City Council Regular Meeting

MINUTES OF COUNCIL REGULAR MEETING FEBRUARY 25, 2025 -1- THE WEST VALLEY CITY COUNCIL MET IN REGULAR ELECTRONIC SESSION ON TUESDAY, FEBRUARY 25, 2025 AT 6:30 P.M. IN THE COUNCIL CHAMBERS, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR KAREN LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Don Christensen, Councilmember At-Large Lars Nordfelt, Councilmember At-Large Tom Huynh, Councilmember District 1 Scott Harmon, Councilmember District 2 William Whetstone, Councilmember District 3 Cindy Wood, Councilmember District 4 STAFF PRESENT: Ifo Pili, City Manager Nichole Camac, City Recorder Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Steve Pastorik, CED Director Dan Johnson, Public Works Director Jamie Young, Parks and Recreation Director Jonathan Springmeyer, ED Director Sam Johnson, Strategic Communications Director Craig Thomas, Community and Culture Director Paula Melgar, Human Resources Director Travis Crosby, IT OPENING CEREMONY- COUNCILMEMBER SCOTT HARMON Councilmember Harmon asked members of the Council, staff, and audience to rise and recite the Pledge of Allegiance. APPROVAL OF MINUTES OF REGULAR MEETING HELD FEBRUARY 11, 2025  MINUTES OF COUNCIL REGULAR MEETING FEBRUARY 25, 2025 -2- The Council considered the Minutes of the Regular Meeting held February 11, 2025. There were no changes, corrections or deletions. Councilmember Christensen moved to approve the Minutes of the Regular Meeting held February 11, 2025. Councilmember Harmon seconded the motion. A voice vote was taken and all members voted in favor of the motion. PUBLIC COMMENT PERIOD Brad Cherry from Hamlet Homes spoke about the Westfield community development. He shared insights on buyer demographics, noting that many were small business owners opting for homes with basement entrances for multigenerational living or future rental potential. Mr. Cherry expressed interest in discussing potential adjustments to the development agreement to offer smaller, more affordable homes while addressing concerns about basement entrances. Shar Parker and Lynn Criddle, residents of Palmer Drive, voiced concerns about recurring traffic accidents in their neighborhood. They requested information on speed trap implementation and expressed worry about safety and property damage. Parker mentioned a recent incident where a fire hydrant was damaged and emphasized the need for traffic calming measures. Clare Roberts, a resident of Treasure Isle Road, thanked the council for piloting parking regulations on residential streets. She expressed gratitude for addressing safety concerns related to emergency vehicle access and children's safety. Jim Vesock spoke about the importance of transparency in local government. He encouraged council members to be prepared to explain their voting decisions to constituents. Mr. Vesock also suggested considering a parking regulation prohibiting parking on one side of driveways to improve visibility and access. RESOLUTION 25-23: AUTHORIZE THE CITY TO TAKE CERTAIN ACTIONS WITH RESPECT TO THE VOLUNTARY TRANSFER OF WEST VALLEY CITY HOUSING AUTHORITY OPERATIONS TO HOUSING CONNECT Mayor Lang presented proposed Resolution 25-23 that would authorize the City to Take Certain Actions with Respect to the Voluntary Transfer of West Valley City Housing Authority Operations to Housing Connect. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL REGULAR MEETING FEBRUARY 25, 2025 -3- The Housing Authority was created in 1984 to run public housing projects and administer the HUD Section 8 Housing Choice Voucher Program. Over time, the Authority has withdrawn from public housing project administration and is now limited to the HCV program. The Authority is bound by HUD regulations in administering the HCV program and cannot limit those services to City residents or City properties. This results in duplication of services and requires residents to apply at several agencies to participate in an identical program. This also leaves the City without meaningful authority or control over how the program operates, who it serves, or what to do when conditions change. Housing Connect is willing to accept responsibility for the HCV program administered by the Housing Authority. This amounts to approximately 535 vouchers. This also includes the Authority’s residual interests in tax credit projects, program fund balances, and restricted funds limited to public housing construction and acquisition. Housing Authority employees will have the option to continue with Housing Connect and are also eligible to apply for open positions in the City. While the transfer is between the Housing Authority and Housing Connect, it is likely that the City will have to take some actions in that process. This resolution makes it clear that the City Council has authorized those actions and makes it more likely that the transfer can occur as scheduled. Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Nordfelt moved to approve Resolution 25-23. Councilmember Whetstone seconded the motion. A roll call vote was taken: Councilmember Wood Yes Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Unanimous. RESOLUTION 25-24: AUTHORIZE THE CITY TO CONVEY AND RECEIVE  MINUTES OF COUNCIL REGULAR MEETING FEBRUARY 25, 2025 -4- CERTAIN PROPERTY AS DESCRIBED IN THE WESTRIDGE COMMERCE PARK PHASE 2 SUBDIVISION PLAT AMENDMENT Mayor Lang presented proposed Resolution 25-24 that would authorize the City to Convey and Receive Certain Property as Described in the Westridge Commerce Park Phase 2 Subdivision Plat Amendment. Written documentation previously provided to the City Council included information as follows: David Hamilton is requesting a plat amendment to lot 5 of the Westridge Commerce Park Phase 2 Subdivision. The plat will amend and extend lot 5 to resolve adjacent boundary issues with City property to the west and south. The property is located at 4770 South 5600 West and is zoned Manufacturing. Over the last few years as the Graff group has evaluated their site and as they have taken into account the potential to expand their site in the future, it became apparent that some discrepancies with fence lines between the Garff property and the City Golf Course should be examined and resolved. Theis application resolves those issues. Based on existing fence lines and improvements, the golf course cart path, irrigation lines and landscaping of the golf course are located on portions of the Garff property. The proposed plat will align new property lines with the historic location of the existing fence. The proposed plat amendment makes it so none of those fence lines need to be relocated. The advantage for the Garff property is that it will allow them to put a fence at the top of the berm to mitigate golf balls and golfers from entering Garff property. By removing this aspect, it will also improve better pace of play for golfers and keeps improvements where they belong. In summary, the plat amendment will adjust original lot lines to follow existing fence lines. Deeds will be recorded from both Garff Properties and West Valley City to transfer portions of land agreed upon by both parties. Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Nordfelt moved to approve Resolution 25-24. Councilmember Wood seconded the motion. A roll call vote was taken:  MINUTES OF COUNCIL REGULAR MEETING FEBRUARY 25, 2025 -5- Councilmember Wood Yes Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Unanimous. RESOLUTION 25-25: AUTHORIZE THE CITY TO ENTER INTO AN AGREEMENT WITH SUSTAINABLE REAL ESTATE SOLUTIONS, INC. TO PROVIDE ADMINISTRATIVE AND PROFESSIONAL SERVICES FOR C-PACE PROJECTS Mayor Lang presented proposed Resolution 25-25 that would authorize the City to Enter Into an Agreement with Sustainable Real Estate Solutions, Inc. to Provide Administrative and Professional Services for C-PACE Projects. Written documentation previously provided to the City Council included information as follows: The City previously entered into an agreement with SRS to administer C-PACE projects in West Valley City. All projects are voluntary and funding is provided by third party lenders. SRS provides project analyses and financing services required by state law. The City bears no costs for participation and all compensation paid to SRS is included in project financing. State law requires that the third party lender assume all risk of nonpayment and that the City’s involvement is at the project designation stage only. C-PACE (Commercial Property Assessed Clean Energy) is a program enacted in Utah in 2013 that authorizes local governments to offer commercial property owners a unique mechanism for financing energy efficient, renewable energy, and water conservation improvements to their buildings. Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Nordfelt moved to approve Resolution 25-25. Councilmember Wood seconded the motion.  MINUTES OF COUNCIL REGULAR MEETING FEBRUARY 25, 2025 -6- A roll call vote was taken: Councilmember Wood Yes Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Unanimous. RESOLUTION 25-26: APPROVE A PURCHASE OF DRIVER-I DASH CAMERAS FROM NETRADYNE, INC. Mayor Lang presented proposed Resolution 25-26 that would approve a Purchase of Driver- I Dash Cameras from Netradyne, Inc. Written documentation previously provided to the City Council included information as follows: This resolution is for the purchase and service 121 Driver-i Dash Cameras. These cameras would support Risk Management’s desire to provide a system that would enhance fleet safety while monitoring and enhancing the driving behaviors of employees. The system aims to prevent incidents through real-time alerts for distracted driving, drowsiness, and compliance issues. The system will provide the City with data and analytics to monitor driving behaviors and gain insights into fleet safety. The Police Department started using the Driver-i Dash Cameras in 2021. Since then, the cameras have been used as a tool and training aid for the Department. The purchase and service would allow the City to expand the program to all departments in the City. The additional cameras would allow the City to improve the real-time safety of City drivers and obtain valuable insight on driving behaviors to improve fleet safety. Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Huynh moved to approve Resolution 25-26. Councilmember Christensen seconded the motion.  MINUTES OF COUNCIL REGULAR MEETING FEBRUARY 25, 2025 -7- A roll call vote was taken: Councilmember Wood Yes Councilmember Whetstone No Councilmember Harmon Yes Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Majority. RESOLUTION 25-27: AUTHORIZE THE EXECUTION OF AN INTERLOCAL COOPERATION AGREEMENT WITH SALT LAKE COUNTY FOR TRAFFIC SIGNAL MAINTENANCE Mayor Lang presented proposed Resolution 25-27 that would authorize the Execution of an Interlocal Cooperation Agreement with Salt Lake County for Traffic Signal Maintenance. Written documentation previously provided to the City Council included information as follows: The City has contracted with Salt Lake County for traffic signal maintenance since its incorporation. Salt Lake County staff have been reliable, and they respond to maintenance requests and emergencies in a timely and professional manner. This interlocal agreement provides for preventative maintenance, emergency repairs and other maintenance on the City’s traffic signals through 2031. West Valley City owns at least a portion of 57 traffic signals, some of which are shared with either Taylorsville, Kearns or Magna, with the City having an aggregated total of 47.75 traffic signals on which we pay for maintenance services. Preventative maintenance services from the County covered in this agreement consist of a defined series of maintenance tasks and inspections at a cost of $1,595 per signal per year. Preventative maintenance is critical in finding and correcting potential problems before they become a liability to the City. Other work defined in the agreement includes provisions for emergency repair or additional maintenance, including after-hours callouts, blue staking and other repairs on a time and materials basis. Between preventative maintenance and other services provided by the County, the City anticipates a total of up to $160,000 for traffic signal maintenance each year. Upon inquiry by Mayor Lang there were no further questions from members of the City  MINUTES OF COUNCIL REGULAR MEETING FEBRUARY 25, 2025 -8- Council, and she called for a motion. Councilmember Whetstone moved to approve Resolution 25-27. Councilmember Wood seconded the motion. A roll call vote was taken: Councilmember Wood Yes Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Unanimous. RESOLUTION 25-28: AWARD A CONTRACT TO KILGORE CONTRACTING FOR THE 2025 ASPHALT OVERLAY PROJECT Mayor Lang presented proposed Resolution 25-28 that would award a Contract to Kilgore Contracting for the 2025 Asphalt Overlay Project. Written documentation previously provided to the City Council included information as follows: Bids were opened for the project on January 28, 2025. A total of seven (7) bids were received. The lowest responsible bidder was Kilgore Contracting in the amount of $4,277,839.43. The project consists of 2.93 miles of asphalt pavement on the following major streets: 4100 South 6400 West to 6000 West 6000 West 4400 South to 4100 South 4700 South MVC to 5600 West 2700 West 3100 South to 2700 South 3100 South Decker Lake Drive to Cultural Center Drive 3600 West 3550 South to 3500 South (GHID Repairs) In addition, this project will construct speed humps on Stanton Drive, 4400 South, and Westshire Drive/2520 West.  MINUTES OF COUNCIL REGULAR MEETING FEBRUARY 25, 2025 -9- Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Harmon moved to approve Resolution 25-28. Councilmember Huynh seconded the motion. A roll call vote was taken: Councilmember Wood Yes Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Unanimous. RESOLUTION 25-29: AUTHORIZE THE CITY TO ENTER INTO AMENDMENT NO. 2 TO THE AGREEMENT FOR DISPOSITION OF LAND FOR PRIVATE DEVELOPMENT BY AND BETWEEN THE CITY, THE REDEVELOPMENT AGENCY OF WEST VALLEY CITY, AND WEST VALLEY LAND HOLDINGS, LLC Mayor Lang presented proposed Resolution 25-29 that would authorize the City to Enter Into Amendment No. 2 to the Agreement for Disposition of Land for Private Development By and Between the City, the Redevelopment Agency of West Valley City, and West Valley Land Holdings, LLC. Written documentation previously provided to the City Council included information as follows: The property in question, described as Lot 2 of the WVLH Subdivision, is a portion of the existing parking lot and drive approach on the Fairbourne development. This property was always intended to be included in the development and to be owned by WVLH. Due to the bond requirements placed on the property, this parcel was required to be held back to maintain access to the WVC Police Station building until such time that additional access was created, and this property was released from the bond. Those requirements have been met, and we can now transfer this property as was always intended. WLVH, LLC is a Wasatch owned company, which owns the Fairbourne office tower and surrounding property. The original agreement includes the City, the  MINUTES OF COUNCIL REGULAR MEETING FEBRUARY 25, 2025 -10- Agency, and WLVH, LLC, therefore requires approval from both the City Council and the Redevelopment Agency Board. Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Harmon moved to approve Resolution 25-29. Councilmember Huynh seconded the motion. A roll call vote was taken: Councilmember Wood Yes Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Unanimous. RESOLUTION 25-30: APPROVE FUNDING FOR THE INSTALLATION OF A CHALLENGE COURSE AT WEST VIEW PARK Mayor Lang presented proposed Resolution 25-30 that would approve Funding for the Installation of a Challenge Course at West View Park. Written documentation previously provided to the City Council included information as follows: Parks and Recreation has a desire to add unique amenities to our park. We applied for and received a Utah Outdoor Recreation Grant to help with the purchase and installation of a Challenge Course to be utilized by trail and park users. This total bid amount covers the purchase of the challenge course, sports turf impact material, curbing and timers. The UORG grant will cover about $118,000 of the total cost. Great Western Recreation holds a national OMNIA Partners contract, number 2017001134, so it is not necessary to bid the project. • Total cost of challenge course $365,364.21 • Less amount paid in 2023 $167,153.44 • Total amount due $198,210.77  MINUTES OF COUNCIL REGULAR MEETING FEBRUARY 25, 2025 -11- • Less amount covered by UORG grant $118,807.22 • City Funds due from Park Impact Fees $79,403.55 Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Christensen moved to approve Resolution 25-30. Councilmember Nordfelt seconded the motion. A roll call vote was taken: Councilmember Wood Yes Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Unanimous. CONSENT AGENDA A. RESOLUTION 25-31: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED WITH AND FROM THE ROBERT EABY REVOCABLE TRUST FOR PROPERTY LOCATED AT 2714 WEST 2890 SOUTH Mayor Lang discussed proposed Resolution 25-31 that would authorize the City to Enter Into a Right-of-Way Purchase Agreement and Accept a Warranty Deed With and From the Robert Eaby Revocable Trust for Property Located at 2714 West 2890 South. Written documentation previously provided to the City Council included information as follows: The Robert Eaby Revocable Trust property located at 2714 West 2890 South is one of several properties affected by the required removal and replacement of ADA ramps for the 2025 Asphalt Overlay Project. As part of this project several residential streets will be roto-milled and overlaid. Any existing ADA ramps which do not comply with the current ADA standards and regulations must be removed and replaced. The Warranty Deed will allow for construction over a portion of the  MINUTES OF COUNCIL REGULAR MEETING FEBRUARY 25, 2025 -12- property currently owned by the property owner. Compensation for the Warranty Deed in the amount of $200.00 was negotiated based upon land values for property in the area. B. RESOLUTION 25-32: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE CONTRACT WITH THE HOUSING AUTHORITY OF THE COUNTY OF SALT LAKE Mayor Lang discussed proposed Resolution 25-32 that would authorize the City to Enter Into a Real Estate Purchase Contract with the Housing Authority of the County of Salt Lake. Written documentation previously provided to the City Council included information as follows: The Housing Authority of the County of Salt Lake parcel located at 3060 West 3650 South is one of several parcels affected by the Lancer Way Reconstruction Project; 2700 West to 3200 West. This project will widen Lancer Way and provide curb, gutter and sidewalk from 2700 West to 3200 West where it does not currently exist. The project will also install textured, colored concrete park strip, street trees, streetlights and new ramps at street intersections on Lancer Way. Compensation for the purchase of the Warranty Deed, Public Utility Easement, Temporary Construction Easement and improvements is $124,600.00 based upon the appraisal report prepared by Integra Realty Resources. The project is being funded through the Surface Transportation Program (STP). The city is responsible for 6.77% of all project costs, including right of way, making the West Valley City share of the acquisition $8,435.32. Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Harmon moved to approve Resolution 25-25. Councilmember Huynh seconded the motion. A roll call vote was taken: Councilmember Wood Yes Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Yes Councilmember Christensen Yes  MINUTES OF COUNCIL REGULAR MEETING FEBRUARY 25, 2025 -13- Councilmember Nordfelt Yes Mayor Lang Yes Unanimous. MOTION TO ADJOURN Upon motion by Councilmember Huynh all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE REGULAR MEETING OF TUESDAY, FEBRUARY 25, 2025 WAS ADJOURNED AT 6:56 P.M. BY MAYOR LANG. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Regular Meeting of the West Valley City Council held Tuesday, February 25, 2025. _______________________________ Nichole Camac, MMC City Recorder