Police and Fire Commission

City of West Allis Meeting Minutes Police and Fire Commission Thursday, May 17, 2018 6:00 PM West Allis Police Department 11301 W. Lincoln Ave. REGULAR MEETING AND CLOSED SESSION A. CALL TO ORDER Commissioner Heron called the meeting to order at 6:05 pm. B. ROLL CALL Present: Commissioners Amy Heron, Aaron Konkol, Danielle Romain and Kurt Kopplin Absent: Commissioner Mark Manthei Also Present: Fire Chief Mason Pooler, Assistant Chief Kurt Zellmann, Lieutenant Michael Wright - Fire Department; Police Chief Pat Mitchell, Deputy Chief Chris Botsch, Deputy Chief Bob Fletcher - Police Department; Rebecca Grill, CAO - City of West Allis; Bridget Morawetz, Recording Secretary C. APPROVAL OF MINUTES A motion was made by Commissioner Kopplin and seconded by Commissioner Konkol to approve the April 19, 2018 Regular and Closed Session Meeting Minutes. The motion carried unanimously. City of West Allis Page 1 Printed on 6/22/2018 Police and Fire Commission Meeting Minutes May 17, 2018 D. FIRE DEPARTMENT 1. Presentation of Tower 62 and new paramedic unit AC Zellmann and Lt. Wright presented the Tower 62 and paramedic unit to the Commissioners after completion of Closed Session. 2. Firefighting Activity Report Chief Pooler stated that EMS runs have slightly decreased and he has contributed that decrease to the MIH program initiative. Chief Pooler briefly discussed the fire reported in AC Scharfenberg’s report, noting that it was a mobile home and it was a very hot and quick fire. He stated that the trailer was burned to the point that no cause could be determined and it was a total loss. Commissioner Heron asked about the construction on National Ave and how that will affect call processing. Chief Pooler indicated that it is anticipated that the construction will hinder rig departure, but not to the point that would be detrimental to calls. He did state however, that rigs will need to be relocated to Station 2 for a number of days to allow for construction directly in front of the station. He noted that that timeframe however, has not been determined. The Commissioners had no additional questions or comments and the report was placed on file. 3. Fire Department Financial Report Chief Pooler stated that currently the fire department is 5% under budget, mostly from salary savings. However, he noted that OT has increased due to running 13 people short in the stations. The Commissioners had no additional questions or comments and the report was placed on file. 4. Training Activity Report Chief Pooler stated that this bureau will be changing Measure 12a to 1000 annually vs. 5000 as it was determined that a number of the fire and safety education programs had not been accounted for correctly and in fact, had been counted twice in some cases. Chief Pooler noted that this change will be effective with the June presentation. The Commissioners had no additional questions or comments and the report was placed on file. 5. Request for Approval: Establish Firefighter Eligibility List (revised) Chief Pooler submitted a revised approval request to establish a firefighter eligibility list. He indicated that currently the department is short on paramedics and would be potentially looking to fill open positions with those candidates who are paramedics or are currently enrolled in paramedic school. Chief Pooler stated that all qualified candidates who met the passing written score criteria will be City of West Allis Page 2 Printed on 6/22/2018 Police and Fire Commission Meeting Minutes May 17, 2018 interviewed by the Command Staff regardless of their paramedic status. A motion was made by Commissioner Konkol and seconded by Commissioner Kopplin to approve the revised request as presented by Chief Pooler. The motion carried by the following vote: Aye: 4, Commissioners Heron, Konkol, Romain and Kopplin No: 0 6. Fire Prevention Activity Report Chief Pooler stated that the Fire Prevention Permit fees have not changed since the early 80s and it will be an initiative of this bureau to restructure these fees to be more aligned with surrounding municipalities. Chief Pooler noted that Measure 8a will be reworded to include installation of smoke and CO detectors and other safety oriented goals and initiatives. The Commissioners had no additional questions or comments and the report was placed on file. 7. Emergency Medical Services Activity Report Assistant Chief Zellmann stated that the snow and heavy rain during the month of April contributed to the 83.6% performance regarding timely response to emergency incidents. He stated that he expects that number to be back to normal for the May report. The Commissioners had no additional questions or comments and the report was placed on file. 8. Emergency Medical Services Revenue Report AC Zellmann stated that although EMS revenue continues to increase, the department has been working to improve report writing skills to properly document the care given to patients. He stated that proper documentation is crucial to ensure it is a billable event and in order to be in compliance with Medicare and Medicaid billing guidelines. AC Zellmann briefly reviewed some of the incidents included in the April Highlighted calls report. He thanked the PD for their help and assistance in reference to a difficult call that involved a young child and the immediate family. The Commissioners had no additional questions or comments and the report was placed on file. 9. Communication and Request for Approval: MIH monthly performance measures AC Zellmann shared with the Commissioners a newly developed Mobile Integrated Healthcare (MIH) performance report. He stated that this report will present the defined performance indicators for the MIH program and illustrate the overall core performance of the program. AC Zellmann indicated that the 72 hours City of West Allis Page 3 Printed on 6/22/2018 Police and Fire Commission Meeting Minutes May 17, 2018 contact measure will be revised to 48 hours. He noted that some patients referred to the program are homeless or move around and can be a challenge to follow-up with within 24 hours. Commissioner Heron asked if the report could/would include category issues such as diabetes, mental health, etc. AC Zellmann stated that this type of information would be collected and presented annually vs. monthly. A motion was made by Commissioner Kopplin and seconded by Commissioner Konkol to approve the MIH performance measures as presented. The motion carried by the following votes: Aye: 4, Commissioners Heron, Konkol, Romain and Kopplin No: 0 10. National Q Dispatch Performance Report AC Zellmann stated that the new station alerting system install is close to completion and will be helpful in assisting the dispatch center with call processing and efficiencies. The Commissioners had no additional questions or comments and the report was placed on file. 11. Sick, Injured and Light Duty Report - April The Commissioners had no additional questions or comments and the report was placed on file. 12. Master Plan Performance Snapshot The Commissioners had no additional questions or comments and the report was placed on file. 13. Communication: Firefighter resignation Chief Pooler stated that FF Collin Schultz resigned from the department effective June 24, 2018 and will be joining the Chicago Fire Department. City of West Allis Page 4 Printed on 6/22/2018 Police and Fire Commission Meeting Minutes May 17, 2018 E. POLICE DEPARTMENT 14. Presentation of M.R.A.P Police Vehicle Chief Mitchell and DC Botsch presented the new vehicle to the Commissioners after completion of Closed Session 15. Police Department Financial Report Chief Mitchell stated that currently the department is in line with standard budget spending for this time of year. The Commissioners had no additional comments or questions and the report was placed on file. 16. Monthly Performance Report Chief Mitchell stated that in conjunction with the City’s Strategic Plan, Quality of Life goal, , the department worked with IT to ensure all current city cameras were cleaned, in proper working order and all were positioned properly to ensure the best coverage of the areas they are scanning. Chief Mitchell stated that transition to an all civilian Communications Unit is almost complete due to the promotion of the sixth and final Communications Supervisor on April 30th. He noted that remaining is a Lieutenant who will be transited out by the end of the year. Chief Mitchell also reviewed briefly additional goals and initiatives contained with the Monthly Performance Report. The Commissioners had no additional comments or questions and the report was placed on file. 17. Patrol Activity Report Chief Mitchell stated that Officers were investigating two incidents of an individual pointing a gun at citizens as they were driving past him. Chief Mitchell stated that a business camera installed in one of the areas captured a still photo of the suspect and was circulated accordingly. Chief Mitchell stated that while on patrol, Officer Behnke matched an individual with the photo and the suspect was detained and subsequently identified as the suspect involved in the pointing/aiming incidents. Chief Mitchell noted that he has been charged currently with carrying a concealed weapon. Chief Mitchell also briefly reviewed the bank robbery that took place at BMO Harris stating that the money stolen had been located and the suspect was quickly located and taken into custody without incident. The Commissioners had no additional questions or comments and the report was placed on file. 18. Communications Activity Report The Commissioners had no additional questions or comments and the report was placed on file. City of West Allis Page 5 Printed on 6/22/2018 Police and Fire Commission Meeting Minutes May 17, 2018 19. Community Services Bureau Report The Commissioners had no additional questions or comments and the report was placed on file. 20. Criminal Investigations Unit Activity Report Chief Mitchell stated that Det. Christina Porter has been assigned to the FBI Child Exploitation Task Force and was afforded the opportunity to travel to China with the FBI to assist with taking custody and transfer of an American currently in a China jail on child pornography charges. He stated that this individual will face federal child pornography charges once back in the United States. The Commissioners had no additional questions or comments and the report was placed on file. 21. Tavern Violation Report The Commissioners had no additional questions or comments and the report was placed on file. 22. Training Activity Report Chief Mitchell stated that the three Community Service Officers continue to progress in their training and are adapting well to the position and responsibilities. He noted that 2 more are in the process to be hired and barring any issues during the background checks, they are expected to begin in early June. The Commissioners had no additional questions or comments and the report was placed on file. 23. Overtime Comparison Report Chief Mitchell stated that OT hours are approximately 800 hours over this year compared to last year. He noted that much of this OT overage occurs in two categories, Downtown Court and Criminal Investigations. Chief Mitchell stated that the department applied for and received a grant from the State of Wisconsin for $90,000. He noted that this grant money will be utilized to get the bike patrol officers out for the summer months as well as help fund additional officers regarding the Hwy 100 initiatives and increase the two officers per squad car ratio. The Commissioners had no additional questions or comments and the report was placed on file. 24. Sick, Injured and Light Duty Report - April The Commissioners had no additional questions or comments and the report was placed on file. City of West Allis Page 6 Printed on 6/22/2018 Police and Fire Commission Meeting Minutes May 17, 2018 F. POLICE AND FIRE COMMISSION 25. PFC Financial Report The Commissioners had no additional questions or comments and the report was placed on file. 26. Request for Approval of City Policies: #1110 Creating, Maintaining and Administering Pay Ranges; #1113 Pay for Exceptional Performance and Educational Achievement Rewards and #1422 Performance Management and Review Process A motion was made by Commissioner Kopplin and seconded by Commissioner Romain to approve the above City Policies with regard to the Police and Fire Departments, as presented. The motion carried by the following votes: Aye: 4, Commissioners Heron, Kopplin, Romain and Kopplin No: 0 27. Discussion and Request for Approval: Fire Chief top five (5) job responsibilities CAO Grill introduced a common goal for all management that needed further review and discussion. She noted that this goal would be one of the 5 goals each Chief would agree upon with the Commission Board. On a motion made and seconded, this agenda item was tabled for discussion until the July Police and Fire Commission meeting. 28. Election of Police & Fire Commission Board Positions On a motion made and seconded, Amy Heron was nominated and accepted the position of President of the Police and Fire Commission Board. On a motion made and seconded, Kurt Kopplin was nominated and accepted the position of Vice President of the Police and Fire Commission Board. A motion was made by Commissioner Kopplin and seconded by Commissioner Romain to nominate and approve Mark Manthei as Secretary of the Police and Fire Commission Board. 29. Closed session: Discipline and termination of a probationary firefighter 30. Closed session: Discipline reports of Police Department employees City of West Allis Page 7 Printed on 6/22/2018 Police and Fire Commission Meeting Minutes May 17, 2018 G. CLOSED SESSION PLEASE TAKE NOTICE that the Board of Police and Fire Commissioners of the City of West Allis will upon conclusion of open session, consider and vote on a motion to convene in closed session at said time and place to discuss the discipline and termination of a Probationary Firefighter and the discipline reports of Police department employees. A closed session for the above purpose is authorized pursuant to the provision of Section 19.85(b)(f) and (e) of the Wis. Stats., to consider dismissal, demotion, licensing or discipline of any public employee or person licensed by a board or commission or the investigation of charges against such persons, and to consider financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigations of charges against specific persons except where par.(b) applies which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations. Immediately upon completion of the closed session, the Board of Police and Fire Commissioners will reconvene in open session at said time and place to consider any other matters on the agenda. On a motion made and seconded, the meeting convened into closed session at 7:25 pm. Closed session agenda items reviewed/discussed On a motion made and seconded, the meeting reconvened into open session at 7:57 pm at which time the Commissioners were given a tour of the Fire Department and Police Department new rigs and vehicles. H. ADJOURNMENT There being no further business, on a motion made and seconded, the meeting adjourned at 8:43 pm. City of West Allis Page 8 Printed on 6/22/2018 Police and Fire Commission Meeting Minutes May 17, 2018 All meetings of the {bdName} are public meetings. In order for the general public to make comments at the committee meetings, the individual(s) must be scheduled (as an appearance) with the chair of the committee or the appropriate staff contact; otherwise, the meeting of the committee is a working session for the committee itself, and discussion by those in attendance is limited to committee members, the mayor, other alderpersons, staff and others that may be a party to the matter being discussed. NON-DISCRIMINATION STATEMENT The City of West Allis does not discriminate against individuals on the basis of race, color, religion, age, marital or veterans' status, sex, national origin, disability or any other legally protected status in the admission or access to, or treatment or employment in, its services, programs or activities. AMERICANS WITH DISABILITIES ACT NOTICE Upon reasonable notice the City will furnish appropriate auxiliary aids and services when necessary to afford individuals with disabilities an equal opportunity to participate in and to enjoy the benefits of a service, program or activity provided by the City. LIMITED ENGLISH PROFICIENCY STATEMENT It is the policy of the City of West Allis to provide language access services to populations of persons with Limited English Proficiency (LEP) who are eligible to be served or likely to be directly affected by our programs. Such services will be focused on providing meaningful access to our programs, services and/or benefits. City of West Allis Page 9 Printed on 6/22/2018