City Council

Page 1 of 3 The regular meeting of the Mayor and Council was held in the Council room of West Point City Hall April 9, 2018 at 5:30 P.M. with Mayor Steven M. Tramell presiding. Members Present: Members Absent: Mayor Pro-Tem Sandra Thornton Councilmember Joseph R. Downs III Councilmember Alanteo “Henry” Hutchinson Councilmember Gerald W. Ledbetter Councilmember Gloria R. Marshall Councilmember Benjamin F. Wilcox Mayor Tramell called Rev. Leonard Autry, Pilgrim Baptist Church, Lanett AL for opening prayer. Rev. Autry led the Pledge of allegiance. Mayor Steven Tramell thanked Harris County Commissioner Jim Wood and Asst. County Manager Eric Mosley for their continued support. Mayor Tramell called the meeting of the Council to order and welcomed everyone. MINUTES Mayor Tramell asked for a motion to approve the minutes from the February 12, 2018 regular meeting. Councilmember Gloria R. Marshall made said motion and was seconded by Councilmember Gerald W. Ledbetter; the minutes were approved unanimously without change. FINANCIAL REPORT Councilmember Gerald W. Ledbetter presented the March financial report with the April cash position and forecast and made a motion to accept the report; motion seconded by Councilmember Joseph R. Downs III and passed unanimously. 1 Page 2 of 3 AGENDA Mayor Tramell asked for a motion to approve the agenda. Councilmember Joseph R. Downs III made said motion and seconded by Councilmember Gloria R. Marshall and passed unanimously. PROCLAMATION FOR MR. CECIL RAMSEY Mayor Tramell read a proclamation and presented it to Mr. Cecil Ramsey for his devoted time, energy, talents and resources supporting the Chattahoochee Fuller Center and his overall contributions to the Valley area. PROCLAMATION FOR VALLEY HAVEN SCHOOL Mayor Tramell read a proclamation naming the week of April 29th through May 5th, 2018 as Hike/Bike/Run Week in the City of West Point. Mayor Tramell presented the proclamation to Donald Cleveland. He thanked the Mayor and Council for their support. BOARD & COMMITTEE APPOINTMENT Councilmember Henry Hutchinson made a motion to appoint Debra Robertson to a third term on the West Point Historic Preservation Commission. Councilmember Gerald W. Ledbetter seconded the motion; passed unanimously. ELECTRIC CITIES OF GEORGIA POLE ATTACHMENT AGREEMENT Councilmember Benjamin F. Wilcox made a motion to amend the Electric cities of Georgia (ECG) Inter-Participant Contract. The amendment will change the cost allocation method for the Pole Attachment Services that are provided to the City by ECG. The current method ‘non-time based” will be phased out over a 5-year period transitioning to an “actual hourly” method that is projected to save the city $700.00 per year. The motion was seconded by Councilmember Joseph R. Downs III; passed unanimously. HARRIS COUNTY ANIMAL CONTROL AGREEMENT Councilmember Gloria R. Marshall made a motion to approve an Intergovernmental Agreement (IGA) between the City of West Point and Harris County. The agreement defines the use of the Animal Control Shelter by the City including the cost for each dog, cat, puppy or kitten, veterinarian cost, ownership, and care of animals. The motion was seconded by Councilmember Sandra Thornton; passed unanimously. 2 Page 3 of 3 FORWARD FUND APPLICATION Councilmember Sandra Thornton made a motion to approve a Forward Fund Grant Application submitted by the West Point Development Authority. The project is located on 10th Street and will provide grading and stabilization at two locations. The projected cost of the project is $520,000. The Council agrees to pay the total cost of the project based on bids received for the project and actual cost. The motion was seconded by Councilmember Gloria R. Marshall; passed unanimously. HARRIS COUNTY SERVICE DELIVERY Councilmember Joseph R. Downs III made a motion to approve an amendment to the Harris County Service Delivery Strategy to allow the City of Shiloh to extend its water lines into unincorporated Harris County. The motion was seconded by Councilmember Benjamin F. Wilcox; passed unanimously. OTHER Councilmember Sandra Thornton stated the winner of the West Point Elementary School essay contest for If I Were Mayor will be announced on April 24, 2018. Point University English Department students will be the judges. ADJOURN Mayor Tramell asked for a motion to adjourn. Councilmember Gerald W. Ledbetter made said motion and seconded by Councilmember Gloria R. Marshall; passed unanimously. There being no further business, the meeting was adjourned. ________________________ ______________________ Richard McCoy Steven M. Tramell City Clerk Mayor 3