City Council Regular Meeting

MINUTES OF COUNCIL REGULAR MEETING APRIL 20, 2021 -1- THE WEST VALLEY CITY COUNCIL MET IN REGULAR ELECTRONIC SESSION ON TUESDAY, APRIL 20, 2021, AT 6:30 P.M. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE MEETING WAS HELD ELECTRONICALLY. THE FOLLOWING MEMBERS WERE PRESENT ELECTRONICALLY: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 (arrived as noted) ABSENT: Tom Huynh, Councilmember District 1 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT ELECTRONICALLY: Nicole Cottle, Acting City Manager Nichole Camac, City Recorder Eric Bunderson, City Attorney Jim Welch, Finance Director Colleen Jacobs, Police Chief John Evans, Fire Chief Russell Willardson, Public Works Director Steve Pastorik, CED Director Layne Morris, CPD Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director John Flores, HR Director Steve Lehman, CED INSIDE THE CITY VIDEO SERIES A video providing information about Operation My Hometown was displayed. Councilmember Karen Lang arrived at 6:33 PM. APPROVAL OF MINUTES OF REGULAR MEETING HELD APRIL 13, 2021  MINUTES OF COUNCIL REGULAR MEETING APRIL 20, 2021 -2- The Council considered the Minutes of the Regular Meeting held April 13, 2021. There were no changes, corrections or deletions. Councilmember Christensen moved to approve the Minutes of the Regular Meeting held April 13, 2021. Councilmember Lang seconded the motion. A voice vote was taken and all members voted in favor of the motion. COMMENT PERIOD A. PUBLIC COMMENTS Jim Vesock stated that he noticed an error in the $2 version of the street light ordinance. He indicated that he feels the City Council should consider the $3 increase because it’s very important for streetlights to be maintained and repaired. Mr. Vesock stated that he believes purchases like ambulances should be part of the annual budget and not as a budget opening. B. CITY MANAGER COMMENTS Nicole Cottle, Acting City Manager, had no comments. C. CITY COUNCIL COMMENTS Upon inquiry, members of the City Council had no comments. PUBLIC HEARINGS A. ACCEPT PUBLIC INPUT REGARDING APPLICATION SA-2-2021, FILED BY WEST VALLEY CITY, REQUESTING FINAL PLAT APPROVAL FOR THE CABCO 5600 WEST SUBDIVISION- 3RD AMENDMENT LOCATED AT 2530 SOUTH ANNA CAROLINE DRIVE Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled April 20, 2021, in order for the City Council to hear and consider public comments regarding Application SA-2-2021, filed by West Valley City, requesting Final Plat Approval for the Cabco 5600 West Subdivision- 3rd Amendment located at 2530 South Anna Caroline Drive Written documentation previously provided to the City Council included information as follows: The West Valley City Engineering Division is requesting final approval for the Cabco 5600 West Subdivision 3rd Amendment. This application will amend a portion of lot 1A, lot 2 and a portion of Anna Caroline Drive recorded as part of the Cabco 5600 West Subdivision Lot 1 Amended. The application is being submitted at the request of the Engineering Division on behalf of the Utah Department of Transportation. The purpose MINUTES OF COUNCIL REGULAR MEETING APRIL 20, 2021 -3- for the amended subdivision is to revise the alignment of the unbuilt portion of Anna Caroline Drive within the Cabco 5600 West Subdivision Lot 1 Amended. The Cabco 5600 West Subdivision was recorded with the Salt Lake County Recorder’s Office in 2014. At that time, the construction of Anna Caroline Drive was postponed until such time that a bridge was installed over the Riter Canal. Once the bridge was installed, the owner of the Cabco 5600 West Subdivision would be required to build his portion of Anna Caroline Drive. In 2019, the Utah Department of Transportation recorded the Anna Caroline Drive Subdivision which is located immediately to the north of the Cabco 5600 West Subdivision. As part of the Anna Caroline Drive subdivision, the north end of Anna Caroline Drive was constructed from the north property line of the Cabco 5600 West Subdivision and extended north to 2400 South. Shortly after the approval of the Anna Caroline Drive plat, the City began preparations to build the bridge over the Riter Canal. During the initial phases of the bridge project and as survey work began, the City noticed that the portion of Anna Caroline Drive installed as part of UDOT’s Subdivision was not built according to plans. The portion of Anna Caroline Drive constructed by UDOT is approximately 3 feet to the east of where it should be. The Engineering Division contacted UDOT and the owner of the Cabco 5600 West Subdivision to discuss the problem. Since the owner of Cabco 5600 West was going to build his portion of Anna Caroline Drive a resolution to the problem needed to be worked out sooner than later. The solution that everyone agreed upon, was to re-align the road slightly to the east in order to make the connection of this road work. In order to do this, lots 1A, 2 and a portion of Anna Caroline Drive will be amended. The subdivision plat identifies the area of the existing Anna Caroline Drive that will be vacated and identifies a portion of the Cabco 5600 West Subdivision that will accommodate an easement for the new road alignment. Thus, the amendment of Lots 1A, 2 and a portion of Anna Caroline Drive. Mayor Bigelow opened the Public Hearing. There being no one to speak in favor or opposition, Mayor Bigelow closed the Public Hearing.  MINUTES OF COUNCIL REGULAR MEETING APRIL 20, 2021 -4- ACTION: ORDINANCE NO. 21-16, APPROVE THE AMENDMENT OF LOT 1A, LOT 2, AND A PORTION OF ANNA CAROLINE DRIVE IN THE CABCO 5600 WEST SUBDIVISION LOT 1 AMENDED The City Council previously held a public hearing regarding proposed21-16 that would approve the amendment of Lot 1A, Lot 2, and a portion of Anna Caroline Drive in the Cabco 5600 West Subdivision Lot 1 Amended. Upon inquiry by Mayor Bigelow there were no further questions from members of the City Council, and he called for a motion. Councilmember Buhler moved to approve Ordinance 21-16. Councilmember Lang seconded the motion. A roll call vote was taken: Ms. Lang Yes Mr. Buhler Yes Mr. Christensen Yes Mr. Nordfelt Yes Mayor Bigelow Yes Unanimous. B. ACCEPT PUBLIC INPUT REGARDING APPLICATION SA-3-2021, FILED BY WEST VALLEY CITY, REQUESTING FINAL PLAT APPROVAL FOR THE ANNA CAROLINE DRIVE SUBDIVISION- AMENDED LOCATED AT 2450 SOUTH ANNA CAROLINE DRIVE Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled April 20, 2021, in order for the City Council to hear and consider public comments regarding Application SA-3-2021, filed by West Valley City, requesting Final Plat Approval for the Anna Caroline Drive Subdivision- Amended Located at 2450 South Anna Caroline Drive. Written documentation previously provided to the City Council included information as follows: The application is being submitted at the request of the Engineering Division on behalf of the Utah Department of Transportation. The purpose for the amended subdivision is to revise the alignment of the built portion of Anna Caroline Drive within the Anna Caroline Drive Subdivision. MINUTES OF COUNCIL REGULAR MEETING APRIL 20, 2021 -5- The Anna Caroline Drive Subdivision was recorded with the Salt Lake County Recorder’s Office in 2019. The subdivision is located immediately to the north of the Cabco 5600 West Subdivision and adjacent to 2400 South. As part of the Anna Caroline Drive subdivision, UDOT constructed the right-of-way from 2400 South to the north line of the Cabco 5600 West Subdivision. Shortly after the recordation of the Anna Caroline Drive plat, UDOT began construction of Anna Caroline Drive within the boundary of their subdivision. While the City was inspecting the installation of improvements, the Engineering Division noticed that the right-of-way was not in the correct location. The portion of Anna Caroline Drive constructed by UDOT is approximately 3 feet to the east of where it should be. The Engineering Division contacted UDOT and the owner of the Cabco 5600 West Subdivision to discuss the problem. Since the owner of Cabco 5600 West was going to build his portion of Anna Caroline Drive, a resolution to the problem needed to be worked out sooner than later. The solution that everyone agreed upon, is to re-align the road slightly to the east in order to make the connection of this road work. In order to do this the City required that both subdivisions be amended to reflect the correct location of the improvements. The subdivision plat identifies the area of the existing Anna Caroline Drive that will be vacated and identifies a portion of the right-of-way to be dedicated. Thus, the amendment to a portion of lot 1, Parcel A and Anna Caroline Drive. Mayor Bigelow opened the Public Hearing. There being no one to speak in favor or opposition, Mayor Bigelow closed the Public Hearing. ACTION: ORDINANCE NO. 21-17, APPROVE THE AMENDMENT OF LOT 1, PARCEL A, AND A PORTION OF ANNA CAROLINE DRIVE IN THE ANNA CAROLINE DRIVE SUBDIVISION The City Council previously held a public hearing regarding proposed Ordinance 21-17 that would approve the amendment of Lot 1, Parcel A, and a portion of Anna Caroline Drive in the Anna Caroline Drive Subdivision. Upon inquiry by Mayor Bigelow there were no further questions from members of the City Council, and he called for a motion. Councilmember Buhler moved to approve Ordinance 21-17.  MINUTES OF COUNCIL REGULAR MEETING APRIL 20, 2021 -6- Councilmember Christensen seconded the motion. A roll call vote was taken: Ms. Lang Yes Mr. Buhler Yes Mr. Christensen Yes Mr. Nordfelt Yes Mayor Bigelow Yes Unanimous. ORDINANCE 21-18: ENACT CHAPTER 20-8 AND AMEND SECTION 1-2-110 OF THE WEST VALLEY CITY MUNICIPAL CODE TO ESTABLISH A STREET LIGHTING FEE Mayor Bigelow discussed proposed Ordinance 21-18 that would enact Chapter 20-8 and amend Section 1-2-110 of the West Valley City Municipal Code to establish a street lighting fee. Written documentation previously provided to the City Council included information as follows: This ordinance modifies the Consolidated Fee Schedule to include a new Street Lighting Fee of $3.00 per month per Street Lighting Equivalent Residential Unit (SLERU.) Single family residences and duplexes will be charged one SLERU. Other properties will be charged based on street frontage, with one SLERU equal to 80 linear feet of frontage. The current street lighting budget covers only minimal maintenance and energy costs for the City’s 7,488 streetlights. Additional personnel and equipment are needed to reduce downtimes on pole knockdowns, underground repairs, and lamp replacements. Currently 97 lights are inoperable and awaiting repair because of traffic accidents or underground wiring problems. A $3.00 per SLERU street lighting fee would generate approximately $1.27 million, with 70% coming from residential units. A special street lighting fund would be created to ensure the fees collected are used only for the intended purpose. A portion of the new fee will be used to improve operation and maintenance of the existing street lighting system. One additional street lighting technician with a bucket truck and additional materials would be added, with an initial annual cost of  MINUTES OF COUNCIL REGULAR MEETING APRIL 20, 2021 -7- $315,000 and an ongoing cost of $165,000. An old bucket truck would also be replaced at cost of $150,000. Additional funds are also needed to begin a long-term replacement of the existing system. Many of the current street lighting poles are at or beyond their projected service life. The proposed $3.00 per month fee provides $500,000 annually for capital and major maintenance projects, such as the following:  Replacement of 70-80 lights per year, (including poles, wiring replacement and junction boxes). $500,000.  120 additional lights are needed for streets with no current street lighting. $900,000.  One-time fiberglass pole painting and wooden pole treatment. $500,000. Adopting this fee now, with an effective date of January 1, 2022, allows staff time to prepare plans for street lighting replacements and new construction to begin in spring 2022. No additional administrative costs are necessary. Street lighting fees can be added to existing City garbage and storm water utility bills. All property owners would be charged a fee including property-tax exempt parcels. Upon inquiry by Mayor Bigelow there were no further questions from members of the City Council, and he called for a motion. Councilmember Lang moved to approve Ordinance 21-18 subject to the $2 fee increase proposal with the addition to the language that clarifies the monthly fee. There were no seconds to the motion. Councilmember Lang stated that she doesn’t believe the Public Works Department will be able to use the funds that would come from a $3 increase due to a lack of personnel. Councilmember Buhler moved to approve Ordinance 21-18 subject to the $3 fee increase proposal. Councilmember Christensen seconded the motion. A roll call vote was taken: Ms. Lang No Mr. Buhler Yes  MINUTES OF COUNCIL REGULAR MEETING APRIL 20, 2021 -8- Mr. Christensen Yes Mr. Nordfelt Yes Mayor Bigelow Yes Majority. RESOLUTION 21-53: AUTHORIZE THE PURCHASE OF TWO AMBULANCES FROM FRAZER, LTD. Mayor Bigelow discussed proposed Resolution 21-53 that would authorize the purchase of two ambulances from Frazer, Ltd. Written documentation previously provided to the City Council included information as follows: West Valley City Fire Department has been operating out of a two 2015 Ambulances. Both ambulance boxes were previously remounted in 2014. The purchase of (2) Ambulances will replace a 2005 Ambulance with over 110,000 miles and add an additional Ambulance into reserve status, available for use when a front-line ambulance in need of repairs or service. The West Valley City Fire Department has previously purchased from Frazer, Ltd. for the Ambulances. Unit Type Total Costs Cost $167,225 Ambulance by Frazer, $334,450 Ltd. Upon inquiry by Mayor Bigelow there were no further questions from members of the City Council, and he called for a motion. Councilmember Buhler moved to approve Resolution 21-53. Councilmember Christensen seconded the motion. A roll call vote was taken: Ms. Lang Yes Mr. Buhler Yes Mr. Christensen Yes Mr. Nordfelt Yes Mayor Bigelow Yes Unanimous.  MINUTES OF COUNCIL REGULAR MEETING APRIL 20, 2021 -9- RESOLUTION 21-54: APPROVE THE PURCHASE OF THREE STRETCHERS AND RELATED ACCESSORIES FROM STRYKER Mayor Bigelow discussed proposed Resolution 21-54 that would approve the purchase of three stretchers and related accessories from Stryker. Written documentation previously provided to the City Council included information as follows: This resolution authorizes the purchase of 3 Power Pro Cot and Power Load systems from Stryker Medical. Also authorize the purchase of an extended warranty on the Power Pro Cot and Power Load System on each of the 3 systems. The extended warranty will cover all annual preventative maintenance, repairs including parts and labor, and battery coverage for a time of 5 years. With Council approval of the purchase of 2 new ambulances it is necessary that a Stretcher system be purchased to be placed into those ambulances. 1 additional Stretcher System will be placed in a new chassis to remount the current ambulance. Unit Cost Type Total Costs $48,071 Stryker Medical $144,213.00 Upon inquiry by Mayor Bigelow there were no further questions from members of the City Council, and he called for a motion. Councilmember Lang moved to approve Resolution 21-54. Councilmember Buhler seconded the motion. A roll call vote was taken: Ms. Lang Yes Mr. Buhler Yes Mr. Christensen Yes Mr. Nordfelt Yes Mayor Bigelow Yes Unanimous. RESOLUTION 21-55: APPROVE THE PURCHASE OF THREE FORD F-550 TRUCKS FROM KEN GARFF FORD Mayor Bigelow discussed proposed Resolution 21-55 that would approve the purchase of  MINUTES OF COUNCIL REGULAR MEETING APRIL 20, 2021 -10- three F-550 trucks from Ken Garff Ford. Written documentation previously provided to the City Council included information as follows: The City has decided to purchase three Ford F-550s to be used by the Fire Department’s ambulance division. Two of the trucks will be dropped shipped to ambulance box manufacturer, where they will install the two ambulance modules. The third truck will be sent to the City Shops, where they will remount an ambulance module off an older truck on to the new truck. Ken Garff Ford has a State contract (AV2529) to sell Ford Vehicles. The price indicated below is a competitive price and the product meets the City’s needs. Number Type of Vehicle Cost Per of Vehicle Vehicles 3 Ford F-550 $50,101.00 Crew Cab & Chassis TOTAL $150,303.00 Replaced Make Model Year Miles Vehicle 731558 Ford F-450 105000 Upon inquiry by Mayor Bigelow there were no further questions from members of the City Council, and he called for a motion. Councilmember Nordfelt moved to approve Resolution 21-55. Councilmember Christensen seconded the motion. A roll call vote was taken: Ms. Lang Yes Mr. Buhler Yes Mr. Christensen Yes Mr. Nordfelt Yes  MINUTES OF COUNCIL REGULAR MEETING APRIL 20, 2021 -11- Mayor Bigelow Yes Unanimous. RESOLUTION 21-56: AUTHORIZE THE CITY TO EXECUTE A RIGHT OF WAY EASEMENT IN FAVOR OF ROCKY MOUNTAIN POWER Mayor Bigelow discussed proposed Resolution 21-56 that would authorize the City to execute a Right of Way Easement in favor of Rocky Mountain Power. Written documentation previously provided to the City Council included information as follows: This resolution authorizes the purchase of 3 Power Pro Cot and Power Load systems from Stryker Medical. Also authorize the purchase of an extended warranty on the Power Pro Cot and Power Load System on each of the 3 systems. The extended warranty will cover all annual preventative maintenance, repairs This agreement will give Rocky Mountain Power an easement to a newly installed transformer on the West End of the family Fitness Center. This transformer is paid for out of an allowance to the City by RMP, with no upfront costs for installation. This new transformer will be used to power EV Charging Stations that the City obtained through the VW Grant and is necessary infrastructure for their operations. Rocky Mountain Power is seeking an easement to this proposed new transformer to maintain and operate the equipment. The City will be installing a concrete pad for its installation and handling the other necessary installations through funding from the VW Electric Vehicle Grant it has previously obtained. Once installed the City will be able to proceed with having EV Charging stations installed at the Fitness Center via this new power source. Upon inquiry by Mayor Bigelow there were no further questions from members of the City Council, and he called for a motion. Councilmember Christensen moved to approve Resolution 21-56. Councilmember Nordfelt seconded the motion. A roll call vote was taken: Mr. Fitisemanu Yes Mr. Buhler Yes Mr. Christensen Yes Mr. Nordfelt Yes Mayor Bigelow Yes  MINUTES OF COUNCIL REGULAR MEETING APRIL 20, 2021 -12- Unanimous. MOTION TO ADJOURN Upon motion by Councilmember Christensen all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE REGULAR MEETING OF TUESDAY, APRIL 20, 2021 WAS ADJOURNED AT 6:58 P.M. BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Regular Meeting of the West Valley City Council held Tuesday, April 20, 2021. _______________________________ Nichole Camac, CMC City Recorder