explanation by Peter Daniels, City Engineer. Public Comments: None. Public Hearing Held. 2. R-2020-0292 Resolution relative to determination of Application for a Special Use Permit for Brainiac’s Academy 2 LLC, a proposed education facility, to be located at 5806 W. National Ave. Sponsors: Safety & Development Committee City of West Allis Page 1 Printed on 6/17/2020 Common Council Meeting Minutes May 19, 2020 Attachments: Signed not executed R-2020-0292 Brainiac's Acadamy Application - Brainiacs Explanation by Steve Schaer, Manager of Planning & Zoning. Public Comments: Public Hearing Held. E. ANNOUNCEMENT OF RECESS MEETINGS OF STANDING COMMITTEES Mayor Devine announced that the following Standing Committees would meet during recess: Administration & Finance, Public Works, Safety & Development, License & Health, and Advisory. F. MAYOR'S REPORT None. G. ALDERPERSON'S REPORT None. H. APPROVAL OF MINUTES 3. 2020-0343 Minutes (Draft) of the Common Council meetings of May 5, 2020 and Special Meeting of May 12, 2020 Attachments: 05052020 CC Mnutes.draft.signed 05122020 CC Minutes.draft.signed A motion was made by Lajsic, seconded by Vitale, that this matter be Approved. The motion carried unanimously. I. ITEMS NOT REFERRED TO COMMITTEE 4. 2020-0326 Report of the Municipal Judge for the month of April 2020, consisting of all fines, costs and fees collected by the City of West Allis in the sum of $116,422.71 Attachments: Municipal Judge April 2020 This matter was Placed on File on a Block Vote. 5. 2020-0325 Notice of Injury submitted on behalf of Sherillia Jefferson regarding injuries and damages at S. 116 St. and W. Rogers St. on April 27, 2020 Attachments: 2020-0325 Claim -Sherillia Jefferson 05-07-2020 This matter was Referred for Legal Action to the City Attorney on a Block Vote. 6. 2020-0344 Claim by Robert Mills regarding injuries and damages at W. Rogers St. and S. 116 St. on April 27, 2020 Attachments: 2020-0344 Claim - Robert Mills 05-19-2020 City of West Allis Page 2 Printed on 6/17/2020 Common Council Meeting Minutes May 19, 2020 This matter was Referred for Legal Action to the City Attorney on a Block Vote. Passed The Block Vote A motion was made by Vitale, seconded by Weigel, to approve all the actions on item nos. 4-6 on a Block Vote. The motion carried unanimously. J. STANDING COMMITTEE REPORTS None. K. COMMON COUNCIL RECESS A motion was made by Lajsic, seconded by Grisham, that the Council recess until completion of the Standing Committee meetings. The motion carried unanimously. Thereupon, the Council took a recess at 7:21p.m. Upon returning from recess at 9:02 p.m., and the roll call being taken, the following were present: Present 10 - Grisham, Haass, Kuehn, Lajsic, Reinke, Roadt, Stefanski, Tenorio, Vitale, and Weigel L. NEW AND PREVIOUS MATTERS ADMINISTRATION & FINANCE COMMITTEE 7. 2020-0345 Communication regarding the 2020 Capital Improvement Program and Borrowing Attachments: 2020-2024 CIP Final Draft 11-1-19 (1) CIP 2020 CIP Changes This matter was Placed on File on a Block Vote. 9. R-2020-0289 Resolution granting a selective waiver of interest and penalties associated with late payment of the May 31, 2020 tax levy installment to those City of West Allis property taxpayers adversely impacted by the public health emergency and setting a final due date of the 2019 tax collections of October 1, 2020 Sponsors: Administration & Finance Committee Held in Administration & Finance Committee during recess. 10. R-2020-0290 Resolution relative to the Agreement with the Village of Hales Corners for Public Health Services for the year 2020 Sponsors: Administration & Finance Committee Attachments: Village of Hales Corners Signed R-2020-0290 with Agreement Executed R-2020-0290 with Agreement This matter was Adopted on a Block Vote. 11. R-2020-0293 Resolution to consider approving an Action Plan for Fiscal Year 2020 relative to the Community Development Block Grant (CDBG) Program City of West Allis Page 3 Printed on 6/17/2020 Common Council Meeting Minutes May 19, 2020 Sponsors: Administration & Finance Committee Attachments: Budget - FY2020 Action Plan Signed R-2020-0293 Action Plan CDBG This matter was Adopted on a Block Vote. 12. 2020-0346 Communication from the City Assessor regarding general effects of residential revaluations Attachments: Admin and Finance Assessor Communication 5-19-20 This matter was Placed on File on a Block Vote. 13. 2020-0347 Discussion regarding a possible early retirement incentive program for non-represented employees Attachments: Early retirement program v1 This matter was Consensus Given on a Block Vote. 14. 2020-0327 Finance Director/Comptroller submitting report for April 2020 indicating City of West Allis checks issued in the amount of $1,820,837.09 Attachments: April 2020 Monthly Claims Report to CC This matter was Placed on File on a Block Vote. 15. 2019-0842 Claim by Whitnall Summit Co., LLC regarding excessive assessments at the Whitnall Summit Office Complex for 2019 Attachments: 2019-0842 Claim - Whitnall Summit Co., LLC Whitnall Summit Settlement - fully executed Claims Report-June 2, 2020 A Motion to admit claim for excessive assessment according to the terms of the stipulation was made on a Block Vote. 16. 2020-0093 Claim by Todd Farnham regarding personal injury at 2660 S. 75 St. on October 1, 2019 Attachments: Claim Farnham This matter was Referred for Legal Action to the City Attorney on a Block Vote. Passed The Block Vote A motion was made by Haass to approve all the actions on item nos. 7 and 9-16 on a Block Vote. The motion carried by the following vote: Aye: 10 - Grisham, Haass, Kuehn, Lajsic, Reinke, Roadt, Stefanski, Tenorio, Vitale, and Weigel No: 0 8. R-2020-0285 Resolution to approve second intergovernmental agreement with City of Milwaukee to provide police services for the 2020 Democratic National Convention (updated for August convention) City of West Allis Page 4 Printed on 6/17/2020 Common Council Meeting Minutes May 19, 2020 Sponsors: Administration & Finance Committee Attachments: DNC Police IGA - West Allis.marked up copy DNC Police IGA - West Allis A motion was made by Haass that this matter was Adopted. The motion carried by the following vote: Aye: 9- Grisham, Haass, Kuehn, Lajsic, Reinke, Roadt, Tenorio, Vitale, and Weigel No: 1- Stefanski PUBLIC WORKS COMMITTEE 17. O-2020-0019 Ordinance authorizing city employees to perform construction work without public bidding Sponsors: Alderperson Roadt Attachments: Ord_O-2020-0019 (1) Signed Ord_O-2020-0019 This matter was Passed on a Block Vote. 18. R-2020-0279 Resolution authorizing the City Engineer to amend an existing Professional Services Contract with KL Engineering, Inc. for Engineering Consulting Services related to the conversion of old series street lighting circuits to new parallel circuits with LED lighting for an amount not to exceed $75,000 Sponsors: Public Works Committee Attachments: R-2020-0279 Signed R-2020-0279 KL Engineering LED Lighting This matter was Adopted on a Block Vote. 19. R-2020-0280 Resolution authorizing and directing the City Engineer to amend the Maintenance Agreement with the Wisconsin Department of Transportation to include furnishing, installing and maintaining an historic plaque to commemorate May Eliza Wright Sewall on the existing retaining wall located on W. Greenfield Ave. (STH 59) between the I-894 NB off ramp and S. 98 St. Sponsors: Public Works Committee Attachments: Maintenance Agreement Amendment 14 11 14 West Allis Maint Agreement_141114 Exhibits for the May Eliza Wright Sewall Historical Marker Retaining wall - Historic plaque Signed R-2020-0280 May Eliza Wright Sewall Maintenance Agreement Amendment signed6-05-20 R-2020-0280 This matter was Adopted on a Block Vote. City of West Allis Page 5 Printed on 6/17/2020 Common Council Meeting Minutes May 19, 2020 20. R-2020-0291 Resolution amending City of West Allis Policies & Procedures Manual Policy No. 2823 “Pedlets” to amend the restriction on Pedlets only being allowed along W. Greenfield Avenue from S. 70 Street to S. 76 Street Sponsors: Public Works Committee Attachments: Pedlet_The Municiaplities_030202017 Policydoc 6 2 20 Draft Signed R-2020-0291Pedlets This matter was Adopted on a Block Vote. 21. 2020-0342 Discussion to review the possibility of providing recycling service on a weekly basis This matter was Placed on File on a Block Vote. 22. R-2020-0270 Resolution to confirm and adopt the report of the City Engineer containing the schedule of proposed assessments for improvement of the East/West alley between S. Buchanan Pl. - S. 69 St.; W. Beloit Rd. to W. Arthur Ave. and the East/West alley between S. 65 St. - S. 66 St.; W. Arthur Ave. to W. Harrison Ave. by removal and reconstruction of the concrete alley pavement, storm sewer, utility adjustments and storm underdrain Sponsors: Public Works Committee Attachments: May 19, 2020 Virtual Council Hearing Signed R-2020-0270 E-W Alley Buchanan This matter was Adopted on a Block Vote. 23. R-2020-0271 Final Resolution authorizing public improvement by removal and reconstruction of the concrete alley pavement, storm sewer, utility adjustments and storm underdrain in the East/West alley between S. Buchanan Pl. - S. 69 St.; W. Beloit Rd. to W. Arthur Ave. and the East/West alley between S. 65 St. - S. 66 St.; W. Arthur Ave. to W. Harrison Ave. and levying special assessments against benefited properties Sponsors: Public Works Committee Attachments: Signed R-2020-0271 E-W Alley Buchanan Final This matter was Adopted on a Block Vote. Passed The Block Vote A motion was made by Roadt to approve all the actions on item nos. 17-23 on a Block Vote. The motion carried by the following vote: Aye: 10 - Grisham, Haass, Kuehn, Lajsic, Reinke, Roadt, Stefanski, Tenorio, Vitale, and Weigel No: 0 SAFETY & DEVELOPMENT COMMITTEE City of West Allis Page 6 Printed on 6/17/2020 Common Council Meeting Minutes May 19, 2020 24. R-2020-0295 Resolution approving a Certified Survey Map to combine two properties into one lot of record located at 1606-1650 S. 84 St. and 8300 Block W. Lapham St. submitted by Peter Agnos, property owner (Tax Key Nos. 452-0431-001 and 452-9999-010) Sponsors: Safety & Development Committee Attachments: Application - CSM - Agnos CSM - Agnos Signed R-2020-0295 Peter Agnos CSM This matter was Adopted on a Block Vote. 25. R-2020-0292 Resolution relative to determination of Application for a Special Use Permit for Brainiac’s Academy 2 LLC, a proposed education facility, to be located at 5806 W. National Ave. Sponsors: Safety & Development Committee Attachments: Signed not executed R-2020-0292 Brainiac's Acadamy Application - Brainiacs This matter was Adopted on a Block Vote. Passed The Block Vote A motion was made by Lajsic to approve all the actions on item nos. 24-25 on a Block Vote. The motion carried by the following vote: Aye: 10 - Grisham, Haass, Kuehn, Lajsic, Reinke, Roadt, Stefanski, Tenorio, Vitale, and Weigel No: 0 LICENSE & HEALTH COMMITTEE None. ADVISORY COMMITTEE 26. O-2020-0018 Ordinance to authorize city clerk to reduce or increase number of election officials at polling places Sponsors: Advisory Committee Attachments: Ord_O-2020-0018 Signed Ord_O-2020-0018 A motion was made by Reinke that this matter was Passed. The motion carried by the following vote: Aye: 10 - Grisham, Haass, Kuehn, Lajsic, Reinke, Roadt, Stefanski, Tenorio, Vitale, and Weigel No: 0 M. ADJOURNMENT City of West Allis Page 7 Printed on 6/17/2020 Common Council Meeting Minutes May 19, 2020 A motion was made by Lajsic, seconded by Vitale, to adjourn at 9:10 p.m., with the next regularly scheduled meeting to be held on June 2, 2020, at 7:00 p.m The motion carried unanimously. Respectfully submitted, ____________________________________________ Rebecca Grill City Administrator/Clerk All meetings of the {bdName} are public meetings. In order for the general public to make comments at the committee meetings, the individual(s) must be scheduled (as an appearance) with the chair of the committee or the appropriate staff contact; otherwise, the meeting of the committee is a working session for the committee itself, and discussion by those in attendance is limited to committee members, the mayor, other alderpersons, staff and others that may be a party to the matter being discussed. NON-DISCRIMINATION STATEMENT The City of West Allis does not discriminate against individuals on the basis of race, color, religion, age, marital or veterans' status, sex, national origin, disability or any other legally protected status in the admission or access to, or treatment or employment in, its services, programs or activities. AMERICANS WITH DISABILITIES ACT NOTICE Upon reasonable notice the City will furnish appropriate auxiliary aids and services when necessary to afford individuals with disabilities an equal opportunity to participate in and to enjoy the benefits of a service, program or activity provided by the City. LIMITED ENGLISH PROFICIENCY STATEMENT It is the policy of the City of West Allis to provide language access services to populations of persons with Limited English Proficiency (LEP) who are eligible to be served or likely to be directly affected by our programs. Such services will be focused on providing meaningful access to our programs, services and/or benefits. City of West Allis Page 8 Printed on 6/17/2020