City Council Meeting

Mayor City Administrator Kenneth Romney WEST BOUNTIFUL CITY Duane Huffman City Recorder City Council 550 North 800 West Remington Whiting James Ahlstrom West Bountiful, Utah 84087 City Engineer Dell Butterfield Phone (801) 292-4486 Kris Nilsen Kelly Enquist Jenn Nielsen FAX (801) 292-6355 Public Works Director Mark Preece www.WBCity.org Steve Maughan THE WEST BOUNTIFUL CITY COUNCIL WILL HOLD A REGULAR MEETING AT 7:30 PM ON TUESDAY, AUGUST 6, 2024, AT THE CITY OFFICES Invocation/Thought – Jenn Nielsen; Pledge of Allegiance – Dell Butterfield 1. Approve Agenda. 2. Public Comment - Two minutes per person; five minutes if on behalf of a group. 3. Update on West Bountiful History Project – Debbie McKean 4. Public Hearing – Proposal to Vacate Portion of Public Utility and Drainage Easement at 978 W 1950 N. 5. Ordinance 492-24 – An Ordinance Authorizing the Mayor to Execute a Change in Easement Along the North Property Line at 978 W 1950 N. 6. Consider Extension for Off-Site Improvements Agreement with South Davis Sewer District. 7. Consider Award of 1200 N Surface Repair and Trail Project 2024. 8. Resolution 560-24 – A Resolution of the West Bountiful City Council Approving Procedures for Electronic Meetings. 9. Meeting Minutes from July 16th, 2024. 10. Staff Reports–Police, Public Works, Engineering, Community Development, Admin. 11. Mayor/Council Reports. 12. Closed Session, if necessary, for the Purpose of Discussing Items Allowed Pursuant to UCA § 52-4-205. 13. Adjourn. The above agenda was posted on the State Public Notice website (Utah.gov/pmn), the city website (WBCity.org), posted at city hall, and emailed to the Mayor and City Council on August 2nd, 2024, by Remington Whiting, City Recorder.  MEMORANDUM TO: Mayor and City Council DATE: August 6th, 2024 FROM: Remington Whiting RE: Request to Vacate a Portion of a PUE and Drainage Easement at 978 W 1950 N – Justin and Megan Dalton Background Justin and Megan Dalton have submitted an application to reduce a portion of the public utility easement and drainage easement along the east (side) property line at 978 W 1950 N in order to build a detached garage. The side easement is proposed to be reduced from 10 feet to 3 feet, as shown in the attached diagram. Process State code requires the city council to hold a public hearing and adopt an ordinance when granting changes to public utility easements. Analysis • The applicant has obtained the necessary approvals and clearances from affected utilities. • The required public notice has been completed. • Staff have reviewed the request and do not foresee any negative impacts to the city by reducing the requested easements. • A public hearing is scheduled as part of tonight’s meeting prior to adoption of the proposed Ordinance. Recommendation Staff recommends the Council approve Ordinance 492-24 for the requested changes to the above described public utility easements and authorize the mayor to sign the Change of Easement documents. 550 North 800 West, West Bountiful, UT 84087 (801) 292-4486  WEST BOUNTIFUL CITY ORDINANCE #492-24 AN ORDINANCE AUTHORIZING THE CITY MAYOR TO EXECUTE A CHANGE IN EASEMENT ALONG THE NORTH PROPERTY LINE AT 978 W 1950 N WHEREAS, West Bountiful City has been petitioned by the owners of the above-mentioned property to reduce from ten (10) feet to three (3) feet the East (side) public utility and drainage easement so that an accessory structure can be built on the property; and WHEREAS, releases have been received from all major public utility agencies; and WHEREAS, on or before July 26th, 2024, proper notice was provided to neighbors, posted on the property, and posted on state and city websites; and WHEREAS, a public hearing was held by the city council on August 6th, 2024 to receive public comment concerning the requested release of easements. NOW THEREFORE, BE IT ORDAINED by the City Council of West Bountiful that the City Mayor is authorized to execute the CHANGE OF EASEMENTS for the property located at, 978 W 1950 N, West Bountiful, Utah. This ordinance shall become effective upon signing and posting. ADOPTED August 6th, 2024. By: ___________________________________ Kenneth Romney, Mayor Voting by the City Council: Aye Nay Council member Ahlstrom ____ ____ Council member Butterfield ____ ____ Council member Enquist ____ ____ Council member Nielsen ____ ____ Council member Preece ____ ____ ATTEST: Remington Whiting, Recorder  MEMORANDUM TO: Mayor and City Council DATE: August 2, 2024 FROM: Kris Nilsen, City Engineer RE: Request to Defer the Construction of Public Improvements to the Frontage of The South Davis Sewer District (SDSD) New Administration Building Site (Parcel 06-031-0030), 1100 N at Shoreland Drive. This memo addresses a request to defer the construction of public improvements for the proposed SDSD Administration Building Site. Public improvements are required to be installed under WBC 15.08.050 Public Improvements Required for Building Permit Approval, but public improvements or a portion of, may be deferred by agreement when the city council finds compelling reasons why the city’s interests are better served by deferring the construction. Background The building permit for the proposed SDSD Administration Building Site has been issued with the condition that staff review the site plans and SDSD staff and consultants will address any comments. The SDSD site plan shows the administration building site has 210 feet of frontage on Shoreland Drive (see attached exhibit “A”). The new administration building is to be located on parcel 06-031-0030 which has approximately 510 feet of frontage on Shoreland Drive. The frontage of the entire SDSD site and the properties to the north and south along Shoreland drive currently have only a gravel shoulder next to the existing asphalt street for public improvements. SDSD is aware of the requirement to construct public improvements as a condition of a building permit. SDSD has submitted a request to the city council to defer the required improvements (see attached exhibit “B”). Their request is that the City Council grant a deferment to install the required public improvements until such time as curb and sidewalk is extended from the 500 South Trailhead Parking Lot as part of a larger project. The city’s standard deferral agreement grants the city council the discretion to call improvements due. Analysis Rationale in favor of granting the deferment request: 1. This area of Shoreland Drive should be designed as a larger project, most of which is currently outside of city limits. Rationale to deny the deferment request: 1. A deferment is an exception to the requirement. 2. Continuing to defer improvements delays the completion of full improvements in this area. 550 North 800 West, West Bountiful, UT 84087 (801) 292-4486  3. Calling deferment agreements due is often challenging for municipalities. Staff Recommendation Staff are supportive of granting the deferment. However, all parties should acknowledge that on-going infrastructure improvements may warrant the construction of some or all of the deferred improvements in the not-so-distant future. Possible Motion A motion to approve the deferral could be: “I make the motion that the city council finds that there are compelling reasons why the city’s interests are better served by deferring the construction of certain public improvements related to the proposed SDSD Administration Building Permit, and that the mayor is hereby authorized to execute the city’s standard Extension for Off-Site Improvements Agreement, subject to review by the city engineer and city attorney.” 550 North 800 West, West Bountiful, UT 84087 (801) 292-4486  EXHIBIT A SITE PLAN - SDSD NEW ADMINISTRATION BUILDING 550 North 800 West, West Bountiful, UT 84087 (801) 292-4486  EXHIBIT B SDSD REQUEST FOR DEFERRAL OF PUBLIC IMPROVEMENTS From: Matthew Myers <mmyers@sdsd.us> Sent: Friday, July 26, 2024 4:02 PM To: Kris Nilsen <knilsen@wbcity.org> Cc: Lanese Hendrickson <lhendrickson@sdsd.us>; Brad Rasmussen <brad.rasmussen@aquaeng.com> Subject: Deferral Request: Shoreland Drive Kris, In light of Addison's email today, I am writing to request that the City consider deferring improvements to Shoreland Dr. adjacent to the District's future Administration building. This request includes all public curb and gutter, sidewalk, storm drain, and street widening improvements along the frontage of the District Project. We believe that this deferral will be in the best interest of the project. Thank you for your consideration in this matter. Matt Myers, PE General Manager South Davis Sewer District Office Location (& FedEX): 1800 West 1200 North West Bountiful, Utah Mailing Address (USPS): P.O. Box 140111 | Salt Lake City | Utah | 84114-0111 801.295.3469 (Office) | 801.232.7017(Mobile) 1 550 North 800 West, West Bountiful, UT 84087 (801) 292-4486  MEMORANDUM TO: Mayor and City Council DATE: August 2, 2024 FROM: Staff RE: 1200 N Road Project _______________________________________________________________________________ This memo presents the results of the recent request for bids for a widening project on 1200 N, and associated options for the council’s consideration. Background 1200 N between 1100 W and the trailhead currently has a width of 24’ of asphalt pavement, and in many sections this asphalt has significantly deteriorated. The city’s current standard pavement width is a minimum of 29’, and with the traffic and size of trucks associated with the new public works facility, staff believe it is necessary to widen the current road. The existing asphalt surface would be milled, and 5” of new asphalt depth re-laid. Because this project is needed for the new facility, remaining bond proceeds of up to $945,000 are available for the widening. Anything beyond this would need to come from the Streets Property Tax Fund or the Capital Projects Fund. In conjunction with the road project, staff also designed an option for further expanding the asphalt for improved pedestrian/bicycle access to the Legacy Trail. An additional bid option adds 9’ feet of asphalt (at 3” depth) for a dual direction trail on the north side of the road, with the intent that it be physically separated from the road using vertical delineators and concrete blocks to be installed by the city. This portion of the project could be funded through RAP funds. Bid Results The city designed and bid this project using its standard advertising methods. However, only one bid was received. Staff believes that the limited response was due to the time of year, with most contractors already having a full schedule of project. The bid results are as follows: Schedule A (no trail) Schedule B (trail) Post Asphalt $910,949 $1,271,132 Engineer’s Estimate Range $757,875-$1,094,709 $1,046,460 - $1,511,553 550 North 800 West, West Bountiful, UT 84087 (801) 292-4486 Staff carefully reviewed the line-item bid, and makes the following observations: • The bid is generally well within the engineer’s estimates and expectations; • There are several quantity-based line items that will likely come in lower than bid. For example, the tonnage of import fill will likely be significantly lower than the 5,498 tons included in the bid; • The city has had positive experience with this contractor. Based on these findings, staff is comfortable moving forward with this bid. Council Options 1. Award the full project (Schedule B), not to exceed $1,271,132. a. Staff estimates that the additional materials to be installed by the city to be an additional $20,000 2. Award just the additional 5’ widening (Schedule A - no trail), not to exceed $910,949 3. Based on the limited response, re-bid the project in early 2025. a. This will result in an additional snowplow season with the narrow road; b. This project would have to managed in conjunction with other planned road projects such as 660 W and 1100 W; c. There is no guarantee that a future bid will be lower in cost. 550 North 800 West, West Bountiful, UT 84087 (801) 292-4486  1200 NORTH STREET WITH WIDENING (NO TRAIL) SCHEDULE "A" STREET CROSS-SECTION NEW ASPHALT WIDTH 29 FEET 2' BASE COARSE (AVERAGE EXISTING ASPHALT WIDTH 24') WIDTH VARIES SHOULDER ON SOUTH SIDE OF 1200 N. 5' WIDENING - ASPHALT EAST END IS 15.95' 9' WIDE FULL DEPTH STREET SECTION WEST END IS 21.24'' WIDTH VARIES 0' TO 3' ASPHALT TRAIL PROPERTY LINE / ROW PROPERTY LINE / ROW SOUTH SIDE 1200 NORTH 2' BASE COARSE SHOULDER NORTH SIDE 1200 NORTH CL ROW DRAIN TO DITCH DRAIN TO SHOULDER DITCH NEW TRAIL ASPHALT SURFACE (DEPTH 3") MINIMUM TWO INCHES (2") BASE COARSE IMPORT ON FULL DEPTH TWELVE INCHES (12") BASE COARSE TOP OF PULVERIZED, COMPACTED AND GRADED MATERIAL FULL DEPTH TWELVE INCHES (12") SUB-BASE MIRAFI 160 N OR EQUIVALENT EXISTING ASPHALT SURFACE( DEPTH APPROXIMATELY 4"), TO BE PULVERIZED, GRADED AND COMPACTED EXISTING ROAD BASE AND SUB-BASE APPROXIMATELY 15", EIGHT INCHES (8") TO BE PULVERIZED, GRADED AND COMPACTED BUILD CROWN WIDEN FIVE FEET (5') FULL DEPTH STREET SECTION AND NEW SHOULDER NEW ASPHALT SURFACE (DEPTH 5") EXCAVATE, HAULS AND DISPOSE OF EXISTING MATERIAL PULVERIZE TOP TWELVE INCHES OF ASPHALT PAVEMENT AND BASE COARSE NOTES: 1. START AT EAST END OF 1200 NORTH AT CONNECTION TO THE WEST SIDE OF 1100 WEST 2. END AT EXISTING CURB AT TURN-AROUND AT WEST END OF 1200 NORTH 3. MILL EXISTING ASPHALT AND DISPOSE OF PROPERLY 4. PLACE BASE COARSE ON EXISTING STREET SUB-BASE, GRADE AND COMPACT 2% MIN. CROWN 5. EXCAVATE AND PLACE IMPORT UNDER NEW ASPHALT TRAIL 8. EXCAVATE AND REPLACE SOUTH SHOULDER NEAR DITCH 9. PLACE NEW ASPHALT - 5" DEPTH ON STREET (MATCH EXISTING LOCATION) 10. PLACE NEW ASPHALT - 3" DEPTH ON TRAIL 11. EXCAVATE AND REPLACE SOUTH SHOULDER NEAR DITCH  1200 NORTH STREET WITH WIDENING AND TRAIL IMPROVEMENTS SCHEDULE "B" STREET CROSS-SECTION NEW ASPHALT WIDTH 29 FEET 2' BASE COARSE (AVERAGE EXISTING ASPHALT WIDTH 24') WIDTH VARIES SHOULDER ON SOUTH SIDE OF 1200 N. 5' WIDENING - ASPHALT EAST END IS 15.95' 9' WIDE FULL DEPTH STREET SECTION WEST END IS 21.24'' WIDTH VARIES 0' TO 3' ASPHALT TRAIL PROPERTY LINE / ROW PROPERTY LINE / ROW SOUTH SIDE 1200 NORTH 2' BASE COARSE SHOULDER NORTH SIDE 1200 NORTH CL ROW DRAIN TO DITCH DRAIN TO SHOULDER DITCH NEW TRAIL ASPHALT SURFACE (DEPTH 3") MINIMUM TWO INCHES (2") BASE COARSE IMPORT ON FULL DEPTH TWELVE INCHES (12") BASE COARSE TOP OF PULVERIZED, COMPACTED AND GRADED MATERIAL FULL DEPTH TWELVE INCHES (12") SUB-BASE MIRAFI 160 N OR EQUIVALENT EXISTING ASPHALT SURFACE( DEPTH APPROXIMATELY 4"), TO BE PULVERIZED, GRADED AND COMPACTED EXISTING ROAD BASE AND SUB-BASE APPROXIMATELY 15", EIGHT INCHES (8") TO BE PULVERIZED, GRADED AND COMPACTED BUILD CROWN WIDEN FIVE FEET (5') FULL DEPTH STREET SECTION AND NEW SHOULDER EXCAVATE, HAULS AND DISPOSE OF EXISTING MATERIAL NEW ASPHALT SURFACE (DEPTH 5") PULVERIZE TOP TWELVE INCHES OF ASPHALT PAVEMENT AND BASE COARSE NOTES: 1. START AT EAST END OF 1200 NORTH AT CONNECTION TO THE WEST SIDE OF 1100 WEST 2. END AT EXISTING CURB AT TURN-AROUND AT WEST END OF 1200 NORTH 3. MILL EXISTING ASPHALT AND DISPOSE OF PROPERLY 4. PLACE BASE COARSE ON EXISTING STREET SUB-BASE, GRADE AND COMPACT 2% MIN. CROWN 5. EXCAVATE AND PLACE IMPORT UNDER NEW ASPHALT TRAIL 8. EXCAVATE AND REPLACE SOUTH SHOULDER NEAR DITCH 9. PLACE NEW ASPHALT - 5" DEPTH ON STREET (MATCH EXISTING LOCATION) 10. PLACE NEW ASPHALT - 3" DEPTH ON TRAIL 11. EXCAVATE AND REPLACE SOUTH SHOULDER NEAR DITCH  MEMORANDUM TO: Mayor and City Council DATE: August 6th, 2024 FROM: Remington Whiting RE: Resolution 560-24 – A Resolution of the West Bountiful City Council Approving Procedures for Electronic Meetings This memo introduces a proposed resolution updating policies on electronic public meetings. Background The Utah State Legislature recently adopted amendments to UCA 52-4-207 regarding Electronic Meetings. The changes included require that the city update previously adopted policies. The proposed resolution updates the following: • How and when electronic meetings may be requested. • How a member may attend through electronic connection. • The amount of time that a notice must be posted before an electronic meeting. • Setting an anchor location, or a place where the public may participate in the meeting. • Under what circumstances that an anchor location would not be necessary to protect the public. Recommendation Staff recommends the Council approve Resolution 560-24 so that the city may be in compliance with state statutes. 550 North 800 West, West Bountiful, UT 84087 (801) 292-4486  WEST BOUNTIFUL CITY RESOLUTION NO. 560-24 A RESOLUTION OF THE WEST BOUNTIFUL CITY COUNCIL APPROVING PROCEDURES FOR ELECTRONIC MEETINGS WHEREAS, West Bountiful City (the “City”) is a political subdivision of the State of Utah subject to the Open and Public Meetings Act, Utah Code Ann. § 52-4-101, et seq., as amended (the “Act”); WHEREAS, Section 52-4-207(2) of the Act requires public bodies desiring to hold an electronic meeting to adopt a resolution, rule, or ordinance governing the use of electronic meetings; WHEREAS, the City desires to comply with the Act by adopting procedures related to electronic meetings of the City; NOW, THEREFORE, BE IT RESOLVED by the City Council as follows: 1. PROCEDURES. The City will abide by the following procedures with respect to electronic meetings: a. Request for Electronic Meeting. The Mayor, as Chair of the City Council; Youth Mayor, as Chair of the Youth City Council; or Chair of other City commissions or boards subject to the Act (collectively, the “Chair”), may request an electronic meeting when holding a live meeting is impracticable, is prohibited by law or other governmental order, or would present a substantial risk to the health and safety of those who may be present. In the Mayor’s absence, the Mayor Pro Tempore may request an electronic meeting. In the absence of the Chair (other than the Mayor), a designated City officer may request an electronic meeting. In all other cases, regular meetings of the City Council and other public bodies will be held in person at City Hall or another designated location. b. Attendance at Meeting Through Electronic Connection. If in-person attendance at a live meeting is impracticable or otherwise excused, a member of the public body or staff may make a request to the City Recorder or designee to attend the meeting through an electronic video, audio, or both video and audio connection (collectively, “Electronic Connection”), in accordance with the Act. A member of the public body participating through an Electronic Connection will be considered in attendance for purposes of determining a quorum. Voting by members attending through an Electronic Connection will be recorded as called for by the Chair in accordance with normal procedures for members attending in person. (For example, the Chair may ask for a roll call vote on matters for which a roll call vote is required or desired.) c. Notice. Notice of any electronic meeting will be given as provided in the Act. At least 24 hours before the electronic meeting is scheduled to begin, the public body will provide each member of the public body a description of how to connect to the meeting. d. Anchor Location; Public Comment. The City will establish, and specify in the notice for an electronic meeting, an anchor location for the electronic meeting (normally, City Hall). Space and facilities will be provided at the anchor location so that interested persons and the public may attend and monitor and participate, as allowed by the Mayor, other Chair, or designee, in the open portions of the meeting. Nothing in this Resolution requires the City to accept comments from the public during an electronic meeting, but the notice may invite members of the public to submit comments to the Mayor, other Chair, or designee electronically in advance of the meeting; or the Mayor, other Chair, or designee, in his or her discretion, may allow public comments during the meeting by Electronic Connection. e. Compliance with the Act. In all other respects, the City will comply with provisions of the Act regarding electronic meetings. 2. ELECTRONIC MEETING WITHOUT ANCHOR LOCATION. a. Determination in Advance of Meeting. A public body may conduct an electronic meeting without an anchor location if the Mayor or other Chair determines in writing that conducting the meeting with an anchor location presents a substantial risk to the health or safety of those present or who would otherwise be present at the anchor location, or the location where the public body would normally meet has been ordered closed to the public for health or safety reasons. In such event, the public notice for the meeting must include (a) a statement describing the Mayor’s or other Chair’s determination; (b) a summary of the facts upon which the determination is based; and (c) information on how a member of the public may participate in the meeting remotely by electronic means. The written determination described in this section will expire thirty (30) days after the day on which the Mayor or other Chair makes the determination. b. Determination During Meeting. The requirement of an anchor location for an electronic meeting does not apply if, during the course of the electronic meeting, the Mayor or other Chair determines that continuing to conduct the electronic meeting with an anchor location presents a substantial risk to the health or safety of those present at the anchor location and announces the determination and states a summary of the facts upon which the determination is made. In such event, the electronic meeting may continue without an anchor location if the public body has provided means by which members of the public who are not physically present at the anchor location may participate in the electronic meeting remotely by electronic means. 3. PRIOR RESOLUTIONS. This Resolution supersedes all prior resolutions regarding electronic meetings, including Resolution No. 478-20, adopted September 1, 2020. 4. EFFECTIVE DATE. This Resolution will be in full force and effect immediately upon its adoption and approval. [Signatures on following page.] West Bountiful City Resolution No. _____-24 (Electronic Meetings) 2  ADOPTED AND APPROVED by the West Bountiful City Council, August 6, 2024. ____________________________________ Kenneth Romney, Mayor ATTEST: ____________________________________ Remington Whiting, City Recorder VOTING: James Ahlstrom Yea _____ Nay _____ Jenn Nielsen Yea _____ Nay _____ Kelly Enquist Yea _____ Nay _____ Mark Preece Yea _____ Nay _____ Dell Butterfield Yea _____ Nay _____ West Bountiful City Resolution No. _____-24 (Electronic Meetings) 3  WEST BOUNTIFUL Page 1 of 5 CITY COUNCIL MEETING July 16, 2024 1 PENDING – Not Yet Approved 2 3 Minutes of the West Bountiful City Council meeting held on Tuesday, July 16, 2024, at West 4 Bountiful City Hall, 550 N 800 West, Davis County, Utah. 5 6 Those in attendance: 7 8 MEMBERS: Mayor Kenneth Romney, Council members James Ahlstrom, Kelly Enquist, 9 Jenn Nielsen, Mark Preece 10 11 STAFF Duane Huffman (City Administrator), Steve Doxey (City Attorney), Brandon 12 Erekson (Chief of Police), Steve Maughan (Public Works Director), Kris Nilsen (City 13 Engineer), Addison Jenkins (Community Development), and Remington Whiting (City 14 Recorder) 15 16 PUBLIC: Alan Malan, Richmond Thornley, Kimberly Staker, Melissa Morley, Haven 17 Dickson, Bre Dickson, John Jensen, Kara Kol, Simon Mortensen, 18 19 EXCUSED: Council member Dell Butterfield 20 21 Mayor Romney called the meeting to order at 7:36 pm. Mark Preece gave an invocation, and the 22 Pledge of Allegiance was led by Jenn Nielsen. 23 24 1. Approve Agenda 25 26 MOTION: Mark Preece made a motion to approve the agenda. Kelly Enquist seconded 27 the Motion which PASSED by unanimous vote of all members present. 28 29 2. Public Comment 30 31 Kara Kol – 755 N 700 W – She asked what had been done regarding the school drop of on 32 750 W. Chief Erekson explained that they are arranging a meeting with the school district to 33 continue to work on potential solutions. 34 35 36 3. Resolution #558-24 – A Resolution Consenting to the Appointment of Haven Dickson as 37 Youth City Council Advisor. 38 39 Mayor Romney introduced Haven Dickson as the new Youth City Council Advisor. Council 40 member Nielsen expressed her appreciation to the advisors. 41 42 43 MOTION: Jenn Nielsen made a motion to adopt Resolution #558-24 – A Resolution 44 Consenting to the Appointment of Haven Dickson as Youth City Council 45 Advisor. Mark Preece seconded the motion. 46 47  WEST BOUNTIFUL Page 2 of 5 CITY COUNCIL MEETING July 16, 2024 48 49 The vote was recorded as follows: 50 Kelly Enquist – Aye Jenn Nielsen– Aye 51 Mark Preece – Aye 52 53 54 Council member James Ahlstrom arrived. 55 56 57 4. Resolution #559-24 – A Resolution Finding that a Station Area Plan for Woods Cross 58 Frontrunner Station is Impracticable for Area within West Bountiful City 59 60 Duane explained that after conducting a study, the conclusion was that it was unreasonable to 61 have a Station Area Plan in West Bountiful City. John Jensen provided a presentation and 62 explained that based on the location of the refinery, it would be impracticable to meet the 4 63 requirements from the state for a station area plan. 64 65 MOTION: Kelly Enquist made a motion to adopt Resolution #559-24 – A Resolution 66 Finding that a Station Area Plan for Woods Cross Frontrunner Station is 67 Impracticable for Area within West Bountiful City. Mark Preece seconded 68 the Motion which PASSED. 69 70 The vote was recorded as follows: 71 James Ahlstrom – Aye 72 Kelly Enquist – Aye Jenn Nielsen– Aye 73 Mark Preece – Aye 74 75 76 5. Consider Award of Playground Equipment for up to $186,557.80. 77 78 Duane explained that over the last few months the city has been looking at different options 79 for replacement playground structures for the playground on the south end of the park. He 80 then presented the different options to the council. Some discussion over the material for the 81 canopies took place as well as their durability. Duane explained that a sidewalk would be 82 placed around the playground and would lead out to the parking lot and the volleyball courts. 83 The different colored options were discussed, along with the possibility of surveying the 84 residents to see what colors would be preferred. The council decided that they wanted to 85 include the canopies and would conduct a survey on Facebook to hear the opinions of citizens 86 regarding the color of the playground. 87 88 MOTION: Kelly Enquist made a motion to Approve the Award of Playground 89 Equipment for up to $186,557.80 to Big T Recreation. James Ahlstrom 90 seconded the Motion which PASSED. 91 92 The vote was recorded as follows: 93 James Ahlstrom – Aye  WEST BOUNTIFUL Page 3 of 5 CITY COUNCIL MEETING July 16, 2024 94 Kelly Enquist – Aye Jenn Nielsen– Aye 95 Mark Preece – Aye 96 97 98 6. Consider Award for FY 25 Road Maintenance Work for $75,731 (Holbrook Asphalt) 99 and $43,000 (Anderson Asphalt). 100 101 Steve presented road maintenance bids and said that he would like to separate the project into 102 two separate companies. Steve explained that Holbrook warranties their product, and there 103 will be a large amount of warranty work this year from previous seal coats. He then defined 104 the difference between a seal coat and slurry. Council member Ahlstrom expressed some 105 concern over slurry because of gravel potentially being thrown up while driving on the road. 106 Steve explained that it is an improved product compared to what was used in the past and 107 should bond better. 108 109 MOTION: Jenn Nielsen made a motion to Approve the Award for FY 25 Road 110 Maintenance Work for $75,731 to Holbrook Asphalt and $43,000 to 111 Anderson Asphalt. Mark Preece seconded the Motion which PASSED. 112 113 The vote was recorded as follows: 114 James Ahlstrom – Aye 115 Kelly Enquist – Aye Jenn Nielsen– Aye 116 Mark Preece – Aye 117 118 119 7. Consider Purchase Approvals for Police Server, Police Statistical Software, Golf Spray 120 Rig, and Golf Topdresser. 121 122 Duane explained that 3 out of the 4 items requiring purchase approvals were included in this 123 year’s budget. He also explained that the Spray Rig was included in last year’s budget but 124 they did not receive it. Josh was able to give a description of the Golf Spray Rig via phone 125 call. He explained that it is used to spray chemicals on the course and that it is self-propelling 126 vehicle. 127 128 MOTION: James Ahlstrom made a motion to Approve the Purchase Approvals for 129 Police Server, Police Statistical Software, Golf Spray Rig, and Golf 130 Topdresser. Mark Preece seconded the Motion which PASSED. 131 132 The vote was recorded as follows: 133 James Ahlstrom – Aye 134 Kelly Enquist – Aye Jenn Nielsen– Aye 135 Mark Preece – Aye 136 137 138 8. Meeting Minutes from June 18th, 2024. 139  WEST BOUNTIFUL Page 4 of 5 CITY COUNCIL MEETING July 16, 2024 140 MOTION: Mark Preece made a motion to approve the minutes from June 18th, 2024. 141 Kelly Enquist seconded the motion which PASSED by unanimous vote of all 142 members present. 143 144 145 9. Staff Reports 146 147 Police – Brandon Erekson: 148 • 1100 W northbound speed sign is malfunctioning. Parts have been ordered. 149 150 Public Works – Steve Maughan 151 • Bathroom doors have been replaced on the large bowery. 152 • Working on irrigation system at the park. 153 • 1200 N project is set to open bids on Monday. 154 • Seal coats will be scheduled in late July or August. 155 156 Engineering - Kris Nilsen: 157 • 1100 W and 660 W are still in progress. 158 159 Community Development – Addison Jenkins 160 • 11 code enforcement cases have been resolved this past month. 161 • There are a total of 37 open cases. 162 • Addison will be leaving the city next month. 163 164 Administration – Duane Huffman 165 • Duane met with UDOT regarding I-15. They included a draft with a frontage road that is east 166 of the Freeway. Duane will meet with the Thackeray and Chasebrook groups to discuss this 167 proposal. 168 • Scheduled to meet the new community development director of Woods Cross City. 169 • The community survey results have been distributed and the survey coordinator will attend a 170 future meeting to present the results. 171 172 10. Mayor/Council Reports 173 174 James Ahlstrom – 175 • Met with Dustin Simmons, the new refinery manager, and with the Danny Inkley, the 176 Executive Director of Centerpoint Theatre. 177 178 Kelly Enquist – 179 • Expressed his gratitude for the 4th and said how much fun it was. 180 181 Jenn Nielsen – 182 • 4th of July was a success. 183 • Expressed her gratitude for the public works department and the volunteers that helped with 184 the 4th. 185 • Somebody has agreed to help with the carnival or the parade for next year.  WEST BOUNTIFUL Page 5 of 5 CITY COUNCIL MEETING July 16, 2024 186 • The carnival was very well attended. 187 • YCC next meeting will be on August 8th. They will also be helping in the handcart parade in 188 Bountiful. 189 190 Mark Preece – 191 • The Sewer District recently increased their rate. 192 • The north plant is almost ready to go out to bid. It has a pending building permit with the 193 city. It will cost more than anticipated. 194 195 Mayor Romney – 196 • Shared his appreciation for everyone for the 4th of July celebration. 197 198 11. Adjourn 199 200 MOTION: Kelly Enquist made a motion to adjourn this meeting of the West Bountiful 201 City Council. Mark Preece seconded the motion which PASSED by 202 unanimous vote of all members present. 203 204 205 ---------------------------------------- 206 207 The foregoing was approved by the West Bountiful City Council by unanimous vote of all members 208 present on August 6th, 2024. 209 210 211 212 Remington Whiting, City Recorder