City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – FEBRUARY 11, 2025 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, FEBRUARY 11, 2025 AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Scott Harmon, Councilmember District 2 William Whetstone, Councilmember District 3 Cindy Wood, Councilmember District 4 STAFF PRESENT: Ifo Pili, City Manager Nichole Camac, City Recorder John Flores, Assistant City Manager Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Steve Pastorik, CED Director Layne Morris, CPD Director Dan Johnson, Public Works Director Jamie Young, Parks and Recreation Director Jonathan Springmeyer, RDA Director Sam Johnson, Strategic Communications Director Craig Thomas, Community and Culture Director Paula Melgar, HR Director Coby Wilson, Public Works Harold Moleni, Management Analyst Lauren McPeak, Management Analyst Travis Crosby, IT APPROVAL OF MINUTES OF STUDY MEETING HELD JANUARY 28, 2025 The Council considered the Minutes of the Study Meeting held January 28, 2025. There were no changes, corrections or deletions.  MINUTES OF COUNCIL STUDY MEETING – FEBRUARY 11, 2025 -2- Councilmember Nordfelt moved to approve the Minutes of the Study Meeting held January 28, 2025. Councilmember Harmon seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF FEBRUARY 11, 2025 Nichole Camac, City Recorder, stated that two proclamations had been added. Councilmember Wood stated that she would be willing to read the FBLA Proclamation and Councilmember Harmon stated that he would be willing to read the Interfaith Council Proclamation. Nichole also noted that two items had been added to the Consent Agenda: one appointing Cindy Wood to the Housing Authority and one appointing Ben Anderson to the Magna Mosquito Abatement District. Jamie Young, Parks and Recreation Director, stated that during last week’s Council meeting, a resolution was presented to award an agreement for replacing some of the backflow prevention devices in the park irrigation systems. She stated that the contractor had confirmed that they could complete the work for the agreed price, which was significantly lower than other bids. However, after sending the agreement, the contractor triple-checked the price, which had increased due to rising material costs. As a result, the agreement was adjusted to cover 8 valves for $128,000 instead of 10 valves for $121,000. She noted that the contractor confirmed that they could complete the work at the revised price, but it would take a few extra years to finish all the valves. Upon inquiry by Mayor Lang, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. ORDINANCE 25-02: AMEND SECTION 1-2-105 OF THE WEST VALLEY CITY MUNICIPAL CODE TO UPDATE CERTAIN FIRE DEPARTMENT FEES John Evans, Fire Chief, presented proposed Ordinance 25-02 that would amend Section 1- 2-105 of the West Valley City Municipal Code to Update Certain Fire Department Fees. Written documentation previously provided to the City Council included information as follows: Section 1-2-105 of the West Valley City Municipal Code establishes the fees for services performed by the Fire Department. This ordinance updates code references to the International Fire Code to incorporate the most recent revisions adopted by the state of Utah. This ordinance also groups fees for plan review and  MINUTES OF COUNCIL STUDY MEETING – FEBRUARY 11, 2025 -3- inspections to clarify which fees apply for a given service. Finally, the ordinance updates fees to accord with the current cost of inspections and plan review. Subsection (7) was also added to the fee schedule to permit recovery of certain costs pertaining to motor vehicle collisions. State law restricts the Fire Department from collecting many costs incurred by the Department due to motor vehicle collisions, but this provision will permit the Department to collect certain actual costs of repair and restoration caused by at-fault drivers in motor vehicle collisions. In most cases, these costs would be covered by the driver’s motor vehicle insurance. The City Council will consider Ordinance 25-02 at the Regular Council Meeting scheduled February 25, 2025 at 6:30 P.M RESOLUTION 25-23: AUTHORIZE THE CITY TO TAKE CERTAIN ACTIONS WITH RESPECT TO THE VOLUNTARY TRANSFER OF WEST VALLEY CITY HOUSING AUTHORITY OPERATIONS TO HOUSING CONNECT Brandon Hill, Legal, presented proposed Resolution 25-23 that would authorize the City to Take Certain Actions with Respect to the Voluntary Transfer of West Valley City Housing Authority Operations to Housing Connect. Written documentation previously provided to the City Council included information as follows: The Housing Authority was created in 1984 to run public housing projects and administer the HUD Section 8 Housing Choice Voucher Program. Over time, the Authority has withdrawn from public housing project administration and is now limited to the HCV program. The Authority is bound by HUD regulations in administering the HCV program and cannot limit those services to City residents or City properties. This results in duplication of services and requires residents to apply at several agencies to participate in an identical program. This also leaves the City without meaningful authority or control over how the program operates, who it serves, or what to do when conditions change. Housing Connect is willing to accept responsibility for the HCV program administered by the Housing Authority. This amounts to approximately 535 vouchers. This also includes the Authority’s residual interests in tax credit projects, program fund balances, and restricted funds limited to public housing construction and acquisition. Housing Authority employees will have the option to continue with Housing Connect and are also eligible to apply for open positions in the City.  MINUTES OF COUNCIL STUDY MEETING – FEBRUARY 11, 2025 -4- While the transfer is between the Housing Authority and Housing Connect, it is likely that the City will have to take some actions in that process. This resolution makes it clear that the City Council has authorized those actions and makes it more likely that the transfer can occur as scheduled. Councilmember Nordfelt asked how many employees there are in Housing. Brandon replied 4 and noted that one would be retiring. The City Council will consider Resolution 25-23 at the Regular Council Meeting scheduled February 25, 2025 at 6:30 P.M RESOLUTION 25-24: AUTHORIZE THE CITY TO CONVEY AND RECEIVE CERTAIN PROPERTY AS DESCRIBED IN THE WESTRIDGE COMMERCE PARK PHASE 2 SUBDIVISION PLAT AMENDMENT Brandon Hill, Legal, presented proposed Resolution 25-24 that would authorize the City to Convey and Receive Certain Property as Described in the Westridge Commerce Park Phase 2 Subdivision Plat Amendment. Written documentation previously provided to the City Council included information as follows: David Hamilton is requesting a plat amendment to lot 5 of the Westridge Commerce Park Phase 2 Subdivision. The plat will amend and extend lot 5 to resolve adjacent boundary issues with City property to the west and south. The property is located at 4770 South 5600 West and is zoned Manufacturing. Over the last few years as the Graff group has evaluated their site and as they have taken into account the potential to expand their site in the future, it became apparent that some discrepancies with fence lines between the Garff property and the City Golf Course should be examined and resolved. Theis application resolves those issues. Based on existing fence lines and improvements, the golf course cart path, irrigation lines and landscaping of the golf course are located on portions of the Garff property. The proposed plat will align new property lines with the historic location of the existing fence. The proposed plat amendment makes it so none of those fence lines need to be relocated. The advantage for the Garff property is that it will allow them to put a fence at the top of the berm to mitigate golf balls and golfers from entering Garff property. By removing this aspect, it will also improve better pace of play for golfers and keeps improvements where they belong.  MINUTES OF COUNCIL STUDY MEETING – FEBRUARY 11, 2025 -5- In summary, the plat amendment will adjust original lot lines to follow existing fence lines. Deeds will be recorded from both Garff Properties and West Valley City to transfer portions of land agreed upon by both parties. The City Council will consider Resolution 25-24 at the Regular Council Meeting scheduled February 25, 2025 at 6:30 P.M RESOLUTION 25-25: AUTHORIZE THE CITY TO ENTER INTO AN AGREEMENT WITH SUSTAINABLE REAL ESTATE SOLUTIONS, INC. TO PROVIDE ADMINISTRATIVE AND PROFESSIONAL SERVICES FOR C-PACE PROJECTS Brandon Hill, Legal, presented proposed Resolution 25-25 that would authorize the City to Enter Into an Agreement with Sustainable Real Estate Solutions, Inc. to Provide Administrative and Professional Services for C-PACE Projects. Written documentation previously provided to the City Council included information as follows: The City previously entered into an agreement with SRS to administer C-PACE projects in West Valley City. All projects are voluntary and funding is provided by third party lenders. SRS provides project analyses and financing services required by state law. The City bears no costs for participation and all compensation paid to SRS is included in project financing. State law requires that the third party lender assume all risk of nonpayment and that the City’s involvement is at the project designation stage only. C-PACE (Commercial Property Assessed Clean Energy) is a program enacted in Utah in 2013 that authorizes local governments to offer commercial property owners a unique mechanism for financing energy efficient, renewable energy, and water conservation improvements to their buildings. The City Council will consider Resolution 25-25 at the Regular Council Meeting scheduled February 25, 2025 at 6:30 P.M RESOLUTION 25-26: APPROVE A PURCHASE OF DRIVER-I DASH CAMERAS FROM NETRADYNE, INC. Eric Bunderson, City Attorney, presented proposed Resolution 25-26 that would approve a Purchase of Driver-I Dash Cameras from Netradyne, Inc.  MINUTES OF COUNCIL STUDY MEETING – FEBRUARY 11, 2025 -6- Written documentation previously provided to the City Council included information as follows: This resolution is for the purchase and service 121 Driver-i Dash Cameras. These cameras would support Risk Management’s desire to provide a system that would enhance fleet safety while monitoring and enhancing the driving behaviors of employees. The system aims to prevent incidents through real-time alerts for distracted driving, drowsiness, and compliance issues. The system will provide the City with data and analytics to monitor driving behaviors and gain insights into fleet safety. The Police Department started using the Driver-i Dash Cameras in 2021. Since then, the cameras have been used as a tool and training aid for the Department. The purchase and service would allow the City to expand the program to all departments in the City. The additional cameras would allow the City to improve the real-time safety of City drivers and obtain valuable insight on driving behaviors to improve fleet safety. Councilmember Whetstone asked if these would be in addition to dash cams. Eric replied that body worn cameras have replaced dashcams. Councilmember Whetstone asked if this will be an adequate amount of cameras. Eric replied yes. Councilmember Harmon asked how many cars are in the fleet. Eric replied less than 600. The City Council will consider Resolution 25-26 at the Regular Council Meeting scheduled February 25, 2025 at 6:30 P.M RESOLUTION 25-27: AUTHORIZE THE EXECUTION OF AN INTERLOCAL COOPERATION AGREEMENT WITH SALT LAKE COUNTY FOR TRAFFIC SIGNAL MAINTENANCE Dan Johnson, Public Works Director, presented proposed Resolution 25-27 that would authorize the Execution of an Interlocal Cooperation Agreement with Salt Lake County for Traffic Signal Maintenance. Written documentation previously provided to the City Council included information as follows: The City has contracted with Salt Lake County for traffic signal maintenance since its incorporation. Salt Lake County staff have been reliable, and they respond to maintenance requests and emergencies in a timely and professional manner. This interlocal agreement provides for preventative maintenance, emergency repairs and other maintenance on the City’s traffic signals through 2031.  MINUTES OF COUNCIL STUDY MEETING – FEBRUARY 11, 2025 -7- West Valley City owns at least a portion of 57 traffic signals, some of which are shared with either Taylorsville, Kearns or Magna, with the City having an aggregated total of 47.75 traffic signals on which we pay for maintenance services. Preventative maintenance services from the County covered in this agreement consist of a defined series of maintenance tasks and inspections at a cost of $1,595 per signal per year. Preventative maintenance is critical in finding and correcting potential problems before they become a liability to the City. Other work defined in the agreement includes provisions for emergency repair or additional maintenance, including after-hours callouts, blue staking and other repairs on a time and materials basis. Between preventative maintenance and other services provided by the County, the City anticipates a total of up to $160,000 for traffic signal maintenance each year. The City Council will consider Resolution 25-27 at the Regular Council Meeting scheduled February 25, 2025 at 6:30 P.M RESOLUTION 25-28: AWARD A CONTRACT TO KILGORE CONTRACTING FOR THE 2025 ASPHALT OVERLAY PROJECT Coby Wilson, Public Works, presented proposed Resolution 25-28 that would award a Contract to Kilgore Contracting for the 2025 Asphalt Overlay Project. Written documentation previously provided to the City Council included information as follows: Bids were opened for the project on January 28, 2025. A total of seven (7) bids were received. The lowest responsible bidder was Kilgore Contracting in the amount of $4,277,839.43. The project consists of 2.93 miles of asphalt pavement on the following major streets: 4100 South 6400 West to 6000 West 6000 West 4400 South to 4100 South 4700 South MVC to 5600 West 2700 West 3100 South to 2700 South 3100 South Decker Lake Drive to Cultural Center Drive 3600 West 3550 South to 3500 South (GHID Repairs) In addition, this project will construct speed humps on Stanton Drive, 4400 South, and Westshire Drive/2520 West.  MINUTES OF COUNCIL STUDY MEETING – FEBRUARY 11, 2025 -8- The City Council will consider Resolution 25-28 at the Regular Council Meeting scheduled February 25, 2025 at 6:30 P.M RESOLUTION 25-29: AUTHORIZE THE CITY TO ENTER INTO AMENDMENT NO. 2 TO THE AGREEMENT FOR DISPOSITION OF LAND FOR PRIVATE DEVELOPMENT BY AND BETWEEN THE CITY, THE REDEVELOPMENT AGENCY OF WEST VALLEY CITY, AND WEST VALLEY LAND HOLDINGS, LLC Jonathan Springmeyer, ED Director, presented proposed Resolution 25-29 that would authorize the City to Enter Into Amendment No. 2 to the Agreement for Disposition of Land for Private Development By and Between the City, the Redevelopment Agency of West Valley City, and West Valley Land Holdings, LLC. Written documentation previously provided to the City Council included information as follows: The property in question, described as Lot 2 of the WVLH Subdivision, is a portion of the existing parking lot and drive approach on the Fairbourne development. This property was always intended to be included in the development and to be owned by WVLH. Due to the bond requirements placed on the property, this parcel was required to be held back to maintain access to the WVC Police Station building until such time that additional access was created, and this property was released from the bond. Those requirements have been met, and we can now transfer this property as was always intended. WLVH, LLC is a Wasatch owned company, which owns the Fairbourne office tower and surrounding property. The original agreement includes the City, the Agency, and WLVH, LLC, therefore requires approval from both the City Council and the Redevelopment Agency Board. The City Council will consider Resolution 25-29 at the Regular Council Meeting scheduled February 25, 2025 at 6:30 P.M RESOLUTION 25-30: APPROVE FUNDING FOR THE INSTALLATION OF A CHALLENGE COURSE AT WEST VIEW PARK Jamie Young, Parks and Recreation Department, presented proposed Resolution 25-30 that would approve Funding for the Installation of a Challenge Course at West View Park. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – FEBRUARY 11, 2025 -9- Parks and Recreation has a desire to add unique amenities to our park. We applied for and received a Utah Outdoor Recreation Grant to help with the purchase and installation of a Challenge Course to be utilized by trail and park users. This total bid amount covers the purchase of the challenge course, sports turf impact material, curbing and timers. The UORG grant will cover about $118,000 of the total cost. Great Western Recreation holds a national OMNIA Partners contract, number 2017001134, so it is not necessary to bid the project. • Total cost of challenge course $365,364.21 • Less amount paid in 2023 $167,153.44 • Total amount due $198,210.77 • Less amount covered by UORG grant $118,807.22 • City Funds due from Park Impact Fees $79,403.55 The City Council will consider Resolution 25-30 at the Regular Council Meeting scheduled February 25, 2025 at 6:30 P.M CONSENT AGENDA SCHEDULED FOR FEBRUARY 25, 2024 A. RESOLUTION 25-31: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED WITH AND FROM THE ROBERT EABY REVOCABLE TRUST FOR PROPERTY LOCATED AT 2714 WEST 2890 SOUTH Mayor Lang discussed proposed Resolution 25-31 that would authorize the City to Enter Into a Right-of-Way Purchase Agreement and Accept a Warranty Deed With and From the Robert Eaby Revocable Trust for Property Located at 2714 West 2890 South. Written documentation previously provided to the City Council included information as follows: The Robert Eaby Revocable Trust property located at 2714 West 2890 South is one of several properties affected by the required removal and replacement of ADA ramps for the 2025 Asphalt Overlay Project. As part of this project several residential streets will be roto-milled and overlaid. Any existing ADA ramps which do not comply with the current ADA standards and regulations must be removed and replaced. The Warranty Deed will allow for construction over a portion of the property currently owned by the property owner. Compensation for the Warranty Deed in the amount of $200.00 was negotiated based upon land  MINUTES OF COUNCIL STUDY MEETING – FEBRUARY 11, 2025 -10- values for property in the area. B. RESOLUTION 25-32: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE CONTRACT WITH THE HOUSING AUTHORITY OF THE COUNTY OF SALT LAKE Mayor Lang discussed proposed Resolution 25-32 that would authorize the City to Enter Into a Real Estate Purchase Contract with the Housing Authority of the County of Salt Lake. Written documentation previously provided to the City Council included information as follows: The Housing Authority of the County of Salt Lake parcel located at 3060 West 3650 South is one of several parcels affected by the Lancer Way Reconstruction Project; 2700 West to 3200 West. This project will widen Lancer Way and provide curb, gutter and sidewalk from 2700 West to 3200 West where it does not currently exist. The project will also install textured, colored concrete park strip, street trees, streetlights and new ramps at street intersections on Lancer Way. Compensation for the purchase of the Warranty Deed, Public Utility Easement, Temporary Construction Easement and improvements is $124,600.00 based upon the appraisal report prepared by Integra Realty Resources. The project is being funded through the Surface Transportation Program (STP). The city is responsible for 6.77% of all project costs, including right of way, making the West Valley City share of the acquisition $8,435.32. The City Council will consider Resolution 25- 31 and 25-32 on the Consent Agenda at the Regular Council Meeting scheduled February 25, 2025 at 6:30 P.M AUTHORIZE CONSENT AGENDA FOR REGULAR MEETING OF FEBRUARY 25, 2025 Councilmember Harmon stated that he would okay adding the ordinance to the consent agenda but would prefer to take the resolutions individually. REVIEW AGENDAS FOR SPECIAL REDEVELOPMENT AGENCY AND HOUSING AUTHORITY MEETINGS SCHEDULED FEBRUARY 25, 2025 REDEVELOPMENT AGENCY RDA RESOLUTION 25-01: AUTHORIZE THE AGENCY TO ENTER INTO AMENDMENT NO. 2 TO THE AGREEMENT FOR DISPOSITION OF LAND  MINUTES OF COUNCIL STUDY MEETING – FEBRUARY 11, 2025 -11- FOR PRIVATE DEVELOPMENT BY AND BETWEEN WEST VALLEY CITY, THE REDEVELOPMENT AGENCY OF WEST VALLEY CITY, AND WEST VALLEY LAND HOLDINGS, LLC Jonathan Springmeyer, RDA Director, presented proposed Resolution 25-01 that would authorize the Agency to Enter Into Amendment No. 2 to the Agreement for Disposition of Land for Private Development By and Between West Valley City, The Redevelopment Agency of West Valley City, and West Valley Land Holdings, LLC. Written documentation previously provided to the City Council included information as follows: The property in question, described as Lot 2 of the WVLH Subdivision, is a portion of the existing parking lot and drive approach on the Fairbourne development. This property was always intended to be included in the development and to be owned by WVLH. Due to the bond requirements placed on the property, this parcel was required to be held back to maintain access to the WVC Police Station building until such time that additional access was created, and this property was released from the bond. Those requirements have been met, and we can now transfer this property as was always intended. The Redevelopment Agency will consider Resolution 25-01 at the Special Meeting scheduled February 25, 2025 at 6:30 P.M HOUSING AUTHORITY HA RESOLUTION 25-01: AGREE TO A VOLUNTARY TRANSFER OF ALL HOUSING AUTHORITY OPERATIONS TO HOUSING CONNECT Brandon Hill, Legal, presented proposed Resolution 25-01 that would agree to a Voluntary Transfer of All Housing Authority Operations to Housing Connect. Written documentation previously provided to the City Council included information as follows: The Housing Authority was created in 1984 to run public housing projects and administer the HUD Section 8 Housing Choice Voucher Program. Over time, the Authority has withdrawn from public housing project administration and is now limited to the HCV program. The Authority is bound by HUD regulations in administering the HCV program and cannot limit those services to City residents or City properties. This results in duplication of services and requires residents to apply at several agencies to participate in an identical program. This also leaves the City without meaningful authority or control over how the program operates, who it serves, or what to do when conditions change.  MINUTES OF COUNCIL STUDY MEETING – FEBRUARY 11, 2025 -12- Housing Connect is willing to accept responsibility for the HCV program administered by the Housing Authority. This amounts to approximately 535 vouchers. This also includes the Authority’s residual interests in tax credit projects, program fund balances, and restricted funds limited to public housing construction and acquisition. Housing Authority employees will have the option to continue with Housing Connect and are also eligible to apply for open positions in the City. The Housing Authority will consider Resolution 25-01 at the Special Meeting scheduled February 25, 2025 at 6:30 P.M Councilmember Huynh arrived at 5:06 PM. COMMUNICATIONS A. U OF U HEALTH UPDATE Gina Hawley, presented a PowerPoint presentation summarized as follows: - U of U Health + West Valley o Our Vision: Health, Education, and Impact - Community Feedback - As of today (February 2025) o Projected project cost o Timeline and phasing o Determined fundraising capability and impact – identified potential donor(s) o Location confirmed- 3750 South and 5600 West - Project Phasing o Phase 1A ▪ U of U Health's largest multi-specialty outpatient health center ▪ Multi-use community space o Phase 1B ▪ Inpatient beds & supporting services ▪ U of U Health’s first community hospital o When completed, it will generate up to 2,000 new jobs - Phase 1A: West Valley Health Center o Phase 1A will offer: ▪ Operating and Procedure Rooms ▪ Lab and Imaging ▪ Endoscopy Suites ▪ Infusion Services MINUTES OF COUNCIL STUDY MEETING – FEBRUARY 11, 2025 -13- ▪ Emergency Department ▪ Ambulatory Care ▪ Oncology Care o Outpatient Care (Ambulatory Specialty Presence) ▪ Primary Care / Population Health • Family Medicine • Gen. Internal Medicine • General Pediatrics • Urgent Care • Oral Health ▪ Heart Care • Cardiology • Vascular Surgery • Thoracic Surgery • Pulmonology ▪ Musculoskeletal • Orthopedics • Phys. Med. & Rehab • Rheumatology • Podiatry • Pain Management ▪ Women’s Health • OB / Gyn • Reproductive Medicine ▪ Disease Management • Neurology • Dermatology • Allergy • Gastroenterology • Endocrinology • Hem. / Onc. • Nephrology • Psychiatry ▪ Surgical & Procedural • ENT • General Surgery • Interventional Radiology • Neurosurgery • Plastic Surgery • Ophthalmology  MINUTES OF COUNCIL STUDY MEETING – FEBRUARY 11, 2025 -14- • Urology - Community Space (Health Focused) o Multi-use conferencing space for health-related services o Conference rooms, 1:1 counseling spaces, wellness programs ▪ Education classes: nutrition, birthing, mindfullness, etc… ▪ Counseling: legal support, Medicaid & SNAP enrollment, Community Health Workers - Project Timeline - U West Valley Mentorship Program Councilmember Whetstone stated that the response he has heard from residents is overwhelmingly positive. He noted that he has heard some concern however from residents who will be sandwiched between the Mountain View Corridor and the hospital. RyLee Curtis stated that there have been conversations with residents and the University of Utah will continue to work with and engage through the process. She added that conversations have also occurred with Ascent Academy. Councilmember Huynh asked if there will be employees from West Valley City. Ms. Hawley replied yes. The Mayor and Council had no further questions or concerns. B. CEP UPDATE Margaret Peterson, CEP, stated that in 2004 a group of concerned citizens, councilmembers, and community members first began meeting to improve outcomes for kids in school. The CEP program was implemented and has since served between 16,000 and 20,000 students through after-school programs. The group began collecting data required by Communities 21st Century Community Grants and continued conducting surveys, which were given to day teachers of after-school participants. These teachers evaluated students' outcomes during the day, and the group tracked the data to see if it improved or worsened. When they had 21st Century grants, the programs operated five days a week for three hours a day, which was a full-time program. Margaret stated that those grants are no longer being offered but using the mini-grants funded by donors and West Valley City After switching to mini-grants funded by donors and West Valley City, the programs operated two to three days a week for one to two hours. Despite the reduced schedule, the outcomes were surprisingly similar to the full-time program, which contradicted common research that suggested a successful after-school program must operate every day of the week. Margaret emphasized that the results showed only a small difference in outcomes. MINUTES OF COUNCIL STUDY MEETING – FEBRUARY 11, 2025 -15- Brian Murray, the principal at Valley Junior, shared that he had lived and worked in West Valley for 14 years out of his 20 years in education. He mentioned that he lived near the area and had taught and coached at Hunter Junior for 11 years, where he first met Margaret about 10 years ago as a CEP coordinator. Brian stated that this year, the school was recognized by the Granite School District Board of Education for one of the highest proficiency improvements, growing by 3-4% in math, English, and science. The school also saw a significant reduction in office referrals, with a three-year trend going from 1,050 to 670, and by the first semester of this year, the number was down to 180. Additionally, Valley Junior was recognized twice by the board for a program called "Everyday Counts." The school was the top performer in attendance improvement in October and had seen five consecutive months of improvement. Brian emphasized the importance of after- school programs in helping students stay engaged, form connections, and find a sense of belonging. He acknowledged that students may not always engage during the school day, but after-school programs provide them with safe spaces and caring adults. He also pointed out the challenge of public education often being given mandates without the necessary funding to support them. He concluded by stating that a strong school contributes to a strong community and expressed his pride in the school's accomplishments, thanking everyone for their continued support. Sharon Sonnenreich shared that she had been a member of the Board of Directors of CEP for four years and was currently serving on Margaret's executive committee. Sharon discussed the power of the Mini Grant money, noting that while it might not seem like a lot individually, it could be the difference between running a successful after-school program or not having one at all. She explained that she combined funding from three sources for her after-school program: a grant from the Ron McBride Foundation, a partnership with an organization called Tennis and Tutoring that hires a tennis coach and provides academic tutoring, and CEP mini grants. One exciting project they were able to fund with the mini grants was their first-ever elementary school musical, "Jack and Jill, the Musical." Sharon highlighted how the mini grants were being used to pay for a teacher to direct and write the script, buy costumes, and provide a piano player for rehearsals. She emphasized the importance of theater in fine arts education, which many students don't get to experience but which can be a key factor in keeping students engaged in school. Sharon thanked the attendees for their support, stressing how essential the mini grants were for creating programs that help keep kids in school. Kaylin, the after-school coordinator at Silver Hills for 11 years, shared that the first hour before school and the two hours after school were crucial for many kids, particularly latchkey kids who walk home to an empty house. Her role has been to engage these students through academics, behavior support, and fun activities MINUTES OF COUNCIL STUDY MEETING – FEBRUARY 11, 2025 -16- funded by mini grants, like their play and tennis and tutoring programs. She emphasized that her goal has always been to build relationships with the kids and their families. Kaylin mentioned that some of the students she has worked with for years are now volunteering, including several who are now at Hunter High School. She introduced Josephine, a student in the afterschool program who shared that she had been attending the after-school program for three years, and for two of those years, she participated in the Legal League, which taught her how to be a better leader and teammate. When she wasn’t in Legal League, she enjoyed other fun activities in the after-school program, like choir and coloring. Kaylin also emphasized how important the hour before school and the two hours after school were for the kids, stressing that these hours were crucial and needed for them. She concluded by thanking everyone and highlighting the importance of the after- school program for the students. Angela Allsop, the Behavioral Health Aide at Truman Elementary for seven years, and the Coordinator for the after-school tutoring program, stated that they are very grateful for the funding that supports their after-school program. As a behavioral aide, she is always looking for ways to support and encourage the students, and the after-school program has been a wonderful way to provide that extra help. Angela highlighted how the program helps students gain confidence and security in various areas, especially for those dealing with food insecurities, as the snack provided by the program is greatly appreciated. The extra attention in small groups helps students perform better during school hours, leading to fewer office referrals and absences. The program also allows students to build rapport with more adults in the school, making it easier to address behavioral issues as a team. Angela mentioned the positive environment the program offers for academic support, which also benefits students' social interactions. She received positive feedback from students, many of whom were disappointed when they couldn't attend that week. She hopes the program can continue in the future as it provides an additional opportunity to help kids in the community. Steve Buhler began by presenting a certificate of appreciation. He then addressed the end of the five-year contract with West Valley City for funding their programs, which had been crucial for the community education partnership. Steve emphasized that without the funding, there would have been no community education partnership, and noted that the 20,000 students served were primarily West Valley City residents. Many of those students likely participated in after-school programs funded by this partnership over the past 20 years. He continued by pointing out the expectations of West Valley City residents, who expect support for education. He stressed that, as a city, there are limited ways to improve education, but funding for  MINUTES OF COUNCIL STUDY MEETING – FEBRUARY 11, 2025 -17- programs like these is a tangible way to contribute to educational improvements. The city has provided the building space, but they still need funding to pay teachers for after-school work to support the students’ education. Steve mentioned that the funding had dropped to $90,000 per year after the funding was cut, a significant reduction from previous years. Despite the challenges, Margaret and the program coordinators had managed to keep the programs running successfully. However, due to rising costs, especially since the pandemic, Steve requested an increase in the budget, asking for $120,000 per year. He pointed out that out of a $100 million budget, this request wasn’t a large amount but would go a long way in maintaining the program’s support for students. He concluded by saying that the work being done is valuable and that the people involved are passionate about it. He encouraged the council members to continue supporting these programs and to communicate to their constituents the importance of the city’s funding for educational initiatives. Councilmember Whetstone asked if the funds provided by the City will be able to continue sustaining the program. Steve replied that the there are no other funding sources available and without the help of the City, the program won’t be able to continue. The Mayor and Council had no further questions or concerns. C. ETHICS, OPEN MEETINGS, AND SEXUAL HARRASSMENT ANNUAL TRAINING Eric Bunderson presented a PowerPoint presentation summarized as follows: - Ethics o Openly disclose conflicts o Don’t use your position to benefit personally o Don’t tell secrets - Ethics- Openly disclose conflicts o Written disclosures o Oral disclosures (depending on conflict) o Ethics - Don’t use your position to benefit personally o Don’t accept gifts that would change the way you are going to vote on something o Don’t accept gifts contingent upon specific action - Ethics- Don’t tell secrets o Private, Controlled or protected information o Acquired in the course of your duties - Ethics o Penalties can be severe ▪ Fines  MINUTES OF COUNCIL STUDY MEETING – FEBRUARY 11, 2025 -18- ▪ Loss of office ▪ Jail/Prison - Open and Public Meetings - Sexual Harassment o Robust Investigation Program o Immediate Action Upon Complaint o Culture The Mayor and Council had no further questions or concerns. D. LEGISLATIVE UPDATE Brandon Hill provided an update on events occurring the at the current Legislative Session including housing, homelessness, and inland port. The Mayor and Council had no further questions or concerns. E. COUNCIL CALENDAR Mayor Lang referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Councilmember Huynh requested a communication item related to Hamlet Homes. Councilmember Wood and Councilmember Christensen agreed to the conversation. The Mayor noted that there wasn’t a majority so for the time being, the item would not be brought to the Council for further discussion. B. COUNCIL REPORTS COUNCILMEMBER HARMON- MY HOMETOWN Councilmember Harmon stated that he attended a My Hometown bowling event and had a great time. COUNCILMEMBER WHETSTONE- GERALD WRIGHT ELEMENTARY Councilmember Whetstone stated that Gerald Wright Gerald Elementary would like to invite the Council to attend a celebration of a renaming and rebranding of the school that highlights its STEM designation. He stated that the event is scheduled February 26th from 5:30- 7:30 PM.  MINUTES OF COUNCIL STUDY MEETING – FEBRUARY 11, 2025 -19- COUNCILMEMBER CHRISTENSEN- SSLV MOSQUITO ABATEMENT DISTRICT Councilmember Christensen stated that he attended the SSLC Mosquito Abatement District meeting and noted that there are more mosquitos in West Valley than in any of the other communities in the district. COUNCILMEMBER NORDFELT- AUDIT REVIEW COMMITTEE Councilmember Nordfelt stated that a successful audit had been conducted and completed. He stated that the materials are located in his box if they Council would like to review. MOTION TO ADJOURN Upon motion by Councilmember Harmon all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY FEBRUARY 11, 2025 WAS ADJOURNED AT 6:19 PM BY MAYOR LANG. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, February 11, 2025. _______________________________ Nichole Camac, MMC City Recorder