Police and Fire Commission

City of West Allis Meeting Minutes Police and Fire Commission Thursday, September 20, 2018 6:00 PM West Allis Police Department 11301 W. Lincoln Ave. REGULAR MEETING AND CLOSED SESSION A. CALL TO ORDER Commissioner Heron called the meeting to order at 6:00 pm B. ROLL CALL Present: Commissioners Amy Heron, Mark Manthei, Aaron Konkol, Danielle Romain and Kurt Kopplin Also Present: Deputy Chief Chris Ziolecki - Fire Department; Police Chief Pat Mitchell, Deputy Chief Chris Botsch, Deputy Chief Robert Fletcher, Detective Caleb Porter - Police Department; CAO Rebecca Grill - City of West Allis; Bridget Morawetz, Recording Secretary C. APPROVAL OF MINUTES A motion was made by Commissioner Manthei and seconded by Commissioner Konkol to approve the August 16, 2018 Regular Meeting Minutes. The motion carried by the following votes: Aye: 5, Commissioners Heron, Manthei, Konkol, Romain and Kopplin No: 0 City of West Allis Page 1 Printed on 10/19/2018 Police and Fire Commission Meeting Minutes September 20, 2018 D. FIRE DEPARTMENT 1. Firefighting Activity Report Deputy Chief Ziolecki stated that the fire included in Chief Scharfenberg’s report was a small kitchen fire that was quickly contained and extinguished. He noted it appeared to be the result of careless cooking activities on behalf of the resident. DC Ziolecki noted that call processing times for August improved to 91%. DC Ziolecki stated that a data glitch, which slightly affected the measurement results, was identified and corrected by IT. However, DC Ziolecki noted that improved dispatcher performance and the newly installed station alerting system were the biggest factors in reaching this benchmark goal. Commissioner Heron asked about the increase in the property lost from 2017 vs. 2018 and Chief Ziolecki noted that he was not aware of any one incident specifically but would follow-up with AC Scharfenberg for clarification. The Commissioners had no additional questions or comments and the report was placed on file. 2. Fire Department Financial Report The Commissioners had no additional questions or comments and the report was placed on file. 3. Training Activity Report DC Ziolecki stated that the month of August is a very slow training month due to State Fair commitments. He stated that the probationary firefighters that began in May 2018 continue to progress in their training and all progress reports from their assigned Captains have been favorable. The Commissioners had no additional question or comments and the report was placed on file. 4. Communication: Resignation of Probationary Firefighter DC Ziolecki stated that for personal reasons, probationary firefighter Chad Strzyzewski resigned from the department effective September 18, 2018. DC Ziolecki stated that he was part of the recruit group that began on September 5, 2018. 5. Fire Prevention Activity Report The Commissioners had no additional questions or comments and the report was placed on file. 6. Emergency Medical Services Activity Report The Commissioners had no additional questions or comments and the report was placed on file. 7. Emergency Medical Services Revenue Report City of West Allis Page 2 Printed on 10/19/2018 Police and Fire Commission Meeting Minutes September 20, 2018 The Commissioners had no additional questions or comments and the report was placed on file. 8. Mobile Integrated Healthcare (MIH) Monthly Performance Report The Commissioners had no additional questions or comments and the report was placed on file. 9. National Q Dispatch Performance Report The Commissioners had no additional questions or comments and the report was placed on file. 10. Sick, Injured and Light Duty Report The Commissioners had no additional questions or comments and the report was placed on file. 11. Master Plan Performance Snapshot The Commissioners had no additional questions or comments and the report was placed on file. 12. Request for Approval: Promotion to Lieutenant DC Ziolecki requested approval for the promotion of EO Kyle Novak to the rank of Lieutenant. DC Ziolecki stated that EO Novak was a Chief’s pick for Lieutenant via the administrative selection process that was conducted in November of 2017 per Department Order 2086. A motion was made by Commissioner Kopplin and seconded by Commissioner Romain to approve the promotion as presented. The motion carried by the following votes: Aye: 5, Commissioners Heron, Manthei, Konkol, Romain and Kopplin No: 0 13. Communication: Promotion to Equipment Operator DC Ziolecki stated that with the promotion of EO Novak to Lieutenant, FF Matthew Schmitz will be promoted to the rank of Equipment Operator effective September 22, 2018. DC Ziolecki noted that FF Schmitz was the next eligible candidate on the current Equipment Operator eligibility list that was established in August of 2017. 14. Request for Approval: 2019 Budget Item requests DC Ziolecki stated that at the August PFC meeting, Chief Pooler submitted ten (10) 2019 budget line item requests for the Board’s information and review, and is now requesting approval of said items: 1: Mechanical CPR Machines - $45,000.00 - New line item 2: Emergency Fire Dispatch Software - $80,000.00 - New line item City of West Allis Page 3 Printed on 10/19/2018 Police and Fire Commission Meeting Minutes September 20, 2018 3: Additional EMS Supplies - $40,000.00 - Increase in existing line item 4: New Flooring in Fire Department Buildings - $65,000.00 - Capital request 5: Turnout Gear - $46,500.00 - Change purpose of existing line item 6: Underbody Flush System - $72,000.00 - Capital request 7: Staff Vehicle - $38,000.00 - Capital request 8: Intern Program - $55,000.00 - New line item 9: Used Aerial Fire Truck - $275,000.00 - Capital request 10: Fire Station 1 Apparatus Floor Refinish - $20,000.00 - Capital request DC Ziolecki stated Chief Pooler is aware that only a few of these will make the 2019 final budget, however, Chief Pooler is requesting approval from the Board for all 10 in order to have the necessary flexibility to move forward immediately when the final 2019 budget is confirmed. Commissioner Kopplin noted his agreement with Chief Pooler’s request for all 10 requests to be approved. He stated that Common Council, Mayor Devine and Rebecca will work with the Chief to ensure the necessary priorities are discussed and allowable as dictated by the 2019 budget. Rebecca stated that at the recent Mayor’s staff meeting, a 2019 needs vs. wants discussion took place and department heads were asked to prioritize their lists accordingly. A motion was made by Commissioner Kopplin and seconded by Commissioner Konkol to approve all ten (10) 2019 budget items as presented by DC Ziolecki, however, contingent upon final 2019 budgeting numbers and Mayor Devine and Common Council review and recommendations. The motion carried by the following votes: Aye: 5, Commissioners Heron, Manthei, Konkol, Romain and Kopplin No: 0 15. Request for Approval: Transfer of $75,000 from salary account to vehicle account DC Ziolecki requested the approval to transfer $75,000 from the department’s salary account to the vehicle account. He stated that the department has been investigating the procurement of a used aerial truck and AC Zellmann located one for sale at a small fire department located in Nassau County, NY. DC Ziolecki stated that the listed price is $95,000, however, it is anticipated that AC Zellmann will be able to negotiate the price to under $75,000.00. A motion was made by Commissioner Kopplin and seconded by Commissioner Manthei to approve the money transfer between accounts as presented. The motion carried by the following votes: Aye: 5, Commissioners Heron, Manthei, Konkol, Romain and Kopplin No: 0 16. Request for Approval: Purchase of used aerial fire apparatus DC Ziolecki stated that with the approval of the money transfer from the fire department salary account to the vehicle account, he would like to request approval to move forward with the purchase of the used aerial fire apparatus as City of West Allis Page 4 Printed on 10/19/2018 Police and Fire Commission Meeting Minutes September 20, 2018 presented in AC Zellmann’s report. A motion was made by Commissioner Manthei and seconded by Commissioner Kopplin to approve the purchase of a used aerial fire truck. The motion carried by the following votes: Aye: 5, Commissioners Heron, Manthei, Konkol, Romain and Kopplin No: 0 17. Communication and Request for Approval: Proposed changes to Policy 7.27 Firefighter Recruitment and Selection DC Ziolecki stated that last month Chief Pooler submitted to the Board a communication regarding a proposed change regarding the firefighter recruitment and selection process. DC Ziolecki noted that after discussion with North Shore and Wauwatosa Fire Departments, it was determined that the testing portion was not a reliable source to ensure that the best candidates were represented. DC Ziolecki stated that the revised policy would be point based only and would offer a bigger pool of better qualified, experienced firefighter recruit candidates. Commissioner Romain asked for clarification regarding the point value for candidates with a bachelor’s degree in the firefighting field. DC Ziolecki stated that the point value is 4, one point higher than holding a Bachelor’s degree in any other field. He stated that he will make the correction in the policy. A motion was made by Commissioner Konkol and seconded by Commissioner Romain to approve, with correction, the revised Firefighter Recruitment and Selection policy as presented by DC Ziolecki. The motion carried by the following votes: Aye: 5, Commissioners Heron, Manthei, Konkol, Romain and Kopplin No: 0 18. Discussion: Fire Department portion of PFC Rules & Regulations DC Ziolecki stated that with the change in the department’s recruitment and selection policy regarding the removal of the testing portion of the process, it would be necessary to update that portion of the PFC Rules and Regulations as well. Commissioner Heron stated that she would like follow-up with Assistant City Attorney Sheryl Kuhary on this matter to confirm the change can be made appropriately by the Board directly. Commissioner Heron tabled further discussion regarding this agenda item until the October 18, 2018 meeting. 19. Communication: 2018 Swearing-in Ceremony DC Ziolecki stated that the 2018 Swearing-In Ceremony will be on October 24, 2018 beginning at 6:00 pm. He noted that it will be held at Fire Station 2. City of West Allis Page 5 Printed on 10/19/2018 Police and Fire Commission Meeting Minutes September 20, 2018 E. POLICE DEPARTMENT 20. Communication: WAFD/WAPD partnership on AED and Narcan Chief Mitchell thanked the Fire Department for their training in the use of Narcan and AEDs. He stated that all of the patrol cars will have a supply of Narcan and he noted that many of the patrol cars will also be equipped with AED kits. 21. Communication: Request approval to begin Sergeant’s process Chief Mitchell stated that he was notified that a Sergeant will be retiring at the end of the year and, as the established eligibility list for this rank expired in July of 2018, it will be necessary to begin a Sergeant’s hiring process to establish a new eligibility list. A motion was made by Commissioner Kopplin and seconded by Commissioner Manthei to move forward with the Sergeant’s hiring process as requested by Chief Mitchell. The motion carried by the following votes: Aye: 5, Commissioners Heron, Manthei, Konkol, Romain and Kopplin No: 0 22. Communication: Request approval to begin Lieutenant’s process Chief Mitchell requested permission to begin, if necessary once the Sergeant’s process is completed, a Lieutenant’s hiring process. A motion was made by Commissioner Manthei and seconded by Commissioner Konkol to move forward with the Lieutenant’s hiring process as requested by Chief Mitchell. The motion carried by the following vote: Aye: 5, Commissioner Heron, Manthei, Konkol, Romain and Kopplin No: 0 23. Communication: Request approval to begin Captain’s process Chief Mitchell stated that he was notified that a Captain will be retiring at the end of the year and it will be necessary to begin a Captain’s hiring process to establish a new eligibility list. A motion was made by Commissioner Manthei and seconded by Commissioner Konkol to move forward with the Captain’s hiring process as requested by Chief Mitchell. The motion carried by the following votes: Aye: 5, Commissioners Heron, Manthei, Konkol, Romain and Kopplin No: 0 24. Communication: Use of unmanned aircraft system City of West Allis Page 6 Printed on 10/19/2018 Police and Fire Commission Meeting Minutes September 20, 2018 Chief Mitchell stated that a drone was donated to the WAPD. He noted that a policy as it relates to the use of the drone has been created, approved and adopted accordingly. Chief Mitchell stated that two (2) Detective Sergeants have completed the necessary training and licensing as required by the FCC; he also stated that the appropriate, required insurance paperwork has been submitted to the City’s insurance company, CVMIC. 25. Communication: Police Officer hiring plan based on list approved by the PFC in June 2018 Chief Mitchell stated that in June of 2018, the Commissioners approved to hire four (4) police officers, however, at that time only two (2) were hired with the intention on bringing the other 2 on board at the end of the year. Chief Mitchell stated that the department recently reached out to these recruits and confirmed that they were still interested in a position with WAPD. He stated that barring any issues during the pre-employment requirements, these recruits will be offered employment and start at the police academy in January of 2019. 26. Police Department Financial Report The Commissioners had no additional questions or comments and the report was placed on file. 27. Monthly Performance Report Chief Mitchell reviewed two items contained within the Monthly Performance Report: 1. Approximately $53,000 was spent out of the State Seizure/Asset Forfeiture account to purchase two (2) used vehicles for the drug unit taskforce initiative; 2. Additional safety equipment for School Resource Officers was purchased and dispersed between the two high schools and one middle school. Chief Mitchell stated that all safety equipment will be stored in safes and will be accessibility by police officials only. The Commissioners had no additional questions or comments and the report was placed on file. 28. Patrol Activity Report Chief Mitchell reviewed the Wells Fargo bank robbery incident stating that parking checker Marianne Fletcher called in a van that ran a red light and noted that the driver matched the description of the suspected robber. Chief Mitchell stated that the suspect fled on foot after abandoning his vehicle and was soon caught and arrested by pursuing officers. Chief Mitchell stated that the suspect had been recently released after serving time for a 2006 robbery of a financial institution. Chief Mitchell also reviewed a stabbing that took place at a Burger King located on Hwy 100. Chief Mitchell stated that after viewing available video footage from the scene area, officers recognized the suspect and with assistance from the Caledonia PD and the Racine County Sheriff’s office, the suspect was arrested City of West Allis Page 7 Printed on 10/19/2018 Police and Fire Commission Meeting Minutes September 20, 2018 within hours of the attack and charged accordingly. The Commissioners had no additional questions or comments and the report was placed on file. 29. Communications Activity Report The Commissioners had no additional questions or comments and the report was placed on file. 30. Community Services Report The Commissioners had no additional questions or comments and the report was placed on file. 31. Criminal Investigations Unit Activity Report Chief Mitchell updated the Commissioners on recent incidents regarding the use of the Milwaukee Area Investigative Team (MAIT) taskforce initiative. The Commissioners had no additional questions or comments and the report was placed on file. 32. Tavern Violation Report The Commissioners had no additional questions or comments and the report was placed on file. 33. Training Report The Commissioners had no additional questions or comments and the report was placed on file. 34. Closed Session: Discussion and progress report on probationary Police Officer City of West Allis Page 8 Printed on 10/19/2018 Police and Fire Commission Meeting Minutes September 20, 2018 F. POLICE AND FIRE COMMISSION 35. PFC Financial Report There were no additional questions or comments and the report was placed on file. 36. Discussion and request for approval: 2019 PFC Budget CAO Rebecca Grill stated that the PFC budget had been reduced by $300.00; noting that reductions were made to the postage and notices budget line items. A motion was made by Commissioner Kopplin and seconded by Commissioner Romain to approve the 2019 proposed PFC budget as presented by CAO Grill. The motion carried by the following vote: Aye: 5, Commissioners Heron, Manthei, Konkol, Romain and Kopplin No: 0 37. Discussion: 2019 City Budget CAO Grill addressed the Commissioners regarding the 2019 City budget. She noted that all departments have been asked to prioritize their 2019 requests according to needs and wants of their department. A brief discussion ensued between the Commissioners and CAO Grill regarding additional budget questions and concerns as it related to the Fire and Police departments. City of West Allis Page 9 Printed on 10/19/2018 Police and Fire Commission Meeting Minutes September 20, 2018 G. CLOSED SESSION PLEASE TAKE NOTICE that the Board of Police and Fire Commissioners of the City of West Allis will, upon conclusion of open session, consider and vote on a motion to convene in closed session at said time and place to discuss the progress of a probationary Police Officer. A closed session for the above purpose is authorized pursuant to the provision of Section 19.85(b) and (f) of the Wis. Stats., to consider dismissal, demotion, licensing or discipline of any public employee or person licensed by a board or commission or the investigation of charges against such persons, and to consider financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigations of charges against specific persons except where par.(b) applies which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations. Immediately upon completion of the closed session, the Board of Police and Fire Commission will reconvene in open session at said time and place to consider any other matters on the agenda. On a motion made and seconded, the meeting convened into closed session at 7:10 pm. Closed session item discussed On a motion made and seconded, the meeting reconvened into open session at 7:19 pm. H. ADJOURNMENT There being no further business, on a motion made and seconded, the meeting adjourned at 7:20 pm. City of West Allis Page 10 Printed on 10/19/2018 Police and Fire Commission Meeting Minutes September 20, 2018 All meetings of the {bdName} are public meetings. In order for the general public to make comments at the committee meetings, the individual(s) must be scheduled (as an appearance) with the chair of the committee or the appropriate staff contact; otherwise, the meeting of the committee is a working session for the committee itself, and discussion by those in attendance is limited to committee members, the mayor, other alderpersons, staff and others that may be a party to the matter being discussed. NON-DISCRIMINATION STATEMENT The City of West Allis does not discriminate against individuals on the basis of race, color, religion, age, marital or veterans' status, sex, national origin, disability or any other legally protected status in the admission or access to, or treatment or employment in, its services, programs or activities. AMERICANS WITH DISABILITIES ACT NOTICE Upon reasonable notice the City will furnish appropriate auxiliary aids and services when necessary to afford individuals with disabilities an equal opportunity to participate in and to enjoy the benefits of a service, program or activity provided by the City. LIMITED ENGLISH PROFICIENCY STATEMENT It is the policy of the City of West Allis to provide language access services to populations of persons with Limited English Proficiency (LEP) who are eligible to be served or likely to be directly affected by our programs. Such services will be focused on providing meaningful access to our programs, services and/or benefits. City of West Allis Page 11 Printed on 10/19/2018