City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – AUGUST 28, 2018 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, AUGUST 28, 2018, AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 (arrived as noted) ABSENT: Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Wayne Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager/HR Director Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief Mark Ownsby, Acting Fire Chief Don Groo, Acting Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department Jamie Young, Parks and Recreation Steve Pastorik, CED Jody Knapp, CED Brock Anderson, CED Steve Lehman, CED Jerry Thompson, CED  MINUTES OF COUNCIL STUDY MEETING – AUGUST 28, 2018 -2- Councilmember Lang arrived at 4:31 PM. APPROVAL OF MINUTES OF STUDY MEETING HELD AUGUST 21, 2018 The Council considered the Minutes of the Study Meeting held August 21, 2018. There were no changes, corrections or deletions. Councilmember Nordfelt moved to approve the Minutes of the Study Meeting held August 21, 2018. Councilmember Huynh seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF AUGUST 28, 2018 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. AWARDS, CEREMONIES AND PROCLAMATIONS SCHEDULED FOR SEPTEMBER 4, 2018 A. EMPLOYEE OF THE MONTH AWARD, SEPTEMBER 2018- INGRID GOLON, LEGAL DEPARTMENT Councilmember Buhler offered to read the nomination of Ingrid Golon, Legal Department, to receive Employee of the Month Award for September 2018. Ms. Golon was nominated by Levi Lloyd. The award reads as follows: On June 19th, the West Valley Police Department was called to investigate the death of an adult female. The decedent had unexpectedly passed on her way to the hospital after some minor medical complaints. Officers learned that when the female was transported, she had left numerous teenagers and young children at home. Officers were tasked with making a death notification and explaining to the family that their mother/wife had unexpectedly passed away. Officers felt that it might be beneficial to use one of our department's victim advocates for the notification. Ingrid Colon agreed to help although this is not part of her job description. Death investigations and death notification are usually very volatile situations with high emotions, but Ingrid agreed to assist. Ingrid assisted while the notification was delivered to the husband and numerous young children.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 28, 2018 -3- As you can imagine, the family was hysterical after hearing the news of their mother's passing. Ingrid was able to use her fluency in Spanish to console and comfort the family as well as explain details of the investigation. Ingrid stayed well over her shift to see that needs of the family were met. Ingrid was instrumental in making sure the case was handled correctly, but more importantly, her kindness, compassion and empathy helped to soften the loss of a loved one. There is no doubt that family will remember Ingrid and her charitable service for the rest of their lives. Her assistance in delivering the tragic news made it much less painful for the family. Ingrid should be rewarded for taking on a task that is not in her job description and for willingly assisting in an incident that was very traumatic for all involved. B. PRESENTATION OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) AWARD Don Groo, Acting Finance Director, indicated that this award will be presented in the same manner as it has in years past. PUBLIC MEETINGS SCHEDULED FOR SEPTEMBER 4, 2018 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION ZT-4-2018, FILED BY WEST VALLEY CITY, REQUESTING A ZONE TEXT CHANGE TO AMEND CHAPTER 7-7 OF THE WEST VALLEY CITY MUNICIPAL CODE TO ADD STANDARDS FOR SMALL WIRELESS FACILITIES IN PUBLIC RIGHTS-OF-WAY Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled September 4, 2018, in order for the City Council to hear and consider public comments regarding application ZT-4-2018, filed by West Valley City, requesting a Zone Text Change to amend Chapter 7-7 of the West Valley City Municipal Code to add standards for small wireless facilities in public rights-of- way. Proposed Ordinance 18-32 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 18-32, ENACT PART 7-7-600P OF THE WEST VALLEY CITY MUNICIPAL CODE TO ESTABLISH REGULATIONS FOR CERTAIN SMALL WIRELESS FACILITIES Jody Knapp, CED, discussed proposed Ordinance 18-32 that would enact part 7-7- 600P of the West Valley City Municipal Code to establish regulations for certain small wireless facilities.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 28, 2018 -4- Written documentation previously provided to the City Council included information as follows: Currently, the West Valley City Code prohibits all communication facilities in the right-of-way. In the 2018 general session of the Utah State Legislature, Senate Bill 189 created the Small Wireless Facilities Deployment Act which sets forth the basic regulations for small cells in the right-of-way. Cities may utilize the Code as written or they can also exercise zoning, land use, planning, and permitting authority and adopt additional standards for this use. Therefore, the City proposes the following Ordinance to regulate this use in West Valley City. Councilmember Buhler asked if the proposed ordinance will allow small cells to appear similar to the pictures provided in the Council packets. Jody replied yes and described some of the restrictions proposed by staff that will help regulate the appearance of these units. Councilmember Buhler asked if the proposed ordinance will comply with State Code. Jody replied yes. Councilmember Lang clarified that wires cannot be exposed. Jody replied yes. Mayor Bigelow asked if 28 cubic foot boxes are allowed. Jody replied yes and explained how these can be hidden. Councilmember Lang asked if the City can prohibit boxes from being placed on the ground. Nicole Cottle, CED Director, replied no and stated that State Code allows this. Staff and Council discussed setback requirements and safety for boxes placed on the sidewalk. Councilmember Buhler asked if 28 cubic foot boxes are the smallest allowed in State code. Jody replied yes. Mayor Bigelow commended staff on their efforts. The City Council will consider Ordinance 18-32 at the Regular Council Meeting scheduled September 4, 2018, at 6:30 P.M. ORDINANCE 18-33: AMEND SECTIONS 1-2-103 AND 1-2-110 TO UPDATE EXISTING FEES AND ESTABLISH FEES FOR CERTAIN SMALL WIRELESS FACILITIES Steve Pastorik, CED, presented proposed Ordinance18-33 that would amend Sections 1-2- 103 and 1-2-110 to update existing fees and establish fees for certain small wireless facilities. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – AUGUST 28, 2018 -5- Staff is proposing several changes to the City’s Consolidated Fee Schedule. All of the changes fall into one of three categories:  A few of the changes are necessary to bring City Code into compliance with State Code. For example, the percentages for building permit surcharges need to be updated to match State Code.  Some of the fees are dated and no longer relevant. For example, with online access to City Code, staff no longer sells hard copies of the Code.  Other fees have been consolidated. The CED Department is working toward online submittal of building permits and land use applications. To make online submittal easier for the end user, staff is consolidated several fees into one. Mayor Bigelow asked what a “move on” home is defined as. Steve replied this could be a manufactured home or an already constructed home that is moved on to an existing lot. The City Council will consider Ordinance 18-33 at the Regular Council Meeting scheduled September 4, 2018, at 6:30 P.M. RESOLUTION 18-157: AWARD A CONTRACT TO CEM AQUATICS FOR REPLACEMENT OF THE POOL BOILERS AT WEST VALLEY CITY FAMILY FITNESS CENTER Jamie Young, Parks and Recreation, presented proposed Resolution 18-157 that would award a contract to CEM Aquatics for replacement of the Pool Boilers at West Valley City Family Fitness Center. Written documentation previously provided to the City Council included information as follows: Parks and Recreation publicly advertised for proposals for the Lap and Leisure Pool Boiler replacements at the Family Fitness Center. These are original boilers installed in 1999. Extensive preventative maintenance and general work has been performed over the years to keep the boilers functional. Recently there have been significant and consistent issues keeping them operating. The RFP was posted in the newspaper and several companies were contacted by staff. The proposals were evaluated and compared against each other in a matrix format by a committee of three. Of the eight proposals, two met specifications. Their proposed prices are as follows:  MINUTES OF COUNCIL STUDY MEETING – AUGUST 28, 2018 -6- CEM: $57,750 TECA: $68,945 Out of these proposals, CEM was the lowest responsible bidder. Councilmember Christensen asked if the pool will be closed down during the repair. Jamie replied it should only be closed for 4-5 days and will be done in conjunction with annual maintenance. The City Council will consider Resolution 18-157 at the Regular Council Meeting scheduled September 4, 2018, at 6:30 P.M. RESOLUTION 18-158: AUTHORIZE THE CITY TO EXECUTE A RIGHT OF WAY CONTRACT WITH AND AN EASEMENT IN FAVOR OF THE UTAH DEPARTMENT OF TRANSPORTATION FOR PROPERTY LOCATED AT 2921 SOUTH 5990 WEST Russ Willardson, Public Works Director, presented proposed Resolution 18-158 that would authorize the City to execute a Right of Way Contract with and an easement in favor of the Utah Department of Transportation for property located at 2921 South 5990 West. Written documentation previously provided to the City Council included information as follows: This parcel is located at 2921 South 5990 West is the site of the Meadowlands detention basin. UDOT is requesting a Perpetual Easement to run a storm water pipe to the detention basin from a portion of the Mountain View Corridor Project. UDOT has offered $5,300.00 for the purchase of a Perpetual Easement. Compensation in the amount of $5,300.00 was based upon the Administrative Compensation Estimate prepared for UDOT by Todd Hopkins of WSP Global, Inc. Mayor Bigelow asked if the easement allows for broader use than the storm drain. Russ replied no. Councilmember Buhler suggested modifying the document to specify “storm drain” in the easement. Councilmember Nordfelt asked if the trail in the area will be preserved. Russ replied yes. The City Council will consider Resolution 18-158 at the Regular Council Meeting scheduled September 4, 2018, at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR SEPTEMBER 4, 2018  MINUTES OF COUNCIL STUDY MEETING – AUGUST 28, 2018 -7- A. RESOLUTION 18-159: AUTHORIZE THE CITY TO APPROVE A DELAY AGREEMENT WITH RIOS HOMES, LLC TO DELAY CERTAIN IMPROVEMENTS AT 1624 WEST MALVERN AVENUE (2625 SOUTH) Mayor Bigelow discussed proposed Resolution 18-159 that would authorize the City to approve a Delay Agreement with Rios Homes, LLC to delay certain improvements at 1624 West Malvern Avenue (2625 South). Written documentation previously provided to the City Council included information as follows: Rios Homes LLC has requested to delay the installation of off-site improvements on 1624 W. Malvern Avenue as required by ordinance for their proposed subdivision. Improvements include the installation of curb, gutter, sidewalk and asphalt tie-in to the existing roadway. Presently, there are no existing adjoining improvements along this property. Postponing the construction of the required improvements would allow time for additional development to provide similar adjoining improvements and would eliminate the creation of drainage problems. B. RESOLUTION 18-160: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY AGREEMENT AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM CHUBBUCK DME, LLC FOR PROPERTY LOCATED AT 4053 WEST 4100 SOUTH Mayor Bigelow discussed proposed Resolution 18-160 that would authorize the City to enter into a Right-of-Way Agreement and accept a Warranty Deed and Temporary Construction Easement with and from Chubbuck DME, LLC for property located at 4053 West 4100 South. Written documentation previously provided to the City Council included information as follows: The Chubbuck DME, LLC parcel located at 4053 West 4100 South is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements is $47,100.00 based upon the appraisal report prepared by Van Drimmelen Associates, Inc.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 28, 2018 -8- The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The City is responsible for 6.77% of all project costs, including right of way. The City’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed and the Temporary Construction Easement is $47,100.00, making the West Valley City share of the easement $$3,188.67. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolutions 18-159 and 18-160 at the Regular Council Meeting scheduled September 4, 2018, at 6:30 P.M. COMMUNICATIONS A. MONUMENTATION Brock Anderson, CED, presented a PowerPoint presentation summarized as follows: - Monumentation recommended locations o Replace existing monument on Bangerter just south of SR-201 o Southeast corner of 7200 W and SR-201 o North side of 3300 South west of the Jordan River o Replace existing monument at 3900 South just west of the Jordan River o 4100 South Redwood Road o 5600 West 5400 South o 3500 South and I-215 o 2100 South Redwood Road Exit - Rejected options o Water feature o Monument/ The second option does not include a water feature but is much larger than the first option. Once again, these options are conceptual. Should the Council decide to pursue monumentation, an architect would need to be retained to move from concepts to construction drawings. - Reccomendations o Common theme or at least a common attribute that exists in all locations (Font, color, adornment, flag, wind art) Common Theme with different applications in size and location as well (see next Slide) o Low maintenance, long lasting o Beautifies and Represents the City MINUTES OF COUNCIL STUDY MEETING – AUGUST 28, 2018 -9- - Staff provided several images and illustrations of monumentation for the following sites: o Traditional  Baltimore  Images with landscaping and brick  Battlefield Commons  Boulder Creek  Cedar City  City of Cypress  Manhattan Montana  City of Medina  Moscow Idaho  Hagerstown  Provence  Sallisaw  South Jordan  Iowa City  Diamond Bar - Thematic o Butterfly Explorers o Hyatt o Winding Brook o Elko o Coober Pedy o Las Vegas o Fireside o Watermere o Arlington o Atlantic City o Baltimore o Omey Island o Bathurst o Brigham o Big Sky o Ogden - Trendy or Semi-Temporary (due to color, style, or materials) o Malibu (Sanctuary city) o Happy o Burlington o Danville o Daytona Beach MINUTES OF COUNCIL STUDY MEETING – AUGUST 28, 2018 -10- o South San Francisco o Doraville o Elmhurst o Harrisonburg o Ipswich o Middletown o Newnan o Park City o Richland o Welcome to Utah - Costs o Costs vary but are dependent on  Land Ownership  Size  Lighting and other utilities  Design and materials  Ongoing Maintenance and Upkeep Councilmember Christensen stated that he doesn’t feel existing signs need to be removed. Councilmember Buhler stated that he likes the existing sign on 5600 West. He indicated that he likes the monument look but doesn’t like wording being tilted or laid out in a way that is difficult to read. He added that he likes having a common theme or incorporating wind art. Councilmember Lang stated that the sign on 2100 South and Bangerter was her son’s eagle project and the one on 3900 was a member of her other son’s troop project. She indicated that funding for more signs have been difficult to come by. Councilmember Lang indicated that it can be expensive to plant flowers and maintain landscaping. Mayor Bigelow stated that the Harrisonburg streetlight sign idea is attractive in his opinion. He indicated it is small, changeable, and can be placed in numerous locations. Councilmember Buhler stated he likes the City of Doraville as well which is slightly fancier but can also be modified. The Mayor and Council discussed main entrances to the City and the idea of incorporating wind art. They also debated themes and historical references that could be used in the City. The Mayor and Council encouraged staff to work off of what currently exists on 5600 West, incorporating wind art, and utilizing smaller/narrower monuments.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 28, 2018 -11- Mayor Bigelow added that the Council does not want to re-build existing signs but would like to repair/remodel what currently exists. B. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Mayor Bigelow stated that he would like to discuss the possibility of a parade with an emphasis on Veterans over Memorial Day. Councilmember Lang stated that most entities will not have floats available at this time since everyone is preparing for July. The Council and the Mayor suggested involving schools, City Departments, UCCC, neighborhood groups, churches, ChamberWest, businesses, classic cars, ethnic groups, etc. Nichole Camac, City Recorder, stated that a request has been made for the Council to pass a Proclamation for “Constitution Week” from the Salt Lake Valley Chapter of the NSDAR. After discussion, the Council requested that staff write a letter of support to be signed by the Mayor. Property Line Concerns Wayne Pyle, City Manager, stated that the issue brought before the Council during the previous week is a boundary line dispute that the City has no ability to resolve. He indicated that the residents have been referred to the State Ombudsmen and City staff have been in contact with the Developer to work with residents in resolving this issue. Wayne added that the City will continue to follow up on the issue. B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- CHILL WITH THE CHIEF Councilmember Christensen stated that Chill with the Chief wasn’t extremely well attended but seemed to go very well. He added that the Police dog in attendance seemed to get a lot of attention. COUNCILMEMBER BUHLER- CLEAN AND BEAUTIFUL AWARD CEREMONY  MINUTES OF COUNCIL STUDY MEETING – AUGUST 28, 2018 -12- Councilmember Buhler stated that the Clean and Beautiful Award Ceremony was a good event and provided good recognition for recipients. He added that he wished more recipients would attend and indicated it is a good program. Councilmember Buhler added that the Committee should discuss methods of notifying recipients of the award in the future. MAYOR BIGELOW- WESTERN GROWTH COALITION AND COG (COUNCIL OF GOVERNMENT) MEETING Mayor Bigelow stated that he received an email from Western Growth Coalition who requested support for BRT on 5600 West. Wayne indicated that the City has already expressed support for this and can provide a letter to Western Growth if necessary. Mayor Bigelow indicated that he also attended a COG meeting (Council of Government) Meeting and was concerned about conversations that were held regarding the Transportation Advisory Board. He stated that a Mayor of a neighboring City voiced opposition to him serving on the Board since West Valley City did not vote on the Transportation Tax issue. The Mayor and Council discussed the issue at length. MOTION TO ADJOURN Upon motion by Councilmember Christensen all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY AUGUST 28, 2018 WAS ADJOURNED AT 6:03 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, August 28, 2018. _______________________________ Nichole Camac, CMC City Recorder