Police and Fire Commission

City of West Allis Meeting Minutes Police and Fire Commission Thursday, November 15, 2018 5:30 PM West Allis Police Department 11301 W. Lincoln Ave. REGULAR MEETING AND CLOSED SESSION A. CALL TO ORDER Commissioner Heron called the meeting to order at 5:32 pm B. ROLL CALL Present: Commissioners Amy Heron, Mark Manthei, Aaron Konkol and Kurt Kopplin Excused: Commissioner Danielle Romain Also Present: Fire Chief Mason Pooler - Fire Department; Police Chief Pat Mitchell, Deputy Chief Chris Botsch, Deputy Chief Bob Fletcher - Police Department; CAO Rebecca Grill - City of West Allis; Bridget Morawetz, Recording Secretary C. CLOSED SESSION PLEASE TAKE NOTICE that the Board of Police and Fire Commissioners of the City of West Allis will meet on Thursday, November 15, 2018 at 5:30 pm at 11301 W. Lincoln Avenue, West Allis Wisconsin, 53227 in open session to consider and vote on a motion to convene into closed session at said time and place, to interview the Police Department Captain candidate and the Police Department Lieutenant candidate as well as discuss the performance progress of a probationary Police Officer and to take such further action as may be necessary and appropriate in these matters. A closed session for the above purpose is authorized pursuant to the provision of Section 19.85 (1)(c) of the Wis. Stats., which authorizes a governmental body, upon motion duly made and carried, to convene in closed session for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility Immediately upon completion of the closed session, the Board of Police and Fire Commissioners will reconvene in open session at said time and place to consider any other matters on the agenda. On a motion made and seconded, the meeting convened into closed session at 5:35 pm. Closed session items addressed On a motion made and seconded, the meeting reconvened into open session at 6:05 pm. City of West Allis Page 1 Printed on 12/21/2018 Police and Fire Commission Meeting Minutes November 15, 2018 D. APPROVAL OF MINUTES Approval of the October 18, 2018 Regular and Closed Session Meeting Minutes A motion was made by Commissioner Manthei and seconded by Commissioner Konkol to approve the October 18, 2018 Regular and Closed Session Meeting Minutes. The motion carried by the following votes: Aye: 4, Commissioners Heron, Manthei, Konkol and Kopplin No: 0 City of West Allis Page 2 Printed on 12/21/2018 Police and Fire Commission Meeting Minutes November 15, 2018 E. FIRE DEPARTMENT 1. Firefighting Activity Report Chief Pooler briefly reviewed the one incident reported in AC Scharfenberg’s report. Chief Pooler stated that in October, there were 16 incidents that did not make the 75% benchmark requirement of first arriving unit to a fire/ES alarm arrives on scene within 5-minutes 20 seconds. Chief Pooler noted that of the 16, four (4) were affected by the construction on National Avenue. He stated that during the month of October, Station1 rigs were housed in an outside gated area (vs the station) and various alternative routes had to be used due to the construction and closed roads. The Commissioners had no additional questions or comments and the report was placed on file. 2. Fire Department Financial Report The Commissioners had no additional questions or comments and the report was placed on file. 3. Training Activity Report Chief Pooler stated that the two (2) groups of recruits (May and September) have transitioned to their 24-hour duty shifts smoothly, and to date, the training bureau has not received any concerning evaluations from station Officers. The Commissioners had no additional questions or comments and the report was placed on file. 4. Request for Approval: Participation in joint Firefighter recruitment/selection process Chief Pooler stated that Wauwatosa and North Shore Fire Departments moved forward with posting the firefighter job posting sooner than anticipated and, as part of the joint recruitment process, West Allis FD is automatically included in the posting. Chief Pooler noted that while after the fact, he is requesting the approval as matter of record. A motion was made by Commissioner Kopplin and seconded by Commissioner Konkol to approve participation in the joint recruitment process. The motion carried by the following votes: Aye: 4, Commissioners Heron, Manthei, Konkol and Kopplin No: 0 5. Fire Prevention Activity Report Chief Pooler noted that Fire Prevention continues to move forward with completing all required fire inspections by the end of year. Commissioner Heron inquired about the inspection drop from 254% in January to 63% in October. Chief Pooler stated that early months of the year, fire inspections City of West Allis Page 3 Printed on 12/21/2018 Police and Fire Commission Meeting Minutes November 15, 2018 are a priority as station staffing is heavy and fire inspectors are readily available. He noted that having a number of light duty personnel available to do fire inspections was helpful as well. Chief Pooler stated that closer to the mid to end of the year, various special events and fall activities reduce availability of members, thus completion rate is reduced accordingly. The Commissioners had no additional question or comments and the report was placed on file. 6. Emergency Medical Services Activity Report Chief Pooler presented the EMS report and discussed benchmarks as appropriate. Chief Pooler stated that over the past months, the crews have been utilizing an automatic CPR device produced by LUCAS . He noted that while the machine has some positives such as it’s faster and easier to clean and carry, overall the end result has not been as favorable as the Zoll CPR device. Chief Pooler noted that after the trial period with the LUCAS device has ended, the department will evaluate both machines and decide if either will be worthwhile to purchase. 7. Emergency Medical Services Revenue Report The Commissioners had no additional questions or comments and the report was placed on file. 8. Mobile Integrated Healthcare (MIH) Monthly Performance Report The Commissioners had no additional questions or comments and the report was placed on file. 9. National Q Dispatch Performance Report The Commissioners had no additional questions or comments and the report was placed on file. 10. Sick, Injured and Light Duty Report The Commissioners had no additional questions or comments and the report was placed on file. 11. Master Plan Performance Snapshot The Commissioners had no additional questions or comments and the report was placed on file. 12. Request for Approval: Purchase of electronic swipe locks using CPAT revenue funds Chief Pooler requested the approval to utilize CPAT revenue funds to purchase additional electric swipe lock hardware for the fire department. He stated that Citywide, all departments will be upgrading to swipe lock doors, and this upgrade will be funded thru the City’s Capital Improvement Fund. Chief Pooler noted that Fire Administration wanted to add additional swipe locks and to do so would be at the expense of the fire department. He noted that the requested funds from the City of West Allis Page 4 Printed on 12/21/2018 Police and Fire Commission Meeting Minutes November 15, 2018 CPAT revenue account would be for this purpose. A motion was made by Commissioner Kopplin and seconded by Commissioner Manthei to approve the request as presented. The motion carried by the following votes: Aye: 4, Commissioners Heron, Manthei, Konkol and Kopplin No: 0 13. Request for Approval: Proposed updates to the City’s Crash Billing ordinance Chief Pooler presented proposed changes to the City’s Crash Billing ordinance. He stated that these changes will be effective starting January 1, 2019. 1. If the owner of a vehicle (whether a resident or non-resident) is legally parked when involved in a billable accident, the owner of said car will not incur the billing fee and; 2. All vehicle fires (resident or non-resident), whether it involves a crash or not will incur the billing fee This matter was approved on a block vote. 14. Communication: Promotion to Captain Lieutenant Mark Sura was promoted to Captain effective October 20, 2018 15. Communication: Promotion to Lieutenant Equipment Operator Guy Carriveau was promoted to Lieutenant on October 20, 2018. 16. Communication: Promotion to Equipment Operator Firefighter Nick Draeger was promotion to Equipment Operator on October 20, 2018. 17. Communication: Retirement of Battalion Chief Chief Pooler stated that Battalion Chief Tom Shinkle will retire from the department effective at 0800 hours on January 1, 2019. Chief Pooler stated that BC Shinkle started with the department in July of 1989 and was a 29 year veteran of the department. The Commissioners thanked BC Shinkle for his years of service and wished him a happy and healthy retirement. 18. Consideration for Approval: Promotion to Battalion Chief Chief Pooler submitted a letter of introduction and resume of Captain Tim Vorpagel for review and consideration for promotion to Battalion Chief. Chief Pooler stated that if approved, Ct. Vorpagel would meet with Dr. Childs to complete the leadership/promotion evaluation process. Chief Pooler stated that Ct. Vorpagel would be available to meet with the Commissioners at the next PFC meeting on City of West Allis Page 5 Printed on 12/21/2018 Police and Fire Commission Meeting Minutes November 15, 2018 December 20, 2018. A motion was made by Commissioner Konkol and seconded by Commissioner Kopplin to approve the request as presented. The Commissioners also agreed to meet at 5:30 pm in Closed Session to review the evaluation results and to meet with Ct. Vorpagel. The motion carried by the following votes: Aye: 4, Commissioners Heron, Manthei, Konkol and Kopplin No: 0 19. Discussion: Fire Chief’s ability to waive a fire department generated fee Chief Pooler discussed the advantages of having the ability to waive a fire department generated fee under certain circumstances. He stated that this is directly related to Fire Police 4.03 Fee/Deposit Refunding Policy and would be at the Chief’s discretion to do so. City of West Allis Page 6 Printed on 12/21/2018 Police and Fire Commission Meeting Minutes November 15, 2018 F. POLICE DEPARTMENT 20. Closed Session: Captain candidate interview 21. Request for Approval: Promotion to Captain A motion was made by Commissioner Manthei and seconded by Commissioner Konkol to approve the promotion of Lt. Colin Hughes to Captain. The motion carried by the following votes: Aye: 4, Commissioners Heron, Manthei, Konkol and Kopplin No: 0 22. Closed Session: Lieutenant candidate interview 23. Request for Approval: Promotion to Lieutenant A motion was made by Commissioner Manthei and seconded by Commissioner Konkol to approve the promotion of Sergeant Mike Sitter to Lieutenant. The motion carried by the following votes: Aye: 4, Commissioners Heron, Manthei, Konkol and Kopplin No: 0 24. Closed Session: Performance progress of probationary Police Officer Discussed in closed session 25. Communication: Deputy Chief assignments as of January 2019 Chief Mitchell stated that effective January 1, 2019 thru December 2022, Deputy Chief’s Botsch and Fletcher will be reassigned to each other’s current job function. Chief Mitchell stated that each have been in their current roles for 5 years and this change will afford them the opportunity to experience and engage in different aspects of the police department and personnel. 26. Request for Approval: Sergeant Eligibility List Chief Mitchell stated that the interviews for the position of Sergeant have been completed and he requested the Board’s approval to establish the Sergeant Eligibility list. A motion was made by Commissioner Kopplin and seconded by Commissioner Konkol to approve the Sergeant Eligibility List as presented by Chief Mitchell. The motion carried by the following votes: Aye: 4, Commissioners Heron, Manthei, Konkol and Kopplin No: 0 27. Police Department Financial Report City of West Allis Page 7 Printed on 12/21/2018 Police and Fire Commission Meeting Minutes November 15, 2018 The Commissioners had no additional questions or comments and the report was placed on file. 28. Monthly Performance Report Chief Mitchell stated that the department utilized funds from the State seizure and court order funds account to purchase undercover cars for the drug unit. He also discussed some of the goals contained within this report, noting that continuing to engage with citizens and to encourage participation and involvement in the community is a positive step to help in the fight against crime. The Commissioners had no additional questions or comments and the report was placed on file. 29. Patrol Activity Report Chief Mitchell briefly reviewed some of the significant calls contained within the Patrol Activity report. Chief Mitchell stated that on two different occasions, officers were required to administer Narcan to individuals suspected of overdosing. He noted that both individuals were revived prior to the fire department arriving on scene. Chief Mitchell stated that unfortunately, he anticipates that officers will continue to use Narcon on a regular basis. The Commissioners had no additional questions or comments and the report was placed on file. 30. Communications Activity Report The Commissioners had no additional questions or comments and the report was placed on file. 31. Community Services Bureau Report The Commissioners had no additional questions or comments and the report was placed on file. 32. Criminal Investigations Unit Activity Report Chief Mitchell reviewed a number of incidents included in this report. He noted that WAPD has earned a reputation for effective techniques to investigate, locate and arrest suppliers of suspected drug overdose deaths. Chief Mitchell stated that Detective Christina Porter continues to be assigned to the FBI child exploitation taskforce and has been involved with the investigation of a double homicide and missing child case in Barron County. Chief Mitchell stated that being assigned to this case by the FBI reflects their confidence in her investigative and detective skills. Lastly, Chief Mitchell stated that, as done every year during trick or treating, Detectives visited high risk sex offenders living with the city boundaries to ensure compliance with the City’s ordinance. The Commissioners had no additional questions or comments and the report was placed on file. City of West Allis Page 8 Printed on 12/21/2018 Police and Fire Commission Meeting Minutes November 15, 2018 33. Tavern Violation Report The Commissioners had no additional questions or comments and the report was placed on file. 34. Training Report Chief Mitchell stated that effective January 1, 2019, the West Allis Reserves will disband. He noted that it has been difficult to recruit new members and many current members are very limited in their participation due various health reasons. Chief Mitchell was happy to report that by the end of January 2019, the department will have eight (8) Community Service Officers on board and will be fully staffed. Finally, Chief Mitchell noted that the walls have been built and half of the floor poured for the department’s training house; however, the project is currently on hold due to challenges with the October weather. The Commissioners had no additional questions or comments and the report was placed on file. G. POLICE AND FIRE COMMISSION 35. PFC Financial Report The Commissioners had no additional questions or comments and the report was placed on file. 36. Closed Session: Fire Chief Performance Evaluation City of West Allis Page 9 Printed on 12/21/2018 Police and Fire Commission Meeting Minutes November 15, 2018 H. CLOSED SESSION PLEASE TAKE NOTICE that the Board of Police and Fire Commissioners of the City of West Allis will upon, conclusion of open session, consider and vote on a motion to convene in closed session at said time and place to discuss the performance evaluation data for the Fire Chief and to take such further action as may be necessary and appropriate in these matters. A closed session for the above purpose is authorized pursuant to the provision of Section 19.85 (1)(c) of the Wis. Stats., which authorizes a governmental body, upon motion duly made and carried, to convene in closed session for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility Immediately upon completion of the closed session, the Board of Police and Fire Commission will reconvene in open session at said time and place to consider any other matters on the agenda. On a motion made and seconded, the meeting convened into closed session at 7:10 pm. Closed session item discussed On a motion made and seconded, the meeting reconvened into open session at 8:00 pm I. ADJOURNMENT There being no further business, on a motion made and seconded, the meeting adjourned at 8:01 pm. City of West Allis Page 10 Printed on 12/21/2018 Police and Fire Commission Meeting Minutes November 15, 2018 All meetings of the {bdName} are public meetings. In order for the general public to make comments at the committee meetings, the individual(s) must be scheduled (as an appearance) with the chair of the committee or the appropriate staff contact; otherwise, the meeting of the committee is a working session for the committee itself, and discussion by those in attendance is limited to committee members, the mayor, other alderpersons, staff and others that may be a party to the matter being discussed. NON-DISCRIMINATION STATEMENT The City of West Allis does not discriminate against individuals on the basis of race, color, religion, age, marital or veterans' status, sex, national origin, disability or any other legally protected status in the admission or access to, or treatment or employment in, its services, programs or activities. AMERICANS WITH DISABILITIES ACT NOTICE Upon reasonable notice the City will furnish appropriate auxiliary aids and services when necessary to afford individuals with disabilities an equal opportunity to participate in and to enjoy the benefits of a service, program or activity provided by the City. LIMITED ENGLISH PROFICIENCY STATEMENT It is the policy of the City of West Allis to provide language access services to populations of persons with Limited English Proficiency (LEP) who are eligible to be served or likely to be directly affected by our programs. Such services will be focused on providing meaningful access to our programs, services and/or benefits. City of West Allis Page 11 Printed on 12/21/2018