City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – JULY 2, 2019 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, JULY 2, 2019, AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Jake Fitisemanu, Councilmember District 4 ABSENT: Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 STAFF PRESENT: Wayne T Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager/HR Director Steve Pastorik, Acting CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department Jody Knapp, CED Steve Lehman, CED Robert Hamilton, Police Department APPROVAL OF MINUTES OF STUDY MEETING HELD JUNE 25, 2019 The Council considered the Minutes of the Study Meeting held June 25, 2019. There were no changes, corrections or deletions.  MINUTES OF COUNCIL STUDY MEETING – JULY 2, 2019 -2- Councilmember Nordfelt moved to approve the Minutes of the Study Meeting held June 25, 2019. Councilmember Christensen seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDAS FOR REGULAR CITY COUNCIL MEETING OF JULY 2, 2019 Mayor Bigelow noted that the Regular Meeting of July 2, 2019 has been canceled. PUBLIC HEARINGS SCHEDULED FOR JULY 9, 2019 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION ZT-7-2019, FILED BY WEST VALLEY CITY, REQUESTING A ZONE TEXT CHANGE TO AMEND SECTION 7-10-204(7) OF THE WEST VALLEY CITY MUNICIPAL CODE TO CLARIFY STREETSCAPE LIGHTING STANDARDS FOR REDWOOD ROAD Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled July 9, 2019, in order for the City Council to hear and consider public comments regarding application ZT-7-2019, filed by West Valley City, requesting a Zone Text Change to amend section 7-10-204(7) of the West Valley City Municipal Code to clarify streetscape lighting standards for Redwood Road. Proposed Ordinance 19-19 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 19-19, AMEND SECTION 7-10-204 OF THE WEST VALLEY CITY MUNICIPAL CODE TO CLARIFY LIGHTING STANDARDS APPLICABLE TO REDWOOD ROAD Wayne Pyle, City Manager, discussed proposed Ordinance 19-19 that would amend section 7-10-204 of the West Valley City Municipal Code to clarify lighting standards applicable to Redwood Road. Written documentation previously provided to the City Council included information as follows: Redwood Road is listed as one of the High-Image Arterial Streets in Chapter 7-10 of the City Code. Part 2 (7-10-200P) sets forth additional standards for specific streets that include a type of lighting fixture. This amendment simply clarifies which lighting fixture should be used in the Redwood Road streetscape design.  MINUTES OF COUNCIL STUDY MEETING – JULY 2, 2019 -3- The City Council will consider Ordinance 19-19 at the Regular Council Meeting scheduled July 9, 2019 at 6:30 P.M. ORDINANCE 19-20: AMEND CHAPTER 22 OF THE WEST VALLEY CITY MUNICIPAL CODE TO PROHIBIT PARKING OF UNINSURED AND UNREGISTERED VEHICLES ON CITY STREETS, PROHIBIT PARKING ON A BIKE LANE OR PEDESTRIAN TRAIL, ALLOW FOR THE USE OF AN IMMOBILIZATION DEVICE ON NUISANCE VEHICLES, AND CREATE AN ELECTRONIC PAYMENT AND APPEAL SYSTEM Wayne Pyle, City Manager, and Eric Bunderson, City Attorney, presented proposed Ordinance 19-20 that would amend Chapter 22 of the West Valley City Municipal Code to prohibit parking of uninsured and unregistered vehicles on City streets, prohibit parking on a bike lane or pedestrian trail, allow for the use of an immobilization device on nuisance vehicles, and create an electronic payment and appeal system. Written documentation previously provided to the City Council included information as follows: If approved, this ordinance will enact two new sections and amend nine others. Proposed Sections 22-2-105 and 22-2-106 will make it unlawful to park an unregistered or uninsured vehicle on a public highway, street, alley, park strip, or parking lot. The substantive amendments to Chapter 22-2 make it possible to cite unregistered owners, make it unlawful to park on a bike lane or a pedestrian trail, clarify when a trailer can be parked on the street, and clarify the term “parking lot.” The procedural amendments to Chapter 22-2 give the City the ability to place an immobilization device on nuisance vehicles in lieu of towing, facilitate the electronic issuance and collection of parking ticket fines, and raise the total fine for a parking ticket from $125 to $128 to allow for the administrative processing fee. Over the last six months, the Legal Department and the Police Department have seen the need to amend the parking ordinances to compensate for the volume of tickets and have identified several code sections that need to be clarified for the benefit of the citizenry. Councilmember Nordfelt asked how much information is given to residents regarding  MINUTES OF COUNCIL STUDY MEETING – JULY 2, 2019 -4- appeals when they are given a citation. Deputy Chief Hamilton stated that information is provided online and on the citation as well. Councilmember Nordfelt indicated that portions of the ordinance seemed confusing as far as numbering and requested that staff look at it prior to next week. Mayor Bigelow stated that he feels there is a good balance in the proposal and he is comfortable with what is being presented. The City Council will consider Ordinance 19-20 at the Regular Council Meeting scheduled July 9, 2019 at 6:30 P.M. RESOLUTION 19-85: APPROVE A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY AND LEWIS AND YOUNG ROBERTSON AND BURNINGHAM, INC. FOR THE PREPARATION OF AN IMPACT FEE FACILITIES PLAN AND AN IMPACT FEE ANALYSIS Steve Pastorik, CED, presented proposed Resolution 19-85 that would approve a Professional Services Agreement between the City and Lewis and Young Robertson and Burningham, Inc. for the preparation of an impact fee facilities plan and an impact fee analysis. Written documentation previously provided to the City Council included information as follows: This resolution authorizes a contract with Lewis Young Robertson Burningham to evaluate the City’s impact fee facilities plan and impact fee analysis in order to update the City’s storm water drainage, fire, park, and police impact fees. Lewis Young Robertson and Burningham will inventory the City’s current facilities, identify current levels of service and project facility needs to continue those levels of service over the next ten years. Impact fees are fees charged as part of new development to allow the City to provide facilities that will serve such development. Impact fees allow cities to build new facilities that are necessary to keep a consistent level of service as new development occurs. Impact fees cannot be used for maintenance of facilities. It has been several years since the City’s storm water drainage, fire, park and police impact fees have been updated. Population data and other information used to calculate the impact fees has changed in recent years. Examples of such data changes include population increases, changes in the cost of improvements and new facility construction. Councilmember Fitisemanu asked if this is a firm the City has used before. Steve replied not for impact fees specifically but for various other projects in the City. Mayor Bigelow  MINUTES OF COUNCIL STUDY MEETING – JULY 2, 2019 -5- asked if there is a requirement that the City revisit impact fees on a specific basis. Steve replied there is no requirement but it is to the City’s benefit to do so. The City Council will consider Resolution 19-85 at the Regular Council Meeting scheduled July 9, 2019 at 6:30 P.M. RESOLUTION 19-86: APPROVE A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY AND PARAMETRIX CONSULTING FOR THE PREPARATION OF AN IMPACT FEE FACILITIES PLAN AND AN IMPACT FEE ANALYSIS Steve Pastorik, CED, presented proposed Resolution 19-86 that would approve a Professional Services Agreement between the City and Parametrix Consulting for the preparation of an impact fee facilities plan and an impact fee analysis. Written documentation previously provided to the City Council included information as follows: This resolution authorizes a contract with Parametrix to evaluate the City’s impact fee facilities plan and impact fee analysis in order to update the City’s road impact fees. Parametrix will inventory the City’s current facilities, identify current levels of service and project facility needs to continue those levels of service over the next ten years. Impact fees are fees charged as part of new development to allow the City to provide facilities that will serve such development. Impact fees allow cities to build new facilities that are necessary to keep a consistent level of service as new development occurs. Impact fees cannot be used for maintenance of facilities. It has been several years since the City’s road impact fees have been updated. Traffic data and other information used to calculate the impact fees has changed in recent years. Examples of such data changes include traffic volume increases, changes in the cost of improvements and new facility construction. Steve indicated that Parametrix has been used for other construction projects in the City. Councilmember Christensen asked why the City is using two different firms to evaluate impact fees. Steve replied that Lewis Young does not have the capability to perform a traffic study for the road impact fee update where Parametrix does. The City Council will consider Resolution 19-86 at the Regular Council Meeting scheduled July 9, 2019 at 6:30 P.M.  MINUTES OF COUNCIL STUDY MEETING – JULY 2, 2019 -6- CONSIDER APPLICATION SMI-6-2019, FILED BY ERIC BEAULIEU, REQUESTING FINAL PLAT APPROVAL FOR THE DECKER LAKE SUBDIVISION LOCATED AT 2351 SOUTH DECKER LAKE BOULEVARD Steve Lehman, CED, presented proposed Application SMI-6-2019, filed by Eric Beaulieu, requesting Final Plat Approval for the Decker Lake Subdivision located at 2351 South Decker Lake Boulevard. Written documentation previously provided to the City Council included information as follows: Eric Beaulieu, representing Nearon Enterprises LLC, is requesting final plat approval for a commercial subdivision in the M Zone. The subject property is located at 2351 South Decker Lake Boulevard. The property is bordered on all sides with other properties also zoned manufacturing. The proposed subdivision is being requested in order to divide an existing parcel into 2 lots. Typically, most manufacturing properties are divided by metes and bounds descriptions. However, in this case, the developer is requesting a formal subdivision because of various easements needed for the division of property and the formal identification of existing recorded easements. Lot 1 is approximately 7.8 acres while lot 2 will be 1.4 acres. The existing buildings located on both lots will remain. The building on lot 1 is approximately 177,000 square feet, while the building on lot 2 is approximately 14,000 square feet. The larger building is a multi-tenant building used for warehouse and distribution of goods and services. The smaller building is used for fiberglass work on boats. Existing points of access along Decker Lake Boulevard will remain in place and will not require further review by Planning and Zoning and Engineering Divisions. The City Council will consider application SMI-6-2019 at the Regular Council Meeting scheduled July 9, 2019 at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR JULY 9, 2019 A. RESOLUTION 19-87: AUTHORIZE THE CITY TO ACCEPT A WARRANTY DEED FROM ARA-A, LLC FOR PROPERTY LOCATED AT APPROXIMATELY 6935 WEST SR-201 Mayor Bigelow discussed proposed Resolution 19-87 that would authorize the City to accept a Warranty Deed from ARA-A, LLC for property located at approximately 6935 West SR-201.  MINUTES OF COUNCIL STUDY MEETING – JULY 2, 2019 -7- Written documentation previously provided to the City Council included information as follows: This portion of the ARA-A, LLC parcel located at approximately 6935 West SR-201 is being acquired as part of the 2540 South Extension Project, which has recently commenced construction. This project will extend Beagley Lane eastward from 7200 West, through ARA Industrial Center to 2540 South at 6755 West. 2540 South will also be extended from 6400 West to approximately 6100 West. The acquisition includes a Warranty Deed for 60,418 square feet, or 1.387 acres of land through the ARA-A, LLC property. ARA-A, LLC is donating 1.387 acres to West Valley City for the construction of the road. The property being donated has an appraised value of $262,900.00 based upon the appraisal report prepared by the DH Group, LLC. B. RESOLUTION 19-88: AUTHORIZE THE CITY TO ACCEPT A WARRANTY DEED FROM ARA-B, LLC FOR PROPERTY LOCATED AT APPROXIMATELY 2464 SOUTH 6755 WEST Mayor Bigelow discussed proposed Resolution 19-88 that would authorize the City to accept a Warranty Deed from ARA-B, LLC for property located at approximately 2464 South 6755 West. Written documentation previously provided to the City Council included information as follows: This portion of the ARA-B, LLC parcel located at approximately 6935 West SR-201 is being acquired as part of the 2540 South Extension Project, which has recently commenced construction. This project will extend Beagley Lane eastward from 7200 West, through ARA Industrial Center to 2540 South at 6755 West. 2540 South will also be extended from 6400 West to approximately 6100 West. The acquisition includes a Warranty Deed for 3,808 square feet of land through the ARA-B, LLC property. ARA-B, LLC is donating 3,808 square feet of land to West Valley City for the construction of the road. The property being donated has an appraised value of $16,600.00 based upon the appraisal report prepared by the DH Group, LLC. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolution 19-87 and 19-88 at the Regular Council Meeting scheduled July 9, 2019, at 6:30 P.M.  MINUTES OF COUNCIL STUDY MEETING – JULY 2, 2019 -8- COMMUNICATIONS A. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Councilmember Fitisemanu stated that he received an inquiry about whether there was an economic benefit to different types of euthanasia. Wayne replied that different methods are being evaluated but there isn’t really an economic benefit unless the City were to build a new building and install something different. Mayor Bigelow discussed the gas chamber and how it can help with feral pets. Economic Development/ Vehicle Charging Stations Wayne Pyle stated the City can encourage businesses to install vehicle charging stations but likely wouldn’t want to begin creating lists of requirements. Mayor Bigelow indicated that businesses will install these as the market need rises for them. Mayor Bigelow and the Council discussed various ways that businesses can be environmentally friendly. Wayne indicated that the City is in favor of electric vehicle charging stations and would support any business that wanted to install them. He stated that the City is installing some and will evaluate their use and whether there seems to be a demand for it. Councilmember Fitisemanu asked if the City has hybrid vehicles. Wayne replied that the City was the first in Utah to use Hybrids in any specific number. He discussed what vehicles are used and the success they have provided. Councilmember Nordfelt stated that more people may come to West Valley City if more vehicle charging stations were provided. Councilmember Fitisemanu asked if all money applied for in the grant that was recently approved by the Council for vehicle charging station was utilized. Wayne replied yes. B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- 4100 SOUTH, FOREVER PLAID, TAX COMMISSION MEETING Councilmember Christensen stated he attended the 4100 South Open House and it was well attended by both residents and contractors. He stated that many residents had good suggestions. He also indicated that he attended the Forever Plaid play held at the Harmon Hall and felt it was great to have a renewal of theatre in West  MINUTES OF COUNCIL STUDY MEETING – JULY 2, 2019 -9- Valley and would like to see it keep going. Wayne replied the City is very encouraged by the progress that has been made and the City continues to hope things will move forward. Councilmember Christensen also noted that he attended a tax commission meeting. MAYOR BIGELOW- TAX COMMISSION MEETING, CHAMBER GOLF TOURNAMENT, RIVERS EDGE EVENT, COM, JORDAN RIVER COMMISSION Mayor Bigelow stated that he also attended a tax commission meeting and found it interesting to hear from various elected officials. He indicated that he attended the annual Chamber Golf Tournament which was a great event and was well attended. Mayor Bigelow stated that he participated in the ‘On the Rivers Edge’ event where a lot of great ideas and information came from project proposals. Councilmember Christensen noted that the Utah Symphony performed at the Amphitheatre. Mayor Bigelow stated that he attended COM where a blue sky and solar panel discussion was had. He added that the next Jordan River Commission Meeting will be in August where an unofficial subcommittee of municipalities will have various discussions and he hopes to have someone from Parks and Recreation attend. He further detailed upcoming events for the Jordan River Commission. MOTION TO ADJOURN Upon motion by Councilmember Christensen all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY JULY 2, 2019 WAS ADJOURNED AT 5:18 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, July 2, 2019. _______________________________ Nichole Camac, CMC City Recorder