City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, AUGUST 14, 2018, AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR PRO-TEM BUHLER. THE FOLLOWING MEMBERS WERE PRESENT: Steve Buhler, Mayor Pro-Tem/ Councilmember District 2 Lars Nordfelt, Councilmember At-Large (arrived as noted) Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 ABSENT: Ron Bigelow, Mayor STAFF PRESENT: Paul Isaac, Acting City Manager/Assistant City Manager/HR Director Nichole Camac, City Recorder Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Anita Schwemmer, Acting Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department Chris Beichner, Fire Department Mark Ownsby, Fire Department Eric Madsen, Public Works APPROVAL OF MINUTES OF STUDY MEETING HELD JULY 10 AND JULY 17, 2018 The Council considered the Minutes of the Study Meeting held July 10 and July 17, 2018. There were no changes, corrections or deletions.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -2- Councilmember Christensen moved to approve the Minutes of the Study Meeting held July 10 and July 17, 2018. Councilmember Lang seconded the motion. A voice vote was taken and all members voted in favor of the motion. Lars Nordfelt arrived at 4:33 PM. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF AUGUST 14, 2018 Russ Willardson explained item 11.A. on the Regular Meeting agenda. He stated that the City is still working with the County and ET Technologies on this issue and would suggest that the Council continue the item until a resolution can be determined. Upon inquiry by Mayor Pro-Tem Buhler, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. AWARDS, CEREMONIES AND PROCLAMATIONS SCHEDULED FOR AUGUST 21, 2018 A. A PROCLAMATION DECLARING AUGUST 24, 2018 AS LIGHTS ON AFTER SCHOOL DAY IN WEST VALLEY CITY IN SUPPORT OF AMERICAN PREPARATORY ACADEMY’S AFTERSCHOOL PROGRAMS Councilmember Christensen offered to read the Proclamation declaring August 24, 2018 as Lights on After School Day in West Valley City in Support of American Preparatory Academy’s Afterschool Programs at the August 21, 2018 City Council Regular Meeting scheduled at 6:30 PM. Mayor Pro-Tem Buhler asked if any other schools have made requests for “Lights on After School Day”. Nichole Camac, City Recorder, replied traditionally American Preparatory Academy has been the only requestor and is the only one to do so this year. Councilmember Christensen suggested adding “other schools” to the proclamation as well. The Council agreed. PUBLIC MEETINGS SCHEDULED FOR AUGUST 21, 2018 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION Z-2-2018, FILED BY AIMTEC GROUP, REQUESTING A ZONE CHANGE FROM C-2 (GENERAL COMMERCIAL) TO RM (MULTIPLE UNIT DWELLING MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -3- RESIDENTIAL) FOR PROPERTY LOCATED AT 6400 SOUTH 5600 WEST Mayor Pro-Tem Buhler informed a public hearing had been advertised for the Regular Council Meeting scheduled August 21, 2018, in order for the City Council to hear and consider public comments regarding application Z-2-2018, Filed by Aimtec Group, requesting a zone change from C-2 (General Commercial) to RM (Multiple Unit Dwelling Residential) for property located at 6400 South 5600 West. Proposed Ordinance 18-26 and Resolution 18-118 related to the proposal to be considered by the City Council subsequent to the public hearing, were discussed as follows: ACTION: ORDINANCE NO. 18-26, AMEND THE ZONING MAP TO SHOW A CHANGE OF ZONE FOR PROPERTY LOCATED AT 6500 SOUTH 5600 WEST FROM C-2 (GENERAL COMMERCIAL) TO RM (MULTIPLE UNIT DWELLING RESIDENTIAL) Nicole Cottle, CED Director, discussed proposed Ordinance 18-26 that would amend the zoning map to show a change of zone for property located at 6500 South 5600 West from C-2 (General Commercial) to RM (Multiple Unit Dwelling Residential). Written documentation previously provided to the City Council included information as follows: The Aimtec Group has submitted a zone change application for 8.39 acres of a 43.91 acre parcel located at 6500 S 5600 W. The property is currently zoned C-2 (general commercial) with a General Plan designation of mixed use, which at this location includes commercial and medium density residential (7 to 12 units/acre). The proposed zone is RM (multiple unit dwelling residential). The applicant is planning to develop the property into an 89-unit senior apartment development. The proposed density of the project is 11.1 units/acre. The attached concept plan and letter from the applicant provide details on the proposed project as well as what is planned for the rest of the property. The subject property is labeled as Lot 2 on the concept plan. A brief description of each of the areas or lots identified on the concept plan is listed below:  Lots 1 and 6: These areas are reserved for future commercial use. MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -4-  Lot 2: This is the subject property.  Lots 3 and 4: Townhomes similar to the project to the north are proposed here. This portion of the property is already zoned RM.  Lot 5: A 180-bed assisted living/memory care facility is proposed in this area. After expressing concerns about primarily parking and exterior materials, the Council continued this application on 7/10/2018. The development agreement has been modified to address parking and to clarify exterior building materials. ACTION: RESOLUTION NO. 18-118, AUTHORIZE THE CITY TO ENTER INTO A DEVELOPMENT AGREEMENT WITH WILLIAMSBURG HOLDINGS COMPANY, LLC FOR APPROXIMATELY 43.91 ACRES IF PROPERTY LOCATED AT 6500 SOUTH 5600 WEST Nicole Cottle, CED Director, discussed proposed Resolution 18-118 that would authorize the City to enter into a Development Agreement with Williamsburg Holdings Company, LLC for approximately 43.91 acres of Property located at 6500 South 5600 West. Written documentation previously provided to the City Council included information as follows: Williamsburg Holdings Company, LLC has submitted a zone change application (Z-2-2018) to change 8.39 acres of a 43.91 acre property at 6500 S 5600 W from C-2 (general commercial) to RM (multiple unit dwelling residential). The Planning Commission recommended approval of the zone change subject to a development agreement. The proposed development agreement addresses each use within the overall development that includes all of the 43.91 acres. The uses include senior apartments, townhomes, assisted living/memory care units, and commercial. The agreement addresses the following topics: number of units, unit sizes, exterior materials, parking, architecture, amenities and the proposed age restriction. Councilmember Lang asked if changes can still be made to the Development Agreement at the Conditional Use level and return to Council. Nicole replied that any changes to the contract must be returned to the Council but added that Development Agreements are rarely modified during Conditional Use approval.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -5- Mayor Pro-Tem Buhler clarified that the Development Agreement runs with the land. Nicole replied yes. The City Council will consider Ordinance 18-26 and Resolution 18-118 at the Regular Council Meeting scheduled August 21, 2018, at 6:30 P.M. RESOLUTION 18-133: AUTHORIZE THE ACCEPTANCE OF A SAFER GRANT FROM FEMA TO HIRE 15 NEW FIREFIGHTERS John Evans, Fire Chief, presented proposed Resolution 18-133 that would authorize the acceptance of a Safer Grant from FEMA to hire 15 New Firefighters. Written documentation previously provided to the City Council included information as follows: The SAFER grant will pay for the hiring of 15 new firefighters, and pay up to 75% of their wages and benefits for the first and second years of employment. It will also pay for 35% of their wages during the third year. Starting the fourth year, West Valley City will be responsible for 100% of the new employees’ wages and benefits. During these three years the City will agree to not drop below 110 line personnel. (Current staffing levels 95 plus the 15 new positions). Mayor Pro-Tem Buhler asked how many additional firefighters were added during the last SAFER grant approval. Chief Evans replied 4. Mayor Pro-Tem Buhler asked if the City chose the number of 15 specifically. Chief Evans replied yes and indicated that this is the number needed to provide staffing at Station 76. Mayor Pro-Tem Buhler verified that the firefighters are needed and clarified that the City will retain them after the grant is complete. Chief Evans replied yes and added that retention is required in the grant as well. Councilmember Fitisemanu asked if this is a competitive grant. Chief Evans replied yes. The City Council will consider Resolution 18-135 at the Regular Council Meeting scheduled August 21, 2018, at 6:30 P.M. RESOLUTION 18-134: AUTHORIZE WEST VALLEY CITY TO PURCHASE FOUR VEHICLES FROM YOUNG FORD Eric Madsen, Public Works, presented proposed Resolution 18-134 that would authorize West Valley City to purchase four vehicles from Young Ford. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -6- This resolution authorizes the purchase of four (4) vehicles from Young Ford. The four vehicles will be utilized by three City Departments (Fire, Community and Economic Development, Community Preservation). The City has selected Young Ford as the supplier of four (4) vehicles. Young Ford has the State contract (AV2529) Number of Vehicles Type of Vehicle Cost Per Vehicle 3 Ford F-150 Super Cab 6 ½ Bed $28,767.00 1 Ford F-150 Super Crew Cab 6 ½ Bed $31,469.00 TOTAL $117,770.00 Mayor Pro-Tem Buhler clarified that these purchases are replacing vehicles as part of the normal rotation. Eric replied yes and added that the vehicles being replaced will still be utilized and passed through other departments. Eric discussed the future of Police vehicles. The City Council will consider Resolution 18-134 at the Regular Council Meeting scheduled August 21, 2018, at 6:30 P.M. RESOLUTION 18-135: AUTHORIZE WEST VALLEY CITY TO PURCHASE SEVEN VEHICLES FROM KEN GARFF FORD Eric Madsen, Public Works, presented proposed Resolution 18-135 that would authorize West Valley City to purchase seven vehicles from Ken Garff Ford. Written documentation previously provided to the City Council included information as follows: The City has selected Ken Garff Ford as the supplier of seven (7) vehicles. Ken Garff Ford has the State contract (AR2528). Number of Vehicles Type of Vehicle Cost Per Vehicle 6 Ford Transit Connect $23,942.00 1 Ford Explorer $47,258.73 TOTAL $190,910.73  MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -7- Mayor Pro-Tem Buhler asked if these are 6-7 passenger vans. Eric replied no and indicated they will be used for cargo. Mayor Pro-Tem Buhler clarified that these are being purchased as part of the regular rotation. Eric replied yes. Mayor Pro-Tem Buhler clarified that the City Manager’s totaled vehicle was also being replaced. Eric replied yes. The City Council will consider Resolution 18-135 at the Regular Council Meeting scheduled August 21, 2018, at 6:30 P.M. RESOLUTION 18-136: AUTHORIZE CHANGE ORDER NO. 1 TO THE CONTRACT WITH MORGAN PAVEMENT MAINTENANCE FOR THE 2017 ASPHALT POLYMER TREATMENT PROJECT Russ Willardson, Public Works Director, presented proposed Resolution 18-136 that would authorize Change Order No. 1 to the Contract with Morgan Pavement Maintenance for the 2017 Asphalt Polymer Treatment Project. Written documentation previously provided to the City Council included information as follows: Morgan Pavement satisfactorily completed the work in the 2017 Asphalt Polymer Treatment Project, and it is proposed that they treat additional roads under the same contract. This change order authorizes Morgan Pavement to treat approximately 184,000 square yards of various neighborhood roadways, at a cost of $286,779.48. Councilmember Lang asked if 2017 was the first year this type of polymer was used. Russ replied it has been used for a couple of years and the City is happy with the product and Morgan Pavement. Councilmember Fitisemanu asked if this addition will be part of the regular rotation process for the streets. Russ replied yes. The City Council will consider Resolution 18-136 at the Regular Council Meeting scheduled August 21, 2018, at 6:30 P.M. RESOLUTION 18-137: APPROVE AN INTERLOCAL COOPERATION AGREEMENT BETWEEN WEST VALLEY CITY AND SALT LAKE COUNTY FOR COUNTY TRANSPORTATION FUNDS Russ Willardson, Public Works Director, presented proposed Resolution 18-137 that would approve an Interlocal Cooperation Agreement between West Valley City and Salt Lake County for County Transportation Funds.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -8- Written documentation previously provided to the City Council included information as follows: Cilma Dr is an important collector street in the City’s street system. Under an existing agreement with UDOT, it will be the only signalized intersection on 5600 W, and the only street crossing the Mountain View Corridor, between 3500 S and 4100 S. Salt Lake County is providing County Transportation Funds to help cover construction of the road and appurtenances. Cilma Dr is currently being constructed to provide access to a new charter school, Ascent Academy. Under a separate agreement, the amount received from the County will be paid to Ascent Academies of Utah. The County Transportation Funds will only be used for allowable uses as described in Subsection 72-2-121(4)(h) of the State Transportation Code. Mayor Pro-Tem Buhler clarified that the $750,000 will cover the entire project. Russ replied no but added that the developer will pay for any other charges. The City Council will consider Resolution 18-137 at the Regular Council Meeting scheduled August 21, 2018, at 6:30 P.M. RESOLUTION 18-138: APPROVE AN INTERLOCAL COOPERATION AGREEMENT BETWEEN WEST VALLEY CITY AND ASCENT ACADEMIES OF UTAH FOR CONSTRUCTION OF CILMA DRIVE (3835 SOUTH) Russ Willardson, Public Works Director, presented proposed Resolution 18-138 that would approve an Interlocal Cooperation Agreement between West Valley City and Ascent Academies of Utah for construction of Cilma Drive (3835 South). Written documentation previously provided to the City Council included information as follows: Cilma Drive is an important collector street in the City’s street system. Under an existing agreement with UDOT, it will be the only signalized intersection on 5600 W, and the only street crossing the Mountain View Corridor, between 3500 S and 4100 S. Salt Lake County is providing County Transportation Funds to help cover construction of the road and appurtenances pursuant to a separate Interlocal Cooperation Agreement. Cilma Drive is currently being constructed to provide  MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -9- access to a new charter school, Ascent Academy. The County Transportation Funds will only be used for allowable uses as described in Subsection 72-2- 121(4)(h) of the State Transportation Code. The City Council will consider Resolution 18-138 at the Regular Council Meeting scheduled August 21, 2018, at 6:30 P.M. RESOLUTION 18-139: AUTHORIZE THE EXECUTION OF A COOPERATIVE AGREEMENT BETWEEN WEST VALLEY CITY AND THE UTAH DEPARTMENT OF TRANSPORTATION FOR THE DISPOSAL OF STORM WATER WASTE Russ Willardson, Public Works Director, presented proposed Resolution 18-139 that would authorize the execution of a Cooperative Agreement between West Valley City and the Utah Department of Transportation for the disposal of Storm Water Waste. Written documentation previously provided to the City Council included information as follows: WVC has a facility for processing storm drain maintenance waste collected from the City’s drainage system. This material consists mainly of dirty water and silt, but also contains trash and other debris. The material is dumped at our site and held in a concrete basin while solids settle to the bottom. The cleaner water is decanted off the top directly to the sanitary sewer. Solids are dried on site, then hauled to the landfill. UDOT performs similar maintenance on its storm drains but generates a much smaller volume of waste material. UDOT has far fewer catch basins to clean, and only one storm drain cleaning truck for all of Region 2. Accepting UDOT storm drain maintenance waste would not impact WVC’s practices. UDOT would pay a flat fee of $500 annually, which would cover dumping fees. UDOT also agrees to indemnify WVC for any fines or penalties, which might result from any toxic or hazardous materials brought to the WVC site. Mayor Pro-Tem Buhler asked what UDOT has done prior to this agreement. Russ replied that he is unsure but indicated that he believes they work with other Cities. Mayor Pro-Tem Buhler asked if this will create additional work. Russ replied no and added that if it ever does, the City can re-negotiate the contract for a larger fee or terminate the agreement. The City Council will consider Resolution 18-139 at the Regular Council Meeting scheduled August 21, 2018, at 6:30 P.M.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -10- RESOLUTION 18-140: AUTHORIZE THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT BETWEEN WEST VALLEY CITY AND WEBSTER ENVIRONMENTAL ASSOCIATES, INC. Russ Willardson, Public Works Director, presented proposed Resolution 18-140 that would authorize the execution of a Professional Services Agreement between West Valley City and Webster Environmental Associates, Inc. Written documentation previously provided to the City Council included information as follows: WEA proposes to provide odor control engineering services for the City, including the following tasks:  Evaluate Existing Odor Complaint Data  Review Facility Process and Develop Sampling Program  Air Sampling and Analysis  Odor Dispersion Modeling  Comparison of Odor Control Technologies  Odor Study Report Over the years, West Valley City has received complaints every summer from residents about a strong odor of sewage or excrement, which forces them to curtail outdoor activities. The apparent source of the odor is the Soils Regeneration Site (SRS), operated by ET Technologies at the Salt Lake Valley Landfill, under an agreement with Salt Lake County. The SRS accepts wet wastes, hydrocarbon contaminated soils, and unstabilized sewage biosolids. These wastes are mixed and allowed to decompose in uncovered basins. The City has been working with ET Technologies, the Salt Lake Valley Landfill, and the landfill owners, Salt Lake County and City. All are questioning whether the SRS is the source of these odors. ET blames other potential odor generators for the stench, including the Great Salt Lake, the Salt Lake Valley Landfill, other construction and demolition landfills, composting facilities, the Magna Water sewage treatment plant, agricultural properties, stagnant water in playa basins, and a kitchen grease processing plant. This study will address only the odors generated from the SRS. Mayor Pro-Tem Buhler stated this has been recommended by staff for continuance and any conversation should be had in an executive session for pending litigation.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -11- The City Council will consider Resolution 18-140 at the Regular Council Meeting scheduled August 21, 2018, at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR AUGUST 21, 2018 A. RESOLUTION 18-141: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH ELIASON EQUITIES LLC AND TO ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT FOR PROPERTY LOCATED AT 4030 WEST 4100 SOUTH Mayor Pro-Tem Buhler discussed proposed Resolution 18-141 that would authorize the City to enter into a Right-of-Way Contract with Eliason Equities LLC and to accept a Warranty Deed and a Temporary Construction Easement for property located at 4030 West 4100 South. Written documentation previously provided to the City Council included information as follows: The Eliason Equities LLC parcel located at 4030 West 4100 South is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements is $36,000.00 based upon the appraisal report prepared by Van Drimmelen and Associates, Inc. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The City is responsible for 6.77% of all project costs, including right of way. The City’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed and the Temporary Construction Easement is $36,000.00, making the West Valley City share of the compensation $2,437.20. B. RESOLUTION 18-142: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH JAMES R. ROUDABUSH AND MARLA ROUDABUSH AND TO ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT FOR PROPERTY LOCATED AT 4216 WEST 4100 SOUTH Mayor Pro-Tem Buhler discussed proposed Resolution 18-142 that would authorize the City to enter into a Right-of-Way Contract with James R. Roudabush and Marla Roudabush and to accept a Warranty Deed and a Temporary Construction Easement  MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -12- for property located at 4216 West 4100 South. Written documentation previously provided to the City Council included information as follows: The James R. Roudabush and Marla Roudabush parcel located at 4216 West 4100 South is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements is $26,000.00 based upon the appraisal report prepared by the DH Group, LLC. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The City is responsible for 6.77% of all project costs, including right of way. The City’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed and the Temporary Construction Easement is $26,000.00, making the West Valley City share of the easement $1,760.20. C. RESOLUTION 18-143: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH NUPHEA CHHIM AND SOKUNTHEAR CHHIM AND TO ACCEPT A WARRANTY DEED, PUBLIC UTILITY EASEMENT, AND A TEMPORARY CONSTRUCTION EASEMENT FOR PROPERTY LOCATED AT 4113 WEST COUNTRY MEADOWS LANE (4075 SOUTH) Mayor Pro-Tem Buhler discussed proposed Resolution 18-143 that would authorize the City to enter into a Right-of-Way Contract with Nuphea Chhim and Sokunthear Chhim and to accept a Warranty Deed, Public Utility Easement, and a Temporary Construction Easement for property located at 4113 West Country Meadows Lane (4075 South). Written documentation previously provided to the City Council included information as follows: The Nuphea Chhim and Sokunthear Chhim parcel located at 4113 W. Country Meadow Lane is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100  MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -13- South. Compensation for the purchase of the Warranty Deed, Public Utility Easement, Temporary Construction Easement and improvements is $17,100.00 based upon the appraisal report prepared by the DH Group, LLC. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The city is responsible 6.77% of all project costs, including right of way. The city’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed, Public Utility Easement and the Temporary Construction Easement is $17,100.00, making the West Valley City share of the easement $1,157.67. D. RESOLUTION 18-144: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH CARL CUEVAS AND TO ACCEPT A WARRANTY DEED, PUBLIC UTILITY EASEMENT, AND A TEMPORARY CONSTRUCTION EASEMENT FOR PROPERTY LOCATED AT 4089 SOUTH 4100 WESTWEST COUNTRY MEADOWS LANE (4075 SOUTH) (15-31-478-029) Mayor Pro-Tem Buhler discussed proposed Resolution 18-144 that would authorize the City to enter into a Right-of-Way Contract with Carl Cuevas and to accept a Warranty Deed, Public Utility Easement, and a Temporary Construction Easement for property located at 4089 South 4100 West. Written documentation previously provided to the City Council included information as follows: The Carl Cuevas parcel located at 4089 South 4100 West is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Warranty Deed, Public Utility Easement, Temporary Construction Easement and improvements is $19,100.00 based upon the compensation estimate prepared by Horrocks Engineers. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The City is responsible 6.77% of all project costs, including right of way. The City’s portion of the matching funds on the project will be paid to UDOT. The total value for  MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -14- the Warranty Deed, Public Utility Easement and the Temporary Construction Easement is $19,100.00, making the West Valley City share of the compensation $1,293.07. E. RESOLUTION 18-145: AUTHORIZE THE CITY TO ACCEPT A GRANT OF TEMPORARY CONSTRUCTION EASEMENT FROM TRI NGUYEN FOR PROPERTY LOCATED AT 4111 SOUTH MACKAY MEADOWS PLACE (2940 WEST) (PARCEL 21-04-103-031) Mayor Pro-Tem Buhler discussed proposed Resolution 18-145 that would authorize the City to accept a Grant of Temporary Construction Easement from Tri Nguyen for property located at 4111 South Mackay Meadows Place (2940 West) (Parcel 21-04- 103-031) Written documentation previously provided to the City Council included information as follows: The Tri Nguyen property is one of several properties affected by the required removal and replacement of ADA ramps on 4100 South as part of the 2018 Asphalt Overlay Project. As part of this project 4100 South will be overlaid full width from 2700 West to Bangerter Highway. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Grant of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of $250.00 is being paid to the property owner. F. RESOLUTION 18-146: AUTHORIZE THE CITY TO ACCEPT A GRANT OF TEMPORARY CONSTRUTION EASEMENT FROM SONIA AND CLAUDIO FRANCISCO FOR PROPERTY LOCATED AT 4112 SOUTH KING ARTHER DRIVE (2885 WEST) Mayor Pro-Tem Buhler discussed proposed Resolution 18-146 that would authorize the City to accept a Grant of Temporary Construction Easement from Sonia and Claudio Francisco for property located at 4112 South King Arthur Drive (2885 West) Written documentation previously provided to the City Council included information as follows: The Sonia M. Francisco and Claudio C. Francisco property is one of several properties affected by the required removal and replacement of ADA ramps on 4100 South as part of the 2018 Asphalt Overlay Project. As part of this project 4100 South will be overlaid full width from 2700 West to Bangerter  MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -15- Highway. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Grant of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of $250.00 is being paid to the property owner. G. RESOLUTION 18-147: AUTHORIZE THE CITY TO ACCEPT A GRANT OF TEMPORARY CONSTRUCTION EASEMENT FROM OLGA GUZMAN FOR PROPERTY LOCATED AT 3066 WEST 4100 SOUTH Mayor Pro-Tem Buhler discussed proposed Resolution 18-147 that would authorize the City to accept a Grant of Temporary Construction Easement from Olga Guzman for property located at 3066 West 4100 South. Written documentation previously provided to the City Council included information as follows: The Olga Guzman property is one of several properties affected by the required removal and replacement of ADA ramps on 4100 South as part of the 2018 Asphalt Overlay Project. As part of this project 4100 South will be overlaid full width from 2700 West to Bangerter Highway. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Grant of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of $250.00 is being paid to the property owner. H. RESOLUTION 18-148: AUTHORIZE THE CITY TO ACCEPT TWO GRANTS OF TEMPORARY CONSTRUCTION EASEMENTS FROM THE MARVIN AND SHIRLENE HENDRICKSON FAMILY TRUST FOR PROPERTY LOCATED AT 3267 WEST AND 3309 WEST 4100 SOUTH Mayor Pro-Tem Buhler discussed proposed Resolution 18-148 that would authorize the City to accept two grants of Temporary Construction Easements from the Marvin and Shirlene Hendrickson Family Trust for property located at 3267 West and 3309 West 4100 South. Written documentation previously provided to the City Council included information as follows: The Marvin & Shirlene Hendrickson Family Trust properties are two of several properties affected by the required removal and replacement of  MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -16- ADA ramps on 4100 South as part of the 2018 Asphalt Overlay Project. As part of this project 4100 South will be overlaid full width from 2700 West to Bangerter Highway. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Grants of Temporary Construction Easements will facilitate construction of the project. Compensation in the amount of $250.00 for each Grant of Temporary Construction, for a total compensation of $500.00 being paid to the property owner. I. RESOLUTION 18-149: AUTHORIZE THE CITY TO ACCEPT A WARRANTY DEED FROM STEVEN STREET AND KELLY STREET FOR PROPERTY LOCATED AT APPROXIMATELY 4110 SOUTH ANDRA DRIVE (3655 WEST) Mayor Pro-Tem Buhler discussed proposed Resolution 18-149 that would authorize the City to accept a Warranty Deed from Steven Street and Kelly Street for property located at approximately 4110 South Andra Drive (3655 West). Written documentation previously provided to the City Council included information as follows: The Steven Street and Kelly Street property is one of several properties affected by the required removal and replacement of ADA ramps on 4100 South as part of the 2018 Asphalt Overlay Project. As part of this project 4100 South will be overlaid full width from 2700 West to Bangerter Highway. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deed will allow for construction over a portion of the property currently owned by the property owners. The portion of property being acquired is located at the northeast corner of Lot 1 of Free Country Estates and contains a total of 24.5 square feet. Compensation in the amount of $250.00 is being paid to the property owner for the property acquired. J. RESOLUTION 18-150: AUTHORIZE THE CITY TO ACCEPT A WARRANTY DEED FROM DAVID AND LISA WHITTLE FOR PROPERTY LOCATED AT 4111 SOUTH ANDRA DRIVE (3655 WEST) Mayor Pro-Tem Buhler discussed proposed Resolution 18-150 that would authorize the City to accept a Warranty Deed from David and Lisa Whittle for property located at 4111 South Andra Drive (3655 West) Written documentation previously provided to the City Council included  MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -17- information as follows: The David N. Whittle and Lisa A. Whittle property is one of several properties affected by the required removal and replacement of ADA ramps on 4100 South as part of the 2018 Asphalt Overlay Project. As part of this project 4100 South will be overlaid full width from 2700 West to Bangerter Highway. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deed will allow for construction over a portion of the property currently owned by the property owners. The portion of property being acquired is located at the northwest corner of Lot 12 of Free Country Estates and contains a total of 12.5 square feet. Compensation in the amount of $125.00 is being paid to the property owner for the property acquired K. RESOLUTION 18-151: AUTHORIZE THE CITY TO ACCEPT A WARRANTY DEED FROM MICHEAL D. HENNESSY AND HOLLY A. HENNESSY FOR PROPERTY LOCATED AT APPROXIMATELY 4112 SOUTH HOPI DRIVE (3475 WEST) Mayor Pro-Tem Buhler discussed proposed Resolution 18-151 that would authorize the City to accept a Warranty Deed from Micheal D. Hennessy and Holly A. Hennessy for Property Located at Approximately 4112 South Hopi Drive (3475 West) Written documentation previously provided to the City Council included information as follows: The Micheal D. Hennessy and Holly A. Hennessy property is one of several properties affected by the required removal and replacement of ADA ramps on 4100 South as part of the 2018 Asphalt Overlay Project. As part of this project 4100 South will be overlaid full width from 2700 West to Bangerter Highway. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deed will allow for construction over a portion of the property currently owned by the property owners. The portion of property being acquired is located at the northeast corner of Lot 16 of Indian Village Plat A and contains a total of 18 square feet. Compensation in the amount of $200.00 is being paid to the property owner for the property acquired. L. RESOLUTION 18-152: AUTHORIZE THE CITY TO ACCEPT A WARRANTY DEED FROM SHU XING ZHAO FOR PROPERTY LOCATED AT 4109 SOUTH HOPI DRIVE (3475 WEST)  MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -18- Mayor Pro-Tem Buhler discussed proposed Resolution 18-152 that would authorize the City to accept a Warranty Deed from Shu Xing Zhao for property located at 4109 South Hopi Drive (3475 West). Written documentation previously provided to the City Council included information as follows: The Shu Xing Zhao property is one of several properties affected by the required removal and replacement of ADA ramps on 4100 South as part of the 2018 Asphalt Overlay Project. As part of this project 4100 South will be overlaid full width from 2700 West to Bangerter Highway. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deed will facilitate construction of the project. Compensation in the amount of $100.00 is being paid to the property owner. M. RESOLUTION 18-153: AUTHORIZE THE CITY TO ACCEPT A WARRANTY DEED FROM CHRISTOPHER ARCHULETA FOR PROPERTY LOCATED AT 4112 SOUTH 3425 WEST Mayor Pro-Tem Buhler discussed proposed Resolution 18-153 that would authorize the City to accept a Warranty Deed from Christopher Archuleta for property located at 4112 South 3425 West. Written documentation previously provided to the City Council included information as follows: The Christopher Archuleta property is one of several properties affected by the required removal and replacement of ADA ramps on 4100 South as part of the 2018 Asphalt Overlay Project. As part of this project 4100 South will be overlaid full width from 2700 West to Bangerter Highway. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deed will allow for construction over a portion of the property currently owned by the property owners. The portion of property being acquired is located at the northeast corner of Lot 1 of Meadow Park Subdivision and contains a total of 24.5 square feet. Compensation in the amount of $250.00 is being paid to the property owner for the property acquired.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -19- N. RESOLUTION 18-154: AUTHORIZE THE CITY TO ACCEPT A WARRANTY DEED FROM SHAWN AND LESA WASSMER FOR PROPERTY LOCATED AT 3407 WEST 4100 SOUTH Mayor Pro-Tem Buhler discussed proposed Resolution 18-154 that would authorize the City to accept a Warranty Deed from Shawn and Lesa Wassmer for property located at 3407 West 4100 South. Written documentation previously provided to the City Council included information as follows: The Shawn C. Wassmer and Lesa J. Wassmer property is one of several properties affected by the required removal and replacement of ADA ramps on 4100 South as part of the 2018 Asphalt Overlay Project. As part of this project 4100 South will be overlaid full width from 2700 West to Bangerter Highway. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deed will allow for construction over a portion of the property currently owned by the property owners. The portion of property being acquired is located at the northwest corner of the property and contains a total of 25 square feet. Compensation in the amount of $250.00 is being paid to the property owner for the property acquired. O. RESOLUTION 18-155: AUTHORIZE THE CITY TO ACCEPT A QUITCLAIM DEED FROM THE BOARD OF EDUCATION OF GRANITE SCHOOL DISTRICT FOR PROPERTY LOCATED AT 4235 SOUTH 3200 WEST Mayor Pro-Tem Buhler discussed proposed Resolution 18-155 that would authorize the City to accept a Quitclaim Deed from the Board of Education of Granite School District for property located at 4235 South 3200 West. Written documentation previously provided to the City Council included information as follows: The Board of Education of Granite School District currently owns a 1.08 acre parcel of land located at 4235 South 3200 West (parcel 21-04-102-002) adjacent to the existing Valley Junior High School. Granite School District is proposing to modify and expand its parking and driveway accesses onto the subject parcel. As a condition of approval for this project, conveyance of right-of-way for a portion of 3200 West was required. Right-of-way adjacent to this parcel has never been formally conveyed to West Valley City. The proposed Quit Claim Deed conveys right-of-way to a 33 foot half  MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -20- width from the section line at the south end of the property and transitions to a 43 foot half width at the north end of the property. Mayor Pro-Tem Buhler asked if the ADA standards have changed. Russ replied yes. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolutions 18-141 through 18-155 at the Regular Council Meeting scheduled August 21, 2018, at 6:30 P.M. COMMUNICATIONS A. COUNCIL CALENDAR Mayor Pro-Tem Buhler referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Upon inquiry by Councilmember Christensen, Nancy Day indicated that the Movie in the Park program has been successful. She indicated that it often depends on the movie as far as attendance. Councilmember Buhler clarified that the Clean and Beautiful Awards are scheduled for August 25th. Sam Johnson, Public Relations, replied yes. Upon inquiry by Mayor Pro-Tem Buhler, Paul Isaac explained the City’s involvement and the program for Code Officer Jill Robinson’s funeral. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Councilmember Christensen stated that he has spoken with a resident who expressed concern about being pulled over and having to await for response from ICE. He indicated that ICE has a portable fingerprint scanner that offers identification on the spot. Councilmember Christensen stated that he feels the City should have this equipment so that officers don’t have to call in ICE for unnecessary cases. He indicated that the City should look into the cost, the applicability of it, etc. Councilmember Fitisemanu stated that the Council received an electronic vehicle charging station memo from Wayne that was very informative. He indicated that MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -21- the Utah DEQ is providing funding for cleaner air options and suggested that the City apply for funds. Mayor Pro-Tem Buhler stated that there have been concerns reported to Senator Karen Mayne from residents who are worried about traffic backup when entering Valley Fair Mall from 2700 West. Mayor Pro-Tem Buhler asked if the City can install signage that indicates how many turns are provided for the mall entrance. Russ Willardson, Public Works Director, stated that signage currently exists. Mayor Pro-Tem Buhler stated that Taylorsville has installed walls on several of their streets. He inquired if the Council is interested in looking at what funding is available to provide this in West Valley City as well. The Council agreed to have staff pursue this. Recycling Russ Willardson stated that there are concerns from citizens regarding recycling and the “three strikes program” implemented by the City. Russ explained efforts made by the City and Ace. Councilmember Christensen stated that he spoke with residents during National Night Out regarding this issue. He stated that some people were very opposed to the recycling program and the information that was distributed by Ace and others were very supportive. Russ discussed recycling materials. Councilmember Lang asked if there is education provided in schools. Russ replied that this is not being done at this time. Mayor Pro-Tem Buhler clarified the cost of everything that is part of the Ace Contract. He asked how Ace feels about the recycling program. Russ replied that they are concerned about the cost of recycling and have considered raising the cost of this service. Mayor Pro-Tem Buhler asked if removing cans could be option. Russ replied that this is a viable option. Councilmember Lang suggested that people could use their recycling can as a garbage can and have it noted with a large red ‘X’. Mayor Pro-Tem Buhler suggested waiting to decide anything until Ace proposes modifications to their contract. Councilmember Lang stated that she isn’t comfortable with modifying the agreement that was set forth. She indicated that she has heard China isn’t buying recycling waste any longer. Russ replied there was a moratorium but that has been lifted and there are now extremely strict standards. Council and staff discussed recyclable materials. Councilmember Nordfelt suggested only allowing cardboard and aluminum. The Council agreed that residents shouldn’t pay lesser fees for choosing not to recycle.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -22- Response Time and Drug Activity Reporting Councilmember Lang stated that a resident was concerned about the Police Department not responding quickly enough in relation to drug activity concerns. She indicated that oftentimes the Police Department is working on the problem without neighbors being aware. Mayor Pro-Tem Buhler stated that Community Policing could help reassure residents. Deputy Chief Schwemmer stated that cards with contact information are available to hand out and information on Community Policing is available on the website. B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- NEIGHBORHOOD NIGHT OUT Councilmember Christensen stated that he attended several events. He indicated that he has information regarding a neighbor who wanted to start a Neighborhood Watch. He added that he relayed a message about a broken street light and the concern is being resolved by staff. COUNCILMEMBER HUYNH- CHESTERFIELD CLEANUP Councilmember Huynh stated that Chesterfield was able to do a neighborhood cleanup. He thanked Public Works for providing a large dumpster. MOTION FOR CLOSED SESSION Councilmember Lang moved to adjourn and reconvene in a Closed Session for discussion of pending litigation. Councilmember Christensen seconded the motion. A voice vote was taken and all members voted in favor of the motion. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY AUGUST 14, 2018 WAS ADJOURNED AT 5:56 PM BY MAYOR PRO-TEM BUHLER. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, August 14, 2018. _______________________________ Nichole Camac, CMC City Recorder ---------------------------------------------------------------------------------------------------------------------  MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -23- THE WEST VALLEY CITY COUNCIL RECONVENED IN CLOSED SESSION ON TUESDAY, AUGUST 14, 2018 AT 6:01 P.M., IN THE MULTI-PURPOSE ROOM, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER BY MAYOR PRO-TEM BUHLER. THE FOLLOWING MEMBERS WERE PRESENT: Steve Buhler, Mayor Pro-Tem Buhler/ Councilmember District 2 Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 ABSENT: Ron Bigelow, Mayor STAFF PRESENT: Paul Isaac, Acting City Manager/Assistant City Manager/ HR Director Nichole Camac, City Recorder Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Layne Morris, CPD Director Sam Johnson, Public Relations Director Russ Willardson, Public Works Director The City Council met in Closed Session and discussed pending litigation. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY CITY COUNCIL, THE CLOSED SESSION OF AUGUST 14, 2018 WAS ADJOURNED AT 6:31 P.M. BY MAYOR PRO-TEM BUHLER. MINUTES OF COUNCIL STUDY MEETING – AUGUST 14, 2018 -24- __________________________________ Nichole Camac – City Recorder