City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 21, 2021 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, SEPTEMBER 21, 2021 AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE MEETING WAS ALSO HELD ELECTRONICALLY VIA ZOOM. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 (arrived as noted) Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 (electronically) STAFF PRESENT: Nicole Cottle, Acting City Manager Nichole Camac, City Recorder (electronically) Eric Bunderson, City Attorney Scott Buchanan, Acting Police Chief John Evans, Fire Chief Jim Welch, Finance Director (electronically) Steve Pastorik, CED Director Layne Morris, CPD Director (electronically) Dan Johnson, Public Works Director Nancy Day, Parks and Recreation Director (electronically) Mark Nord, RDA Director (electronically) John Flores, HR Director Sam Johnson, Strategic Communications Director Ken Cushing, IT Eric Madsen, Public Works Coby Wilson, Public Works Scott Arnold, Police Department APPROVAL OF MINUTES OF STUDY MEETING HELD SEPTEMBER 14, 2021 The Council considered the Minutes of the Study Meeting held September 14, 2021. There were no changes, corrections or deletions.  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 21, 2021 -2- Councilmember Buhler moved to approve the Minutes of the Study Meeting held September 14, 2021. Councilmember Fitisemanu seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF SEPTEMBER 21, 2021 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council meeting scheduled later this night. RESOLUTION 21-169: AUTHORIZE THE CITY TO ENTER INTO AN AGREEMENT WITH MORETON & COMPANY FOR CERTAIN INSURANCE BROKERAGE SERVICES John Flores, HR Director, presented proposed Resolution 21-169 that would authorize the City to enter into an Agreement with Moreton & Company for certain Insurance Brokerage Services. Written documentation previously provided to the City Council included information as follows: Moreton & Co. has been providing consulting services to West Valley City to help properly manage employee benefits. The updated agreement with Moreton & Co. will allow these services to continue. Mayor Bigelow asked what the total budget allocates for this service. John replied this is a portion of the benefits budget but noted that he will find out this total prior to the meeting next week. The City Council will consider Resolution 21-169 at the Regular Council Meeting scheduled September 28, 2021 at 6:30 P.M. RESOLUTION 21-170: APPROVE THE PURCHASE OF TWO FRONT END LOADERS FROM WHEELER MACHINERY COMPANY Eric Madsen, Public Works, presented proposed Resolution 21-170 that would approve the purchase of two Front End Loaders from Wheeler Machinery Company. Written documentation previously provided to the City Council included information as follows: The City has selected Wheeler Machinery Company to supply the City with two (2) Caterpillar 938 M Front End Loaders. Public Works will utilize these loaders  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 21, 2021 -3- in the Operations Division. Wheeler Machinery Company contract (PD2520) has a one-year 300 hour or less buyback option that will pay the City back $353,750.00 for the equipment purchased last year. Number of Type of Vehicle Cost Per Vehicle Vehicles 1 938 M Front End Loader $174,500.00 1 938 M Front End Loader w/quick $176,540.00 coupler function TOTAL $351,040.00 Councilmember Buhler asked how old the existing unit is. Eric replied one year. He noted that the life expectancy is about 15 years but because the City actually gains funds by trading them in, the best option at this time is to rotate them out each year. The City Council will consider Resolution 21-170 at the Regular Council Meeting scheduled September 28, 2021 at 6:30 P.M. RESOLUTION 21-171: APPROVE THE PURCHASE OF TWO INTERNATIONAL BOB-TAIL CAB AND CHASSIS FROM RUSH TRUCK CENTER Eric Madsen, Public Works, presented proposed Resolution 21-171 that would approve the purchase of two International Bob-Tail Cab and Chassis from Rush Truck Center. Written documentation previously provided to the City Council included information as follows: The City has selected State contract holder (AV 2592) Rush Truck Center to supply the City with two (2) International Bobtail HV607 Cab & Chassis. The trucks will be upfitted with a dump body, salters, and snowplow. These trucks will replace two 2007 International plow/dump Bobtails. The trucks will primarily be used by the Operations Division of the Public Works Department for snow removal and other miscellaneous material hauling. The price indicated below is a competitive price and the product meets the City’s needs. Number of Type of Vehicle Cost Per Vehicles Vehicle 2 International Bobtail Cab & Chassis $94,077.00  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 21, 2021 -4- TOTAL $188,154.00 The City Council will consider Resolution 21-171 at the Regular Council Meeting scheduled September 28, 2021 at 6:30 P.M. RESOLUTION 21-172: APPROVE AN AGREEMENT WITH ROCKY MOUNTAIN POWER TO BURY CERTAIN OVERHEAD POWER LINES ON AND NEAR 4700 SOUTH Coby Wilson, Public Works, presented proposed Resolution 21-172 that would approve an Agreement with Rocky Mountain Power to bury certain overhead power lines on and near 4700 South. Written documentation previously provided to the City Council included information as follows: The city has asked Rocky Mountain Power to bury their overhead facilities on 4700 South between 4800 West and 5600 West. Rocky Mountain Power has agreed to perform all necessary work to bury their overhead lines in advance of the upcoming 4700 South Reconstruction project. The burial of overhead utilities prior to the roadway reconstruction project is critical to the schedule of that project. Rocky Mountain Power will schedule the work upon execution of this agreement and securing the necessary rights-of-way. It is anticipated that it will take Rocky Mountain Power eight weeks to complete the burial. The total cost for work to be done by Rocky Mountain Power is $1,848,338.00. Per Resolution 21-80, the funds will initially be paid by the city’s general fund which will be reimbursed by a future bond backed by the First Class County Highway Road Fund. Councilmember Buhler asked if this will be paid for with TIGER bonds. Coby replied no but noted that they will be paid for with future First Class County Highway Road Funds. Councilmember Buhler verified that all Rocky Mountain Power lines will be buried. Coby replied yes noted that other utility lines will also be buried. Mayor Bigelow asked if there is room left for future growth in the conduits. Coby replied that Rocky Mountain Power will be able to expand with the conduit being laid now. He noted that this will occur in the next 2-4 years. Mayor Bigelow asked if other companies could use the conduit lines. Coby replied that this would be an agreement between Rocky Mountain and other entities. Mayor Bigelow asked if someone could come and build lines above ground in the future. Coby replied that the City would be required to review and permit. Nicole noted that some  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 21, 2021 -5- facilities are federally protected where the City would be required to allow new lines above ground. She noted that this would be very expensive and that majority of entities would negotiate a deal with Rocky Mountain Power or apply for small cell facilities. The City Council will consider Resolution 21-172 at the Regular Council Meeting scheduled September 28, 2021 at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR SEPTEMBER 28, 2021 A. RESOLUTION 21-173: AUTHORIZE THE CITY TO ENTER INTO AN EASEMENT PURCHASE AGREEMENT AND ACCEPT A PERPETUAL EASEMENT AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM KRISTI RICO AND GENTRY OJOMO FOR PROPERTY LOCATED AT 2712 WEST BRADFORD CIRCLE Mayor Bigelow discussed proposed Resolution 21-173 that would authorize the City to enter into an Easement Purchase Agreement and accept a Perpetual Easement and a Temporary Construction Easement with and from Kristi Rico and Gentry Ojomo for Property Located at 2712 West Bradford Circle. Written documentation previously provided to the City Council included information as follows: This portion of the Kristi Rico and Gentry Ojomo parcel located at 2712 W. Bradford Circle is being acquired as part of the 2700 West Improvement Project Phase 2, scheduled to be constructed in 2021. This project will include construction of sidewalk, textured colored concrete parkstrip, street trees, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 4700 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The acquisition from Kristi Rico and Gentry Ojomo includes a Perpetual Easement for the wall and a Temporary Construction Easement. Compensation in the amount of $2,700.00 is based upon the Appraisal Report prepared by the Fortis Group LLC. B. RESOLUTION 21-174: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED, A PERPETUAL EASEMENT, AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM PACIFIC INLAND PROPERTIES LLC FOR PROPERTY LOCATED AT 4640 SOUTH 5400 WEST Mayor Bigelow discussed proposed Resolution 21-174 that would authorize the City to enter into a Real Estate Purchase Agreement and Accept a Warranty Deed, a  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 21, 2021 -6- Perpetual Easement, and a Temporary Construction Easement With and From Pacific Inland Properties LLC for Property Located at 4640 South 5400 West. Written documentation previously provided to the City Council included information as follows: The Pacific Inland Properties LLC parcel located at 4640 South 5400 West is one of several parcels affected by the 4700 South Reconstruction Project (4000 West to 5600 West). This project is being constructed in cooperation with Kearns Metro Township. This project will reconstruct the pavement, curb, gutter, sidewalk and decorative street lighting on both sides of 4700 South and 4715 South to improve safety and ride quality of 4700 South and 4715 South. Compensation for the purchase of the Warranty Deed, Perpetual Easement, Temporary Construction Easement and improvements is based upon the appraisal report prepared by Van Drimmelen Accociates, Inc which indicated a value of $186,400.00. The project is being funded under the Surface Transportation Program (STP) with federal funds. Kearns Metro Township executed the Federal Aid Agreement with UDOT. West Valley City has signed an Interlocal Agreement with Kearns Metro Township. The city is responsible 6.77% of all project costs, including right of way, within West Valley City jurisdictional limits. The total value for the Warranty Deed, Perpetual Easement and the Temporary Construction Easement is $186,400.00, making the West Valley City share of the acquisition $12,619.28. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolutions 21-173 and 21-174 at the Regular Council Meeting scheduled September 28, 2021, at 6:30 P.M. Councilmember Huynh arrived at 4:44 PM. COMMUNICATIONS A. MENTAL HEALTH COURT/LCSW PROGRAM UPDATE Scott Arnold, Police Department, presented a PowerPoint presentation summarized as follows: - Mental Health Court Update - The WVC Mental Health Court is a collaborative effort between law enforcement, criminal justice, and mental health organizations to MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 21, 2021 -7- provide additional avenues for treatment and mental health assistance to violators with qualifying offenses and a qualifying mental health diagnosis. - The ability of the Court to connect mental health clients into community resources has seen great success for mental health clients in West Valley City. Many of these clients have had numerous contacts with police prior to being in MHC. Since being in MHC, their contacts with police outside of the MHC program have significantly dropped, in some cases to no police involvements. They are also able to utilize Cornerstone Counseling, other resources after completion of the program. - Qualifying Offenses: Class B Misdemeanors and below. Some Class A Misdemeanors with City Attorney approval. - Qualifying Diagnoses: Psychosis, Schizophrenia, - Schizoaffective Disorder, Major Depression, - Bi-Polar. - Medium to High-Risk Offenders - 100% Voluntary program - 4 phase probation: mandatory court appearances, counseling, UA’s, etc. - Currently being done virtually due to COVID restrictions. - Partnerships with WVC Justice Court, PD, Cornerstone Counseling, SL County Probation, other community resources. - 17 Probationers in MHC during 2021. 12 current, 2 graduated, 2 non- compliant/warrant, 1 trial phase. - Phase 1- 4 probationer, Phase 2- 4 probationers, Phase 3: 1 probationer, Phase 4: 3 probationers - 6 current referrals, pending LSCMI evaluation, plea-in - 7 referrals that did not qualify (low risk, didn’t meet initial requirements, no longer live in SL County) - 6 offered MHC, declined. Cases sent to WVC Justice Court - 10-12 currently out to warrant, never plead into MHC - Detectives/LCSW average 10-12 compliance checks per month. - LCSW Program Update - Our LCSW: Tori Yeates - Over 20 years experience working with mental health and substance abuse issues. - Employee of Huntsman Mental Health Institute - WVC Contracted employee as of 11/15/2019 - Worked with MCOT, Suicide Hotline, SafeUT - Mental Health Coordinator for CIT Metro MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 21, 2021 -8- - President and acting chair of Utah Chapter of the American Foundation for Suicide Prevention - Mental Health Court - Responds with MHC Detective on follow-ups and compliance visits to MHC probationers to assess homelife, provide resources, intervene if probationer is experiencing mental health crisis. - Works with local treatment providers and case managers to assist with probation compliance and treatment services. - Coordinate with outpatient treatment or medical providers to provide clinical feedback. - Attends court “staffing” and “docket” each week to provide clinical insight into probationers. - Homeless Outreach: Conducts in person contact with transient individuals to provide resources. Works with Homeless Outreach detectives in COP. Part of WVC Homeless Task Force. - Assists in developing and providing training for police officers: CIT Academies, In-House Training, POST, etc. - Reviews CIT/Mental Health reports from CIT Tier 2 Officers - Reviews ALL involuntary commitments completed by WVCPD Officers (“Pink Sheets”) - Responds with CIT Detectives on follow-ups with MH consumers to provide resources to consumers and caregivers. - Assists in conducting Threat Assessments - Assigned Cases: 283. These are reviews of all involuntary commitment “pink sheet” cases to ensure officers have followed policy and state law to assist in limiting the department liability. - Homeless Outreach Contacts: 18. This was limited this year due to COVID- 19. Attends Homeless Task Force Meetings. Works with COP to address complicated cases with mental health component. - Threat Assessments: 16. These vary from threats to businesses, city entities, individuals, law enforcement, etc. Provides a Clinical Threat Assessment to go along with LE Threat Assessment. - MHC Probation Compliance Checks: 87. Responds with MHC Detectives on each compliance check. Provides resources. - CIT Consumer Follow-up’s: 81. Responds with CIT detectives on follow- up’s with various mental health consumers. - Classes Taught: Taught 2-3 classes at 6 CIT Academies. (3 more academies pending for 2021), Instructed at POST 3 times, 3 In-House trainings for new-hires, assisted with mandatory department de-escalation training, part of team from WVCPD which traveled to Iron County to help set up their CIT Program, teaches “Crisis Worker Certification” course quarterly at  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 21, 2021 -9- State Division of Substance Abuse and Mental Health, taught 3 Tier 2 CIT and CIT Instructor courses. - Additional: Part of Crisis Response Training (CRT) Committee established by Senator Thatcher. Goal is to develop CIT training/certification program for EMT’s, paramedics, etc. Assisting in developing new CIT Programs/Trainings at WVCPD-Project Safeguard, Kulture City Sensory Inclusion Training, etc. Councilmember Buhler asked if there is a CIT response provided on a 24/7 basis. Scott replied that currently there are always 2 CIT certified officers on every shift. He indicated that every West Valley City officer will be CIT trained by the end of next month. Scott added that Torrey, the LCSW, is willing to assist on any calls at any time as well. Nicole Cottle expressed that West Valley City is noticed, valued, and well known for its level of expertise in this program. She stated that the program adds up not only in saving the City money and resources from constant calls of service but also for the ability of the program to help individuals in need. Nicole indicated that this program is something to be very proud of and make a difference in people’s lives. Councilmember Buhler asked how long the program has been in place. Scott replied that the plan started developing 6-7 years ago and has been in place for 3-4 years. He indicated that West Valley City is truly the Gold Star Standard in the program and is leading the way in regulating this type of training for Police Officers. Councilmember Buhler stated that policing is changing and the way Police Officers address and work with residents is changing too. He indicated that it is great that West Valley City’s officers can now fully help individuals who are in a difficult mindset or are facing mental illness. The Mayor and Council had no further questions or concerns. B. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Councilmember Lang stated that she has heard concern from residents that live near charter schools about traffic and on-street parking. The Mayor and Council agreed  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 21, 2021 -10- and asked for an update regarding the problem as it relates to Charter Schools citywide. Councilmember Lang also stated that she heard concern from a resident about an urban deer issue and indicated that the City should look into options to help residents resolve this problem. Councilmember Lang requested that localscape options be looked at for new development that will occur. Park Update Nicole Cottle indicated that there are two park presentations coming up. She noted that the one on October 5th will address the parks priority list and budget. Nicole noted that the City cleaned up the vacant park property in Newton Farms and is working with the developer on other issues. Commercial Property Wall Standards Steve Pastorik stated that masonry walls are only required between residential and agricultural uses. He noted that masonry walls are not required between businesses. Steve indicated that the business of concern, the Mountain America Credit Union, does have a masonry wall bordering residential but they chose to add vinyl fencing between other zoning districts abutting it. Councilmember Buhler stated that he doesn’t see a need to require masonry fencing between businesses and noted that protecting residents from noise and light is the main priority of requiring masonry walls next to residential uses. B. COUNCIL REPORTS N/A MOTION TO ADJOURN Upon motion by Councilmember Huynh all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY SEPTEMBER 21, 2021 WAS ADJOURNED AT 5:38 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, September 21, 2021. MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 21, 2021 -11- _______________________________ Nichole Camac, CMC City Recorder