City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 27, 2018 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, NOVEMBER 27, 2018, AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 ABSENT: Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Wayne T Pyle, City Manager Angel Pezely, Deputy City Recorder Mark Nord, RDA/ED Director Eric Bunderson, City Attorney Anita Schwimmer, Deputy Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department Dan Johnson, City Engineer APPROVAL OF MINUTES OF STUDY MEETING HELD NOVEMBER 20, 2018 The Council considered the Minutes of the Study Meeting held November 20, 2018. There were no changes, corrections or deletions. Councilmember Lars Nordfelt moved to approve the Minutes of the Study Meeting held November 20, 2018. Councilmember Don Christensen seconded the motion.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 27, 2018 -2- A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL AND SPECIAL REDEVELOPMENT AGENCY MEETING OF NOVEMBER 27, 2018 Upon inquiry by Mayor Bigelow, Councilman Buhler asked whether or not a traffic study had been done for this particular item. Russ Willardson said that no additional studies had been done. AWARDS, CEREMONIES AND PROCLAMATIONS SCHEDULED FOR DECEMBER 4, 2018 A. EMPLOYEE OF THE MONTH AWARD, DECEMBER 2018- NICK COLEMAN, PARKS AND RECREATION DEPARTMENT Councilmember Tom Huynh offered to read the nomination of Nick Coleman, Parks and Recreation Department, to receive Employee of the Month Award for December 2018. Mr. Coleman was nominated by Melisa Catten and Jaime Young. The award reads as follows: The Family Fitness Center had 2 key employees on maternity leave from the first week of July until the end of September. During that time, Nick Coleman literally did the jobs of three people- his job as facility supervisor, supervisor of programming, and administrative duties. Often, he would have a phone ringing, 2 employees at the door, a radio page, and customers at the front desk. He jumped into every task, figuring out details as he went with a smile on his face (even when things went awry). Nick demonstrated a high level of job dedication while working extra hours to complete necessary tasks to avoid a backlog of work. Nick always goes the extra mile to handle difficult situations with empathy and outstanding customer service and is the first to offer help when a new program is implemented. He participates in both employee and professional committees, runs events, coaches teams or acts as referee, and is professional, gracious and patient with young staff members, coworkers and patrons. He laughs a lot, often calling from his office, "I am going to accomplish soooo much today!" or "All e-mail has now been answered!" It is a pleasure to work with Nick because he is so positive. Every day he gives 110% and his vast background in Parks and Recreation, willingness to help, and exemplary people skills make him a critical member of the Fitness Center team. RESOLUTION 18-227: AUTHORIZE THE CITY TO EXECUTE A WARRANTY DEED TO THE MUNICIPAL BUILDING AUTHORITY OF WEST VALLEY  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 27, 2018 -3- CITY FOR PROPERTY LOCATED AT 4160 SOUTH 6400 WEST Russ Willardson, Public Works Director, presented proposed Resolution 18-227 that would authorize the City to execute a Warranty Deed to the Municipal Building Authority of West Valley City for property located at 4160 South 6400 West. Written documentation previously provided to the City Council included information as follows: The West Valley City Fire Station 71 site is currently located on two separate parcels, one owned by West Valley City (parcel 20-03-226-059) and the other owned by the Municipal Building Authority of West Valley City (parcel 20-03- 226-091). West Valley City will be constructing additions to, and remodeling the existing fire station building. As a condition of obtaining a building permit and in order to comply with West Valley City Municipal Code Section 7-2-110, consolidation of the two parcels into one overall composite description, one tax identification number and common ownership is required. A Warranty Deed has been prepared to convey the overall composite description from West Valley City, and from the Municipal Building Authority of West Valley City to the Municipal Building Authority of West Valley City. Council didn’t have any questions on this item. The City Council will consider Resolution 18-227 at the Regular Council Meeting scheduled December 4, 2018, at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR DECEMBER 4, 2018 A. RESOLUTION 18-228: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY AGREEMENT AND ACCEPT A WARRANTY DEED, PERPETUAL EASEMENT, AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM THE KENNETH LEE ALLEN AND ARLENE F. ALLEN LIVING TRUST FOR PROPERTY LOCATED AT 3857 SOUTH LEE MAUR STREET (2740 WEST) Mayor Bigelow discussed proposed Resolution 18-228 that would authorize the City to enter into a Right-of-Way Agreement and accept a Warranty Deed, Perpetual Easement, and Temporary Construction Easement with and from the Kenneth Lee Allen and Arlene F. Allen Living Trust for property located at 3857 South Lee Maur Street (2740 West). Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 27, 2018 -4- This portion of the Kenneth Lee Allen and Arlene F. Allen Living Trust parcel located at 3857 S. Lee Maur Street is being acquired as part of the 2700 West Improvement Project, scheduled to be constructed in 2019. This project will include construction of sidewalk, textured colored concrete parkstrip, landscaping, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 3671 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The acquisition from the Kenneth Lee Allen and Arlene F. Allen Living Trust includes a Warranty Deed for 825 square feet of additional right-of- way, along with a Perpetual Easement for the wall and for a Grant of Temporary Construction Easement. Compensation in the amount of $13,100.00 is based upon the appraisal report prepared by the DH Group, LLC. B. RESOLUTION 18-229: AUTHORIZE THE CITY TO ENTER INTO AN EASEMENT PURCHASE AGREEMENT AND ACCEPT A PERPETUAL EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM CHHEAK KIM CHHOUR AND ENG EANG HANG FOR PROPERTY LOCATED AT 3671 SOUTH LEE MAUR STREET (2710 WEST) Mayor Bigelow discussed proposed Resolution 18-229 that would authorize the City to enter into an Easement Purchase Agreement and accept a Perpetual Easement and Temporary Construction Easement with and from Chheak Kim Chhour and Eng Eang Hang for property located at 3671 South Lee Maur Street (2710 West). Written documentation previously provided to the City Council included information as follows: This portion of the Chheak Kim Chhour and Eng Eang Heng parcel located at 3671 S. Lee Maur Street is being acquired as part of the 2700 West Improvement Project, scheduled to be constructed in 2019. This project will include construction of sidewalk, textured colored concrete parkstrip, landscaping, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 3671 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. This property is a duplex with one residence accessing Lee Maur Street and the other accessing 2700 West. As part of the project, access to 2700 West will be eliminated and replaced with an eight foot tall post and panel wall and the concrete driveway will be extended around to Lee Maur Street. The acquisition from Chheak Kim Chhour and Eng Eang Heng includes a Perpetual Easement for the wall and for a Grant of Temporary Construction  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 27, 2018 -5- Easement. Compensation in the amount of $6,000.00 is based upon the Compensation Estimate prepared by the DH Group, LLC. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolutions 18-228 and 18-229 at the Regular Council Meeting scheduled December 4, 2018, at 6:30 P.M. COMMUNICATIONS A. RECREATION STRATEGIC PLAN Nancy Day, Parks and Recreation Director, stated the importance of Parks to the economic success of a municipality. Councilman Buhler asked if this presentation is available to the public and what options we have to adding this to the city’s website. City Manager Pyle said that the staff will look into a different software that will enable us to add this information to our website. Councilwoman Lang asked for clarification on Impact Fees and what they can be used for. Which is for new development only. Councilwoman Lang asked whether or not we have charged enough in Impact Fees, due to the fact that we are short to finish current projects. Councilman Buhler expressed that he believes parks are very important for the residents. The health benefits, and property value increases they bring. He feels that if we do bring more park acreage we have to commit to taking care of the parks now and in the future. Mayor Bigelow asks whether we should be purchasing property for parks in the future due to the property values, also the chance that other businesses will be purchasing that property. Councilwoman Lang expressed her feelings on the benefits of parks and how little amenities you need for people to enjoy them. Councilman Buhler feels that large parks will bring people from other cities. The Council discussed the possibility of purchasing large lots and creating a park. The Mayor feels that the Council needs to take action sooner rather than later. They’d like staff to come up with a proposal to bring to the Council’s strategic plan meeting for discussion. B. MOUNTAIN VIEW CORRIDOR/BANGERTER HIGHWAY CONSTRUCTION UPDATE (15 MIN) Russ Willardson, Public Works Director, stated that 6200 S. and 9800 S. will be the next projects on Bangerter Highway. The projects further north and in West Valley City will require additional funding from the legislature. Mayor Bigelow feels that we need to express our wishes to our representatives in regards to the construction to the interchanges in our City. Mayor Bigelow suggests the staff put together an outline of the possibilities to break this up, so it’s no longer one project. To be discussed at the Strategic Plan. City Manager Pyle asked for clarification on what the Council would like us to propose to UDOT as far as time frame goes.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 27, 2018 -6- Mayor Bigelow said that the Council needs to take a position. Councilman Buhler wants to try and drive the conversation and direct the project as much as possible. C. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS None B. COUNCIL REPORTS Mayor Bigelow reported that he participated in the press conference the County held regarding Tracy Aviary. Wayne updated the Council on the planning meetings they’ve had with the County in regards to the Jordan River design. B. REVIEW AGENDA FOR SPECIAL MUNICIPAL BUILDING AUTHORITY MEETING SCHEDULED DECEMBER 4, 2018 RESOLUTION 18-03: AUTHORIZE THE MUNICIPAL BUILDING AUTHORITY OF WEST VALLEY CITY TO EXECUTE A WARRANTY DEED TO THE MUNICIPAL BUILDING AUTHORITY OF WEST VALLEY CITY FOR PROPERTY LOCATED AT 4160 SOUTH 6400 WEST Russ Willardson, Public Works Director, presented proposed Resolution 18-03 that would authorize the Municipal Building Authority of West Valley City to execute a Warranty Deed to the Municipal Building Authority of West Valley City for property located at 4160 South 6400 West. Written documentation previously provided to the Municipal Building Authority included information as follows: The West Valley City Fire Station 71 site is currently located on two separate parcels, one owned by West Valley City (parcel 20-03-226-059) and the other owned by the Municipal Building Authority of West Valley City (parcel 20-03-226-091). West Valley City will be constructing additions to, and remodeling the existing fire station building. As a condition of obtaining a building permit and in order to comply with West  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 27, 2018 -7- Valley City Municipal Code Section 7-2-110, consolidation of the two parcels into one overall composite description, one tax identification number and common ownership is required. A Warranty Deed has been prepared to convey the overall composite description from West Valley City, and from the Municipal Building Authority of West Valley City to the Municipal Building Authority of West Valley City. Upon inquiry, there were no further questions. MOTION FOR CLOSED SESSION Councilmember Tom Huynh moved to adjourn and reconvene in a Closed Session for discussion of professional competency. Councilmember Don Christensen seconded the motion. A voice vote was taken and all members voted in favor of the motion. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY NOVEMBER 27, 2018 WAS ADJOURNED AT 6:30 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, November 27, 2018. _______________________________ Angel Pezely Deputy City Recorder THE WEST VALLEY CITY COUNCIL RECONVENED IN CLOSED SESSION ON TUESDAY, NOVEMBER 27, 2018, AT 6:30 P.M., IN THE MULTI-PURPOSE ROOM, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT:  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 27, 2018 -8- Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 STAFF PRESENT: None The City Council met in Closed Session and discussed professional competency. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY CITY COUNCIL, THE CLOSED SESSION OF NOVEMBER 27, 2018 WAS ADJOURNED AT 6:40 P.M. BY MAYOR BIGELOW. __________________________________ Angel Pezely –Deputy City Recorder