City Council Regular Meeting

MINUTES OF COUNCIL REGULAR MEETING SEPTEMBER 28, 2021 -1- THE WEST VALLEY CITY COUNCIL MET IN REGULAR ELECTRONIC SESSION ON TUESDAY, SEPTEMBER 28, 2021, AT 6:30 P.M. IN THE COUNCIL CHAMBERS, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR PRO- TEM BUHLER. THE MEETING WAS ALSO HELD ELECTRONICALLY VIA ZOOM. THE FOLLOWING MEMBERS WERE PRESENT: Steve Buhler, Mayor Pro-Tem/Councilmember District 2 Lars Nordfelt, Councilmember At-Large Tom Huynh, Councilmember District 1 (electronically) Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 ABSENT: Ron Bigelow, Mayor Don Christensen, Councilmember At-Large STAFF PRESENT ELECTRONICALLY: Nicole Cottle, Acting City Manager Nichole Camac, City Recorder Eric Bunderson, City Attorney (electronically) Colleen Jacobs, Police Chief John Evans, Fire Chief (electronically) Jeanette Carpenter, Acting Finance Director Jerry Thompson, Acting CED Director Layne Morris, CPD Director (electronically) Dan Johnson, Public Works Director Jamie Young, Acting Parks and Recreation Director (electronically) John Flores, HR Director (electronically) Sam Johnson, Strategic Communications Director (electronically) INSIDE THE CITY VIDEO SERIES A video providing information about the Fire Department was displayed. APPROVAL OF MINUTES OF REGULAR MEETING HELD SEPTEMBER 21, 2021 The Council considered the Minutes of the Regular Meeting held September 21, 2021. There were no changes, corrections or deletions.  MINUTES OF COUNCIL REGULAR MEETING SEPTEMBER 28, 2021 -2- Councilmember Fitisemanu moved to approve the Minutes of the Regular Meeting held September 21, 2021. Councilmember Lang seconded the motion. A voice vote was taken and all members voted in favor of the motion. COMMENT PERIOD A. PUBLIC COMMENTS Paul Nichols stated that he is concerned about traffic on 4100 South. He stated that many people drive without lights. He noted that he would appreciate a light on 5400 West. Jim Vesock stated that he was in a zoom meeting where HB411 was discussed and Salt Lake City has committed to this bill. He indicated that West Valley City has until January to join if they choose. Mr. Vesock expressed concern about issues at the Family Fitness Center. He indicated that Nancy Day has not fixed a problem and locker rooms are not being cleaned on a regular basis. Mr. Vesock indicated that he believes the employees at the Family Fitness Center can do better and leaders of the Family Fitness Center need to take responsibility. He stated that he feels the skate park has been forgotten and a resident of the City, Travis Valentino, has to go pick up trash every day. Mr. Vesock expressed concern about fake grass being placed at City Hall. He indicated that he is very impressed with the My Hometown project and commended Craig Thomas on all his work. B. CITY MANAGER COMMENTS Nicole Cottle, Acting City Manager, stated that the City received the subdivision plat for the first RS Zone which is very exciting. She noted that there are currently only 6 vacancies in the Police Department and this is due to the hard work of the Police Department, HR, and Public Relations. B. CITY COUNCIL COMMENTS Councilmember Huynh stated that he would like to hear from the City regarding issues at the Family Fitness Center. RESOLUTION 21-169: AUTHORIZE THE CITY TO ENTER INTO AN AGREEMENT WITH MORETON & COMPANY FOR CERTAIN INSURANCE BROKERAGE SERVICES Mayor Pro-Tem Buhler discussed proposed Resolution 21-169 that would authorize the City to enter into an Agreement with Moreton & Company for certain Insurance Brokerage Services. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL REGULAR MEETING SEPTEMBER 28, 2021 -3- Moreton & Co. has been providing consulting services to West Valley City to help properly manage employee benefits. The updated agreement with Moreton & Co. will allow these services to continue. Upon inquiry by Mayor Pro-Tem Buhler there were no further questions from members of the City Council, and he called for a motion. Councilmember Lang moved to approve Resolution 21-169. Councilmember Fitisemanu seconded the motion. A roll call vote was taken: Mr. Fitisemanu Yes Ms. Lang Yes Mr. Huynh Yes Mr. Nordfelt Yes Mayor Pro-Tem Buhler Yes Unanimous. RESOLUTION 21-170: APPROVE THE PURCHASE OF TWO FRONT END LOADERS FROM WHEELER MACHINERY COMPANY Mayor Pro-Tem Buhler discussed proposed Resolution 21-170 that would approve the purchase of two Front End Loaders from Wheeler Machinery Company. Written documentation previously provided to the City Council included information as follows: The City has selected Wheeler Machinery Company to supply the City with two (2) Caterpillar 938 M Front End Loaders. Public Works will utilize these loaders in the Operations Division. Wheeler Machinery Company contract (PD2520) has a one-year 300 hour or less buyback option that will pay the City back $353,750.00 for the equipment purchased last year. Number of Type of Vehicle Cost Per Vehicle Vehicles 1 938 M Front End Loader $174,500.00 1 938 M Front End Loader w/quick $176,540.00 coupler function  MINUTES OF COUNCIL REGULAR MEETING SEPTEMBER 28, 2021 -4- TOTAL $351,040.00 Upon inquiry by Mayor Pro-Tem Buhler there were no further questions from members of the City Council, and he called for a motion. Councilmember Nordfelt moved to approve Resolution 21-170. Councilmember Lang seconded the motion. A roll call vote was taken: Mr. Fitisemanu Yes Ms. Lang Yes Mr. Huynh Yes Mr. Nordfelt Yes Mayor Pro- Tem Buhler Yes Unanimous. RESOLUTION 21-171: APPROVE THE PURCHASE OF TWO INTERNATIONAL BOB-TAIL CAB AND CHASSIS FROM RUSH TRUCK CENTER Mayor Pro- Tem Buhler discussed proposed Resolution 21-171 that would approve the purchase of two International Bob-Tail Cab and Chassis from Rush Truck Center. Written documentation previously provided to the City Council included information as follows: The City has selected State contract holder (AV 2592) Rush Truck Center to supply the City with two (2) International Bobtail HV607 Cab & Chassis. The trucks will be upfitted with a dump body, salters, and snowplow. These trucks will replace two 2007 International plow/dump Bobtails. The trucks will primarily be used by the Operations Division of the Public Works Department for snow removal and other miscellaneous material hauling. The price indicated below is a competitive price and the product meets the City’s needs. Number of Type of Vehicle Cost Per Vehicles Vehicle  MINUTES OF COUNCIL REGULAR MEETING SEPTEMBER 28, 2021 -5- 2 International Bobtail Cab & Chassis $94,077.00 TOTAL $188,154.00 Upon inquiry by Mayor Pro-Tem Buhler there were no further questions from members of the City Council, and he called for a motion. Councilmember Lang moved to approve Resolution 21-171. Councilmember Huynh seconded the motion. A roll call vote was taken: Mr. Fitisemanu Yes Ms. Lang Yes Mr. Huynh Yes Mr. Nordfelt Yes Mayor Pro-Tem Buhler Yes Unanimous. RESOLUTION 21-172: APPROVE AN AGREEMENT WITH ROCKY MOUNTAIN POWER TO BURY CERTAIN OVERHEAD POWER LINES ON AND NEAR 4700 SOUTH Mayor Pro-Tem Buhler discussed proposed Resolution 21-172 that would approve an Agreement with Rocky Mountain Power to bury certain overhead power lines on and near 4700 South. Written documentation previously provided to the City Council included information as follows: The city has asked Rocky Mountain Power to bury their overhead facilities on 4700 South between 4800 West and 5600 West. Rocky Mountain Power has agreed to perform all necessary work to bury their overhead lines in advance of the upcoming 4700 South Reconstruction project. The burial of overhead utilities prior to the roadway reconstruction project is critical to the schedule of that project. Rocky Mountain Power will schedule the work upon execution of this agreement and securing the necessary rights-of-way. It is anticipated that it will take Rocky Mountain Power eight weeks to complete the burial. The total cost for work to be done by Rocky Mountain Power is $1,848,338.00.  MINUTES OF COUNCIL REGULAR MEETING SEPTEMBER 28, 2021 -6- Per Resolution 21-80, the funds will initially be paid by the city’s general fund which will be reimbursed by a future bond backed by the First Class County Highway Road Fund. Upon inquiry by Mayor Pro-Tem Buhler there were no further questions from members of the City Council, and he called for a motion. Councilmember Lang moved to approve Resolution 21-172. Councilmember Nordfelt seconded the motion. A roll call vote was taken: Mr. Fitisemanu Yes Ms. Lang Yes Mr. Huynh Yes Mr. Nordfelt Yes Mayor Pro- Tem Buhler Yes Unanimous. CONSENT AGENDA A. RESOLUTION 21-173: AUTHORIZE THE CITY TO ENTER INTO AN EASEMENT PURCHASE AGREEMENT AND ACCEPT A PERPETUAL EASEMENT AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM KRISTI RICO AND GENTRY OJOMO FOR PROPERTY LOCATED AT 2712 WEST BRADFORD CIRCLE Mayor Pro-Tem Buhler discussed proposed Resolution 21-173 that would authorize the City to enter into an Easement Purchase Agreement and accept a Perpetual Easement and a Temporary Construction Easement with and from Kristi Rico and Gentry Ojomo for Property Located at 2712 West Bradford Circle. Written documentation previously provided to the City Council included information as follows: This portion of the Kristi Rico and Gentry Ojomo parcel located at 2712 W. Bradford Circle is being acquired as part of the 2700 West Improvement Project Phase 2, scheduled to be constructed in 2021. This project will include construction of sidewalk, textured colored concrete parkstrip, street trees, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 4700 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The  MINUTES OF COUNCIL REGULAR MEETING SEPTEMBER 28, 2021 -7- acquisition from Kristi Rico and Gentry Ojomo includes a Perpetual Easement for the wall and a Temporary Construction Easement. Compensation in the amount of $2,700.00 is based upon the Appraisal Report prepared by the Fortis Group LLC. B. RESOLUTION 21-174: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED, A PERPETUAL EASEMENT, AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM PACIFIC INLAND PROPERTIES LLC FOR PROPERTY LOCATED AT 4640 SOUTH 5400 WEST Mayor Pro-Tem Buhler discussed proposed Resolution 21-174 that would authorize the City to enter into a Real Estate Purchase Agreement and Accept a Warranty Deed, a Perpetual Easement, and a Temporary Construction Easement With and From Pacific Inland Properties LLC for Property Located at 4640 South 5400 West. Written documentation previously provided to the City Council included information as follows: The Pacific Inland Properties LLC parcel located at 4640 South 5400 West is one of several parcels affected by the 4700 South Reconstruction Project (4000 West to 5600 West). This project is being constructed in cooperation with Kearns Metro Township. This project will reconstruct the pavement, curb, gutter, sidewalk and decorative street lighting on both sides of 4700 South and 4715 South to improve safety and ride quality of 4700 South and 4715 South. Compensation for the purchase of the Warranty Deed, Perpetual Easement, Temporary Construction Easement and improvements is based upon the appraisal report prepared by Van Drimmelen Accociates, Inc which indicated a value of $186,400.00. The project is being funded under the Surface Transportation Program (STP) with federal funds. Kearns Metro Township executed the Federal Aid Agreement with UDOT. West Valley City has signed an Interlocal Agreement with Kearns Metro Township. The city is responsible 6.77% of all project costs, including right of way, within West Valley City jurisdictional limits. The total value for the Warranty Deed, Perpetual Easement and the Temporary Construction Easement is $186,400.00, making the West Valley City share of the acquisition $12,619.28. Upon inquiry by Mayor Pro-Tem Buhler there were no further questions from members of the City Council, and he called for a motion.  MINUTES OF COUNCIL REGULAR MEETING SEPTEMBER 28, 2021 -8- Councilmember Nordfelt moved to approve the item on the Consent Agenda. Councilmember Fitisemanu seconded the motion. A roll call vote was taken: Mr. Fitisemanu Yes Ms. Lang Yes Mr. Huynh Yes Mr. Nordfelt Yes Mayor Pro-Tem Buhler Yes Unanimous. MOTION TO ADJOURN Upon motion by Councilmember Huynh all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE REGULAR MEETING OF TUESDAY, SEPTEMBER 28, 2021 WAS ADJOURNED AT 6:49 P.M. BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Regular Meeting of the West Valley City Council held Tuesday, September 28, 2021. _______________________________ Nichole Camac, CMC City Recorder