Public Works Committee

City of West Allis Meeting Minutes Public Works Committee Alderperson Gary T. Barczak, Chair Alderperson Vincent Vitale, Vice-Chair Alderpersons: Eric Euteneier, Thomas G. Lajsic, and Rosalie L. Reinke Tuesday, August 7, 2018 7:15 PM City Hall, Room 118 (Mayor's Conference Room) 7525 W. Greenfield Ave. RECESS MEETING A. CALL TO ORDER Chairperson Barczak called the meeting to order. B. ROLL CALL Present 5- Ald. Barczak, Ald. Vitale, Ald. Euteneier, Ald. Lajsic, and Ald. Reinke C. APPROVAL OF MINUTES 23. R-2018-0517 Resolution Granting a Privilege for Encroachment (Major) to New Owner Walter Holtz for property located at 7144 West Greenfield Avenue (Tax Key No. 440-0310-000). Sponsors: Public Works Committee Attachments: Privilege Holtz 7144Greenfield - unsigned R-2018-0517 signed R-2018-0517 encroachment signed A motion was made by Ald. Lajsic, seconded by Ald. Vitale, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Euteneier, Ald. Lajsic, and Ald. Reinke No: 0 24. R-2018-0505 Resolution authorizing the City Engineer to amend an existing Professional Services Contract with AECOM Technical Services, Inc. to provide Design Engineering Services for two Green Solutions parking lots at both the West Allis Library and in the Business Improvement District, for an amount not to exceed $64,500.00. Sponsors: Public Works Committee Attachments: 60303918 Amendment #6_GI_Parking_Lots_2018-07-19 (2) R-2018-0505 signed R-2018-0505 agreement needs signtures A motion was made by Ald. Vitale, seconded by Ald. Euteneier, that this matter was Recommended For Adoption. The motion carried by the following vote: City of West Allis Page 1 Printed on 9/19/2018 Public Works Committee Meeting Minutes August 7, 2018 Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Euteneier, Ald. Lajsic, and Ald. Reinke No: 0 25. R-2018-0506 Resolution Approving an Agreement between the City of West Allis and the Milwaukee Metropolitan Sewerage District (MMSD) to receive $40,000 in funding through the MMSD Green Infrastructure Funding Program for the installation of Green Infrastructure in the West Allis Business Improvement District Municipal Parking Lot. Sponsors: Public Works Committee Attachments: 72-73-Greenfield-Madison Parking Lot MMSD Agreement R-2018-0506 signed R-2018-0506 agreement needs signature A motion was made by Ald. Euteneier, seconded by Ald. Reinke, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Euteneier, Ald. Lajsic, and Ald. Reinke No: 0 26. R-2018-0508 Resolution accepting work of Musson Brothers, Inc. for the installation of connection liners in the sanitary sewer system at various locations in the City of West Allis and authorizing and directing settlement of said contract in accordance with contract terms for final payment of 2017 Project No. 25 in the amount of $3,500.00 of the $70,000.00 total project cost. Sponsors: Public Works Committee Attachments: R-2018-0508 signed A motion was made by Ald. Lajsic, seconded by Ald. Vitale, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Euteneier, Ald. Lajsic, and Ald. Reinke No: 0 27. R-2018-0516 Resolution accepting work of LaLonde Contractors, Inc. for installation of concrete curb and gutter, concrete pavement, miscellaneous walk repair, driveway replacement, sanitary sewer relay, storm sewer, storm sewer relay, water main relay, building services and utility adjustments in W. Montana Ave.: S. 84th St. to S. 88th St.; S. 85th Street: W. Montana Ave. to S. Osage Ave.; and W. Durham Ave.: S. 90th St. to S. Orleans Ave. in the City of West Allis and authorizing and directing settlement of said contract in accordance with contract terms for final payment of 2015 Project No. 5 in the amount of $80,564.86 of the $1,546,092.11 total project cost. Sponsors: Public Works Committee Attachments: R-2018-0516 signed City of West Allis Page 2 Printed on 9/19/2018 Public Works Committee Meeting Minutes August 7, 2018 A motion was made by Ald. Lajsic, seconded by Ald. Reinke, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Euteneier, Ald. Lajsic, and Ald. Reinke No: 0 28. R-2018-0514 Resolution to approve bid of Roman Electric Co., Inc. to furnish and install the replacements for existing lamps and/or fixtures with new DLC approved LED lighting including the removal of lamps, ballasts, and fixtures; installation of controls, conduit and wiring in some locations for automatic shut-off; and collecting and providing any documents needed from Focus on Energy as required for the City to receive anticipated incentive money for installations at four City of West Allis Buildings in the amount of $162,072.00. Sponsors: Public Works Committee Attachments: Fiscal Note LED 2018-12 Bid Results R-2018-0514 signed A motion was made by Ald. Vitale, seconded by Ald. Lajsic, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Euteneier, Ald. Lajsic, and Ald. Reinke No: 0 29. R-2018-0522 Resolution to approve bid of J&A Pohl, Inc. for the installation of concrete pavement patching, concrete curb & gutter, manhole adjustments and utility adjustments in various locations throughout the City of West Allis in the amount of $220,807.90. Sponsors: Public Works Committee Attachments: 2018-6 BID RESULTS Fiscal Note Pavement Patching R-2018-0522 signed A motion was made by Ald. Lajsic, seconded by Ald. Reinke, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Euteneier, Ald. Lajsic, and Ald. Reinke No: 0 30. R-2018-0523 Resolution to approve bid of WIL-Surge Electric, Inc. to furnish and install a new standby generator at the West Allis Fire Station #3 located at 10830 West Lapham Street in the City of West Allis in the amount of $44,265.00. Sponsors: Public Works Committee City of West Allis Page 3 Printed on 9/19/2018 Public Works Committee Meeting Minutes August 7, 2018 Attachments: Fiscal Note Fire #3 Generator R-2018-0523 signed A motion was made by Ald. Lajsic, seconded by Ald. Euteneier, that this matter was Recommended For Adoption. The motion carried by the following vote: Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Euteneier, Ald. Lajsic, and Ald. Reinke No: 0 31. 2018-0656 Downtown West Allis Business Improvement District (BID) requesting street closure of South 75th Street, from 1:00 p.m. to 5:00 p.m., use of the City Hall parking lots, parking restrictions, the use of signs and supplies from the Department ofPublic Works, and additional Police presence for their 2nd Annual Wood and Wings event on Saturday, September 8, 2018. A motion was made by Ald. Reinke, seconded by Ald. Lajsic, that this matter was Recommended For Approval. The motion carried by the following vote: Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Euteneier, Ald. Lajsic, and Ald. Reinke No: 0 32. 2018-0643 Communication from the Director of Public Works regarding the revised fleet audit report conducted by Schenck. Attachments: fleet audit cover memo to PWC fleet audit august 2016 fleet audit october 2016 fleet audit july 2018 A motion was made by Ald. Lajsic, seconded by Ald. Reinke, that this matter was Recommended to be Placed on File. The motion carried by the following vote: Aye: 5- Ald. Barczak, Ald. Vitale, Ald. Euteneier, Ald. Lajsic, and Ald. Reinke No: 0 D. ADJOURNMENT A motion was made to adjourn the meeting at 7:25 p.m. City of West Allis Page 4 Printed on 9/19/2018 Public Works Committee Meeting Minutes August 7, 2018 All meetings of the {bdName} are public meetings. In order for the general public to make comments at the committee meetings, the individual(s) must be scheduled (as an appearance) with the chair of the committee or the appropriate staff contact; otherwise, the meeting of the committee is a working session for the committee itself, and discussion by those in attendance is limited to committee members, the mayor, other alderpersons, staff and others that may be a party to the matter being discussed. NON-DISCRIMINATION STATEMENT The City of West Allis does not discriminate against individuals on the basis of race, color, religion, age, marital or veterans' status, sex, national origin, disability or any other legally protected status in the admission or access to, or treatment or employment in, its services, programs or activities. AMERICANS WITH DISABILITIES ACT NOTICE Upon reasonable notice the City will furnish appropriate auxiliary aids and services when necessary to afford individuals with disabilities an equal opportunity to participate in and to enjoy the benefits of a service, program or activity provided by the City. LIMITED ENGLISH PROFICIENCY STATEMENT It is the policy of the City of West Allis to provide language access services to populations of persons with Limited English Proficiency (LEP) who are eligible to be served or likely to be directly affected by our programs. Such services will be focused on providing meaningful access to our programs, services and/or benefits. City of West Allis Page 5 Printed on 9/19/2018