City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, MAY 8, 2018, AT 4:30 P.M. IN THE MULTI-PURPOSE ROOM, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Jake Fitisemanu, Councilmember District 4 (arrived as noted) ABSENT: Karen Lang, Councilmember District 3 STAFF PRESENT: Paul Isaac, Acting City Manager/Assistant City Manager/HR Director Nichole Camac, City Recorder Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jeanette Carpenter, Acting Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department DeAnn Varney, Admin Steve Pastorik, CED Brock Anderson, CED Jody Knapp, CED Eric Madsen, Public Works David Moss, CPD APPROVAL OF MINUTES OF STUDY MEETING HELD MAY 1, 2018  MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -2- The Council considered the Minutes of the Study Meeting held May 1, 2018. There were no changes, corrections or deletions. Councilmember Christensen moved to approve the Minutes of the Study Meeting held May 1, 2018. Councilmember Nordfelt seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF MAY 8, 2018 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. PUBLIC MEETINGS SCHEDULED FOR MAY 15, 2018 A. JORDAN VALLEY WATER CONSERVANCY DISTRICT PROPOSED PROPERTY TAX INCREASE REPORT TO THE WEST VALLEY CITY COUNCIL ACCEPT PUBLIC INPUT REGARDING WEST VALLEY CITY’S ACCEPTANCE OF THE JORDAN VALLEY WATER CONSERVANCY DISTRICT PROPERTY TAX INCREASE REPORT Eric Bunderson, City Attorney, informed that to satisfy State Law the City must receive a report from Jordan Valley Water Conservancy District regarding their proposed tax increase and hold a Public Hearing. A letter, summarized as follows, has been submitted: - Jordan Valley Water Conservancy District is proposing a property tax increase for its fiscal year 2018/2019 budget. Citizens will be able to attend a public hearing on the issue Wednesday, August 8, 2018, at 6:00 p.m. Questions and comments from the public are invited and encouraged. At right is a figure showing Jordan Valley Water’s revenue sources, of which property taxes make up 25 percent. The proposed increase in property tax revenue is estimated at $800,000 to $950,000, which would constitute an increase of 5% to 6%. This new revenue would result from increasing the projected certified tax rate (0.000379) to 0.0004. The table below shows estimated property tax increases based on a home or business value of $325,000. MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -3- $325,000 HOME $325,000 BUSINESS Current annual tax $67.75 $123.18 Estimated new annual tax $71.50 $130.0 Difference per year $3.75 $6.83 Jordan Valley Water will properly provide notice of the public hearing and proposed tax increase amounts in newspapers and on the Utah Public Notice Website. Purposes for the additional tax revenue: Jordan Valley Water must develop and construct water supplies and infrastructure to keep pace with the needs of its rapidly-growing member cities and districts. Two examples for which the additional property tax will be used are: (1) The Central Water Project. Jordan Valley Water will annually receive 11,680 acre-feet of this new underground water supply through CUWCDa. To date, Jordan Valley Water has built its own $17 million 6-mile pipeline to receive the water, and is making annual payments of $11.7 million to CUWCD for its capital costs of this new supply. (2) Provo Reservoir Canal Enclosure Project increases Jordan Valley Water’s delivery capacity. Its portion of the cost is $39 million, with $25 million of future payments still to be paid through 2035. This project is necessary for Jordan Valley Water to obtain its 16,400 acre-feet of Strawberry Reservoir Water, beginning approximately 2027, and for increased summer water demand conveyance from the Provo River to its water delivery system. Mayor Bigelow stated this is a little different than what is typical. Councilmember Christensen asked if the City should post the one page summary in the City lobby. Eric replied that this is something the City can do. Paul asked how the Council should address questions from the public. Eric replied that that statute simply requires allowing public input but any questions can be reported back to Jordan Valley Water Conservancy District. Councilmember Buhler added that the Council can ask questions as well. The official report and public hearing will be held at the Regular City Council Meeting scheduled May 15, 2018 at 6:30 P.M.  MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -4- B. ACCEPT PUBLIC INPUT REGARDING APPLICATION GPZ-2-2018, FILED BY DWELL DESIGN BUILD, REQUESTING A GENERAL PLAN CHANGE FROM RURAL RESIDENTIAL (2 OR FEWER UNITS/ACRE) TO LARGE LOT RESIDENTIAL (2 TO 3 UNITS/ACRE) AND A ZONE CHANGE FROM A (AGRICULTURE, MINIMUM LOT SIZE ½ ACRE) TO RE (RESIDENTIAL ESTATE) FOR PROPERTY LOCATED AT 1580 WEST WHITLOCK AVENUE (2495 SOUTH) Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled May 15, 2018, in order for the City Council to hear and consider public comments regarding Application GPZ-2-2018, filed by Dwell Design Build, requesting a General Plan Change from Rural Residential (2 or Fewer Units/Acre) to Large Lot Residential (2 to 3 Units/Acre) and a Zone Change from A (Agriculture, Minimum Lot Size ½ Acre) to RE (Residential Estate) for property located at 1580 West Whitlock Avenue (2495 South). Proposed Ordinance’s 18-15 and 18-16 related to the proposal to be considered by the City Council subsequent to the public hearing, were discussed as follows: ACTION: ORDINANCE NO. 18-15, AMEND THE GENERAL PLAN TO SHOW A CHANGE OF LAND USE FROM RURAL RESIDENTIAL (2 OR FEWER UNITS/ACRE) TO LARGE LOT RESIDENTIAL (2 TO 3 UNITS/ACRE) FOR PROPERTY LOCATED AT 1580 WEST WHITLOCK AVENUE (2495 SOUTH) ON 3.04 ACRES Steve Pastorik, CED, discussed proposed Ordinance 18-15 that would amend the General Plan to show a change of land use from Rural Residential (2 or Fewer Units/Acre) to Large Lot Residential (2 to 3 Units/Acre) for property located at 1580 West Whitlock Avenue (2495 South) on 3.04 acres. Written documentation previously provided to the City Council included Information as follows: The applicant has submitted a concept plan, which is attached, that shows the subject property being subdivided into 7 lots averaging over 15,000 square feet. If this application is approved, the City would require the half width of both Whitlock and Chatham to be dedicated as both halves been used as roadways since before the City was incorporated. Also attached is a letter from the applicant supporting this application. MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -5- The applicant has submitted the attached proposed development agreement standards that include several exceptions to City standards listed below.  Allow a bonus room over a garage count toward the minimum square foot requirement for rambler plans.  Reduce the minimum square foot requirement for multi-level plans from 3,000 square feet to 2,500 square feet.  Allow “in-law” apartments  Reduce the lot frontage from 100’ to 80’  Reduce the minimum roof pitch from 6/12 to 4/12 ACTION: ORDINANCE NO. 18-16, AMEND THE ZONING MAP TO SHOW A CHANGE OF ZONE FOR PROPERTY LOCATED AT 1580 WEST WHITLOCK AVENUE (2495 SOUTH) ON 3.04 ACRES FROM A (AGRICULTURE, MINIMUM LOT SIZE ½ ACRE) TO RE (RESIDENTIAL ESTATE) Steve Pastorik, CED, discussed proposed Ordinance 18-16 that would amend the Zoning Map to show a change of zone for property located at 1580 West Whitlock Avenue (2495 South) on 3.04 acres from A (Agriculture, Minimum Lot Size ½ Acre) to RE (Residential Estate). Written documentation previously provided to the City Council included Information as follows: The applicant has submitted a concept plan, which is attached, that shows the subject property being subdivided into 7 lots averaging over 15,000 square feet. If this application is approved, the City would require the half width of both Whitlock and Chatham to be dedicated as both halves been used as roadways since before the City was incorporated. Also attached is a letter from the applicant supporting this application. The applicant has submitted the attached proposed development agreement standards that include several exceptions to City standards listed below.  Allow a bonus room over a garage count toward the minimum square foot requirement for rambler plans.  Reduce the minimum square foot requirement for multi-level plans from 3,000 square feet to 2,500 square feet.  Allow “in-law” apartments  Reduce the lot frontage from 100’ to 80’  MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -6-  Reduce the minimum roof pitch from 6/12 to 4/12 Councilmember Buhler stated that the applicant seems to be requesting a lot of exceptions. Councilmember Huynh asked what the applicant can do if the Council denies this application. Steve replied that the applicant can develop the property under the current zoning which would allow for less lots. Councilmember Nordfelt asked if the Council can rezone to ‘RE’ without the requested exceptions. Steve replied yes but a Development Agreement should be included if a rezone is approved. Councilmember Buhler indicated that the applicant may not want the zone change without the exceptions. Mayor Bigelow stated that the Council typically doesn’t like to modify the General Plan without good cause. Councilmember Huynh asked how the residents feel in the area about the proposal. Steve replied that many of the residents wanted to maintain the agricultural feel, along with the ability to keep animal rights, in the neighborhood. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Ordinances 18-15 and 18-16 at the Regular Council Meeting scheduled May 15, 2018, at 6:30 P.M. C. ACCEPT PUBLIC INPUT REGARDING APPLICATION ZT-7-2017, FILED BY WEST VALLEY CITY, REQUESTING AN ORDINANCE AMENDMENT TO REPEAL AND REENACT TITLE 11, THE CITY'S SIGN ORDINANCE Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled May 15, 2018, in order for the City Council to hear and consider public comments regarding Application ZT-7-2017, filed by West Valley City, requesting an Ordinance Amendment to repeal and reenact Title 11, the City's sign ordinance. Proposed Ordinance’s 18-17 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 18-17, REPEAL AND REENACT TITLE 11 OF THE WEST VALLEY CITY MUNICIPAL CODE Steve Pastorik, CED, discussed proposed Ordinance 18-17 that would repeal and reenact Title 11 of the West Valley City Municipal Code. Written documentation previously provided to the City Council included Information as follows: MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -7- West Valley City staff is recommending an ordinance amendment to repeal and reenact the City’s sign ordinance. A similar revision to the zoning ordinance was made earlier last year. Many of the changes are simply cleanup such as capitalizing defined terms, putting definitions in alphabetical order, consolidating all sign types allowed by zone into a table and deleting definitions that are already covered in the zoning ordinance. A summary of all of the changes is included with this report. The most significant changes include:  Updating the definition of temporary signs to exclude less durable materials.  Defining the term permanent sign and clarifying which sign types are permanent. This will improve enforcement efforts on temporary signs being used as permanent signs.  Adding a time limit for banners. This will also improve enforcement efforts on temporary signs being used as permanent signs.  Adding discoloration caused by the removal of a wall sign as an enforceable offense.  Modifying the bonus sign area section to exclude bonuses for things that are generally done anyway or that aren’t a benefit for the City.  Adding regulations for permanent entry signs. This will prevent these types of signs from becoming the primary form of advertising on a site.  Adding standards for gasoline pump island canopy signs and allowing such signs to include electronic message signs. Mayor Bigelow asked what changed regarding the size of signs in the gasoline pump island canopy section of the ordinance. Steve replied there were no regulations and the proposal will set a standard for measuring signs on gasoline pump island canopies. Upon inquiry by Mayor Bigelow, Steve described various sign types. Mayor Bigelow asked if there would be additional conversations regarding concerns the City Council expressed during the previous Study Meeting. Steve indicated this has been scheduled for further discussion at a later date. Mayor Bigelow indicated he is concerned about including the electronic message sign change on gas canopies in this update. Brock Anderson, CED, explained that Walmart made the application, which has been processed through the Planning Commission, and described why the square footage was calculated  MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -8- the way it was. Mayor Bigelow stated that it’s likely safer to do the electronic method of changing gas prices. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Ordinance 18-17 at the Regular Council Meeting scheduled May 15, 2018, at 6:30 P.M. RESOLUTION 18-56: APPROVE THE PURCHASE OF TWO (2) REPLACEMENT AMBULANCE CAB AND CHASSIS FOR USE BY THE FIRE DEPARTMENT Eric Madsen, Public Works, presented proposed Resolution 18-56 that would approve the purchase of two (2) replacement ambulance cab and chassis for use by the Fire Department. Written documentation previously provided to the City Council included information as follows: The City has decided to purchase (2) Ford F-450 ambulance cab and chassis from Young Ford Morgan Utah and have them drop shipped to Houston Texas to have the ambulance modules installed at Frazer ambulance company. In doing so the City was able to save $12,000. Young Ford Morgan has a State contract to sale Ford Vehicles. The price indicated below is a competitive price and the product meets the City’s needs. Number of Vehicles Type of Vehicle Cost Per Vehicle 2 Ford F-450 ambulance cab and chassis $44,631.00 TOTAL $89,262.00 Councilmember Huynh clarified that $12,000 was saved and asked if anything additional will be gained. Eric replied that nothing additional was gained but money was saved. The City Council will consider Resolution 18-56 at the Regular Council Meeting scheduled May 56, 2018, at 6:30 P.M. RESOLUTION 18-57: APPROVE A LEASE AGREEMENT WITH FIREHOUSE EMS ACADEMY, LLC FOR USE OF THE CLASSROOM FACILITY AT FIRE STATION 73 John Evans, Fire Chief, presented proposed Resolution 18-57 that would approve a Lease  MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -9- Agreement with Firehouse EMS Academy, LLC for use of the classroom facility at Fire Station 73. Written documentation previously provided to the City Council included information as follows: Firehouse EMS Academy, LLC, (“Firehouse”) is a private entity offering training for emergency medical technician (EMT) certification to local enrollees. West Valley City has drafted an agreement to lease classroom space at Station 73 to Firehouse with revenues contingent on enrollment levels. Firehouse’s use of the training building classroom at Station 73 will not interfere with the operation of the Fire Station. Firehouse EMS Academy, LLC, is a business owned by Kyle Stewart, an Engineer and Paramedic in the West Valley City Fire Department. The Fire Department has successfully leased the classroom space in Station 73’s training building to other members of the Fire Department who conduct similar training academies. This arrangement benefits the Fire Department by providing a qualified pool of potential candidates for employment with West Valley City. Councilmember Buhler asked if this is new. Chief Evans replied yes. Mayor Bigelow clarified that the classroom is simply being leased. Chief Evans replied yes. Mayor Bigelow asked if this is available to other organizations. Chief Evans replied yes but added that anyone must work around the Fire Department’s schedule. He indicated that entities must provide lease agreements, insurance, etc. Mayor Bigelow asked if this is restricted to fire related uses. Chief Evans replied the space is equipped for that but if someone wanted to use the space for something else, they could. Mayor Bigelow encouraged adding language to restrict the space for fire related classes. Councilmember Huynh asked how large the space is. Chief Evans replied the capacity load is 52. Mayor Bigelow stated that the building is not designed to be used for anything else so he feels it is important to include restrictive language. The City Council will consider Resolution 18-57 at the Regular Council Meeting scheduled May 15, 2018, at 6:30 P.M. RESOLUTION 18-58: AUTHORIZE WEST VALLEY CITY TO PURCHASE ONE CAB AND CHASSIS FROM YOUNG FORD FOR THE PUBLIC WORKS DEPARTMENT Eric Madsen, Public Works, presented proposed Resolution 18-58 that would authorize West Valley City to purchase one cab and chassis from Young Ford for the Public Works Department.  MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -10- Written documentation previously provided to the City Council included information as follows: The City has selected State contract holder Young Ford to supply the City with one (1) Ford F-550 cab and chassis. Public Works will utilize this truck in their street sign operations. The truck will be up fitted with a service body and crane. This truck will replace a 2008 Ford F-550 with 72,000 miles. The price indicated below is a competitive price and the product meets the City’s needs. Number of Vehicles Type of Vehicle Cost Per Vehicle 1 Ford F-550 $39,875.00 TOTAL $39,875.00 Councilmember Buhler asked if this is a new piece of equipment. Eric replied it’s a replacement and a continuation. Councilmember Christensen asked if the crane will need to be replaced. Eric replied yes. The City Council will consider Resolution 18-58 at the Regular Council Meeting scheduled May 15, 2018, at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR MAY 15, 2018 A. RESOLUTION 18-59: AUTHORIZE THE CITY TO ACCEPT A GRANT OF TEMPORARY CONSTRUCTION EASEMENT FROM JOSEPH T. HEMSLEY AND DESIRAE SMITH FOR PROPERTY LOCATED AT 4304 SOUTH STAFFORD WAY (2750 WEST) (PARCEL 21-04-176-022) Mayor Bigelow discussed proposed Resolution 18-59 that would authorize the City to authorize the City to accept a Grant of Temporary Construction Easement from Joseph T. Hemsley and Desirae Smith for property located at 4304 South Stafford Way (2750 West) (Parcel 21-04-176-022). Written documentation previously provided to the City Council included information as follows: The Joseph T. Hemsley and Desirae Smith parcel located at 4304 South Stafford Way is one of the properties affected by the Briargate Subdivision CMP Replacement Project. This project will include the removal of old existing 24” corrugated metal pipe (CMP) with new 24” reinforced concrete pipe (RCP) from the intersection of Berwick Place and Stafford Way, northeasterly through Lot 107 to the west side of 2700 West, and then north  MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -11- to Winchester Drive. The project will also include the installation of sidewalk on the west side of 2700 West, adjacent to Lot 111 of Shorland No. 7 Subdivision. This sidewalk will connect to existing sidewalk to the south. There is an existing 10 foot wide Drainage Easement along the southeasterly side of Lot 107 of Briargate No. 3 subdivision. An additional five foot wide Grant of Temporary Construction Easement is needed on the north side of and adjacent to the existing 10 foot wide Drainage Easement to facilitate construction. Compensation for the purchase of the Grant of Temporary Construction Easement and replacement of improvements is $2,150.00. B. RESOLUTION 18-60: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH PATRICIA ANN BROGUE AND TO ACCEPT A WARRANTY DEED FOR PROPERTY LOCATED AT 4128 SOUTH DENO DRIVE (4275 WEST) (PARCEL 21-06-202-001) Mayor Bigelow discussed proposed Resolution 18-60 that would authorize the City to enter into a Right-of-Way Contract with Patricia Ann Brogue and to accept a Warranty Deed for property located at 4128 South Deno Drive (4275 West) (Parcel 21-06-202-001) Written documentation previously provided to the City Council included information as follows: The Patricia Ann Brogue parcel located at 4128 South Deno Drive is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Warranty Deed and improvements is $1,200.00 based upon the compensation estimate prepared by Horrocks Engineers. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The city is responsible 6.77% of all project costs, including right of way. The city’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed is $1,200.00, making the West Valley City share of the easement $81.24.  MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -12- C. RESOLUTION 18-61: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH MANUEL SILVESTRE ANCHONDO TREVISO, BERTHA A. TREVISO, AND EU JENIO T. ANCHONDO AND TO ACCEPT A WARRANTY DEED FOR PROPERTY LOCATED AT 4265 WEST 4100 SOUTH (PARCEL 21-06-203-001) Mayor Bigelow discussed proposed Resolution 18-61 that would authorize the City to enter into a Right-of-Way Contract with Manuel Silvestre Anchondo Treviso, Bertha A. Treviso, and Eu Jenio T. Anchondo and to accept a Warranty Deed for property located at 4265 West 4100 South (Parcel 21-06-203-001). Written documentation previously provided to the City Council included information as follows: The Manuel Silvestre Anchondo Treviso and Bertha A. Treviso and Eu Jenio T. Anchondo parcel located at 4265 West 4100 South is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Warranty Deed and improvements is $800.00 based upon the compensation estimate prepared by Horrocks Engineers. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The city is responsible 6.77% of all project costs, including right of way. The city’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed is $800.00, making the West Valley City share of the easement $54.16. D. RESOLUTION 18-62: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH HANH P. HUYNH AND PHUC H. HUYNH AND TO ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT FOR PROPERTY LOCATED AT 4089 SOUTH 4520 WEST (PARCEL 15-31-376-047) Mayor Bigelow discussed proposed Resolution 18-62 that would authorize the City to enter into a Right-of-Way Contract with Hanh P. Huynh and Phuc H. Huynh and to accept a Warranty Deed and a Temporary Construction Easement for property located at 4089 South 4520 West (Parcel 15-31-376-047). Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -13- The Hanh P. Huynh and Phuc H. Huynh parcel located at 4089 South 4520 West is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements is $7,100.00 based upon the compensation estimate prepared by Horrocks Engineers. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The city is responsible 6.77% of all project costs, including right of way. The city’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed and the Temporary Construction Easement is $7,100.00, making the West Valley City share of the easement $480.67. E. RESOLUTION 18-63: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH JUAN CHACON AND GRACIELA CHACON AND TO ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT FOR PROPERTY LOCATED AT 4997 WEST 4100 SOUTH (PARCEL 20-01-205-007) Mayor Bigelow discussed proposed Resolution 18-63 that would authorize the City to enter into a Right-of-Way Contract with Juan Chacon and Graciela Chacon and to accept a Warranty Deed and a Temporary Construction Easement for property located at 4997 West 4100 South (Parcel 20-01-205-007) Written documentation previously provided to the City Council included information as follows: The Juan Chacon and Graciela Chacon parcel located at 4997 West 4100 South is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements is $2,300.00 based upon the compensation estimate prepared by Horrocks Engineers. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The city is responsible  MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -14- 6.77% of all project costs, including right of way. The city’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed and the Temporary Construction Easement is $2,300.00, making the West Valley City share of the easement $155.71. F. RESOLUTION 18-64: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH PAPSY E. LEMUS AND OMAR LEMUS AND TO ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT FOR PROPERTY LOCATED AT 4088 SOUTH 4520 WEST (PARCEL 15-31-382-006) Mayor Bigelow discussed proposed Resolution 18-64 that would authorize the City to enter into a Right-of-Way Contract with Papsy E. Lemus and Omar Lemus and to accept a Warranty Deed and a Temporary Construction Easement for property located at 4088 South 4520 West (Parcel 15-31-382-006). Written documentation previously provided to the City Council included information as follows: The Papsy E. Lemus and Omar Lemus parcel located at 4088 South 4520 West is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Temporary Construction Easement and improvements is $1,900.00 based upon the compensation estimate prepared by Horrocks Engineers. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The city is responsible 6.77% of all project costs, including right of way. The city’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed and the Temporary Construction Easement is $1,900.00, making the West Valley City share of the easement $128.63. G. RESOLUTION 18-65: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH JOSE J. GOMEZ-AGUINADA AND ELIZABETH G. ROQUE AND TO ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT FOR PROPERTY LOCATED AT 4392 WEST 4100 SOUTH (PARCEL 15-31-451-017) Mayor Bigelow discussed proposed Resolution 18-65 that would authorize the City to enter into a Right-of-Way Contract with Jose J. Gomez-Aguinada and Elizabeth  MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -15- G. Roque and to accept a Warranty Deed and a Temporary Construction Easement for property located at 4392 West 4100 South (Parcel 15-31-451-017). Written documentation previously provided to the City Council included information as follows: The Jose J. Gomez-Aguinada and Elizabeth G. Roque parcel located at 4392 West 4100 South is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements is $6,100.00 based upon the compensation estimate prepared by Horrocks Engineers. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The city is responsible 6.77% of all project costs, including right of way. The city’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed and the Temporary Construction Easement is $6,100.00, making the West Valley City share of the easement $412.97. H. RESOLUTION 18-66: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH PATTY K. BORDERS AND TO ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT FOR PROPERTY LOCATED AT 4091 SOUTH 4650 WEST (PARCEL 15-31-355-003) Mayor Bigelow discussed proposed Resolution 18-66 that would authorize the City to enter into a Right-of-Way Contract with Patty K. Borders and to accept a Warranty Deed and a Temporary Construction Easement for property located at 4091 South 4650 West (Parcel 15-31-355-003). Written documentation previously provided to the City Council included information as follows: The Patty K. Borders and Charles F. Borders, Jr. parcel located at 4091 South 4650 West the first of several parcels to include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. The project impacts the subject parcel. Compensation for the purchase of the Temporary Construction  MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -16- Easement and improvements is $1,900.00 based upon the compensation estimate prepared by Horrocks Engineers. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The city is responsible 6.77% of all project costs, including right of way. The city’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed and the Temporary Construction Easement is $1,900.00, making the West Valley City share of the easement $128.63. I. RESOLUTION 18-67: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH MARK J. GRAILEY AND JOLYENE C. GRAILEY AND TO ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT FOR PROPERTY LOCATED AT 4915 WEST 4100 SOUTH (PARCEL 20-01-226-026) Mayor Bigelow discussed proposed Resolution 18-67 that would authorize the City to enter into a Right-of-Way Contract with Mark J. Grailey and Jolyene C. Grailey and to accept a Warranty Deed and a Temporary Construction Easement for property located at 4915 West 4100 South (Parcel 20-01-226-026). Written documentation previously provided to the City Council included information as follows: The Mark J. Gailey and Jolyne C. Gailey parcel located at 4915 West 4100 South is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements is $4,200.00 based upon the compensation estimate prepared by Horrocks Engineers. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The city is responsible 6.77% of all project costs, including right of way. The city’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed is $4,200.00, making the West Valley City share of the easement $284.34. J. RESOLUTION 18-68: AUTHORIZE THE CITY TO ENTER INTO A  MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -17- RIGHT-OF-WAY CONTRACT WITH HOLLY BAILEY AND HOLLY BAILEY, AS ATTORNEY IN FACT FOR LENORE M. BAILEY AND CHRISTOPHER BAILEY, AND TO ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT FOR PROPERTY LOCATED AT 4098 SOUTH COWAN WAY (4375 WEST) (PARCEL 15-31- 455-036) Mayor Bigelow discussed proposed Resolution 18-68 that would authorize the City to enter into a Right-of-Way Contract with Holly Bailey and Holly Bailey, As Attorney in Fact for Lenore M. Bailey and Christopher Bailey, and to accept a Warranty Deed and a Temporary Construction Easement for property located at 4098 South Cowan Way (4375 West) (Parcel 15-31-455-036). Written documentation previously provided to the City Council included information as follows: The Holly Bailey parcel located at 4098 South Cowan Way is one of several parcels to include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. The project impacts the subject parcel. Compensation for the purchase of the Temporary Construction Easement and improvements is $6,500.00 based upon the compensation estimate prepared by Horrocks Engineers. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The city is responsible 6.77% of all project costs, including right of way. The city’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed and the Temporary Construction Easement is $6,500.00, making the West Valley City share of the easement $440.05. Russ Willardson clarified that the drain mentioned in Resolution 18-59 collapsed and the City is resolving that issue. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolution’s 18-59,18-60,18-61,18-62,18-63,18-64,18- 65,18-66,18-67, and 18-68 at the Regular Council Meeting scheduled May 15, 2018, at 6:30 P.M.  MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -18- COMMUNICATIONS A. SOUTH SALT LAKE MOSQUITO ABATEMENT PRESENTATION (15 MIN) Dan McBride, South Salt Lake Valley Mosquito Abatement District, presented a PowerPoint summarized as follows: - Introduced members of the district, full time staff, and seasonal staff - Mission statement o Our mission is to safeguard the health, welfare, and comfort of the public by controlling mosquitoes and black flies, with an emphasis on safety, high standards, environmental awareness, cost efficiency, responsibility, and leadership. - Mosquito Facts o Species  Worldwide mosquito species- 3500  United States species- 175  Utah species- 50  Salt Lake County species- 23 o Mosquito eggs into larvae, pass through 4 instars and a pupal stage, and emerge as adult mosquitoes o The maturation process from egg to adult can transpire in as little as a week. Mosquitoes are known to live about 20 days - Why mosquito abatement? o Quality of life  Mosquito impact daily life and productivity including  Recreation (Golf courses, parks etc.) ” Outdoor work  Backyard living  Etc. o Disease Control  Mosquitos carry a myriad of diseases includind:  Malaria  Dengue  Yellow Fever  Zika  West Nile Virus  Dog Heartworm  WHO estimates that 700,000 deaths are attributed to Vector Bourne diseases - West Nile Virus o Discussed transmission cycle, rates, and symptoms - Knowledge and surveillance o Weekly use of 47 Mosquito Traps MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -19-  16 Gravid Traps  31 CO2 Traps o Adult Mosquitoes are sorted by species and recorded o Potential disease vectors (determined by species) are tested for West Nile Virus weekly - Targeted Control o • Service Requests o • Fish Crew o • Mosquito Crews o • Bike Crews o • Horse Trough Crew o • Tree Hole Crew o • Black Fly Crew - Service Requests o The public is free to contact us and either by phone or on our website and submit request/complaint. Our requests are split into several categories:  • Standing Water Request  • Pond Request  • Horse Trough Request  • Black Fly Request  • Tree Hole Request  • Adult Complaint  • Education - Standing water request/mosquito crew o Mosquito Crew are divided into 5 teams who are responsible for 5 sectors o Mosquito team will specifically look for Mosquito Larva o If enough Larvae are observed, technicians treat the area according to the pesticide label o Mosquito Crews have a rotation of areas that they check on a weekly basis - Pond request/fish crews o Gambusia affinis provide biological pest management in some areas o The Fish Crew will determine if a pond is a correct habitat for the fish o The Fish Crew will either deliver fish or a briquet of pesticide o Gambusia are raised in a controlled environment for optimal health - Horse trough request/house trough crew o Horse Trough Crew work specifically with horse owners to decrease the chance of disease in horses o Pesticide used are specifically formulated for safety in horses  MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -20- - Black fly request/black fly crew o Black fly crews go through all main channels (rivers, streams, canals) of water looking for Black Fly Larva on rocks vegetation and artificial monitors o Black Fly are a large nuisance to livestock and humans near waterways o Black Fly Crews treat the areas upriver - Tree hole request/tree hole crew o Mosquitos carrying the heart worm parasite live specifically in tree holes around the valley o Tree hole crew target old growth trees that have higher chances of holes - Bike crews o Catch basins and storm drains are inspected by larvae and treated if necessary o Bike crews will attempt to check EVERY catch basin in the district o Mosquitoes that carry West Nile Virus breed readily in catch basins - Adult Complaint/Fogging o Only 5-10% of the work done during the summer involves fogging o Fogging is either done via yard fogging (handheld) or ULV fogging (truck) o Fogging is used as disease control management and is used mostly when an area has been identified as having West Nile Councilmember Buhler asked if there is interspecies breeding. Dan replied yes and indicated that 150 species are added or subtracted every year. He indicated that is a factor in the Zika virus. He stated that they constantly adapt to different environments. Dan stated that traps look into different types of mosquitos every year. He stated that there is a plan in motion to prevent the Zika virus from spreading in Utah. B. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Councilmember Huynh stated that he has looked into the City of El Rancho Cordova, California about their volunteer programs and would like to invite their Director to share information with West Valley City. Paul stated that the City has  MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -21- contacted the Director before and she has expressed willingness to travel to Utah for 2 days to explain El Rancho Cordova’s program with involving the community and businesses in volunteer efforts. Paul stated he could look into this further if the Council is interested. Mayor Bigelow stated that he would first like a summary and more information on the program before deciding on additional course of action. Nichole Camac, City Recorder, stated that the Youth City Council would like to present three more teachers with the Inspirational Teacher Award on June 12th. The Mayor and Council agreed to proceed but indicated that they would like to establish this as an award that is given each semester (twice a year) to the three West Valley City High Schools. Mayor Bigelow added that he would like the format to be similar each time. Nichole Camac stated that a Proclamation Declaring August as National Kids’ Month as been submitted for review. She indicated that the Council has not passed this Proclamation historically because there has not been a local push for it. The Council agreed to not approve it again this year. Highbury Issues Mayor Bigelow indicated that a proposal is going through the process for a rezone concern in the Highbury area. He indicated it is scheduled to be discussed by the Planning Commission on May 23, 2018. Councilmember Christensen stated that staff is working with residents and management at Pinnacle to resolve parking issues. Councilmember Fitisemanu arrived at 5:47 PM. A. KENNEL LICENSES Layne Morris discussed the codes related to kennel licenses: - 7-1-103 o (142)“Kennel, Sportsman’s” means a Kennel for the keeping of three to five dogs for noncommercial use on a Lot of at least one acre. - 7-2-122 (5) and 23-3-107 (5) o (5) Household Pets shall be limited to no more than four Animals per address, including no more than two cats, no more than two dogs, and no more than two pot-bellied pigs. Kittens and puppies as defined in Section 23-1-102 do not count toward these limits. Mayor Bigelow stated that he feels the permitted number of dogs per household can sometimes vary on the type of breed. He stated that all breeds come with different types of issues. Councilmember Buhler stated that there is not a scientific number  MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -22- that can determine the appropriate amount of dogs per household. He indicated that some people can manage and care for 5 dogs while others can’t manage or care for 1. Layne stated that there are arguments on both sides of the issue. He stated there may be a heightened risk with more than two dogs but whether it’s heightened enough is a difficult decision to make. Councilmember Fitisemanu stated that there is a process where there is an inspection and questioned whether breed or size could be taken into consideration when granting a hobby permit. Layne replied that there is a State Law against discriminating against breeds. He stated that he doesn’t believe weight has ever been challenged but is unsure. Layne indicated that the City doesn’t actively pursue or fine residents who have more than two dogs. He stated that the City typically only becomes involved when there is an issue. Mayor Bigelow stated there is a policy in place and he feels there should be a significant reason to change it. Councilmember Fitisemanu indicated that he feels the code is reasonable. David Moss, CPD, briefly discussed regulations and monitoring in Taylorsville. B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- AMERICAN DREAM, ORCHARD ELEMENTARY Councilmember Christensen stated that for 2 years in a row West Valley City was deemed the best place to fulfill the American dream. He indicated that he also went to Orchard Elementary career day. MAYOR BIGELOW- WILD GINGER, CINCO DE MAYO, VALLEY WEST CHAMBER, JORDAN RIVER COMMISSION Mayor Bigelow indicated that he and Councilmember Fitisemanu attended the grand opening of Wild Ginger. Councilmember Christensen stated that he has eaten at the new restaurant and enjoyed it. Mayor Bigelow indicated that he attended an event at the Natural History Museum that celebrated a former Mexican citizen receiving an award. He spoke with a Consulate from Mexico at this event who expressed interest in working on Sister City relations. Mayor Bigelow indicated he also represented the City at its annual Cinco De Mayo celebration at Centennial Park. He stated that he met with the Valley West Chamber and discussed goals at the legislature. Mayor Bigelow stated he also met with the Jordan River Commission and discussion projects, requests (such as the Monarch Butterfly project), and their openness to security and issues that need to be addressed. MOTION TO ADJOURN Upon motion by Councilmember Buhler all voted in favor to adjourn.  MINUTES OF COUNCIL STUDY MEETING – MAY 8, 2018 -23- THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY MAY 8, 2018 WAS ADJOURNED AT 6:10 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, May 8, 2018. _______________________________ Nichole Camac City Recorder