Public Works Committee
Regular MeetingWest Allis, WI · August 1, 2017
Minutes
City of West Allis 7525 W. Greenfield Ave.
West Allis, WI 53214
Meeting Minutes
Public Works Committee
Alderperson Gary T. Barczak, Chair
Alderperson Vincent Vitale, Vice-Chair
Alderpersons: Thomas G. Lajsic, Cathleen M. Probst, Rosalie L. Reinke
Tuesday, August 1, 2017 8:00 PM City Hall Room 118 (Mayor's conference room)
RECESS MEETING
A. CALL TO ORDER
Chairperson Barczak called the meeting to order.
B. ROLL CALL
Present 3- Ald. Barczak, Ald. Lajsic, and Ald. Probst
Excused 2- Ald. Vitale, and Ald. Reinke
C. NEW AND PREVIOUS MATTERS
New Matters for Introduction
17. R-2017-0219 Resolution authorizing the Director of Public Works/City Engineer to amend an
existing Contract with Harwood Engineering Consultants for Engineering Consulting
Services related to retrofitting LED lighting in city buildings for an amount not to
exceed $18,500.00.
Sponsors: Public Works Committee and Administration & Finance Committee
Attachments: City of West Allis LED Retrofit Fee Proposal 2017-07-27
R-2017-0219 signed
amended work order
signed proposal
A motion was made by Ald. Lajsic, seconded by Ald. Probst, that this matter was Recommended
For Adoption. The motion carried by the following vote:
Aye: 3- Ald. Barczak, Ald. Lajsic, and Ald. Probst
No: 0
18. R-2017-0211 Resolution to Authorize and Direct the Director of Public Works/City Engineer to
enter into an agreement with Wastebuilt to furnish and install a refurbished electric
powered recycling compactor at the City Yard in an amount not to exceed $30,000.
Sponsors: Public Works Committee
Attachments: R-2017-0211 signed
A motion was made by Ald. Lajsic, seconded by Ald. Probst, that this matter was Recommended
For Adoption. The motion carried by the following vote:
City of West Allis Page 1 Printed on 11/24/2017
Public Works Committee Meeting Minutes August 1, 2017
Aye: 3- Ald. Barczak, Ald. Lajsic, and Ald. Probst
No: 0
19. R-2017-0199 Resolution relative to accepting the proposal of Compass Minerals for furnishing and
delivering 4,200 tons of deicing road salt for a total sum of $246,078.00.
Sponsors: Public Works Committee and Administration & Finance Committee
Attachments: Administrative/Fiscal Note re road salt purchase
R-2017-0199 signed
A motion was made by Ald. Probst, seconded by Ald. Lajsic, that this matter was Recommended
For Adoption. The motion carried by the following vote:
Aye: 3- Ald. Barczak, Ald. Lajsic, and Ald. Probst
No: 0
20. R-2017-0209 Resolution relative to accepting the proposal of JWR for furnishing, delivering, and
installing a 6-yard, stationary compactor at the Department of Public Works for a
total sum of $58,033.00.
Sponsors: Public Works Committee and Administration & Finance Committee
Attachments: Bid Tabulation and Product Description for Stationary Compactor
Administrative/Fiscal Note for Stationary Compactor
R-2017-0209 signed
A motion was made by Ald. Probst, seconded by Ald. Lajsic, that this matter was Recommended
For Adoption. The motion carried by the following vote:
Aye: 3- Ald. Barczak, Ald. Lajsic, and Ald. Probst
No: 0
21. R-2017-0212 Resolution relative to accepting the proposal of Stepp Equipment for furnishing,
delivering, and installing a Hook Lift Roll-Off Hoist at the Department of Public
Works for a total sum of $59,725.00.
Sponsors: Public Works Committee and Administration & Finance Committee
Attachments: Bid Tabulation and Product Information for Hook Lift Roll-Off Hoist
Administrative/Fiscal Note for Hook Lift Roll-Off Hoist
R-2017-0212 signed
A motion was made by Ald. Lajsic, seconded by Ald. Probst, that this matter was Recommended
For Adoption. The motion carried by the following vote:
Aye: 3- Ald. Barczak, Ald. Lajsic, and Ald. Probst
No: 0
City of West Allis Page 2 Printed on 11/24/2017
Public Works Committee Meeting Minutes August 1, 2017
35. R-2017-0201 Resolution amending the existing professional services contract with AECOM
Technical Services (AECOM) to provide consulting services relative to the NR216
Permit compliance requirements for 2017 for an additional sum not to exceed
$23,300.
Sponsors: Public Works Committee
Attachments: 60303918 Amendment #4 needs signature
R-2017-0201 signed
Service agreement signed
A motion was made by Ald. Lajsic, seconded by Ald. Probst, that this matter was Recommended
For Adoption. The motion carried by the following vote:
Aye: 3- Ald. Barczak, Ald. Lajsic, and Ald. Probst
No: 0
36. R-2017-0205 Resolution to approve a Staffing Agreement between Select Technical Staffing, Inc.
and the City of West Allis to provide emergency temporary help for the City of West
Allis Engineering Department for a total sum not to exceed $25,000.00.
Sponsors: Public Works Committee
Attachments: R-2017-0205 signed
Signed agreement
A motion was made by Ald. Lajsic, seconded by Ald. Probst, that this matter was Recommended
For Adoption. The motion carried by the following vote:
Aye: 3- Ald. Barczak, Ald. Lajsic, and Ald. Probst
No: 0
37. R-2017-0214 Resolution to approve bid of Zenith Tech, Inc. for the rehabilitation of the culvert
carrying W. Lincoln Avenue over the Root River and consisting of culvert endwall
replacement and concrete surface repair of the existing culvert at W. Lincoln Avenue
Culvert over Root River in the City of West Allis in the amount of $228,672.20.
Sponsors: Public Works Committee
Attachments: 2017-17 BID RESULTS
R-2017-0214 signed
This matter was Recommended For Adoption on a Block Vote
38. R-2017-0216 Resolution to approve bid of Payne & Dolan, Inc. for asphalt resurfacing of the
pavement including the milling of the pavement with miscellaneous driveway and
sidewalk repair, storm sewer relay, and utility adjustments in West Arthur Place from
South 88th Street to South 92nd Street in the City of West Allis in the amount of
$174,639.80.
Sponsors: Public Works Committee
City of West Allis Page 3 Printed on 11/24/2017
Public Works Committee Meeting Minutes August 1, 2017
Attachments: 2017-18 BID RESULTS
R-2017-0216 signed
This matter was Recommended For Adoption on a Block Vote
39. R-2017-0217 Resolution to approve bid of D.C. Burbach, Inc. for the installation of concrete curb
and gutter, concrete pavement, concrete sidewalk, and utility adjustments in West
Burnham Street from Alley East of South 68th Street to Dead End South 67th Place -
Sidewalk at West Rogers Street in the City of West Allis in the amount of
$75,171.50.
Sponsors: Public Works Committee
Attachments: 2017-19 BID RESULTS
R-2017-0217 signed
This matter was Recommended For Adoption on a Block Vote
40. R-2017-0218 Resolution to approve bid of Butters-Fetting Co., Inc. to furnish and install the air
conditioning and heating unit in the Council Chambers and Art Gallery at the West
Allis City Hall at 7525 West Greenfield Avenue in the City of West Allis in the
amount of $70,150.00.
Sponsors: Public Works Committee
Attachments: 2017-20 BID RESULTS
R-2017-0218 signed
This matter was Recommended For Adoption on a Block Vote
Passed The Block Vote
A motion was made by Ald. Lajsic, seconded by Ald. Probst, to approve all the actions on the
preceding items on a Block Vote. The motion carried by the following vote:
Aye: 3- Ald. Barczak, Ald. Lajsic, and Ald. Probst
No: 0
41. 2017-0480 Communication from MMSD regarding the Milwaukee Metropolitan Sewerage
District's 2016 Comprehensive Annual Financial Report and the 2016 Proceedings of
the Milwaukee Metropolitan Sewerage Commission.
Attachments: MMSD 2016 Financial Report & Proceedings
A motion was made by Ald. Probst, seconded by Ald. Lajsic, that this matter was Recommended
to be Placed on File. The motion carried by the following vote:
Aye: 3- Ald. Barczak, Ald. Lajsic, and Ald. Probst
No: 0
42. 2017-0504 Communication from Principal Engineer regarding LED Lighting Retrofit Master Plan
for City Buildings.
City of West Allis Page 4 Printed on 11/24/2017
Public Works Committee Meeting Minutes August 1, 2017
Attachments: COMM-2017 LED Retrofit Master Plan
West Allis City Council Meeting 2017-07-27
A motion was made by Ald. Probst, seconded by Ald. Lajsic, that this matter was Recommended
to be Placed on File. The motion carried by the following vote:
Aye: 3- Ald. Barczak, Ald. Lajsic, and Ald. Probst
No: 0
43. 2017-0486 Request from the Director of Public Works/City Engineer and Assistant Director of
Public Works to extend the temporary appointment of Cindy Rausch in the position of
Lead Inventory Services Specialist.
Attachments: rausch interim appointment
A motion was made by Ald. Probst, seconded by Ald. Lajsic, that this matter was Recommended
For Approval. The motion carried by the following vote:
Aye: 3- Ald. Barczak, Ald. Lajsic, and Ald. Probst
No: 0
44. R-2017-0159 Resolution relative to the vacation and discontinuance of a portion of unimproved
public right-of-way of W. Euclid Ave. on the east side of the 3200 block of S. 114
St.
Sponsors: Public Works Committee
Attachments: R-2017-0159.signed
Recorded Vacation Right-of-Way
This matter was Held
D. ADJOURNMENT
A motion was made to adjourn the meeting at 8:12 p.m.
City of West Allis Page 5 Printed on 11/24/2017
Agenda
7525 W. Greenfield Ave.
City of West Allis West Allis, WI 53214
Meeting Agenda
Public Works Committee
Alderperson Gary T. Barczak, Chair
Alderperson Vincent Vitale, Vice-Chair
Alderpersons: Thomas G. Lajsic, Cathleen M. Probst, Rosalie L. Reinke
Tuesday, August 1, 2017 7:00 PM City Hall Room 118 (Mayor's conference room)
RECESS MEETING
A. CALL TO ORDER
B. ROLL CALL
C. NEW AND PREVIOUS MATTERS
New Matters for Introduction
17. R-2017-0219 Resolution authorizing the Director of Public Works/City Engineer to amend an
existing Contract with Harwood Engineering Consultants for Engineering
Consulting Services related to retrofitting LED lighting in city buildings for an
amount not to exceed $18,500.00.
Sponsors: Public Works Committee and Administration & Finance Committee
Attachments: City of West Allis LED Retrofit Fee Proposal 2017-07-27
18. R-2017-0211 Resolution to Authorize and Direct the Director of Public Works/City Engineer to
enter into an agreement with Wastebuilt to furnish and install a refurbished electric
powered recycling compactor at the City Yard in an amount not to exceed $30,000.
Sponsors: Public Works Committee
19. R-2017-0199 Resolution relative to accepting the proposal of Compass Minerals for furnishing
and delivering 4,200 tons of deicing road salt for a total sum of $246,078.00.
Sponsors: Public Works Committee and Administration & Finance Committee
Attachments: Administrative/Fiscal Note re road salt purchase
20. R-2017-0209 Resolution relative to accepting the proposal of JWR for furnishing, delivering,
and installing a 6-yard, stationary compactor at the Department of Public Works
for a total sum of $58,033.00.
Sponsors: Public Works Committee and Administration & Finance Committee
Attachments: Bid Tabulation and Product Description for Stationary Compactor
Administrative/Fiscal Note for Stationary Compactor
City of West Allis Page 1 Printed on 7/29/2017
Public Works Committee Meeting Agenda August 1, 2017
21. R-2017-0212 Resolution relative to accepting the proposal of Stepp Equipment for furnishing,
delivering, and installing a Hook Lift Roll-Off Hoist at the Department of Public
Works for a total sum of $59,725.00.
Sponsors: Public Works Committee and Administration & Finance Committee
Attachments: Bid Tabulation and Product Information for Hook Lift Roll-Off Hoist
Administrative/Fiscal Note for Hook Lift Roll-Off Hoist
35. R-2017-0201 Resolution amending the existing professional services contract with AECOM
Technical Services (AECOM) to provide consulting services relative to the NR216
Permit compliance requirements for 2017 for an additional sum not to exceed
$23,300.
Sponsors: Public Works Committee
Attachments: 60303918 Amendment #4
36. R-2017-0205 Resolution to approve a Staffing Agreement between Select Technical Staffing,
Inc. and the City of West Allis to provide emergency temporary help for the City of
West Allis Engineering Department for a total sum not to exceed $25,000.00.
Sponsors: Public Works Committee
Attachments: City of West Allis - Contract Select Technical
37. R-2017-0214 Resolution to approve bid of Zenith Tech, Inc. for the rehabilitation of the culvert
carrying W. Lincoln Avenue over the Root River and consisting of culvert endwall
replacement and concrete surface repair of the existing culvert at W. Lincoln
Avenue Culvert over Root River in the City of West Allis in the amount of
$228,672.20.
Sponsors: Public Works Committee
Attachments: 2017-17 BID RESULTS
38. R-2017-0216 Resolution to approve bid of Payne & Dolan, Inc. for asphalt resurfacing of the
pavement including the milling of the pavement with miscellaneous driveway and
sidewalk repair, storm sewer relay, and utility adjustments in West Arthur Place
from South 88th Street to South 92nd Street in the City of West Allis in the amount
of $174,639.80.
Sponsors: Public Works Committee
Attachments: 2017-18 BID RESULTS
39. R-2017-0217 Resolution to approve bid of D.C. Burbach, Inc. for the installation of concrete
curb and gutter, concrete pavement, concrete sidewalk, and utility adjustments in
West Burnham Street from Alley East of South 68th Street to Dead End South 67th
Place - Sidewalk at West Rogers Street in the City of West Allis in the amount of
$75,171.50.
Sponsors: Public Works Committee
Attachments: 2017-19 BID RESULTS
City of West Allis Page 2 Printed on 7/29/2017
Public Works Committee Meeting Agenda August 1, 2017
40. R-2017-0218 Resolution to approve bid of Butters-Fetting Co., Inc. to furnish and install the air
conditioning and heating unit in the Council Chambers and Art Gallery at the West
Allis City Hall at 7525 West Greenfield Avenue in the City of West Allis in the
amount of $70,150.00.
Sponsors: Public Works Committee
Attachments: 2017-20 BID RESULTS
41. 2017-0480 Communication from MMSD regarding the Milwaukee Metropolitan Sewerage
District's 2016 Comprehensive Annual Financial Report and the 2016 Proceedings
of the Milwaukee Metropolitan Sewerage Commission.
Attachments: MMSD 2016 Financial Report & Proceedings
42. 2017-0504 Communication from Principal Engineer regarding LED Lighting Retrofit Master
Plan for City Buildings.
Attachments: COMM-2017 LED Retrofit Master Plan
West Allis City Council Meeting 2017-07-27
43. 2017-0486 Request from the Director of Public Works/City Engineer and Assistant Director of
Public Works to extend the temporary appointment of Cindy Rausch in the
position of Lead Inventory Services Specialist.
Attachments: rausch interim appointment
44. R-2017-0159 Resolution relative to the vacation and discontinuance of a portion of unimproved
public right-of-way of W. Euclid Ave. on the east side of the 3200 block of S. 114
St.
Sponsors: Public Works Committee
D. ADJOURNMENT
All meetings of the Public Works Committee are public meetings. In order for the general public to make comments at the committee meetings, the individual(s) must be
scheduled (as an appearance) with the chair of the committee or the appropriate staff contact; otherwise, the meeting of the committee is a working session for the committee
itself, and discussion by those in attendance is limited to committee members, the mayor, other alderpersons, staff and others that may be a party to the matter being discussed.
NON-DISCRIMINATION STATEMENT
The City of West Allis does not discriminate against individuals on the basis of race, color, religion, age, marital or veterans' status, sex, national origin, disability or any other
legally protected status in the admission or access to, or treatment or employment in, its services, programs or activities.
AMERICANS WITH DISABILITIES ACT NOTICE
Upon reasonable notice the City will furnish appropriate auxiliary aids and services when necessary to afford individuals with disabilities an equal opportunity to participate in
and to enjoy the benefits of a service, program or activity provided by the City.
LIMITED ENGLISH PROFICIENCY STATEMENT
It is the policy of the City of West Allis to provide language access services to populations of persons with Limited English Proficiency (LEP) who are eligible to be served or
likely to be directly affected by our programs. Such services will be focused on providing meaningful access to our programs, services and/or benefits.
City of West Allis Page 3 Printed on 7/29/2017
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