City Council

City of West Point Regular Council Meeting Minutes Monday, August 14, 2023 @ 5:30 PM West Point Council Chambers The regular meeting of the Mayor and Council was held in the Council Chambers on August 14, 2023, at 5:30 P.M. with Mayor Steven M. Tramell presiding. Members Present: Members Absent: Mayor Pro-Tempore Gerald W. Ledbetter Councilmember Joseph R. Downs III Councilmember Joel B. Finlay Councilmember Gloria R. Marshall Councilmember Sandra Thornton Councilmember Deedee Williams Mayor Steve Tramell called Apostle Bruce Gunn, Restoration Ministries to give the opening prayer. The Pledge of Allegiance was led by Mayor Tramell. Mayor Tramell called the meeting of the Council to order. MINUTES Mayor Tramell asked for a motion to approve the minutes from the July 10, 2023, Regular Business Meeting. Councilmember Joseph R Downs III made said motion, seconded by Councilmember Gloria R. Marshall; passed 5 to 0 Vote. Councilmember Deedee Williams abstained. FINANCIAL REPORT Mayor Tramell stated the financial report for approval is in the Council packet. Mayor Tramell asked for a motion to approve the July Financial report. Councilmember Sandra Thornton made said motion, seconded by Councilmember Joseph R. Downs III; passed unanimously. AGENDA Mayor Tramell reviewed the agenda and asked for a motion to approve the agenda. Sandra Thornton made said motion; seconded by Councilmember Gerald W. Ledbetter and passed unanimously. Page 2 of 3 AMWASTE Agreement Amendment Mayor Tramell asked for a motion to amend the AMWASTE agreement. The amendment will amend the designated pickup day to include Pickups shall take place Monday through Friday unless affected by holidays or unavoidable disasters. This amendment will allow flexibility on the designated pickup day and will keep the city from having to amend the contract if there is a more suitable day for pickup that both parties agree. Councilmember Gerald W. Ledbetter made said motion, seconded by Councilmember Gloria R. Marshall; passed unanimously. Surplus City Property Mayor Steve Tramell asked for a motion to surplus a list of city vehicles and place them on GovDeals.com to be sold. The list included: 2013 Kia Rio, Utility Department, Vin# KNADN4A37D6236860, 2004 Ford F-250, Public Works, Vin# 1FTNX20L54C045525, 2011 KIA Forte, Planning Dept Vin#KNAFT4A23B5890120, & 2006 Dodge Dakota, Administration, Vin#1D7HE48K36S533769. The vehicles have been replaced over time through regular turnovers. Councilmember Gerald W. Ledbetter made said motion, seconded by Councilmember Gloria R. Marshall; passed unanimously. West Point Housing Authority Utility Agreement Mayor Steve Tramell asked for a motion to adopt the West Point Housing Authority Utility Agreement. The agreement will transfer ownership of the power, natural gas, water, and sewer infrastructure as defined in the agreement to the City of West Point. Councilmember Gerald W. Ledbetter made said motion, seconded by Councilmember Joseph R. Downs III; passed unanimously. 2023 Millage Rate Resolution Councilmember Gerald W. Ledbetter made a motion to adopt the 2023 Ad Valorem Tax levy for the City of West Point as follows: Gross Levy as follows: 13.131 Mills Local Option Sales Tax Credit 5.027 Mills Effective Levy 8.104 Mills City Tax for 2023 is set at 8.104 Mills. The motion was seconded by Councilmember Joseph R. Downs III. The motion to set the millage rate to 8.104; passed unanimously. 2 Page 3 of 3 Unit 3 Phase 1 Villages at Harris Creek Final Plat & Street Mayor Tramell asked for a motion to accept Unit 3 Phase 1 the Villages at Harris Creek final plat Unit 3 Phase 1. To ensure that the street/road meets the city Street Standards. The final plat allows for the developer to pull permits to build the single-family residents. Councilmember Sandra Thornton made said motion, seconded by Councilmember Gloria R. Marshall; passed unanimously. OTHER Councilmember Sandra Thornton asked the Mayor and Council to congratulate Kristin Lester for acquiring her International Institute Municipal Clerks (IIMC) certification. Kristin completed all requirements prescribed by the International Institute Municipal Clerks and has earned the designation of being a Certified Municipal Clerk (CMC). Mayor Tramell asked Minister Bruce Gunn to give an update on the building located at 1701 Church Street. He stated they have replaced the roof, windows, floors, air conditioner, and carpet. He also stated they still have some touch up paintings to complete before they can reopen the church. He thanked the Mayor and Council for their support. Police Chief Kevin Carter introduced three new police officers to Mayor and Council: Officer David Faison, Officer Joshua Baugh, and Officer Marvelous Porter. The next Work Session will be on Tuesday, August 29, 2023. ADJOURN Mayor Tramell asked for a motion to adjourn. Councilmember Joseph R. Downs III made said motion and seconded by Councilmember Sandra Thornton; passed unanimously. There being no further business, the meeting was adjourned. ________________________ ______________________ Richard McCoy Steven M. Tramell 3