Public Works Committee

City of West Allis Meeting Minutes Public Works Committee Tuesday, April 17, 2018 8:10 PM City Hall, Room 118 (Mayor's Conference Room) 7525 W. Greenfield Ave. RECESS MEETING A. CALL TO ORDER Chairperson Barczak called the meeting to order. B. ROLL CALL Present 3- Ald. Barczak, Ald. Vitale, and Ald. Lajsic Excused 1- Ald. Reinke C. NEW AND PREVIOUS MATTERS 9. R-2018-0256 Resolution authorizing the Superintendent of Forestry to apply for a cost-share grant of $20,000, the City’s portion of this grant would be $14,266.94, to fund Emerald Ash Borer mitigation projects. Sponsors: Public Works Committee and Administration & Finance Committee Attachments: EAB mitigation projects grant R-2018-0256 signed A motion was made by Ald. Lajsic, seconded by Ald. Vitale, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 3- Ald. Barczak, Ald. Vitale, and Ald. Lajsic No: 0 18. R-2018-0230 Resolution accepting work of Poblocki Paving Corp. for the construction of an asphalt parking lot, permeable interlocking concrete pavement system, concrete curb and gutter, storm sewer, pavement marking, landscaping and utility adjustments in the Chalet Parking Lot located at the 6200 Block of W. National Avenue in the City of West Allis and authorizing and directing settlement of said contract in accordance with contract terms for final payment of 2014 Project No. 20 in the amount of $4,000.00 of the $225,770.92 total project cost. Sponsors: Public Works Committee Attachments: R-2018-0230 signed A motion was made by Ald. Lajsic, seconded by Ald. Vitale, that this matter was Recommended For Adoption As Amended. The motion carried by the following vote: Aye: 3- Ald. Barczak, Ald. Vitale, and Ald. Lajsic No: 0 City of West Allis Page 1 Printed on 6/6/2018 Public Works Committee Meeting Minutes April 17, 2018 19. R-2018-0236 Resolution accepting work of LaLonde Contractors, Inc. for the installation of concrete curb and gutter, concrete pavement, miscellaneous walk repair, driveway replacement, sanitary sewer relay, storm sewer, storm sewer relay, water main relay, building services and utility adjustments in S. 77th St. from W. Greenfield Ave. to W. National Ave. and S. 77th St. from W. Madison St. to 300’ South of W. Madison St. in the City of West Allis and authorizing and directing settlement of said contract in accordance with contract terms for final payment of 2015 Project No. 4 in the amount of $41,909.78 of the $1,335,034.18 total project cost. Sponsors: Public Works Committee Attachments: R-2018-0236 signed A motion was made by Ald. Lajsic, seconded by Ald. Vitale, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 3- Ald. Barczak, Ald. Vitale, and Ald. Lajsic No: 0 20. R-2018-0239 Resolution accepting work of LaLonde Contractors, Inc. for the installation of sanitary sewer relay and sanitary sewer spot relays in various locations within the City of West Allis and authorizing and directing settlement of said contract in accordance with contract terms for final payment of 2016 Project No. 7 in the amount of $117,021.02 of the $1,415,678.83 total project cost. Sponsors: Public Works Committee Attachments: R-2018-0239 signed A motion was made by Ald. Lajsic, seconded by Ald. Vitale, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 3- Ald. Barczak, Ald. Vitale, and Ald. Lajsic No: 0 21. R-2018-0240 Resolution accepting work of LaLonde Contractors, Inc. for the installation of concrete curb and gutter, concrete pavement, concrete sidewalk, driveway replacement, sanitary sewer relay, storm sewer, storm sewer relay, water main relay, building services and utility adjustments in S. 89th St. from W. National Ave. to W. Lincoln Ave. and W. Rogers St. from S. 92nd St. to East of S. 89th St. in the City of West Allis and authorizing and directing settlement of said contract in accordance with contract terms for final payment of 2016 Project No. 2 in the amount of $277,480.75 of the $1,886,744.33 total project cost. Sponsors: Public Works Committee Attachments: R-2018-0240 signed City of West Allis Page 2 Printed on 6/6/2018 Public Works Committee Meeting Minutes April 17, 2018 A motion was made by Ald. Vitale, seconded by Ald. Lajsic, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 3- Ald. Barczak, Ald. Vitale, and Ald. Lajsic No: 0 22. R-2018-0265 Resolution relative to accepting the Single Source proposal of Cal Amp Wireless Networks Corp. for furnishing and delivering AVL Web Tracking Services with Data Plan Tracking for GPS modules on 104 vehicles, for a total net sum of $27,456.00. Sponsors: Public Works Committee Attachments: CalAmp Wireless Networks Corp. Proposal R-2018-0265 signed A motion was made by Ald. Vitale, seconded by Ald. Lajsic, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 3- Ald. Barczak, Ald. Vitale, and Ald. Lajsic No: 0 23. R-2018-0268 Resolution authorizing the Interim City Engineer to amend an existing agreement with McKinstry Essention, LLC for Engineering Consulting Services related to assembling an action plan for replacement of the City's Public Works Facility for an amount not to exceed $85,900. Sponsors: Public Works Committee Attachments: West Allis Action Plan BCA Proposal signed R-2018-0268 signed A motion was made by Ald. Lajsic, seconded by Ald. Vitale, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 3- Ald. Barczak, Ald. Vitale, and Ald. Lajsic No: 0 24. R-2018-0270 Resolution relative to accepting the single source proposal of Environmental Systems Research Institute, Inc. (ESRI) for providing a Small Government Enterprise License Agreement for a 3-year period, at a cost of $50,000 per year, for a total net sum of $150,000. Sponsors: Public Works Committee Attachments: IT Dept Support Letter for ESRI ESRI Quote R-2018-0270 signed City of West Allis Page 3 Printed on 6/6/2018 Public Works Committee Meeting Minutes April 17, 2018 A motion was made by Ald. Vitale, seconded by Ald. Lajsic, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 3- Ald. Barczak, Ald. Vitale, and Ald. Lajsic No: 0 25. R-2018-0262 Resolution to confirm and adopt the report of the Interim City Engineer containing the schedule of proposed assessments for improvement of W. Schlinger Avenue from S. 92 Street to approximately 93 feet east of S. 98 Street and portions of intersecting streets by major asphalt resurfacing of the pavement, miscellaneous sidewalk repair, storm sewer relay and utility adjustments. Sponsors: Public Works Committee Attachments: R-2018-0262 signed This matter was Recommended For Adoption on a Block Vote 26. R-2018-0263 Final Resolution authorizing public improvement by major asphalt resurfacing of the pavement, miscellaneous sidewalk repair, storm sewer relay and utility adjustments in W. Schlinger Avenue from S. 92 Street to approximately 93 feet east of S. 98 Street and portions of intersecting streets and levying special assessments against benefited properties. Sponsors: Public Works Committee Attachments: R-2018-0263 signed This matter was Recommended For Adoption on a Block Vote Passed The Block Vote A motion was made by Ald. Lajsic, seconded by Ald. Vitale, to approve all the actions on the preceding items on a Block Vote. The motion carried by the following vote: Aye: 3- Ald. Barczak, Ald. Vitale, and Ald. Lajsic No: 0 D. ADJOURNMENT A motion was made to adjourn the meeting at 8:15 p.m. City of West Allis Page 4 Printed on 6/6/2018 Public Works Committee Meeting Minutes April 17, 2018 All meetings of the {bdName} are public meetings. In order for the general public to make comments at the committee meetings, the individual(s) must be scheduled (as an appearance) with the chair of the committee or the appropriate staff contact; otherwise, the meeting of the committee is a working session for the committee itself, and discussion by those in attendance is limited to committee members, the mayor, other alderpersons, staff and others that may be a party to the matter being discussed. NON-DISCRIMINATION STATEMENT The City of West Allis does not discriminate against individuals on the basis of race, color, religion, age, marital or veterans' status, sex, national origin, disability or any other legally protected status in the admission or access to, or treatment or employment in, its services, programs or activities. AMERICANS WITH DISABILITIES ACT NOTICE Upon reasonable notice the City will furnish appropriate auxiliary aids and services when necessary to afford individuals with disabilities an equal opportunity to participate in and to enjoy the benefits of a service, program or activity provided by the City. LIMITED ENGLISH PROFICIENCY STATEMENT It is the policy of the City of West Allis to provide language access services to populations of persons with Limited English Proficiency (LEP) who are eligible to be served or likely to be directly affected by our programs. Such services will be focused on providing meaningful access to our programs, services and/or benefits. City of West Allis Page 5 Printed on 6/6/2018