City Council Regular Meeting

MINUTES OF COUNCIL REGULAR MEETING MARCH 25, 2025 -1- THE WEST VALLEY CITY COUNCIL MET IN REGULAR ELECTRONIC SESSION ON TUESDAY, MARCH 25, 2025 AT 6:41 P.M. IN THE COUNCIL CHAMBERS, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR KAREN LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Don Christensen, Councilmember At-Large Lars Nordfelt, Councilmember At-Large Tom Huynh, Councilmember District 1 Scott Harmon, Councilmember District 2 William Whetstone, Councilmember District 3 Cindy Wood, Councilmember District 4 STAFF PRESENT: Ifo Pili, City Manager Nichole Camac, City Recorder John Flores, Assistant City Manager Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Steve Pastorik, CED Director Dan Johnson, Public Works Director Jamie Young, Parks and Recreation Director Jonathan Springmeyer, RDA Director Sam Johnson, Strategic Communications Director Craig Thomas, Community and Culture Director Paula Melgar, Human Resources Director Lauren McPeak, Administrative Analyst Harold Moleni, Administrative Analyst Travis Crosby, IT OPENING CEREMONY- COUNCILMEMBER CINDY WOOD Councilmember Wood asked members of the Council, staff, and audience to rise and recite the Pledge of Allegiance.  MINUTES OF COUNCIL REGULAR MEETING MARCH 25, 2025 -2- APPROVAL OF MINUTES OF REGULAR MEETING HELD MARCH 11, 2024 The Council considered the Minutes of the Regular Meeting held March 11, 2024. There were no changes, corrections or deletions. Councilmember Nordfelt moved to approve the Minutes of the Regular Meeting held March 11, 2024. Councilmember Huynh seconded the motion. A voice vote was taken and all members voted in favor of the motion. AWARDS, CEREMONIES, AND PROCLAMATIONS A. RECOGNITION OF ELISE CHRISTENSON, NATIONAL MERIT FINALIST FROM AMERICAN PREPARATORY ACADEMY The Mayor and Council recognized Elise Christenson for being a National Merit Finalist. PUBLIC COMMENT PERIOD Karina McLellan from Ability Inclusion Services, a nonprofit supporting adults with intellectual and developmental disabilities in West Valley, shared information about their programs. These include creative arts, fitness, dance, and community inclusion activities. They also offer residential services with support for daily living and case management. She announced the upcoming construction of a new 12-unit, ADA-compliant building, made possible with the City's help. Karina invited the council to the groundbreaking event on March 31st and a fundraising gala on April 24th. Jim Vesock discussed concern regarding the dog park proposal, noting that the cost might be higher than expected, with an additional $50,000 needed for an employee to maintain it, bringing the total cost to $100,000 instead of $40,000. He suggested that future parks should be built by developers and then handed over to the city, rather than waiting many years for parks to be built. Jim also recommended funding the dog park through Park and Rec money or grants rather than the city budget, as there are greater needs for building repairs. He raised concerns about recent changes in development agreements, particularly with a project near Costco, where the builder downgraded planned features. Jim emphasized that any changes to development agreements should benefit the city and residents, not just the builders. Mike Markham raised concerns about the proposed landscape company contract for maintaining city parks, suggesting that a breakdown of current costs (such as chemicals, fertilizers, and labor) would help determine the potential savings. He expressed support for the idea but emphasized the need for more detailed information on the total property covered, current equipment maintenance costs, and how much is spent on existing landscaping efforts. Mike also questioned whether the same company would manage all  MINUTES OF COUNCIL REGULAR MEETING MARCH 25, 2025 -3- areas, including the large grassy area near I-215, or if multiple companies would be involved. He stressed the importance of having clear numbers to make an informed decision, comparing it to how the city should manage finances as a business. Cheryl Soderborg expressed concern that West Valley, the second-largest city in Utah, does not have a museum. She highlighted that the city has items that could be displayed in a museum and emphasized the need to find a suitable location for one. COUNCIL COMMENTS Councilmember Whetstone raised a question about the dog park, referring to an email that mentioned only needing a sign to avoid citations for dog owners. However, Councilmember Whetstone pointed out that today's discussion indicated more was required, such as fencing and water. He requested clarification on whether dog owners would receive citations for having their dogs off-leash in a large park unless a sign designating it as a dog park is posted. He suggested addressing this question in a future study meeting. RESOLUTION 25-39: APPROVE AND AUTHORIZE THE EXECUTION OF AN INTERLOCAL AGREEMENT FOR THE METRO FIRE AGENCY Mayor Lang presented proposed Resolution 25-39 that would approve and Authorize the Execution of an Interlocal Agreement for the Metro Fire Agency. Written documentation previously provided to the City Council included information as follows: This Interlocal Agreement between Bluffdale, Draper, Murray, Sandy, South Jordan, South Salt Lake, West Jordan, and West Valley City will enhance fire protection and emergency response services. This Interlocal reestablishes the Metro Fire Agency with some minor changes to the Agency’s budget process and Operations Committee. Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Harmon moved to approve Resolution 25-39. Councilmember Christensen seconded the motion. A roll call vote was taken: Councilmember Wood Yes  MINUTES OF COUNCIL REGULAR MEETING MARCH 25, 2025 -4- Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Unanimous. RESOLUTION 25-40: AUTHORIZE THE CITY TO PURCHASE SAND FILTERS AND ENTER INTO AN AGREEMENT WITH STRATTON & BRATT LANDSCAPING, LLC FOR INSTALLATION Mayor Lang presented proposed Resolution 25-40 that would authorize the City to Purchase Sand Filters and Enter Into an Agreement with Stratton & Bratt Landscaping, LLC for Installation Written documentation previously provided to the City Council included information as follows: This winter one of the sand filters cracked externally. Due to low water flow, we have been able to continue to filter the water, but when we ramp up filtration for the season, there is a chance the filter breaks through which, due to Health Department requirements, would not allow the pool to be used and a large loss of revenue and memberships. After engineering and to expedite the ordering and installation of the filters, we worked with Stratton and Bratt through state contract pricing (MA3621) to determine the equipment and installation price. Purchasing the filters directly through the a local distribution company rather than through the contractor will save the City about $30,000. Stark Filters $143,903.65 Stratton & Bratt $115,723.67 Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Nordfelt moved to approve Resolution 25-40. Councilmember Christensen seconded the motion. A roll call vote was taken:  MINUTES OF COUNCIL REGULAR MEETING MARCH 25, 2025 -5- Councilmember Wood Yes Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Unanimous. RESOLUTION 25-41: APPROVE A BETTERMENT AGREEMENT BETWEEN THE CITY AND THE UTAH DEPARTMENT OF TRANSPORTATION Mayor Lang presented proposed Resolution 25-41 that would approve a Betterment Agreement Between the City and the Utah Department of Transportation Written documentation previously provided to the City Council included information as follows: In collaboration with West Valley City and Salt Lake City, UDOT has proposed incorporating active transportation improvements into their SR-201 over 3200 W Bridge Rehabilitation project. Currently, there are no facilities for cyclists to navigate this interchange. Recognizing the need for improved safety, West Valley City’s Active Transportation Plan highlights this location as a priority for all active transportation users. This agreement will facilitate the construction of a 12-foot-wide concrete path, along with associated roadway and signal improvements, between the north and south frontage roads of SR-201. This path will enable both pedestrians and cyclists to navigate the busy interchange in a safe manner. The total estimated cost for these enhancements is $1,200,000, with UDOT contributing $1,000,000 and requesting a $100,000 contribution from both West Valley City and Salt Lake City. Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Huynh moved to approve Resolution 25-41. Councilmember Wood seconded the motion. A roll call vote was taken: Councilmember Wood Yes  MINUTES OF COUNCIL REGULAR MEETING MARCH 25, 2025 -6- Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Unanimous. CONSENT AGENDA A. RESOLUTION 25-42: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED WITH AND FROM JULIO AND JUANITA GONZALEZ FOR PROPERTY LOCATED AT 4110 SOUTH 6115 WEST Mayor Lang discussed proposed Resolution 25-42 that would authorize the City to Enter Into a Right-of-Way Purchase Agreement and Accept a Warranty Deed With and From Julio and Juanita Gonzalez for Property Located at 4110 South 6115 West. Written documentation previously provided to the City Council included information as follows: The Julio M. Gonzalez and Juanita Gonzalez property located at 4110 South 6115 West is one of several properties affected by the required removal and replacement of ADA ramps for the 2025 Asphalt Overlay Project. As part of this project several residential streets will be roto-milled and overlaid. Any existing ADA ramps which do not comply with the current ADA standards and regulations must be removed and replaced. The Warranty Deed will allow for construction over a portion of the property currently owned by the property owners. The portion of property being acquired is located at the northeast corner of Lot 116 of West Hills No. 2, Phase 1 subdivision and contains a total of 18 square feet. Compensation for the Warranty Deed in the amount of $400.00 was based upon land values for property in the area. B. RESOLUTION 25-43: RATIFY THE CITY MANAGER’S APPOINTMENT OF PAULINE MATAGI TO THE WEST VALLEY PLANNING COMMISSION FOR A TERM FROM MARCH 25, 2025 TO JULY 1, 2028 Mayor Lang discussed proposed Resolution 25-43 that would ratify the City Manager’s Appointment of Pauline Matagi to the West Valley Planning Commission for a Term from March 25, 2025 to July 1, 2028 MINUTES OF COUNCIL REGULAR MEETING MARCH 25, 2025 -7- Written documentation previously provided to the City Council included information as follows: The Planning Commission is composed of seven members and one alternate appointed and reappointed by the City Manager with the advice and consent of the City Council. Any Planning Commission member may be reappointed for an additional term and there is no limit to the number of terms a member may serve. Cindy Wood, who was serving as a member of the Planning Commission, was recently selected by the City Council to fill a vacancy on the Council. This change created a vacancy on the Planning Commission. If appointed, Pauline would fill this vacancy and would serve through the end of Cindy’s term (July 1, 2028) and could then be reappointed. The following bio was provided by Pauline: Pauline Matagi is a proud resident of West Valley City, where she has lived for 36 years. Born in Samoa, Pauline immigrated to the United States in 1974 and has since built a life centered around family and community. She is married to Mose Matagi, and together they are parents to four children - Tyson, Tanner, Titus, and Tess - Pauline's family has grown to include three cherished grand-children. Pauline enjoys traveling and spending quality time with her loved ones. Pauline's commitment to public service began in 2000, when she embarked on a career in City government. With a passion for making Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Whetstone moved to approve the items on the Consent Agenda. Councilmember Huynh seconded the motion. A roll call vote was taken: Councilmember Wood Yes Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes  MINUTES OF COUNCIL REGULAR MEETING MARCH 25, 2025 -8- Unanimous. NEW AGENDA ITEM A. RESOLUTION 25-44: AUTHORIZE THE CITY TO EXERCISE A RIGHT OF FIRST REFUSAL AND PURCHASE PROPERTY LOCATED AT 3641 SOUTH 2200 WEST. Mayor Lang discussed proposed Resolution 25-44 that would authorize the City to exercise a right of first refusal and purchase property located at 3641 S 2200 W. Written documentation previously provided to the City Council included information as follows: Over time, West Valley City has experienced limited availability of open space for development projects. The acquisition of the property located at 3641 South 2200 West would provide the necessary land for the future renovation of Fire Station 75. This acquisition is crucial to ensure that Fire Station 75 can continue to meet the growing needs of the community. The renovation will enhance the station’s capabilities and support the City’s overall emergency response infrastructure. This acquisition is part of West Valley City’s broader strategy to ensure sustainable development and adequate public services as the city continues to grow and evolve. Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Huynh moved to approve Resolution 25-44. Councilmember Harmon seconded the motion. A roll call vote was taken: Councilmember Wood Yes Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Unanimous.  MINUTES OF COUNCIL REGULAR MEETING MARCH 25, 2025 -9- MOTION TO ADJOURN Upon motion by Councilmember Huynh all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE REGULAR MEETING OF TUESDAY, MARCH 25, 2025 WAS ADJOURNED AT 7:02 P.M. BY MAYOR LANG. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Regular Meeting of the West Valley City Council held Tuesday, March 25, 2025. _______________________________ Nichole Camac, MMC City Recorder