City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, MARCH 25, 2025 AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Scott Harmon, Councilmember District 2 William Whetstone, Councilmember District 3 Cindy Wood, Councilmember District 4 STAFF PRESENT: Ifo Pili, City Manager Nichole Camac, City Recorder John Flores, Assistant City Manager Eric Bunderson, City Attorney Mike Fossmo, Acting Police Chief John Evans, Fire Chief Jim Welch, Finance Director Steve Pastorik, CED Director Dan Johnson, Public Works Director Jamie Young, Parks and Recreation Director Jonathan Springmeyer, RDA Director Sam Johnson, Strategic Communications Director Craig Thomas, Community and Culture Director Paula Melgar, HR Director Tumi Young, Chief Code Enforcement Officer Lauren McPeak, Administrative Analyst Harold Moleni, Administrative Analyst Travis Crosby, IT APPROVAL OF MINUTES OF STUDY MEETING HELD MARCH 11, 2025 AND SPECIAL STUDY MEETING HELD MARCH 18, 2025  MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -2- The Council considered the Minutes of the Study Meeting held March 11, 2025 and the Special Study Meeting held March 18, 2025. There were no changes, corrections or deletions. Councilmember Christensen moved to approve the Minutes of the Study Meeting held March 11, 2025 and the Special Study Meeting held March 18, 2025. Councilmember Harmon seconded the motion. A voice vote was taken and all members voted in favor of the motion. INTRODUCTION OF NEW EMPLOYEES Deputy Chief Fossmo introduced Justin Quinteros, Melqui Vasquez, and Gavin Shea, Police Officers. Dan Johnson introduced Sage Young and Kevin Green, Street Maintenance I. Eric Bunderson introduced Noah Rempfer, Attorney I. Tess Hartwell introduced Madison Lawrence and Jayna Gale, Animal Shelter Office Clerks as well as Hannah Wright, New Hope Coordinator. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF MARCH 25, 2025 Lauren McPeak presented an additional item that was added to the agenda. She explained that there is a 2.04-acre property off 2200 West on which the city has first right of refusal. The city would need to match $950,000 to purchase the property. The potential uses for the property would be to either replace fire station 75 or make it a park. Councilmember Harmon clarified that the city already owns the parcels to the east and south of this property. Upon inquiry by Mayor Lang, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. PUBLIC HEARINGS SCHEDULED FOR APRIL 8, 2025 A. ACCEPT PUBLIC INPUT REGARDING RE-OPENING THE FY 2024-2025 BUDGET Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled April 8, 2025 in order for the City Council to hear and consider public comments regarding Re-Opening the FY 2024-2025 Budget Proposed Ordinance 25-03 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows:  MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -3- ACTION: ORDINANCE NO. 25-03, AMEND THE BUDGET OF WEST VALLEY CITY FOR THE FISCAL YEAR BEGINNING JULY 1, 2024 AND ENDING JUNE 30, 2025 TO REFLECT CHANGES IN THE BUDGET FROM INCREASED REVENUES AND AUTHORIZE THE DISBURSEMENT OF FUNDS Jim Welch, Finance Director, discussed proposed Ordinance 25-03 that would amend the Budget of West Valley City for the Fiscal Year Beginning July 1, 2024 and Ending June 30, 2025 to Reflect Changes in the Budget from Increased Revenues and Authorize the Disbursement of Funds. Written documentation previously provided to the City Council included information as follows: State Statute Title 10, Chapter 6, Utah Code Annotated 1953, as amended, allows the City of West Valley to amend its budget during the year. The West Valley City holds public hearings on budget amendments on a quarterly basis each fiscal year. A Public Notice was posted in public view at City Hall, the Family Fitness Center and UCCC; also, posted on the Public Notice Website and West Valley City’s Website. Notice was given that a public hearing is to be held April 8, 2025, at 6:30 p.m., West Valley City Hall, 3600 Constitution Blvd., West Valley City, Utah The City Council will consider Ordinance 25-03 at the Regular Council Meeting scheduled April 8, 2025 at 6:30 P.M. B. ACCEPT PUBLIC INPUT REGARDING THE RESTRICTION OF PARKING WITHIN THE TREASURE ISLE SUBDIVISION Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled April 8, 2025 in order for the City Council to hear and consider public comments regarding the restriction of parking within the Treasure Isle Subdivision. Proposed Resolution 25-45 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: RESOLUTION NO. 25-45, AUTHORIZE PARKING RESTRICTIONS ON CERTAIN PUBLIC STREETS Steve Pastorik, CD Director, discussed proposed Resolution 25-45 that would  MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -4- authorize Parking Restrictions on Certain Public Streets. Written documentation previously provided to the City Council included information as follows: Several months ago, staff presented to the City Council a methodology by which the City can consider parking restrictions on certain streets where a complaint is received and the amount of on-street parking exceeds 60% of the curb distance available for parking. After receiving a complaint and verifying that the on-street parking exceeds the 60% threshold, a majority of the Council asked staff to pursue parking restrictions within the Treasure Isle Subdivision. If the resolution is approved, the Public Works Department will install signs that prohibit on-street parking on the west side of Treasure Isle Road, the south side of 3840 South, and the north side of 3935 South within the Treasure Isle Subdivision. Steve indicated that notices were sent to 26 homes within the subdivision. Councilmember Nordfelt suggested expanding the notification area to include neighboring streets that might be impacted by the parking changes. After discussion, it was agreed to send notices to properties within 300 feet west and north of the subdivision, excluding properties that don't have access to the affected streets. Mayor Lang asked if there was enough time to send additional notices. Steve confirmed there was sufficient time. The City Council will consider Resolution 25-45 at the Regular Council Meeting scheduled April 8, 2025 at 6:30 P.M. ORDINANCE 25-04: AMEND SECTION 16-5-101 OF THE WEST VALLEY CITY MUNICIPAL CODE TO ADOPT THE 2023 EDITION OF THE NATIONAL ELECTRICAL CODE Jerry Thompson, Chief Building Official, presented proposed Ordinance 25-04 that would amend Section 16-5-101 of the West Valley City Municipal Code to Adopt the 2023 Edition of the National Electrical Code. Written documentation previously provided to the City Council included information as follows: Every three years revised editions of the electrical code, which is adopted by the State of Utah as the minimal building standards for all buildings within our State,  MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -5- must be adopted by local municipalities to replace the older electrical codes that is considered obsolete. The building codes are living documents which are subject to revision at annual code development hearings in a national forum. The results of those hearings are published every three years in revised editions. The State of Utah has adopted the 2023 NEC in the 2025 Utah State Legislature under HB313 and has an effective date of July 1, 2025 In order to comply with the actions of the State Legislature, and current State law, it is necessary to replace the 2020 editions of the National Electrical Code by adopting the 2023 editions of said code. The City Council will consider Ordinance 25-04 at the Regular Council Meeting scheduled April 8, 2025 at 6:30 P.M ORDINANCE 25-05: AMEND SECTIONS 22-2-202 AND 22-2-203 OF THE WEST VALLEY CITY MUNICIPAL CODE TO AMEND CERTAIN REQUIREMENTS CONCERNING PARKING APPEALS AND PENALTIES Eric Bunderson, City Attorney, presented proposed Ordinance 25-05 that would amend Sections 22-2-202 and 22-2-203 of the West Valley City Municipal Code to Amend Certain Requirements Concerning Parking Appeals and Penalties. Written documentation previously provided to the City Council included information as follows: Title 22 of the West Valley City Municipal Code regulates traffic and parking violations, including the process for appealing parking citations and the penalties for infractions. The existing ordinance allows only 10 days for individuals to appeal a parking citation, which may not be sufficient for many citizens using our electronic ticketing software. Additionally, the penalty structure for violations needs minor modifications to account for software costs. Councilmember Harmon asked about a vehicle in his neighborhood that has received multiple citations. Eric explained that each offense would get a 30-day appeal period. Councilmember Wood inquired about discounts on tickets. Eric explained that there is a discount if people pay within the first period, but he was unsure about discounts for subsequent offenses. He stated that he would get more information and email it to the Council. Mayor Lang asked if the discount information is included on the citation, which Eric confirmed it was.  MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -6- The City Council will consider Ordinance 25-05 at the Regular Council Meeting scheduled April 8, 2025 at 6:30 P.M RESOLUTION 25-46: APPROVE AN INTERLOCAL AGREEMENT BETWEEN WEST VALLEY CITY AND THE SALT LAKE COUNTY CLERK'S OFFICE, ELECTIONS DIVISION, FOR THE PROVISION OF ELECTION SERVICES FOR THE 2025 MUNICIPAL ELECTIONS Nichole Camac, City Recorder, presented proposed resolution 25-46 that would approve an Interlocal Agreement Between West Valley City and the Salt Lake County Clerk's Office, Elections Division, for the Provision of Election Services for the 2025 Municipal Elections. Written documentation previously provided to the City Council included information as follows: This agreement authorizes the Salt Lake County Clerk’s Office, Elections Division, to provide election services to the City Recorder’s Office. These services include: • Ballot layout and design • Ballot ordering, printing, and delivery • Machine programming and testing • Delivery of supplies and equipment • Provision of all supplies • Election vote center/early vote locations • Vote by mail administration • Updating state and county websites • Tabulating, reporting, auditing and preparing canvassing election results • Conducting recounts as needed • All notices and mailings required by law (except those required by Utah Code Ann. Ch . 11-14, Part 2 and § 20A-9-203) • Direct payment of all costs associated with the elections including but not limited to software, hardware, supplies, printing, postage, vote-centers, drayage, training, and temporary staf hired to facilitate elections • Storage and maintenance of records as per the Utah State Code 20A-4-202- 3b(i)(b). • Materials provides in English and Spanish as per U.S. C Section 203 of the Voting Rights Act, with exception of translation of additional ballot initiatives. The provision of these services will assist in conducting the elections in an efficient manner. The fee for these services varies based on the type of election and will be based on the City’s pro-rata share of actual costs of the elections.  MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -7- Nichole explained that the county has changed its calculation method for charging cities this year. Key points included: 1. A $20,000 nonrefundable election fee due in July. 2. The fee will be subtracted from the final cost at the end. 3. Salt Lake County services 38 different entities, including cities, townships, and service districts. 4. Various cost scenarios were presented for both traditional voting and ranked choice voting. 5. The current election budget is $220,000, and a budget opening will likely be necessary. Upon inquiry by Councilmember Christensen, Nichole noted that in 2023, the good faith estimate was $160,000, but the city ended up paying $280,000. In 2021, the city paid $106,000 for the election with the mayor on the ballot. Mayor Lang asked about the timeline for eliminating automatic mail-in ballots, which Nichole said she would find out. Mayor Lang noted that the County may need to start increasing fees if there will be a future need for more walk in locations. She asked if City Hall would be the only polling location this year. Nichole replied that City Hall was currently the only polling location planned for West Valley but additional locations could be added if there were larger races. Councilmember Wood asked if the City had already decided on traditional voting for this election. Nichole replied that the Council would need to pass a resolution prior to May 1st. Mayor Lang noted that the cost of education for a ranked choice voting election could outweigh the cost of a traditional election. The City Council will consider Resolution 25-46 at the Regular Council Meeting scheduled April 8, 2025 at 6:30 P.M RESOLUTION 25-47: AUTHORIZE THE CITY TO ENTER INTO AN AGREEMENT WITH SELECTHEALTH FOR HEALTH INSURANCE COVERAGE Paula Melgar, HR Director, presented proposed resolution 25-47 that would authorize the City to Enter Into an Agreement With SelectHealth for Health Insurance Coverage. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -8- SelectHealth is the current provider of health insurance benefits for City employees. This contract reflects the expected health insurance administrative services fees negotiated. This is a renewal of the current contract. Councilmember Wood asked if the new HSA option affected the increase, and Paula confirmed that it did lower the increase. She explained that the city would be paying about $50,000 more if they had only offered the PPO option. The City Council will consider Resolution 25-47 at the Regular Council Meeting scheduled April 8, 2025 at 6:30 P.M RESOLUTION 25-48: AUTHORIZE THE CITY TO ENTER INTO AN AGREEMENT WITH EMI HEALTH FOR DENTAL INSURANCE COVERAGE FOR 2025-2026 Paula Melgar, HR Director, presented proposed resolution 25-48 that would authorize the City to Enter Into an Agreement With EMI Health for Dental Insurance Coverage for 2025- 2026 Written documentation previously provided to the City Council included information as follows: EMI is the current provider of dental benefits for City employees. This year EMI provided a bid with 25% cost savings in administrative fees ($9,000). This is a contract renewal for dental benefits between EMI and West Valley City Corporation. The City Council will consider Resolution 25-48 at the Regular Council Meeting scheduled April 8, 2025 at 6:30 P.M RESOLUTION 25-49: AUTHORIZE THE CITY TO ENTER INTO A DEVELOPMENT AGREEMENT WITH DRH PROPERTIES, LLC FOR APPROXIMATELY 0.55 ACRES OF PROPERTY LOCATED AT APPROXIMATELY 3570 SOUTH 2700 WEST Steve Pastorik, CD Director, presented proposed resolution 25-49 that would authorize the City to Enter Into a Development Agreement with DRH Properties, LLC for Approximately 0.55 Acres of Property Located at Approximately 3570 South 2700 West. Written documentation previously provided to the City Council included information as follows: DRH Properties, LLC is under contract to acquire 0.55 acres at 3570 South 2700 West, which is within the City Center (CC) zone. The proposed use is a Starbucks  MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -9- with a drive-up window. The proposed development agreement would allow several ordinance exceptions in exchange for certain commitments to building and site design. The requested exceptions are described below: • The CC zone prohibits drive-up windows for fast food establishments (Section 7-6-401). DRH is requesting that drive-up window be allowed. • The CC zone establishes a minimum building height of 5 stories or 60’ (Section 7-6-404). DRH is requesting that the building be 25’ in height. • The CC zone requires that the building be built within 0’ to 15’ of the front property line for at least 50% of the lot’s street frontage (Section 7-6-408). DRH is requesting that this percentage be decreased to 36%. The commitments made by DRH in the development agreement are described below: • DRH is proposing a building that is unique from a typical Starbuck’s in that it is taller, includes substantially more glass and brick, and is built to the street. • DRH will remove the obsolete recessed curb and install new streetscape improvements. • DRH will dedicate sufficient right-of-way along 2700 W to accommodate the new streetscape improvements. Councilmember Nordfelt expressed concern about departing from the original Fairbourne Station plan. Steve explained that the development tries to balance the available space, parking needs, and urban design features while maintaining views of other buildings in the area. He presented renderings of the proposed development, showing a taller building than typical Starbucks locations with enhanced architecture, including more glass elements. The development requires several exceptions to the current code, such as allowing a drive-up window not usually permitted in the city center zone, a reduction in the minimum height requirement, and an exception to the requirement of having a building along at least 50% of the street frontage. Mayor Lang suggested that the building's design could potentially accommodate future expansion, such as adding more stories, and requested that the drive-through be designed to accommodate larger vehicles. She expressed the need for the drive-through to be wide enough to accommodate all trucks, as she had experienced issues at other locations where larger vehicles struggled with tight turns. Mayor Lang also commented that the  MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -10- development should mirror the aesthetic of Fairbourne Station. Councilmember Harmon mentioned considering uniform height standards to ensure consistency with nearby developments, questioning if the development could meet current standards without exceptions or if additional height could be beneficial to integrate the development with existing buildings. The council discussed the importance of having a consistent appearance across the area, considering the architectural enhancements and streetscape improvements proposed by the developer. They also debated the potential for future developments to have similar exceptions, ensuring that any approvals would not detract from the overall urban design vision for the area. The City Council will consider Resolution 25-49 at the Regular Council Meeting scheduled April 8, 2025 at 6:30 P.M RESOLUTION 25-50: APPROVE THE PURCHASE OF FOUR TRUCKS FROM KEN GARFF FORD Dan Johnson, Public Works Director, presented proposed resolution 25-50 that would approve the Purchase of Four Trucks from Ken Garff Ford. Written documentation previously provided to the City Council included information as follows: In the last few years, the city’s previous administration decided to remove five vehicles from code enforcement division due to the lack of use. The vehicles were reassigned to other departments with higher utilization needs. Under the city’s new leadership, code enforcement officers will be out in the community daily spending 75% to 80% of their time in their vehicles. The fleet division is seeking approval to purchase four, all-wheel drive Ford Mavericks from Ken Garff Ford, utilizing the state contract (AV2528). The Ford Mavericks will be upfitted with city decals and warning lights installed by fleet staff. Ford Mavericks cost $27,670.00 per vehicle and the upfitting costs will $2,500.00 each. The two funding sources being used to cover the cost come from surplus and salvaged vehicle sales ($100,000.00) and ($48,350.00) from the light fleet replacement fund. Councilmember Harmon inquired about the possibility of adding tracking devices to the vehicles, similar to those used on snowplows. Dan estimated the cost at about $30 per month per vehicle for basic tracking.  MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -11- Mayor Lang asked if this would be the standard replacement for all code enforcement vehicles in the future. Dan confirmed that if these vehicles meet their needs, they would likely continue with this model for future replacements. The City Council will consider Resolution 25-50 at the Regular Council Meeting scheduled April 8, 2025 at 6:30 P.M RESOLUTION 25-51: AUTHORIZE THE EXECUTION OF AN AMENDMENT TO A PUBLIC WAY LEASE AGREEMENT BETWEEN THE CITY, THE UTAH TRANSIT AUTHORITY, AND THE MUNICIPAL BUILDING AUTHORITY OF WEST VALLEY CITY Dan Johnson, Public Works Director, presented proposed resolution 25-51 that would authorize the Execution of an Amendment to a Public Way Lease Agreement Between the City, the Utah Transit Authority, and the Municipal Building Authority of West Valley City Written documentation previously provided to the City Council included information as follows: West Valley City executed a Public Way Lease Agreement with UTA on June 13, 2023 (Resolution 23-82). UTA is building the Midvalley Connector BRT that will connect Murray Central Frontrunner/Trax Station to the SLCC Redwood Campus and West Valley Central Station at the bus hub near City Hall. The lease agreement provided UTA with the right to operate and construct the BRT in the City and defined the roles with respect to design and construction, and operation and maintenance. Under the agreement the City agreed to lease to UTA property defined in the agreement, including a portion of the former America First Credit Union parking lot, and City Hall parking lot for the expansion of the existing bus hub. The City also leased portions of City streets whereon UTA Facilities will be built at and in between bus stations. The value of the leased property and roadway areas were determined by appraisals. The City donated the leased property to UTA as an in-kind contribution to the project. The agreement showed a total value of the leased property at $510,000. This was an error. The value of the leased portion of the former America First Credit Union property and City Hall parking lot was determined by appraisal to be $510,000, and the value of the leased portion of the public right-of-way was determined by appraisal to be $95,000. The agreement modification amends the total value of the leased property to be $605,000.  MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -12- While this amendment does not cost the City any additional funds, it enables UTA to count the full appraised value of the leased property as a contribution to the project in their project accounting. A portion of the leased property is owned by West Valley City, and a small portion is owned by the Municipal Building Authority of West Valley City. The City Council will consider Resolution 25-51 at the Regular Council Meeting scheduled April 8, 2025 at 6:30 P.M RESOLUTION 25-52: APPROVE A BETTERMENT AGREEMENT BETWEEN THE CITY AND THE UTAH DEPARTMENT OF TRANSPORTATION FOR IMPROVEMENTS ON 3500 SOUTH Dan Johnson, Public Works Director, presented proposed resolution 25-52 that would approve a Betterment Agreement Between the City and the Utah Department of Transportation for Improvements on 3500 South Written documentation previously provided to the City Council included information as follows: UDOT has determined the need to construct a new pedestrian signal on 3500 South at Garden Gate Drive (6180 West). The existing pedestrian crossing is a reduced speed school zone, with a crossing guard. The new signal will be a Pedestrian Hybrid Beacon (PHB) (previously referred to as a HAWK signal). Crossing guards will still be placed at this intersection and will operate the PHB. A PHB is different from a traditional traffic signal as it is only illuminated when activated by a pedestrian. When a pedestrian pushes the button to cross, the PHB lights up flashing yellow lights then shortly thereafter goes to a red light. All traffic is required to stop for the red light. The pedestrian sees a white pedestrian walk signal just like any other traffic signal and can more safely cross the street. This signal requires vehicles to stop and allow pedestrians to safely cross the road. PHBs are common around the valley and drivers have become very familiar with their operation. PHBs have been shown to significantly reduce pedestrian crashes, and we have had successful implementations in other locations throughout the City. The City requested an aesthetic betterment in the amount of $2,000 to apply black powder coat paint to the mast arms and pedestrian buttons. Councilmember Whetstone asked if crossing guards would still be present when the signal is installed, which Dan confirmed they would be. He also noted that these pedestrian hybrid beacons have a high compliance rate and work well for pedestrian safety.  MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -13- The City Council will consider Resolution 25-52 at the Regular Council Meeting scheduled April 8, 2025 at 6:30 P.M RESOLUTION 25-53: AWARD A CONTRACT TO PRONGHORN CONSTRUCTION INC. FOR THE 6800 WEST ROADWAY IMPROVEMENTS PROJECT Dan Johnson, Public Works Director, presented proposed resolution 25-53 that would award a Contract to Pronghorn Construction Inc. for the 6800 West Roadway Improvements Project. Written documentation previously provided to the City Council included information as follows: Bids were opened for the 6800 West Roadway Improvements project on March 4, 2025. A total of five (5) bids were received. The lowest responsible bidder was Pronghorn Construction Inc. in the amount of $827,536.50. In addition to pavement widening, the 6800 West Roadway Improvements project will construct curb, gutter, sidewalk, patterned concrete, and streetlights on the west side of 6800 West from 3500 South to approximately 3600 South. The project is necessary to match up to improvements being built on the east side of 6800 West by a development. The City Council will consider Resolution 25-53 at the Regular Council Meeting scheduled April 8, 2025 at 6:30 P.M RESOLUTION 25-54: AWARD A CONTRACT TO MC CONTRACTORS LLC FOR THE 6800 WEST POND OVERFLOW PROJECT Dan Johnson, Public Works Director, presented proposed resolution 25-54 that would award a Contract to MC Contractors LLC for the 6800 West Pond Overflow Project Written documentation previously provided to the City Council included information as follows: Bids were opened for the 6800 West Pond Overflow project on March 18, 2025. A total of eight (8) bids were received. The lowest responsible bidder was MC Contractors LLC in the amount of $337,576.25. The purpose of this project is to improve the City’s 6800 West Pond Overflow facility. The 6800 West Pond facility serves as a flood storage area for a large portion of the city before it enters the Riter Canal. Improvements will include  MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -14- upsizing the existing overflow pipe under 6750 West, relocating Magna Water’s fence/gate and constructing a new access to the area north of the West Valley Parks maintenance building. This project will improve access, facilitate maintenance, and resolve historical flooding issues in the area. Mayor Lang asked about the percentage of the change order, which Dan explained was about 10% of the contract amount. He noted that underground work typically has a higher risk for change orders due to unforeseen conditions. The City Council will consider Resolution 25-54 at the Regular Council Meeting scheduled April 8, 2025 at 6:30 P.M CONSENT AGENDA SCHEDULED FOR APRIL 8, 2025 A. RESOLUTION 25-55: AUTHORIZE THE CITY TO ENTER INTO AN EASEMENT PURCHASE AGREEMENT AND ACCEPT A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM MOUNTAIN VIEW MHP FOR PROPERTY LOCATED AT 2771 SOUTH 2670 WEST Mayor Lang discussed proposed Resolution 25-55 that would authorize the City to Enter into an Easement Purchase Agreement and Accept a Temporary Construction Easement With and From Mountain View MHP for Property Located at 2771 South 2670 West. Written documentation previously provided to the City Council included information as follows: The Mountain View MHP property located at 2771 South 2670 West is one of several properties affected by the required removal and replacement of ADA ramps for the 2025 Asphalt Overlay Project. As part of this project several residential streets will be roto-milled and overlaid. Any existing ADA ramps which do not comply with the current ADA standards and regulations must be removed and replaced. The Temporary Construction Easement will allow the city and its contractor to tie in existing improvements on grantor’s property such as sod and sprinklers to match new improvements constructed by the project. Compensation for the Temporary Construction Easement in the amount of $200.00 was based upon land values for property in the area. B. RESOLUTION 25-56: ACCEPT AN AFFIDAVIT, WARRANTY DEED, A STORM DRAIN AND IRRIGATION EASEMENT, AND A TEMPORARY CONSTRUCTION EASEMENT FROM DON NICHOLS FOR PROPERTY LOCATED AT 5378 WEST 3500 SOUTH  MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -15- Mayor Lang discussed proposed Resolution 25-56 that would accept an Affidavit, Warranty Deed, a Storm Drain and Irrigation Easement, and a Temporary Construction Easement from Don Nichols for Property Located at 5378 West 3500 South. Written documentation previously provided to the City Council included information as follows: The Don E. Nichols parcel located at 5378 West 3500 South is one of the properties affected by the 3500 South Safe Sidewalk Project. This project will include the construction of curb, gutter, sidewalk, patterned concrete and widened asphalt on the north side of 3500 South east of Sunshade Drive (5450 West). The property owner has agreed to donate the Warranty Deed, Storm Drain and Irrigation Easement, and Temporary Construction Easement in exchange for the improvements being constructed. An Affidavit of Don E. Nichols is also included to remove the name of LaDean Nichols (deceased) as an owner of the property. The affidavit is to be recorded sequentially prior to the recording of the Warranty Deed, Storm Drain and Irrigation Easement, and the Temporary Construction Easement. C. RESOLUTION 25-57: RATIFY THE CITY MANAGER'S APPOINTMENT OF MCKINLEY HUEFNER AND KIM ALVAREZ TO THE HEALTHY WEST VALLEY COMMITTEE Mayor Lang discussed proposed Resolution 25-57 that would ratify the City Manager's Appointment of McKinley Huefner and Kim Alvarez to the Healthy West Valley Committee. Written documentation previously provided to the City Council included information as follows: Members of the Healthy West Valley City Committee are appointed for a four year term by the City Manager with the advice and consent of the City Council. The City Council will consider Resolutions 25-55, 25-56, and 25-57 on the Consent Agenda at the Regular Council Meeting scheduled April 8, 2025 at 6:30 P.M AUTHORIZE CONSENT AGENDA FOR REGULAR MEETING OF APRIL 8, 2025 The Council agreed to move the National Electrical Code update (Ordinance 25-04) and  MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -16- the $2,000 betterment agreement with UDOT (Resolution 25-52) to the Consent Agenda for the April 8, 2025 Regular City Council Meeting at 6:30 PM. REVIEW AGENDAS FOR REGULAR REDEVELOPMENT AGENCY AND MUNICIPAL BUILDING AUTHORITY MEETINGS SCHEDULED APRIL 8, 2025 A. REGULAR REDEVELOPMENT AGENCY MEETING Jim Welch, Finance Director, presented proposed RDA Resolution 25-02 that would amend the Budget of West Valley City Redevelopment Agency for the Fiscal Year Beginning July 1, 2024 and Ending June 30, 2025 to Reflect Changes in the Budget from Increased Revenues and Authorize the Disbursement of Funds. Written documentation previously provided to the City Council included information as follows: State Statute Title 10, Chapter 6, Utah Code Annotated 1953, as amended, allows the City of West Valley to amend its budget during the year. The West Valley City Redevelopment Agency holds, as needed on a quarterly basis, public hearings to amend the annual budget. A Public Notice was posted March 19, 2025, in public view at City Hall, the Family Fitness Center and UCCC; also, posted on the Public Notice Website and West Valley City’s Website. Notice was given that a public hearing is to be held April 8, 2025, at 6:30 p.m., West Valley City Hall, 3600 Constitution Blvd., West Valley City, Utah. The Redevelopment Agency will consider RDA Resolution 25-02 at the Regular Redevelopment Agency Meeting scheduled April 8, 2025 at 6:30 P.M B. REGULAR MUNICIPAL BUILDING AUTHORITY MEETING Jim Welch, Finance Director, presented proposed BA Resolution 25-01 that would amend the Budget of Municipal Building Authority for the Fiscal Year Beginning July 1, 2024 and Ending June 30, 2025 to Reflect Changes in the Budget from Increased Revenues and Authorize the Disbursement of Funds. Written documentation previously provided to the City Council included information as follows: State Statute Title 10, Chapter 6, Utah Code Annotated 1953, as amended, allows the City of West Valley to amend its budget during the year. The Municipal Building Authority holds, as needed on a quarterly basis, public hearings to amend the annual budget.  MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -17- A Public Notice was posted March 19, 2025, in public view at City Hall, the Family Fitness Center and UCCC; also, posted on the Public Notice Website and West Valley City’s Website. Notice was given that a public hearing is to be held April 8, 2025, at 6:30 p.m., West Valley City Hall, 3600 Constitution Blvd., West Valley City, Utah. The Municipal Building Authority will consider BA Resolution 25-02 at the Regular Municipal Building Authority Meeting scheduled April 8, 2025 at 6:30 P.M Dan Johnson, Public Works Director, presented proposed BA Resolution 25-02 that would authorize the Execution of an Amendment to a Public Way Lease Agreement Between the City, the Utah Transit Authority, and the Municipal Building Authority of West Valley City Written documentation previously provided to the City Council included information as follows: West Valley City executed a Public Way Lease Agreement with UTA on June 13, 2023 (Resolution 23-82). UTA is building the Midvalley Connector BRT that will connect Murray Central Frontrunner/Trax Station to the SLCC Redwood Campus and West Valley Central Station at the bus hub near City Hall. The lease agreement provided UTA with the right to operate and construct the BRT in the City and defined the roles with respect to design and construction, and operation and maintenance. Under the agreement the City agreed to lease to UTA property defined in the agreement, including a portion of the former America First Credit Union parking lot, and City Hall parking lot for the expansion of the existing bus hub. The City also leased portions of City streets whereon UTA Facilities will be built at and in between bus stations. The value of the leased property and roadway areas were determined by appraisals. The City donated the leased property to UTA as an in-kind contribution to the project. The agreement showed a total value of the leased property at $510,000. This was an error. The value of the leased portion of the former America First Credit Union property and City Hall parking lot was determined by appraisal to be $510,000, and the value of the leased portion of the public right-of-way was determined by appraisal to be $95,000. The agreement modification amends the total value of the leased property to be $605,000.  MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -18- While this amendment does not cost the City any additional funds, it enables UTA to count the full appraised value of the leased property as a contribution to the project in their project accounting. A portion of the leased property is owned by West Valley City, and a small portion is owned by the Municipal Building Authority of West Valley City. The Municipal Building Authority will consider BA Resolution 25-02 at the Regular Municipal Building Authority Meeting scheduled April 8, 2025 at 6:30 P.M COMMUNICATIONS A. FRAUD RISK ASSESSMENT UPDATE Jim Welch presented the annual fraud risk assessment required by the state auditor. He explained that while in previous years the city had given itself a perfect score, this year they did not due to a change in the definition of having a full-time internal auditor. Jim stated that the city has implemented all reasonable measures to detect and prevent fraud, including purchasing controls, cash handling procedures, and separation of duties. He noted that adding a full-time internal auditor was not deemed necessary at this time, given the existing controls and reviews by the independent auditor and audit committee. The Mayor and Council had no further questions or concerns. B. DOG PARK DISCUSSION Jamie Young, Parks and Recreation Director, presented a PowerPoint Presentation summarized as follows: - Dog Park Considerations o Areas near high density housing o Away from homes due to noise and smell o In a park with ample parking and restrooms o Two areas to rotate to allow for grass regrowth o Include benches, shade, drinking fountain, double gates, obstacles o Multiple smaller parks rather than large ones - Dog Park Costs o ~$40,000 for fencing with mow strip ($55/ft)  MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -19- o ~$17,000 for drinking fountain and obstacles o ~$7,500 for benches and shade structures o ~$7,500 for gates Jamie noted that the Council had received a request specifically for Hillsdale Park; however, it was considered not the most suitable choice due to its current necessity as an open field space for various sports practices. Jamie stated that high-density housing areas are considered more appropriate locations for dog parks since these areas offer less private yard space for dogs to exercise. Jamie suggested Fairbourne Station as a potential site for a small dog park, noting that the existing area is already being used unofficially as a dog park. Establishing a designated dog park there could also help manage pet waste efficiently. She also mentioned the advantages of having multiple sections within a single dog park, which would allow sections to be rotated to enable grass regrowth and simplify ongoing maintenance. Jamie noted that other locations being considered for a dog park was the next phase of the Westview expansion project, and an area near the cultural center alongside the Jordan River Trail, which could potentially offer benefits to trail users as well. The Council discussed potential funding avenues and stressed the importance of strategically deciding on park locations. Mayor Lang proposed the idea of conducting a field trip to help the council gain a clearer understanding of the potential sites and surrounding environments, ensuring informed decision-making on the dog parks' placement throughout the city. Overall, the Council agreed on the need to consider the strategic placement of dog parks carefully, ensuring that they meet community needs while also leveraging existing infrastructure and environmental elements efficiently. The Mayor and Council had no further questions or concerns. C. STATION AREA PLAN UPDATE Steve Pastorik introduced Christian Snelgrove from WSP to present an update on the Station Area Plans for Decker Lake, Redwood Junction, and River Trail station areas. Mr. Snellgrove began by noting that the scenarios presented are "what if" scenarios, intended for discussion rather than concrete development proposals. He emphasized the importance of balancing the state requirements for stationary plans with local conditions and stakeholder interests. For each station area, two scenarios were presented: MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -20- • Scenario 1: More in line with the existing character of each station area, reflecting less intense changes. • Scenario 2: Envisioned more intense changes with higher density and different types of land uses. The primary focus of the presentation was the River Trail Station area, which included key portions like the Roots Charter High School Farm, station platform, nearby Redwood Trailhead Park, and the Chesterfield neighborhood. Mr. Snellgrove presented comparative metrics such as residential floor area, commercial floor area, and new green space, intended to offer order-of-magnitude changes rather than exact numbers. He illustrated possible housing types and densities through conceptual visuals. For Scenario 1 at the Roots Charter High School Farm, there was a focus on small lot single-family homes and townhomes. Scenario 2, meanwhile, leaned towards more townhomes and included the potential for neighborhood retail development along 2320 South. Additional transportation improvements were discussed, such as the introduction of a new street grid, options for biking and pedestrian facilities, and a potential bridge over the Jordan River connecting to South Salt Lake and 9th West. Example visuals depicted potential treatment options for bike lanes and sidewalks to improve safety and connectivity in the area. Mr. Snelgrove stated that feedback gathered during public meetings with residents highlighted a strong desire to preserve Chesterfield's rural and agricultural character, aligned with Scenario 1's less intensive development approach. Transportation, especially concerns about speeding and safety along 2320 South, was a significant focus. Suggestions included increased lighting and pedestrian infrastructure enhancements. During the council discussion, concerns were raised about maintaining Chesterfield’s unique character while considering development. Questions were asked about whether the plans align with the general plan update timeline and what flexibility would exist after adoption, particularly in the context of state pressure for increased density around mass transit. Ultimately, the council concluded that further deliberations and data were essential for informed decisions, proposing a field trip or special meeting to explore the specific needs and future potential of each station area. The goal remains to ensure  MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -21- future development respects existing community characteristics while aligning with broader growth objectives. D. COUNCIL CALENDAR Mayor Lang referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Councilmember Wood proposed reviewing the development agreement for Weston Fields to potentially address issues such as boarding houses and rentals. She acknowledged that while these concerns were brought up before, there wasn't a majority to put the item on the calendar. She raised the possibility of considering other aspects when discussing the developer's requests for changes, suggesting that this could be an opportunity for the City to propose additional changes. Mayor Lang expressed reluctance to reopen the agreement, citing concerns about setting a precedent and the fact that the current owner purchased the property with full knowledge of the existing agreement terms. Councilmember Harmon mentioned having met previously with Barry, the owner, and concluded that he was not interested in reopening the development conversation after considering various aspects of the site. Councilmember Wood raised concerns about the unfinished park in the Newton Farms subdivision, which has been incomplete since 2019. Despite the multiple emails she has received from residents regarding the park, Councilmember Wood pointed out that there seems to be no clear timeline for its completion. She expressed disappointment in the situation, particularly as the development represents a prestigious neighborhood within the city. Discussion revealed that financial constraints and funding availability were key obstacles to completing the park, and it was noted that park impact fees from future developments, such as the Redwood Drive In property, could potentially be allocated towards Newton Farms. However, Councilmember Wood and other council members raised questions about the feasibility and reliability of funding plans based on future impact fees. Mayor Lang and City Manager Ifo Pili agreed that a comprehensive review of the city's parks plan, including inventories, priorities, and funding options, would be beneficial. They suggested bringing this topic for further discussion at a future meeting. Councilmember Christensen noted that future developments might shift the responsibility of park maintenance and funding to  MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -22- developers through homeowners associations, reducing the city's obligation to complete such parks. B. COUNCIL REPORTS COUNCILMEMBER WHETSTONE- HOMELESS TASK FORCE Councilmember Whetstone encouraged other council members to attend the homeless task force meetings on Thursday mornings, praising the coordination between different departments and their preparedness to discuss issues in their areas of the city. MOTION FOR CLOSED SESSION Councilmember Wood moved to adjourn and reconvene in a Closed Session for discussion of pending litigation. Councilmember Whetstone seconded the motion. A voice vote was taken and all members voted in favor of the motion. Councilmember Wood Yes Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Unanimous. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY MARCH 25, 2025 WAS ADJOURNED AT 6:29 PM BY MAYOR LANG. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, March 25, 2025. _______________________________ Nichole Camac, MMC City Recorder  MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -23- THE WEST VALLEY CITY COUNCIL RECONVENED IN CLOSED SESSION ON TUESDAY, MARCH 25, 2025, AT 6:32 P.M., IN THE MULTI-PURPOSE ROOM, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER BY MAYOR KAREN LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Scott Harmon, Councilmember District 2 Will Whetstone, Councilmember District 3 Cindy Wood, Councilmember District 4 STAFF PRESENT: Ifo Pili, City Manager Nichole Camac, City Recorder John Flores, Assistant City Manager Eric Bunderson, City Attorney Jim Welch, Finance Director The City Council met in Closed Session and discussed pending litigation. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY CITY COUNCIL, THE CLOSED SESSION OF MARCH 25, 2025 WAS ADJOURNED AT 6:38 P.M. BY MAYOR LANG. __________________________________ Nichole Camac – City Recorder MINUTES OF COUNCIL STUDY MEETING – MARCH 25, 2025 -24-